QuoteIQ

Trusted by 40,000+ Home Service Contractors

The Best Plumbing CRM That Schedules Faster, Tracks Every Dollar, and Picks Up When You Can’t

Published October 2025 · Updated October 2026

Answer inbound calls with an AI receptionist, put the right tech on the right job, see job-level profit while the work happens, and collect Google reviews automatically after every paid invoice — without stitching together five different tools.

  • Plans from $29.99/mo
  • No required integrations
  • 14-day free trial
  • Cancel any time during your trial
Quick Answer

What is the best CRM for plumbers in 2026? QuoteIQ is built for home-service contractors and covers the plumbing workflow from first call to paid invoice: estimates and invoicing on every plan, an AI receptionist (Virtual Call Team) for after-hours calls, real-time Job Costing from the Pro plan ($149.99/mo), and truck-and-warehouse inventory plus GPS team tracking on Elite ($299/mo). Plans start at $29.99/mo for one user, and every plan starts with a 14-day free trial with full access to the plan you choose.

TL;DR: QuoteIQ gives plumbing companies one system for the whole job. Virtual Call Team answers calls 24/7 and sends you a summary, the AI Estimator builds line-item quotes from photos, Scheduling keeps the crew on one calendar, Job Costing shows profit per job on Pro and up, and Inventory Management with EmployeeHub GPS adds truck-level control on Elite and up. AI Autopilot runs the CRM by voice or text. Plans run $29.99–$699 a month with a 14-day trial, and the Bureau of Labor Statistics projects 7 percent plumber employment growth through 2035 while PHCC keeps raising industry standards, so shops that systemize now stay ahead. Compare options on the compare hub.

40,000+contractors run on QuoteIQ
4.7★across 4,103 reviews
55AI Autopilot tools in 13 categories
$29.99per month to start
Where Plumbing Businesses Leak Revenue

Plumbing Runs on Speed and Reliability. Your Software Should Too.

Plumbing is a demand-driven, emergency-prone trade. Customers aren’t browsing — they have a problem right now and they call whoever answers first. The plumbing businesses that grow aren’t just skilled tradespeople; they’ve built systems around response time, job cost control, and reputation. The Bureau of Labor Statistics puts median plumber pay at $63,800 a year ($30.67 an hour) across roughly 510,600 jobs, so every hour a tech spends on paperwork, drive time, or a second supply-house run is an hour of real labor cost.

📞 Missed calls are missed revenue

A homeowner with a burst pipe calls three plumbers. The first one to answer gets the job. If your phone goes to voicemail while you’re on a job, that lead is gone — and the emergency premium with it. An AI receptionist like Virtual Call Team closes that gap.

🔧 “We don’t have that part on the truck”

A second trip to the supply house costs about 45 minutes, burns fuel, and kills your margin. Without truck-level stock visibility, techs are guessing what they’re carrying every morning. Inventory Management shows it per truck.

💸 You don’t know your actual margin per job

Parts cost more than expected. The job took longer. By the time you realize the water heater replacement barely broke even, it’s long done. Job Costing gives you the number while the work is happening.

⭐ Your competitor has 200+ reviews. You have 22.

When a homeowner searches “plumber near me,” they hire on reviews and response time. A neglected Google profile next to a fully reviewed competitor means you’re not in the conversation. Review Multiplier asks for the review after every paid job.

$63,800

Median annual plumber pay in 2025, or $30.67 an hour, per the BLS.

7%

Projected plumber employment growth, 2025–2035, with about 42,000 openings a year (BLS).

9,300 gal

Average water a household’s leaks waste every year, and nine percent of homes leak 50+ gallons a day (EPA WaterSense).

~$38

Rough cost of one 20-mile supply run: $15.20 at the IRS 76¢/mile rate plus 45 minutes at the BLS median wage (IRS).

AI Receptionist — 24/7 Call Handling

Stop Losing Emergency Plumbing Calls to Voicemail

Plumbing emergencies don’t keep office hours. A burst pipe at 9pm or a dead water heater on a Saturday morning goes to whoever answers. Virtual Call Team is an AI phone team that picks up inbound calls, qualifies the lead, captures the job details, and notifies you so you can respond in seconds. Every call is recorded and transcribed inside QuoteIQ.

You decide what happens next — call back, text, or schedule the visit. Virtual Call Team answers and qualifies; it does not book appointments on its own, which keeps you in control of who goes where.

