ServiceTitan charges ~$1,750+/mo for a 5-technician HVAC team — before add-ons, implementation fees, or annual contract lock-in. QuoteIQ Elite gives you AI-powered dispatching, inventory management, and job costing for $249.99/mo flat. No per-technician pricing. No contracts.
ServiceTitan dominates the conversation in HVAC software because it was first to build a comprehensive platform for the trades. If you run a 25-technician operation across multiple locations with a dedicated IT manager, ServiceTitan’s depth makes sense. But for HVAC companies with 3–15 technicians running AC installations, furnace repairs, duct cleaning, heat pump services, and seasonal maintenance — the platform is engineered for a business twice your size at a price that proves it.
QuoteIQ is the all-in-one HVAC CRM built by contractors Mike Vidan II and Justin Rogers. It delivers AI-powered dispatching, real-time GPS tracking, inventory management, job costing, and customer self-scheduling — features ServiceTitan either locks behind expensive add-on modules or doesn’t offer at all. All for $249.99/mo flat on the Elite plan, with no per-technician fees, no annual contracts, and no $5,000–$50,000 implementation invoice before you book your first job.
This page breaks down the real cost difference, shows what each platform actually includes at each price point, and lets you decide whether enterprise complexity is worth enterprise pricing for your HVAC operation.
ServiceTitan’s per-technician pricing model means your bill grows with every hire. Add their premium modules and you’re paying $2,750–$4,550+/mo before you touch the Year 1 implementation fee.
+ $5,000–$50,000+ one-time implementation
Year 1 true cost: $50,000–$70,000+ [user-reported]
Year 1 true cost: $2,999.88
ServiceTitan does not publish pricing. Every number above is compiled from G2, Capterra, BBB reports, and contractor forums — not from ServiceTitan directly. You cannot see their pricing without sitting through a sales demo. QuoteIQ publishes every plan and price at myquoteiq.com/pricing.
A 5-technician HVAC company on ServiceTitan Essentials with Marketing Pro, Phones Pro, and Pricebook Pro pays an estimated $2,750–$4,550+/mo — plus a one-time implementation fee of $5,000–$50,000+. QuoteIQ Elite delivers comparable dispatching, inventory, job costing, and AI tools for $249.99/mo with zero implementation fees and no contract. That’s an estimated savings of $30,000–$55,000+ in Year 1.
Compared on the features that matter most to HVAC contractors running 3–15 technician operations.
| HVAC Feature | ServiceTitan | QuoteIQ |
|---|---|---|
| Scheduling & Dispatching | ✓ Enterprise-grade dispatch board | ✓ Drag-and-drop scheduling — all plans |
| Route Optimization | ✓ Included | ✓ Included — Beginner and above |
| Route Density Zones | ✗ Not available | ✓ Included — Elite and above |
| Live GPS Tracking | ✓ Included | ✓ Included — no per-vehicle fees |
| Inventory Management | ✓ Included (complex setup) | ✓ 5-module system — Elite and above |
| Job Costing | ✓ Included | ✓ Auto-calculated — Elite and above |
| Dedicated Business Phone | ⚠️ Phones Pro add-on (~$300–$800/mo) | ✓ ClientHub — Pro and above |
| AI Natural Language CRM Control | ✗ Not available at any price | ✓ AI Autopilot (35 tools) — all plans |
| AI Call Answering (Inbound + Outbound) | ✗ Not available | ✓ Virtual Call Team — all plans |
| Customer Self-Scheduling (24/7) | ✗ Not available | ✓ InstaSchedule — Elite and above |
| Customer Self-Quoting | ✗ Not available | ✓ InstaQuote — Elite and above |
| Satellite Property Measurement | ✗ Not available | ✓ MapMeasure Pro — Beginner and above |
| Before/After AI Photo Generator | ✗ Not available | ✓ All plans (IQ Credits) |
| Pipelines / Deals CRM | ✗ Not available | ✓ Visual pipeline — Elite and above |
| Flat-Rate Price Book | ⚠️ Pricebook Pro add-on (~$200–$500/mo) | ✓ Custom price book — all plans |
| Call Tracking & Marketing Attribution | ⚠️ Marketing Pro add-on (~$500–$1,500/mo) | ✗ Not available natively |
| QuickBooks Desktop Integration | ✓ Online + Desktop | ✗ Online only |
| Free Trial | ✗ No free trial | ✓ 14-day free trial |
| Transparent Published Pricing | ✗ Sales call required | ✓ Published at myquoteiq.com/pricing |
| Month-to-Month (No Contract) | ✗ 12+ month contract required | ✓ Cancel anytime |
Honest note: ServiceTitan’s call tracking and marketing attribution (Marketing Pro) is a genuinely differentiating feature that QuoteIQ does not offer natively. ServiceTitan also supports QuickBooks Desktop, which QuoteIQ does not. For HVAC operations that depend on Desktop accounting or need enterprise-level marketing ROI tracking, these are real advantages.
