Best Software for Upholstery Businesses

The best software for upholstery businesses is one app that handles the quote, the fabric deposit, the pickup and delivery dates, the job photos and the final payment, and QuoteIQ was built to do all of that from your phone. Instead of a quote in one program, a calendar in another and payments in a third, every step sits on the customer's record in the QuoteIQ app on iPhone, Android and the web.

For reupholstery shops, the features that matter most are options estimates that show several fabric grades side by side, deposits so you aren't paying for yardage out of pocket, and inventory for fabric, foam and supplies. Options estimates are on every plan, deposits are on every plan, and inventory and purchase orders are on Elite and up. For upholstery cleaning companies, the big ones are scheduling, on-the-way texts and online booking. Scheduling is on every plan, on-the-way texts are on Pro and up, and InstaSchedule online booking is on Elite and up.

Other tools upholstery buyers compare include Jobber and Housecall Pro. QuoteIQ plans start at $29.99/mo for one user, every plan has a 14-day free trial, and 24/7 live support comes with every plan. Our Jobber comparison puts current prices side by side.

QuoteIQ costs $29.99/mo on Essentials for one user, $99.99/mo on Beginner for two users, $199.99/mo on Pro for four users, $299.99/mo on Elite for 10 users and $699.99/mo on Max for 20 users. Paying yearly gives you two months free, so Essentials is $299.99/yr and Elite is $2,999.99/yr. Extra users are $25/per-additional-user/mo on every plan, up to 100.

Which plan an upholstery business needs depends on the tools it uses. A solo upholstery cleaner who quotes, schedules and invoices can run on Essentials. QuoteIQ Cam photo and video starts on Beginner. ClientHub texting and calling starts on Pro. Job costing starts on Pro too. Inventory for fabric and foam starts on Elite. InstaSchedule online booking starts on Elite as well. You can compare every plan on the QuoteIQ pricing page.

Every plan comes with a 14-day free trial, month-to-month billing with no contract, and the iPhone, Android and web apps. A credit or debit card is required to start. Annual plans are billed upfront, and there are no fees or penalties for changing plans.

Upholstery businesses should quote reupholstery jobs with an options estimate that shows the same piece in two or three fabric grades, so the customer chooses the price instead of haggling over one number. In QuoteIQ, standard, options, package and quick estimates are on every plan, and the customer accepts the option they want from the link you text them.

Break each option into lines the customer can follow: labor to strip and rebuild, the fabric, and supplies such as foam, batting, welt cord and new webbing. Save those lines in your price book, which is on every plan, so the next quote for a wingback or a sectional starts from your own rates. Add photos of the worn seams or broken springs so the price makes sense. Attaching contracts is on every plan, so your work agreement goes out with the quote. E-signatures on estimates are on every plan, so the customer signs as they accept.

If you want a starting point, the AI Estimator builds photo quotes and is on every plan. AI CoPilot can add an add-on such as fabric protection or apply a discount when you ask. Check every line before you send it, and read more about estimates in QuoteIQ.

Upholstery shops collect a deposit before ordering fabric by putting the deposit on the estimate, so the customer pays it online when they accept the job. Deposits and partial payments are on every plan in QuoteIQ, and the estimate shows as accepted once the customer pays the deposit.

Card and ACH payments run through Stripe or Whop on every plan. Customer financing is available through those payment processors on every plan, which can help with a full living room set. If a customer pays the balance by check at delivery, record it as a payment against the invoice. Customer card on file is on every plan too, so a returning commercial client can be charged without a new link.

When the piece is finished, send the balance with QuickPay, a payment link and QR code the customer pays from their own phone. QuickPay is on every plan and runs on QuoteIQ Payments. Tips on invoices are on every plan if a customer wants to thank the person who did the work. See how invoicing works in QuoteIQ.

Upholstery cleaning companies can schedule in-home cleanings, furniture pickups and deliveries on QuoteIQ's drag-and-drop calendar, which is on every plan. Each job keeps the customer's address, the estimate and the photos, so whoever goes out has what they need in the QuoteIQ app on their phone.

Recurring jobs are on every plan, which suits restaurants, hotels and offices that book chair and booth cleaning on a set schedule. On-the-way texts are on Pro and up, so the customer knows when you'll pull in. Google Calendar sync is on Beginner and up. Built-in weather forecasts are on every plan, which helps when a sofa rides in an open truck.