  • Answers inbound calls 24/7 — no rings into voicemail, including nights and weekends
  • Qualifies the lead — captures service type, address, urgency, and problem description
  • Filters spam calls — so your phone and your time stay on real customers
  • Full call transcript — recorded, transcribed, and stored in QuoteIQ
  • Instant summary — you’re notified the moment a call comes in

After hours: This is where an AI receptionist earns its keep. With ClientHub (Pro and up) you can also route incoming calls by time of day, to a teammate, an outside number, or to Virtual Call Team. And leaks are not rare: the EPA reports that nine percent of homes have leaks wasting 50 gallons or more per day.

Virtual Call Team for PlumbingWhat you get
Available hours24/7/365
Call transcriptRecorded and stored in QuoteIQ
Lead qualificationService type, address, urgency
Notification to youImmediate, with a call summary
PlansAvailable on every plan
Metering125 IQ Credits per minute; minutes depend on your plan’s monthly credits (500 to 8,000)
AI Phone Team

Virtual Call Team

AI answers your calls 24/7 — qualifying leads, filtering spam, and sending you instant summaries. Every call is recorded and transcribed so you never have to guess what a customer said.

Explore Virtual Call Team →

🤖 AI Receptionist — IncomingExample
AI ReceptionistThanks for calling Metro Plumbing Services! How can I help you today?
CallerHi, I have a burst pipe under my kitchen sink. I need someone out right away.
AI ReceptionistI’m sorry to hear that. Can I get your address and the best number to reach you? I’ll pass this along as an emergency right now.
Caller317 Forsyth Street, Savannah. You can call me back at this number.
ServiceBurst pipe — kitchen sink
UrgencyEmergency
Address317 Forsyth St
Duration1:42
✓ Lead qualified🎙 Recorded📝 Transcribed

Illustrative example of an AI-generated call summary.

Real-Time Job Costing

Know Your Actual Profit on Every Plumbing Job — While It’s Happening

Plumbing margins are tight and easy to lose: parts cost more than estimated, a diagnostic runs long, a second trip to the supply house erases a chunk of your profit. Most shops don’t know what a job really cost until the books are reconciled. By then it’s too late to change the price.

QuoteIQ’s Job Costing puts a Report tab on every job: Total Price − Labor − Expenses = Profit, with a profit-margin bar. Labor pulls automatically from time tracking (hourly rate times clocked hours), and expenses such as parts, fittings, disposal, and fuel are logged against the job with Expense Tracking. You see the number before you invoice, not after.

  • Labor auto-tracked — clocked hours multiplied by each technician’s rate, per job
  • Expenses logged per job — parts, fittings, units, disposal, fuel
  • Live margin — price minus all costs, with a profit-margin bar
  • Job-level reporting — feeds Business Analytics so you can compare service types

Pricing insight: once you have a few months of job-level data, patterns show up fast — the service types that quietly under-earn are visible in the numbers. Set flat-rate prices from real costs, using the Hourly Rate Calculator inside Business Calculators (Pro and up) or the free tools in the home service calculator hub.

A water heater swap is a steady revenue line: the U.S. Department of Energy says water heating is about 18 percent of a typical home’s energy use, which is why replacements are worth tracking closely. Job Costing is available on Pro, Elite, and Max.

📊 Job Profit Report · CompletedExample

Martinez — Water Heater Replacement · Mar 12, 2026

Total price$1,240.00
Labor (2 techs, 6 hrs)−$480.00
Marcus Reed · 3.5 hrs × $84/hr$294.00
Jake Torres · 2.5 hrs × $74.40/hr$186.00
Expenses−$380.00
50-gal gas water heater$265.00
Expansion tank$48.00
Copper fittings + supply lines$52.00
Disposal + fuel$15.00
Net profit$380.00

Margin ≈ 31%. Illustrative example; rates are fully loaded labor costs.

Real-Time Profitability

Job Costing

Know your actual profit on every single job. Total price minus labor minus expenses equals profit — calculated from time tracking and expense logs. No spreadsheets. No guessing.

Explore Job Costing →

18%

Share of home energy use that goes to water heating, per the {X(DOE,’U.S. Department of Energy’)}.

31%

Margin on the example $1,240 water heater swap above: $380 profit after $480 labor and $380 materials.

Pro+

Job Costing starts on Pro ($149.99/mo) and is included on Elite and Max.

Truck & Warehouse Inventory

Know Exactly What Every Tech Is Carrying Before You Send Them

Plumbing techs carry hundreds of parts across multiple trucks and a warehouse. Without stock visibility you either overstock every truck with duplicates or hit the one situation you can’t afford: standing at a job without the part you need. QuoteIQ’s Inventory Management tracks every SKU, on every truck and shelf, in one place.

