The Best General Contractor CRM That Manages Bids, Tracks Job Costs, and Keeps Projects Moving
Track every active bid from first contact to signed contract. Know your actual margin on each project as labor and materials accumulate — not after the job closes. Coordinate field crews, subs, and project coordinators from one platform. And close more high-ticket work by following up on every open proposal automatically.
GC Work Is High-Ticket, Long-Cycle, and Margin-Sensitive. One Dropped Ball Costs More Than a Month of Software.
General contracting businesses manage more complexity per job than almost any other trade — multiple crews, multiple subs, long timelines, and significant capital at risk on every project. The difference between a profitable GC operation and a struggling one is almost always systems: who’s tracking the bids, who’s watching the costs, and who’s following up.
📋 High-ticket bids get lost without a pipeline
A $150,000 commercial renovation bid takes days to build and weeks to close. If you’re tracking active proposals in a spreadsheet or your memory, bids fall through the cracks, follow-ups don’t happen, and you lose jobs to competitors who simply stayed in front of the client more consistently.
💸 Job margins erode without real-time cost tracking
GC jobs have many cost inputs — your own labor, subcontractors, materials, equipment, permits. Without per-job tracking, overruns on any one of them are invisible until the project closes. A $280,000 job that comes in at 14% margin instead of 22% is the difference between a profitable quarter and a cash flow problem.
👷 Field crews and subs are hard to coordinate at scale
When you have multiple projects running simultaneously with different crews and subcontractors on each, knowing who’s clocked in, where each team is, and whether the schedule is on track requires constant manual check-ins. That administrative overhead eats hours that should go toward new business.
⏳ Estimates take too long on complex multi-scope jobs
Building a detailed estimate for a commercial build-out or residential renovation — with framing, electrical, plumbing, and finish work broken out — can take 3–5 hours manually. During a busy bidding season, the GC who responds with a professional estimate fastest often wins, regardless of price.
Track Every Active Bid From First Contact to Signed Contract
General contractors typically have 5–20 active bids in motion at any point — ranging from small residential projects to six-figure commercial contracts. Without a formal pipeline, the status of each bid lives in your head or an outdated spreadsheet, follow-ups get missed, and deals that were close to closing go cold because nobody stayed in contact.
Pipelines & Deals gives you a visual board for every active opportunity — organized by stage, labeled with value, and showing how long each has been sitting. You see at a glance which bids need follow-up, which are ready to close, and what your weighted pipeline is worth on any given day.
- Visual deal board — every bid at a glance, organized by stage
- Weighted pipeline value — know what your open proposals are worth at any point
- Stale deal alerts — see which bids have been sitting without activity
- Moves to active project on close — pipeline flows directly into job management
Follow-up win rate: Studies across B2B sales consistently show that 80% of closed deals require 5+ follow-up contacts. Most GC bids get one or two. A contractor who systematically follows up on every open proposal — even just two more times — closes significantly more of the work they’ve already put time into bidding.
Know Your Actual Margin on Every Project — Before You Close It Out
GC margins are built on tight numbers — 15–25% on most residential and commercial work. A single cost overrun that goes unnoticed for two weeks can erase the profit on an entire project. QuoteIQ’s Job Costing tracks every cost input against each job in real time: your crew’s labor from their time clocks, subcontractor costs as they’re logged, and materials as they’re consumed — giving you a running margin number before you send the final invoice.
When a framing phase runs 20 hours over budget, you see it the day it happens — not when you’re reviewing the job summary three weeks later. That visibility is how you make mid-project decisions: adjust the schedule, have a conversation with the client about scope, or absorb the variance — on your terms, not after the fact.
- Labor tracked per project — every crew member’s hours at their individual rate, per job
- Sub costs logged against jobs — electrical, plumbing, HVAC subs tracked per project
- Materials logged as used — lumber, concrete, fixtures — costs tied to each job
- Live margin calculation — contract value minus all tracked costs, updated daily
The invisible margin killer: Most GC margin erosion doesn’t come from one big overrun. It comes from small accumulations — a sub who billed 10% more than estimated, materials that ran over on two phases, and a crew day that took longer than planned. Job Costing makes those small variances visible before they compound into a problem.