Credibility requires honesty. Here’s where ServiceTitan has real product advantages over QuoteIQ.
ServiceTitan’s Marketing Pro module tracks which ads generate calls, which calls convert to jobs, and the revenue generated by each marketing channel. For HVAC companies spending $10,000+/mo on marketing, this ROI visibility is a genuine product advantage that QuoteIQ does not match natively.
ServiceTitan integrates with both QuickBooks Online and QuickBooks Desktop. QuoteIQ supports QuickBooks Online only. If your accountant or bookkeeper requires Desktop and refuses to migrate, ServiceTitan has a real edge here.
For HVAC companies with 20+ technicians across multiple locations, ServiceTitan’s enterprise dispatching, department-level reporting, and multi-office management tools are purpose-built for that scale. QuoteIQ serves the 1–50 employee range — it’s not designed for 100-technician franchise operations.
ServiceTitan has been in HVAC since 2012, serves 100,000+ contractors, and is backed by $8 billion+ in funding. That brand recognition is a marketing win. Some franchise operations require ServiceTitan by policy. That’s real — not a product advantage, but a market position advantage.
ServiceTitan’s call tracking, QuickBooks Desktop support, and enterprise-scale reporting are genuine product advantages. Everything else — per-technician pricing, annual contracts, $5,000–$50,000+ implementation fees, no free trial, no transparent pricing — is a business model choice that benefits ServiceTitan, not you.
Full walkthrough of the all-in-one CRM built by contractors for contractors — including HVAC, plumbing, electrical, and 50+ other industries.
Most HVAC companies complete the switch in under 2 hours. No implementation team required. No 3–12 month onboarding timeline.
Go to admin-quoteiq.web.app/register and select the plan for your crew size. 14-day free trial on all plans. A credit or debit card is required to start.
Export your customer list, job history, and equipment records as CSV from ServiceTitan’s data export tools. If you need help, QuoteIQ support walks you through it live.
Upload your CSV to QuoteIQ’s AI Smart Import. The AI maps all fields automatically — customer names, addresses, phone numbers, equipment history. Most imports complete in under a minute. A $299 Done-For-You migration is also available.
Add your services with your rates: AC installation, furnace repair, duct cleaning, heat pump service, mini-split installation, thermostat replacement, refrigerant recharge, boiler repair, air quality testing, seasonal maintenance plans. The price book feeds directly into estimates and InstaQuote.
Create a job, assign a technician, track them on the map, and close the invoice — all from QuoteIQ. Route optimization auto-sequences your daily calls to minimize drive time between service addresses.
Verified reviews from G2, Capterra, and BBB — about the limitations that push HVAC contractors to look for alternatives.
“You must invest a significant amount of time in setup and in learning your way around the software to get the most benefit. It can be hard for some people to wrap their heads around everything at first.”
Verified G2 Reviewer · Field Service Business Pain point: Implementation complexity“The product is complicated, which means you need help regularly, but their product support is terrible.”
Verified G2 Reviewer · Service Business Pain point: Support quality“ServiceTitan is not optimized for companies with 3 or fewer technicians.”
ServiceTitan’s Own BBB Response Pain point: Not built for small teams4.7 stars across 4,100+ verified reviews on the App Store and Google Play.
“I recently began using this program for my service business, the instaquote and mapping tool are invaluable.”
— Mark Drye · App Store · Verified Review
“This app has made my business so much more enjoyable not having to go to 8 different places to deal with one customer, I am able to go to one app for it all!!!”
— Jake kunk · App Store · Verified Review
“It’s built by service providers for service providers, making it incredibly effective and user-friendly.”
— Verified Reviewer · App Store · Verified Review
QuoteIQ was co-founded by two contractors who built, scaled, and sold their own home service businesses before building the CRM they wished they had.
20+ year home service business owner who grew and sold a pressure washing company. Mike understands the HVAC contractor’s challenge: managing emergency calls, seasonal demand swings, and technician scheduling across heating and cooling seasons. 580,000+ YouTube subscribers learn from his contractor growth strategies.
Read Mike’s Insights →Serial entrepreneur and creator of Forever Self Employed, a YouTube channel with 743,000+ subscribers helping people start and grow service businesses. Justin built QuoteIQ to solve the exact problem HVAC contractors face with enterprise software: too complex, too expensive, too slow to implement.
Read Justin’s Insights →ServiceTitan is the wrong tool for most HVAC companies under 15 technicians. But there are scenarios where staying makes sense.
You spend $10,000+/mo on marketing and need channel-level ROI tracking. ServiceTitan’s Marketing Pro module calculates exactly which ad campaigns generate which calls and which calls convert to revenue. QuoteIQ does not offer marketing attribution at this level. If that data drives your advertising decisions, it’s worth paying for.
Your accountant requires QuickBooks Desktop and will not migrate to Online. ServiceTitan supports both Desktop and Online. QuoteIQ supports QuickBooks Online only. If Desktop is non-negotiable in your accounting workflow, ServiceTitan has a real functional advantage here.