Set reorder points and see In Stock, Low, and Out indicators at a glance. Log supplier orders, receive them into the right truck or warehouse, and check what a tech is carrying when you’re deciding who takes the next call.

  • Five modules — Products, Locations, Suppliers, Orders (Draft → Confirmed → Received), and Transactions (receipts, returns, issues, damage, loss, adjustments)
  • Per-location tracking — Truck #1, Truck #2, and the warehouse are tracked separately
  • Low-stock flags — spot what needs reordering before you run out, not after
  • Materials linked to estimates and invoices — so pricing stays current and usage feeds Job Costing

How deduction works: stock is deducted when the invoice is marked paid — not when a job is marked complete. A deposit does not count as paid, so stock does not move on a deposit unless you use the deduct option on that screen.

Plan smarter: before sending a tech to a water heater call, check their truck stock. If the right unit isn’t on board, send the tech who has it — one trip, job done. And pair it with Route Optimization so the trip you do make is the shortest one. A 20-mile supply run costs $15.20 at the IRS business rate of 76¢ a mile (effective July 1, 2026), before you count the labor (IRS standard mileage rates).

What Inventory Management TracksDetail
LocationsPer truck, warehouse, and job site
Stock indicatorsIn Stock, Low, Out
Supplier ordersDraft, Confirmed, Received — receiving creates the receipt
UsageDeducted when the invoice is marked paid
PlansElite ($299/mo) and Max ($699/mo)
5-Module System

Inventory Management

Track materials, parts, and equipment across warehouses, trucks, and job sites. Five integrated modules — Products, Locations, Suppliers, Orders, and Transactions — so you stop running out mid-job.

Explore Inventory Management →

📦 Inventory · 24 ProductsExample
Ball Valve — 3/4″ Brass
🚚 Truck #1 · SKU BV-034
18 pcs
PEX Tubing — 1/2″ × 100 ft Coil
🚚 Truck #1 · SKU PX-012
12 coils
Expansion Tank — 2 gal
🚚 Truck #2 · SKU ET-002
3 pcs · Low
Wax Ring with Horn
🚚 Truck #1 · SKU WR-001
0 pcs · Out
20 In Stock3 Low1 Out3 Locations
📥 Order #PO-0087 received
6× Ball Valves 3/4″ — restocked to Truck #1
Receipt

Illustrative example.

Scheduling & GPS Tracking

Put the Right Tech on the Right Job Every Time

When a new call comes in the questions are always the same: who’s closest, who’s almost done, and who has the right parts? Put every job on one shared Scheduling calendar with drag-and-drop day, week, month, and employee views, color-coded by status, and let the tech see the address, scope, and notes on their phone.

With EmployeeHub on Elite and Max, you also get live GPS on a team map while techs are clocked in, Time Tracker Pro for GPS clock-in and clock-out, and Team Communication for one-on-one and group chat. The map pauses on breaks, stops at clock-out, and never shows an employee who is clocked out.

  • Live GPS per tech — see who’s closest to an incoming emergency call
  • Job status visible — know who is wrapping up and who just started before you schedule the next stop
  • Mobile time clock — hours are logged per job, per tech, and export to your payroll system (QuoteIQ has no native payroll)
  • Job notes to the tech’s phone — customer name, address, and issue description, plus On-The-Way texts to customers on Pro and up

For multi-job days, Route Optimization (Elite and up) sequences stops to cut drive time 15–30 percent, while Route Density shows where your work clusters so you can plan the day’s zone. At 76¢ a mile under the current IRS rate, every mile you remove is real money.

EmployeeHub for PlumbingWhat you get
Live GPS per technicianYes, while clocked in
Clocked-out employees on the mapNever shown
Time clockGPS clock in/out with per-job hours and break counts
Extra hardware requiredNone
PayrollHours export to your existing payroll system
PlansElite and Max
Team Management

EmployeeHub

GPS location tracking, a GPS time clock, team chat, and technician profiles in one app. See which plumber is on which call, who’s clocked in, and how far out your next tech is. No extra hardware needed.

Explore EmployeeHub →

👥 EmployeeHubExample
Marcus Reed
Lead Plumber — Service
6:42 · Clocked In
Jake Torres
Plumber — Residential
4:18 · On Break
Kayla Williams
Apprentice — Service
5:55 · Clocked In
Derek Pham
Plumber — Commercial
Off today
3 active on mapLive GPS — no hardware
Marcus → Residential CrewWrapping up the Johnson job — heading to Baker next. ETA 20 min.

Illustrative example.