To let customers book themselves, InstaSchedule online booking is on Elite and up: you share a booking link, the customer requests a time and you accept it onto the calendar. InstaQuote self-quoting is on Elite and up too, and it lets a customer pick a service, get a quote, pay a deposit and book. See QuoteIQ scheduling for more.

Upholstery businesses track fabric, foam and supplies with inventory software that records what's in stock at each location and takes materials off when a job is done. In QuoteIQ, inventory and purchase orders are on Elite and up.

Add each fabric, foam, batting and trim as a product, set the locations you keep them in, such as the shop, a storage unit or the van, and record an adjustment when you cut a length or find a damaged roll. Suppliers live in their own list with their products and contacts. You raise a purchase order when it's time to reorder and mark it received when the roll arrives. Products that are running low get low-stock flags.

Link materials to the estimate and they come off your stock when the job is paid. Job costing, on Pro and up, adds your material costs and a default markup to estimates, so each quote carries your margin. Expense tracking is on Beginner and up for costs that aren't inventory, like shop rent or van payments. Browse all QuoteIQ features to see the rest.

The best CRM for upholstery cleaning companies keeps every customer's history, from the first text to the last invoice, and turns past customers into repeat bookings. QuoteIQ does that alongside quoting, scheduling and payments. The client database, tags and multiple contacts per job are on every plan, and mass import contacts is on every plan too.

Tag customers by service, such as sofa cleaning, mattress cleaning or commercial booths, and filter the list when it's time to reach out. Mass text and email campaigns are on Elite and up for seasonal reminders. ClientHub gives you a business number for calls and texts on Pro and up. AI auto-reply, on Pro and up, answers texts that come in after hours.

The client portal, on Pro and up, gives customers one place to accept estimates, see invoices and send a new service request. We go deeper in our guide to the CRM for upholstery cleaning companies and our list of the top software for upholstery cleaning businesses.

Upholstery businesses get more Google reviews by asking at the moment the customer is happiest, which is right after they see the finished piece and pay. QuoteIQ's Review Multiplier sends the customer to your Google review page right after they pay the invoice, and Review Multiplier is on every plan.

Review request automation, on Pro and up, sends an automatic review text when an invoice is paid. Review request mass send is on Elite and up, so you can ask past customers who never left one. Google Business Profile reviews and AI replies are on every plan: you can draft a reply with AI, edit it and post it from the app.

Before and after photos help too. QuoteIQ Cam photo and video is on Beginner and up, and the before and after photo editor is on Beginner and up, so you can show the customer the old fabric next to the new before you ask for the review. If you need a website to send people to, see our guide to website builders for upholstery cleaning. The AI Website Builder is a paid add-on ($34.99/month) on Essentials, Beginner, Pro and Elite, and it's included with Max.

For one user, QuoteIQ Essentials costs less than Jobber Core, monthly and annually: $29.99/mo against $49/mo billed monthly, and $299.99 a year against $348 a year with Jobber Core billed annually. Jobber prices here were checked on Jobber's pricing page on October 7, 2026.

For a 10-person upholstery team, the answer depends on the Jobber tier. Jobber Connect costs $0.99 less a month for 10 people than QuoteIQ Elite, and $251.99 less a year. QuoteIQ Elite costs less than Jobber Grow for 10 users, monthly and annually: $299.99/mo against $399/mo with Grow billed monthly. Jobber sells AI Receptionist, Marketing Suite and Sales Pipeline as add-ons on Core, Connect and Grow, and Jobber Grow with those three comes to $576/mo billed monthly at the add-ons' starting prices.

QuoteIQ Elite includes the AI Virtual Call Team, mass text and email campaigns, up to 5 pipelines and Review Multiplier with no add-on to buy. Jobber has a Xero integration and a long track record, since 2011. Compare the details on our Jobber comparison page.

Upholstery businesses use the QuoteIQ app on iPhone, Android and the web to quote in the customer's living room, take photos at pickup and collect payment at delivery, with AI tools that cut down the typing. The AI Estimator is on every plan. AI CoPilot is on every plan, and the AI before and after image generator is on every plan too.

The AI Estimator builds photo quotes, AI CoPilot changes an estimate when you ask for an add-on or a discount, and the AI image generator shows the customer an after photo before you cut any fabric. The AI Virtual Call Team, on every plan, answers calls while you're in the shop with a staple gun in your hand.

QuoteIQ also connects to ChatGPT, Claude and other assistants through MCP, on every plan. You set it up in Settings → Automation, then ask your assistant what's unpaid this week or have it write an estimate and book the job.