You operate 20+ technicians across multiple locations with department-level reporting requirements. ServiceTitan was built for this scale. If you manage separate HVAC, plumbing, and electrical divisions with independent P&L tracking, ServiceTitan’s enterprise architecture serves you better than QuoteIQ’s 1–50 employee sweet spot.
The only reasons to stay on ServiceTitan are marketing attribution, QuickBooks Desktop, or running 20+ technicians across divisions. For an HVAC company with 3–15 techs, every other feature comparison favors QuoteIQ at a fraction of the cost and without a 12-month contract.
ServiceTitan does not publish pricing. Based on G2, Capterra, and BBB user reports, the Essentials plan costs approximately $350/tech/mo. For 5 technicians, that’s an estimated $1,750/mo before add-ons. With Marketing Pro (~$500–$1,500/mo), Phones Pro (~$300–$800/mo), and Pricebook Pro (~$200–$500/mo), the true monthly cost is estimated at $2,750–$4,550+/mo. All ServiceTitan pricing is user-reported and unverified. QuoteIQ Elite is $249.99/mo with everything included.
For HVAC companies with 1–15 technicians, QuoteIQ delivers scheduling, dispatching, invoicing, inventory management, job costing, route optimization, and AI tools at a fraction of ServiceTitan’s cost. QuoteIQ Elite costs $249.99/mo with no per-technician pricing, no annual contracts, and no implementation fees. ServiceTitan is better for 20+ technician operations that need enterprise-level marketing attribution and multi-location department reporting.
Yes. QuoteIQ’s customizable price book supports any HVAC service: AC installation, furnace repair, duct cleaning, heat pump service, mini-split installation, thermostat replacement, refrigerant recharge, boiler repair, air quality testing, seasonal maintenance plans, and more. You set your own rates, service descriptions, and categories.
Yes. QuoteIQ Elite includes a 5-module inventory management system. Track capacitors, contactors, refrigerant (R-410A, R-22), air filters, fan motors, thermostats, and any other parts across trucks and your warehouse. Automated low-stock alerts notify you before a tech runs out on a job. Purchase order tracking is built in.
ServiceTitan’s implementation typically takes 2–12 months and costs $5,000–$50,000+ depending on your company size and setup complexity. Multiple user reviews on G2 and BBB report paying monthly subscription fees for months before being fully operational. QuoteIQ has no implementation fee and most HVAC companies are fully operational the same day they sign up.
Yes. ServiceTitan requires a minimum 12-month annual contract. Larger companies are often pushed into multi-year agreements. Early termination fees of $5,000–$20,000+ have been reported by users on G2 and BBB. QuoteIQ is month-to-month with no contracts and no cancellation fees.
QuoteIQ does not offer marketing attribution or call-to-revenue tracking at the level of ServiceTitan’s Marketing Pro module. If your HVAC business spends $10,000+/mo on advertising and needs to know exactly which campaigns generate which revenue, Marketing Pro is one of ServiceTitan’s genuine advantages. QuoteIQ’s Virtual Call Team handles inbound and outbound AI calling, but it is a dispatching and lead qualification tool — not a marketing analytics platform.
Export your customer list, job history, and equipment records as CSV from ServiceTitan’s data export tools. Upload the CSV to QuoteIQ’s AI Smart Import, which automatically maps all fields — customer names, addresses, phone numbers, service history. Most imports complete in under a minute. A $299 Done-For-You migration is also available.
Yes. InstaSchedule on QuoteIQ Elite lets customers book AC tune-ups, furnace inspections, and maintenance visits 24/7 directly against your live calendar — without calling your office. ServiceTitan does not offer customer self-scheduling at any price tier.
QuoteIQ integrates with QuickBooks Online. It does not support QuickBooks Desktop. ServiceTitan supports both Online and Desktop. If your HVAC company uses QuickBooks Desktop and your accountant will not migrate to Online, ServiceTitan has an advantage on this specific point.
QuoteIQ includes AI Autopilot (35 natural language tools to control your CRM by voice or text), Virtual Call Team (AI inbound and outbound calling), AI Estimator (photo-based estimate generation), Before/After AI Image Generation, and AI Smart Import (automatic CSV field mapping). ServiceTitan does not offer any of these AI capabilities at any price tier.
ServiceTitan has publicly stated through a BBB response that their platform is “not optimized for companies with 3 or fewer technicians.” For a 3–5 technician HVAC company, the combination of per-technician pricing ($1,050–$1,750+/mo base), expensive add-on modules, $5,000–$50,000+ implementation fees, and 12-month contract lock-in creates a cost structure designed for enterprises — not growing shops. QuoteIQ Elite at $249.99/mo is purpose-built for this team size.
QuoteIQ Elite gives you AI-powered dispatching, inventory management, job costing, customer self-scheduling, and a dedicated business phone — all for $249.99/mo. No per-technician fees. No annual contracts. No $50,000 implementation invoice.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
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Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