15–30%

Typical drive-time reduction from Route Optimization on Elite and Max.

76¢/mi

IRS business mileage rate from July 1, 2026 (72.5¢ Jan 1–Jun 30), per the IRS.

10 users

Elite includes ten user seats; Max is unlimited at a flat $699/mo.

AI Autopilot — Flagship Feature

Run Your Plumbing CRM With a Single Command

You’re on a job, hands wet, and you need to create an estimate, confirm a schedule change, or follow up on an open quote. AI Autopilot lets you do it in plain language — type or speak from your phone — and it carries out the action directly inside QuoteIQ using 55 integrated tools across 13 categories.

  • “Create an estimate for Martinez — water heater replacement, 50-gallon gas, 317 Forsyth St”
  • “Move all of today’s jobs to Friday and text every customer”
  • “Follow up with every open estimate from this week”
  • “Show me all unpaid invoices over 14 days”

Autopilot is not just a suggestion tool. It works with your live QuoteIQ data and does the task you ask for. Every AI action shows its IQ Credit cost before it runs and asks you to confirm, so there are no surprise draws.

Know the difference: Autopilot is the general manager for the whole CRM, the AI Estimator is the photo-to-quote specialist that builds market-accurate line items, and the in-document editor lives inside estimate and invoice creation. AI is included on every plan, powered by your monthly IQ Credits (500 on Essentials up to 8,000 on Max), with no separate AI add-on.

Flagship AI Feature

AI Autopilot

Run your plumbing operation in natural language. Create estimates, reschedule jobs, follow up on quotes, and text customers — just tell Autopilot what you need. 55 integrated tools. Voice or text.

Explore AI Autopilot →

🤖 AI Autopilot · OnlineExample
YouCreate an estimate for Martinez at 317 Forsyth St — water heater replacement, 50-gallon, gas.
AutopilotDone! I created Estimate #1048 for Martinez and sent it by text and email.
CustomerRosa Martinez
ServicesWater Heater Replacement — Gas, 50 gal
Total$1,240.00
✓ Estimate created📱 Text sent📧 Email sent

Illustrative example.

Estimates That Win Plumbing Jobs

Send Professional Quotes Before You Leave the Driveway

Plumbing customers compare quickly, so the plumber who sends a clear, itemized price first usually wins. QuoteIQ gives you four estimate types on every plan: Standard line-item estimates, Quick estimates for simple jobs, Options estimates with Good/Better/Best tiers (repair vs. replace is the classic plumbing upsell), and Package estimates for bundled services such as a water heater install with permit, haul-away, and expansion tank.

Photo-to-quote with AI

Snap photos of the job and let the AI Estimator ask follow-up questions and draft market-accurate line items for your area. It works on every plan.

Proof of the problem

Attach timestamped before and after photos and reports with QuoteIQ Cam and Inspection Forms (Beginner and up), so a customer or insurer can see what you found and what you fixed.

Sign on the spot

Customers approve and sign on their phone with E-Signatures, which start at Essentials. One tap converts the accepted estimate into an invoice.

Want a branded package? Proposal+ sends an estimate as a full proposal with your company story, services, photo gallery, and customer reviews (100 IQ Credits per send; free during the trial and on Elite and Max). Turn accepted maintenance work into a recurring invoice subscription for annual inspections and service plans.

Get Paid Faster

Invoice, Collect, and Reconcile Without Re-Typing Anything

Turn a finished job into an invoice in one tap, add a deposit or partial payment, and let automated payment reminders chase the balance. Customers can pay online by card, ACH bank transfer, Apple Pay, or Google Pay; you can record cash and checks in the app; and online payments support tips at checkout. Not every customer can write a check for a $9,000 repipe, so Consumer Financing (Affirm, Klarna, and Afterpay) is available on every plan: the customer applies at checkout and you are paid in full upfront while the provider owns collections.

QuickBooks Online sync

On Pro and up, invoices, payments, customers, and expense categories sync to QuickBooks Online, so the books keep up with the field. (QuickBooks Online is the supported version.) See the QuickBooks integration.

Start from a template

Not ready to switch yet? Grab the free contractor invoice template or the construction invoice template, then move the same layout into QuoteIQ.

See the whole business

Business Analytics shows revenue by service, customer, and employee, plus outstanding vs. collected, so you know which plumbing services carry the business.

Bring your data with you: AI Smart Import maps CSV exports from other CRMs automatically, and everything you build stays exportable with Export Data.