Build a Detailed Multi-Scope Estimate Hours Faster Than Manual
A full GC estimate for a commercial build-out or residential renovation — broken into framing, MEP rough-in, and finish work — can take 3–5 hours to build manually. AI Estimator compresses that to minutes. Describe the project scope, attach a photo or floor plan, and the estimator generates a line-item breakdown with labor, materials, and scope-level totals that you review, adjust, and send.
Speed matters in competitive bidding. When three GCs are responding to the same RFP, the one who responds with a professional, detailed estimate first creates a strong first impression — before the client has even reviewed the others.
- Multi-scope line item breakdown — framing, electrical, plumbing, finish work on one estimate
- Photo or floor plan input — attach project documentation for more accurate outputs
- Fully editable before sending — review, adjust markups, and customize before delivery
- Sent via SMS or email — client receives a professional proposal instantly
Bidding volume: Most GC businesses could win significantly more work if they bid more jobs. The bottleneck is usually estimating time. AI Estimator removes that bottleneck — a GC who used to bid 8 projects a month can realistically bid 20+, increasing the sheer number of opportunities they’re in front of.
AI Estimator
Upload a photo. AI analyzes surface type, condition, and scope, then generates a market-accurate estimate for your local area. What used to take 20–30 minutes now takes under 5. Built-in upsell recommendations included.
Explore AI Estimator →
See Every Crew Member’s Status Across Every Active Project
Running multiple projects simultaneously means coordinating field crews, site supers, and project coordinators across different locations — often without reliable phone contact when everyone is mid-task. EmployeeHub gives you a live view of your entire team: who’s clocked in, who’s on break, where each person is via GPS, and how their hours are tracking against the project budget.
Time clock data flows automatically into Job Costing — so as your crew logs hours on a project, the labor cost is updating your margin in real time without any manual entry. And with built-in team chat, you can coordinate schedule changes, material deliveries, and sub arrivals from your phone.
- Live GPS + clock-in status — see every crew member’s location and hours in real time
- Time clock feeds Job Costing — labor costs update automatically per project
- Built-in team chat — coordinate crews, subs, and coordinators from one place
- Hours per project tracking — see if any project is running over on labor budget
Multi-project visibility: When you’re running three projects at once, the biggest risk is a crew or sub being at the wrong site, clocking hours against the wrong job, or going unaccounted for when a problem arises. EmployeeHub gives you the ground truth on all of it from your phone — no check-in calls needed.
Manage Your Pipeline and Projects From Any Jobsite
You’re on a jobsite reviewing work with a sub when you remember you haven’t followed up on the Davis warehouse proposal in two weeks. Your project coordinator texted about an invoice question. And a new lead came in this morning that needs a callback. AI Autopilot handles all of it on a voice command between tasks — executing directly in QuoteIQ without you navigating screens on a construction site.
- “Create a bid for Harmon at 520 Commerce St — office build-out, 2,400 sq ft, framing through finish”
- “Follow up on every open proposal that hasn’t had activity in 10 days”
- “Show me which active projects are running over on labor hours this week”
- “Send the Davis warehouse contract for signature and schedule a site walkthrough”
No GC software competitor — Jobber, Buildertrend, or CoConstruct — offers a native AI that executes actions directly in the platform. Autopilot is not a help chatbot. It has live access to your QuoteIQ data and does the actual work on your command.
Proposal follow-up math: A $185,000 warehouse addition bid that closes adds real profit to your quarter. Autopilot can run a weekly sweep of all open proposals over a set value — sending a follow-up message to each client on your behalf — so high-value bids never go cold from neglect while you’re heads-down on active projects.
Available as AI Assistant Package add-on (Starter $29.99/mo or Hero $99.99/mo) on Beginner through Elite. Included free on Max.
