Best Inspection Software & Inspection App for Contractors

The best inspection software for contractors is the one your crew will fill in on site and that files the report next to the estimate and the job. QuoteIQ builds inspection forms into QuoteIQ Cam: you make a template once, fill it on the phone at the property, add photos to any point that fails and save it to the customer's record.

Each template can mix Yes/No, Checkbox, Dropdown, Rating and Textbox points, and any point can be marked mandatory, so a report can't be saved with a required answer missing. Saved reports go to the Inspection Archive on desktop, where you can search, filter and sort them, open one read-only or export a branded PDF.

From there you can text the report link to the customer, who reads it as a typeset page on their phone, or attach it to an estimate or a scheduled job. Inspection forms, inspection & job reports are on Beginner and up; the pricing page lists everything else each plan includes.

Inspection forms in QuoteIQ work in three stages for contractors: build a template, fill it in at the property, then share or attach the report. Templates live in the Inspections tab of QuoteIQ Cam, where you can open your template library and duplicate one to start a new template, or create one from the inspection report form on the phone.

To build a template you add points and give each one a type: Yes/No, Checkbox, Dropdown, Rating or Textbox. On desktop you can add a mandatory star-rating question, reorder it and save. Each point also takes a comment and photos when the crew fills it in.

On the job, the crew picks the customer and works down the form on the phone. When they tap Save, QuoteIQ checks that a customer is picked and that every mandatory point is answered; if one isn't, it names the question and scrolls to it. Saved reports land in the Inspection Archive, ready to share by text, export as a PDF or attach to a job on the calendar.

An inspection checklist app for contractors should make the important answers required, take photos where something fails, and produce a report the customer can open from a text. Those three things decide whether a checklist turns into paid work or sits in a folder.

In QuoteIQ, mandatory points stop a save until they are answered, so a lawn care crew can't skip the irrigation check and a roofer can't skip the flashing. A point that fails holds property photos and a comment, and a saved report keeps its photos, which you can open full screen and swipe through on the phone.

It should also connect to the rest of the business. QuoteIQ files every report in the Inspection Archive, shares it by text, email, file or copied link, and attaches it to an estimate or a job, so the findings travel with the quote. Pricing the work you found happens in the same app, with the AI Estimator on every plan.

Inspection forms, inspection & job reports are on Beginner and up: Beginner is $99.99/mo with 2 users, Pro $199.99/mo with 4 users, Elite $299.99/mo with 10 users and Max $699.99/mo with 20 users. Essentials ($29.99/mo, 1 user) doesn't include inspection forms.

Annual billing is 10 times the monthly price, which gives you two months free: $999.99, $1,999.99, $2,999.99 and $6,999.99 a year for those four plans. Extra users are $25/per-additional-user/mo on every plan, up to 100. Billing is month to month with no contract, and the iPhone, Android and web apps and 24/7 live support come with every plan.

Every plan starts with a 14-day free trial. A credit or debit card is required to start. Pick Beginner or above if inspections are why you're signing up; feature access varies by plan, so compare the rest on the pricing page before you choose.

Texting the report link is the most direct way for contractors to share an inspection, because the customer opens it on their phone and reads it as a typeset report page. Nobody has to download an attachment or find a file in their email.

In QuoteIQ, open a saved inspection and use its share menu: Send Text, Send Email, Share File or Copy Link. Send Text asks whether to send through the app or through your phone's own messages, and the text comes prefilled with the report link. In the web app, sending through the app is the option offered.

For a customer who wants a document to keep, export the report to a branded PDF from the desktop Inspection Archive. Either way the report stays on the customer's record, so you can attach it to the estimate you send next and the customer sees the findings beside the price.

In QuoteIQ, an inspection attaches to the estimate or the scheduled job it belongs to, so the findings and the work travel together. On an open estimate with no linked forms, tap Attach Existing, search for the customer's inspection form and select it, and it shows as attached.

Jobs work the same way. Open the scheduled job's job sheet on the phone and attach an existing inspection form from there, so whoever opens the job has the report with it. Jobs and calendar scheduling are on every plan; inspection forms are on Beginner and up.

This is where inspection software earns its place. A septic or pest control inspection that finds a problem becomes an estimate, the estimate becomes a job, and the job becomes an invoice, all in one app with one customer record. The job lists page shows how jobs are organised once the work is booked.

In QuoteIQ's inspection app for contractors, photos attach to the point they belong to rather than to a loose camera roll. When a point fails, the crew adds property photos to that point while filling the report on the phone, with a comment if the photo needs explaining.

When you save a report that still has photos uploading, QuoteIQ shows how many photos have uploaded so far, and you can choose to let the save finish in the background and move on. Once the report is saved, open it on the phone and its photos open full screen, so you can swipe through them with the customer.

Inspection forms live in QuoteIQ Cam, the app's photo and video tool. QuoteIQ Cam photo & video is on Beginner and up, the same plans as inspection forms, so a roofer or a pool tech has job photos and inspection photos in the same app and on the same customer.

QuoteIQ's inspection software sits inside one app with estimates, scheduling, invoicing and payments, so you don't run a separate inspection tool and copy its reports across by hand. The inspection, the estimate, the job and the invoice share one customer record.

Everything in one app also means the office and the crew work from the same records. The QuoteIQ app runs on iPhone, Android and the web, so the crew fills inspections on the phone while the office searches the Inspection Archive and exports PDFs on desktop. Estimates and invoicing are on every plan; inspection forms are on Beginner and up.

If you work with an AI assistant, the QuoteIQ MCP connects ChatGPT, Claude and other assistants to your QuoteIQ account; set it up in Settings → Automation, and you can require approval before anything goes through. The MCP is on every plan.

Any trade that walks a property before it quotes uses inspection software: roofing, lawn care, septic, plumbing, home inspection, pest control and pool service among them. The template is yours, so the points match the work your trade checks.

The point types fit the trade. A roofer can rate shingle condition with a Rating point, a lawn care crew can tick Yes/No for each irrigation zone, and a plumber can note readings in a Textbox, with photos and a comment on anything that fails. Mandatory points make sure the checks your trade can't skip are always answered. A Dropdown point keeps answers consistent when there is a fixed list to choose from, and a Checkbox point lets the crew tick every item that applies.

QuoteIQ serves 50+ trades, and inspection forms work the same way in each: a template, a phone, photos and a report. Find your trade on the industries page, or read our guides to home inspection software and plumbing inspection software.