Reviews, Follow-Ups & Repeat Work

Turn One Emergency Call Into a Customer For Life

After the job is paid, Review Multiplier sends customers straight to your review page (Google, Facebook, Yelp, or Angi) and can also send an email or text review request automatically. Pair it with Email & Text Automations on Pro and up — describe the sequence you want in plain language and it is built for you — for estimate follow-ups, water heater replacement reminders, and annual maintenance check-ins.

Two-way calls and texts

ClientHub gives you a dedicated business number with two-way calling and texting inside QuoteIQ. Every call and text is saved to the customer profile (Pro and up).

Customers serve themselves

On Elite and Max, InstaQuote lets customers build a quote and InstaSchedule lets them book against your real availability. The Client Portal (Pro and up) lets them approve estimates and pay invoices.

Reach past customers

Mass Campaigns (Elite and up) send targeted text and email blasts to segments, such as every customer with a ten-year-old water heater. You connect your own Twilio and SendGrid gateways. Track leads in Pipelines & Deals for bigger repipe and remodel bids.

Running drains, HVAC, or septic work alongside plumbing? The same account covers drain cleaning, HVAC, and septic services, and the plumbing FAQ page answers more questions.

Plumbing Price Book

Build a Price Book Around the Jobs You Actually Sell

Every plan includes a price book, so your rates live in one place and flow into estimates, invoices, and AI-generated quotes instead of being retyped on every job. Start with the four categories most plumbing shops sell.

Drain & sewer work

Drain cleaning, camera inspections, and sewer line repair. Document findings with QuoteIQ Cam and inspection forms so the customer sees what you found. When sewer work means digging, plan for safety: OSHA’s trenching and excavation guidance calls for sloping or benching the walls, shoring them, or using trench boxes to prevent cave-ins.

Water heaters

Tank and tankless replacements, expansion tanks, venting, and permits. Offer repair vs. replace with an Options estimate, bundle the install with a Package estimate, and watch the margin in Job Costing.

Fixtures & repipes

Faucets, toilets, disposals, and whole-home repipes. Bigger tickets close easier when the customer can pay over time with Consumer Financing while you are paid in full upfront.

Emergency & after-hours calls

Save your emergency premium as its own price book item so after-hours pricing is consistent and visible on every estimate. Virtual Call Team captures the urgency on the call, and your Hourly Rate Calculator (Pro and up) helps you set the premium from real costs.

One Job, Start to Finish

From a 9pm Burst-Pipe Call to a Five-Star Review

Here is how the pieces work together on a single emergency job. Plan gates are noted where a step needs Pro or Elite.

  1. 9:12pm, the call comes in. Virtual Call Team answers, qualifies the leak, records and transcribes the call, and sends you a summary.
  2. You call back and schedule the visit. The job goes on the Scheduling calendar, and with ClientHub (Pro and up) the call and texts are saved on the customer profile.
  3. The tech heads out. An On-The-Way text goes to the customer on Pro and up, and on Elite you can watch the tech on the GPS map.
  4. On site, the estimate is built and signed. Photos go in with QuoteIQ Cam, the AI Estimator or an Options estimate prices the fix, and the customer signs on their phone.
  5. Parts come off the truck. On Elite, Inventory Management updates stock when the invoice is marked paid.
  6. The invoice goes out and gets paid. Card, ACH, Apple Pay, Google Pay, or financing, with cash and check recorded in the app.
  7. You see the margin. Job Costing shows profit on the job, and on Pro and up the invoice syncs to QuickBooks Online.
  8. The review and the follow-up happen on their own. Review Multiplier asks for the review, and an automation can schedule the annual water heater check-in.
Honest Comparison

What to Compare When You Price Plumbing CRM Software

Tools like Jobber, Housecall Pro, and ServiceTitan each package plans, add-ons, and AI features differently, and they change them often. Rather than quote a competitor’s numbers that may be out of date, here is where each plumbing need lives in QuoteIQ and what to ask any vendor. Check every vendor’s own pricing page before you decide, and see our side-by-side comparisons for deeper breakdowns.

What plumbing shops needIn QuoteIQPlanAsk any vendor
Estimates & invoicingFour estimate types, e-signatures, one-tap invoicesEvery planIs it all in the base price?
24/7 AI call handlingVirtual Call Team (125 IQ Credits/min)Every plan (minute-limited by credits)How are minutes priced and capped?
Real-time job costingPrice − labor − expenses = profitPro and upIs labor pulled from time tracking?
Truck & warehouse inventoryInventory Management, five modulesElite and upPer-truck tracking, or add-on?
GPS tech trackingEmployeeHub + Time Tracker ProElite and upExtra hardware or per-user fees?
Automated review requestsReview MultiplierSee pricing pageBuilt in, or a separate subscription?
AI CRM assistantAI Autopilot, 55 toolsEvery plan (IQ Credits)Can it take actions or only suggest?
Users included1 / 2 / 4 / 10 / unlimitedEssentials to MaxWhat does each extra user cost?