What General Contractor CRM Software Actually Costs
GC-specific platforms like Buildertrend and CoConstruct charge $300–$700+/month with implementation fees and steep learning curves. Jobber is more accessible but lacks GC-specific pipeline and job costing depth. Here’s the real comparison.
| Feature | QuoteIQ Elite ($299/mo) | Buildertrend ($399+/mo) | Jobber Connect ($349/mo) |
|---|---|---|---|
| Estimates & Invoicing | ✓ Included | ✓ Included | ✓ Included |
| AI-Powered Estimating | ✓ AI Estimator | ✗ Not available | ✗ Not available |
| Bid Pipeline Management | ✓ Pipelines & Deals | Limited CRM | Limited |
| Real-Time Job Costing | ✓ Job Costing | ✓ Included | Limited |
| Field Crew GPS + Time Clock | ✓ EmployeeHub | ✓ Included | ✓ Included |
| Automated Review Requests | ✓ Review Multiplier | + Add-on ($) | + NiceJob ($75/mo) |
| AI CRM Assistant | ✓ AI Autopilot (add-on) | ✗ Not available | ✗ Not available |
| True Monthly Cost | $299/mo | $399–$699+/mo | $424+/mo |
Competitor pricing verified from public sources, subject to change. Virtual Call Team billed at ~$1.25/min usage on Beginner through Elite; included on Max. Stripe fees: 2.9% + $0.30 + 1% platform fee per transaction.
Every Plan. Every Feature. No Surprises.
Start with what you need today. Add pipeline management, job costing, and crew coordination as your operation scales. No per-user fees on most plans. No implementation fees.
- Estimates & invoices
- Customer management
- Online payments (Stripe)
- Review Multiplier
- Everything in Essentials
- AI Estimator
- InstaSchedule
- Two-way SMS (ClientHub)
- Everything in Beginner
- Job Costing
- EmployeeHub GPS + time clock
- QuickBooks Sync
- Virtual Call Team (usage)
- Everything in Pro
- Pipelines & Deals
- Route Optimization
- Inventory Management
- Contact Forms
- Everything in Elite
- AI Autopilot included
- Virtual Call Team included
- AI Website Builder
- Unlimited users
Stripe fees: 2.9% + $0.30 + 1% platform fee per transaction. 14-day free trial on all plans. Credit or debit card required to start. AI add-ons and Virtual Call Team are usage-billed on Beginner through Elite.
We were running 6–8 active projects at a time and tracking bids in a spreadsheet. I had no real visibility into which proposals were close to closing and which had gone cold. Pipelines & Deals changed that completely — I can see the full picture in one view and follow up on the right deals at the right time. Job Costing caught a sub that was billing over on two projects we wouldn’t have caught until they were closed. We saved real money just from that visibility. And we went from a three-hour estimate process to about 20 minutes with AI Estimator — we’re bidding more jobs than ever because we actually can.
Everything You Want to Know About QuoteIQ for General Contractors
Win More Bids, Protect Your Margins, and Scale Your GC Operation With QuoteIQ
Join 40,000+ contractors running on QuoteIQ. Book a free demo and see how pipeline management, real-time job costing, crew coordination, and AI estimating work together for your general contracting business.
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See QuoteIQ in Action
Watch how contractors run their entire general contracting business from one app.
How to Get Started with QuoteIQ
From sign-up to your first general contracting estimate — in under 10 minutes.
Pick Your Plan
Choose the plan that fits your crew. All plans include a 14-day free trial. Credit or debit card required.
Add Your Services
Set up your general contracting price book — home renovation, room additions, kitchen remodel, bathroom remodel, permits — with your rates.
Measure & Quote
Use MapMeasure Pro to measure the property from satellite. Create and send a professional estimate in seconds.
Get Paid
Invoice the job, collect payment online, and let Review Multiplier automatically request a 5-star review.
“The intuitive interface ensures even new users can quickly master tasks like quoting and scheduling jobs.”
“I hesitated at the price, but the support team and constant updates made me feel valued and confident.”
“InstaQuote and InstaSchedule are a game changer for any business that is serious about scaling to the next level!”
Features
Job Tools
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Control Center
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Resources
Learn
Community
Facebook User Group
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