Competitor plans and features change frequently; this table intentionally shows no competitor prices. Verify on each vendor’s own site.

Simple, Honest Pricing

Every Plan Starts With a Trial. Pick the Tier Your Crew Needs.

Start where you are and scale as your team grows. Each plan includes everything in the plan below it, plus the features listed. See the full pricing page or jump to a single plan: Essentials, Beginner, Pro, Elite, or Max.

Essentials
$29.99/mo
1 user · 500 IQ Credits/mo · $299.99/yr
  • Standard, Quick, Options & Package estimates
  • Invoicing, recurring invoices & price book
  • Card, ACH, Apple Pay & Google Pay payments
  • E-signatures & Proposal+
  • AI Estimator, AI Autopilot & Virtual Call Team
  • Consumer Financing on every plan
Beginner
$74.99/mo
2 users · 1,500 IQ Credits/mo · $749.99/yr
  • Everything in Essentials
  • MapMeasure Pro & Property Street View
  • QuoteIQ Cam & inspection forms
  • Expense Tracking & Mass Invoicing
  • Advanced Business Analytics
  • Custom branding
Recommended
Pro
$149.99/mo
4 users · 3,000 IQ Credits/mo · $1,499.99/yr
  • Everything in Beginner
  • Job Costing & Hourly Rate Calculator
  • ClientHub two-way calls & texts
  • Email & Text Automations
  • Client Portal & contact forms
  • QuickBooks Online sync
Elite
$299/mo
10 users · 5,000 IQ Credits/mo · $2,990/yr
  • Everything in Pro
  • Inventory Management
  • EmployeeHub, GPS & Time Tracker Pro
  • Route Optimization & Route Density
  • InstaQuote & InstaSchedule
  • Pipelines & Deals, Mass Campaigns
Max
$699/mo
Unlimited users · 8,000 IQ Credits/mo · $6,990/yr
  • Everything in Elite
  • Unlimited users at a flat price
  • Crew creation, tracking & scheduling
  • Sales Team Tracker
  • AI Website Builder included
  • Priority Support
Plumbing businessPlan that usually fitsWhy
Solo plumber, 1 userEssentials ($29.99) or Beginner ($74.99)Estimates, invoicing, AI Estimator; Beginner adds QuoteIQ Cam and expense tracking
2–4 person crewPro ($149.99)Job Costing, ClientHub, automations, Client Portal, QuickBooks Online
Multiple trucks, up to 10 usersElite ($299)Truck inventory, GPS tracking, route tools, self-booking
Larger operation, crewsMax ($699)Unlimited users, crews, sales tracker, priority support

Prices in USD. Annual billing is ten times the monthly price. AI features draw on monthly IQ Credits and show their cost before they run. Every plan starts with a 14-day free trial with full access to the plan you choose.

Frequently Asked Questions

Plumbing CRM Questions, Answered

What is the best CRM software for plumbers in 2026?+

The best plumbing CRM covers the whole job from first call to paid invoice without bolting on extra tools, and QuoteIQ is built to do that for home-service trades. Every plan includes estimates, invoicing, the AI Estimator for photo-based quoting, Scheduling, and iOS and Android apps. Virtual Call Team answers calls around the clock, AI Autopilot runs the CRM by voice or text with 55 tools, Job Costing shows profit per job from the Pro plan up, and Inventory Management plus EmployeeHub GPS tracking arrive on Elite. Plans run from $29.99 a month for one user (Essentials) to $699 a month for unlimited users (Max). The market is real: the Bureau of Labor Statistics counts about 510,600 plumbing, pipefitting, and steamfitting jobs and projects 7 percent growth from 2025 to 2035. Compare plans on the pricing page or see the compare hub.

How much does plumbing software cost in 2026?+

QuoteIQ plumbing software costs $29.99 to $699 a month depending on the plan, and every plan starts with a 14-day free trial. Essentials is $29.99 for one user, Beginner is $74.99 for two users, Pro is $149.99 for four users and adds Job Costing, QuickBooks Online sync, and ClientHub, Elite is $299 for ten users and adds Inventory Management, Route Optimization, and EmployeeHub GPS tracking, and Max is $699 for unlimited users. Annual billing is ten times the monthly price, so Elite is $2,990 a year. AI features draw on monthly IQ Credits (500 on Essentials up to 8,000 on Max) and show their cost before they run. For context, the BLS puts the median plumber’s wage at $30.67 an hour, so every hour of drive time or data entry you remove is labor you stop paying for. Other tools price and package differently, so check each vendor’s own pricing page, then see the full QuoteIQ pricing breakdown.

How can a plumbing company answer emergency calls after hours?+

Use an AI receptionist so a burst-pipe call never rings out to voicemail. QuoteIQ’s Virtual Call Team answers 24/7, qualifies the lead by service type, address, and urgency, filters spam calls, records and transcribes every call, and sends you a summary so you can call back, text, or put the job on the schedule. It answers and qualifies; it does not book appointments, so you stay in control of who goes where. Calls are metered in IQ Credits at 125 credits per minute, and the minutes you get depend on your plan’s monthly allotment, so busy shops often step up a plan. With ClientHub on Pro and up you can also route incoming calls by time of day to a teammate, an outside number, or the Virtual Call Team, and every call lands on the customer’s profile in your client database. Speed matters: the EPA says nine percent of homes have leaks that waste 50 gallons or more per day, and reminders and tasks keep follow-ups from slipping.

What is job costing software for plumbers and how does it work?+

Job costing software tells a plumber what a job actually earned by subtracting labor and expenses from the price. In QuoteIQ (Pro plan and up) the Report tab on each job shows Total Price minus Labor minus Expenses equals Profit, with a profit-margin bar. Labor pulls automatically from time tracking, which multiplies each tech’s hourly rate by clocked hours, and parts, fittings, and disposal are logged against the job with Expense Tracking. A water heater swap invoiced at $1,240 with $480 of labor and $380 of materials leaves $380, about a 31 percent margin, and you see that before you send the invoice rather than at month-end. The U.S. Department of Energy notes water heating is about 18 percent of home energy use, which is why replacement jobs are a steady line worth tracking. Pair Job Costing with Time Tracker Pro, Business Analytics, and the Hourly Rate Calculator in Business Calculators to price every service from real costs.

How do you track plumbing parts inventory across multiple trucks?+

Treat each truck and your warehouse as its own location in an inventory system, with reorder points that warn you before a part runs out. QuoteIQ’s Inventory Management (Elite and Max) has five modules: Products (SKU, unit, cost, reorder point), Locations (trucks, warehouse, job sites), Suppliers, Orders (Draft, Confirmed, Received), and Transactions (every receipt, return, issue, loss, and adjustment). In Stock, Low, and Out flags show at a glance. Stock deducts when the invoice is marked paid, not when the job is marked complete, and a deposit does not count as paid. The payoff is fewer repeat trips: a 20-mile supply-house run costs $15.20 at the IRS business mileage rate of 76 cents a mile (effective July 1, 2026), before you count the labor. Combine it with Route Optimization, log purchases in Expense Tracking, bill materials through Invoicing, and see the profit impact in Job Costing.

What is the best way to schedule plumbing technicians and track them by GPS?+

Put every job on one shared calendar and add live GPS so you can see who is closest before you send anyone. QuoteIQ’s Scheduling (every plan) offers drag-and-drop day, week, month, and employee views with status colors and automated appointment reminders, and Pro adds On-The-Way texts. EmployeeHub (Elite and Max) adds live GPS on the team map while techs are clocked in, Time Tracker Pro for GPS clock in and out, and Team Communication for chat. Clocked-out employees never appear on the map, and hours export to your payroll system because QuoteIQ has no native payroll. Route Optimization sequences stops to cut drive time 15 to 30 percent, and Route Density shows where work clusters. At 76 cents a mile under the IRS rate, every mile removed is real money. Techs get iOS and Android apps with full parity, so they can clock in, log materials, take photos, and collect signatures and payments from the field.

Does plumbing software integrate with QuickBooks?+

Yes. QuoteIQ integrates with QuickBooks Online on the Pro plan and up ($149.99, $299, and $699 a month). Invoices, payments, customers, and expense categories sync between the two, with duplicate-sync locks, and missing customers are synced automatically before an estimate syncs. QuickBooks Online is the supported version. That removes double entry, so a water heater job invoiced and paid in QuoteIQ does not need to be typed into the books again. Customers can pay online by card, ACH, Apple Pay, or Google Pay, you can record cash and checks in the app, and Consumer Financing through Affirm, Klarna, and Afterpay is available on every plan. Set it up from the QuickBooks integration page, send invoices with Invoicing, collect through Online Payments, bill maintenance plans with Invoice Subscriptions, and keep mileage and expense records your accountant can use under the IRS standard mileage rules.

Can I try plumbing CRM software free before buying?+

Yes. QuoteIQ offers a 14-day free trial with full access to the features of the plan you choose, one trial per person, business and payment method, a credit or debit card is required to start. Because the trial covers only the plan you select, pick the tier that matches what you want to test: Pro for Job Costing and QuickBooks Online, or Elite for Inventory Management and EmployeeHub GPS tracking. You can cancel any time during the trial; if you do not, it converts to the selected plan’s rate. Prefer a guided look? Book a live demo at bit.ly/QIQDemo and a team member will walk through the platform for your plumbing operation. Bring your customers with you using AI Smart Import from a CSV, and get the team on the mobile apps fast: the BLS projects about 42,000 plumber openings a year, so onboarding new hires quickly matters. Compare plans on the pricing page.

Key Takeaways

The Short Version

  • Answer every call: Virtual Call Team answers and qualifies 24/7 and is metered at 125 IQ Credits per minute.
  • Know your margin: Job Costing (Pro and up) shows price minus labor minus expenses per job.
  • Stop repeat trips: Inventory Management (Elite and up) tracks every truck and the warehouse.
  • See your crew: EmployeeHub adds live GPS while techs are clocked in, without extra hardware.
  • Let AI do the typing: AI Autopilot uses 55 tools to create estimates, reschedule jobs, and follow up.
  • Start risk-free: every plan has a 14-day trial, from $29.99 to $699 a month. See the pricing page.
See QuoteIQ in Action

See QuoteIQ in Action

Watch how contractors run their entire plumbing business from one app.

What Is QuoteIQ? video thumbnail
Getting Started

How to Get Started with QuoteIQ

From sign-up to your first plumbing estimate — in under 10 minutes.

1

Pick Your Plan

Choose the plan that fits your crew. Every plan has a 14-day free trial with full access to the plan you choose. A credit or debit card is required to start.

2

Add Your Services

Set up your plumbing price book — pipe repair, drain cleaning, water heater installation, fixture replacement, and sewer line service — with your rates.

3

Quote the Job

Build a line-item estimate with the AI Estimator, attach photos, and send it by text or email so the customer can sign on their phone.

4

Get Paid

Invoice the job, collect payment online, and let Review Multiplier automatically request a 5-star review.

Built by Contractors Who’ve Been in Your Shoes

Meet the Co-Founders

Co-Founder, QuoteIQ

Mike Vidan

20+ year pressure washing business owner, published author, and one of the most recognized educators in the home service industry. Graduate of The Citadel. YouTube channel with 580,000+ subscribers.

Read Mike’s insights →

Co-Founder, QuoteIQ

Justin Rogers

Serial entrepreneur and creator of ForeverSelfEmployed on YouTube (744K+ subscribers). Justin brings decades of hands-on experience building and operating service companies.

Read Justin’s insights →

What Contractors Say · 4.7 Stars · 4,103 Reviews

Real Contractors. Real Results.

★★★★★

“I’ve been using the app for a little over a month and in my opinion, is an essential part of my business. The app is easy to use and I love how professional the estimates and invoices look, especially when you attach photos. You can upload receipts, along with pictures which will be a huge benefit come tax time. It also integrates with quick books! I am so happy with how the app works, I’d give it more than five stars if I could! In a nutshell, the app is AWESOME! Highly recommended!”

Nick Bosick · Google Play review

★★★★★

“I’m on my second year of business and have been using QuoteIQ for 4 months. It has been great for me. It reduces the time required by me to manage customer information, quoting, scheduling, and invoicing. It streamlined a lot of my processes to help grow my business.”

Terry Hinson · Google Play review

★★★★★

“First of all this app saves me so much time,the new updates they do are impactful. I’ve used it for pressure washing, I’ve used it for even doing concrete estimating. The ability to send invoices directly and charge from the app is a win win! I like how it incorporates the ability to keep your customers like a CRM program and it helps me check up on those customers that called, I can call back pretty fast make a note on their file. I also like how everyone can access it from my Crew. App is #1”

Shawn Contreras · Google Play review

Read more on the App Store (4.7 · 2,900 reviews), Google Play (4.7 · 1,109 reviews), and Google (4.8 · 94 reviews).

Ready When You Are

Your Plumbing Business Deserves a CRM That Moves as Fast as You Do

Join 40,000+ contractors running on QuoteIQ. Book a free demo and see how 24/7 call handling, job costing, inventory tracking, and GPS team tracking work together for your plumbing operation.

Cancel any time during your trial.