FieldPulse charges per technician and locks VoIP, AI dispatching, and fleet tracking behind undisclosed add-on fees. QuoteIQ Elite gives HVAC companies route optimization, AI call handling, satellite measurement, and every other feature for $249.99/mo flat — no per-user pricing, no hidden add-ons.
FieldPulse handles the basics well for a two-truck residential HVAC operation: scheduling, dispatching, invoicing, and CRM. The trouble starts when an HVAC company adds a third technician, takes on commercial maintenance contracts, or needs to route AC installs, furnace replacements, duct cleanings, refrigerant recharges, and emergency no-heat calls across multiple zip codes in a single day.
FieldPulse does not publish pricing on its website — you must request a custom quote. Third-party review sites report per-user costs between $65 and $115 per month depending on plan tier. For a 5-technician HVAC crew on the Professional plan, that works out to roughly $450/mo before add-ons. Then the Engage VoIP phone system, Operator AI, fleet tracking, and pricebook features are all separate paid add-ons with undisclosed pricing. Stack those together and total costs can push past $600–$800+ per month — and you still lack route optimization, satellite property measurement, AI before-and-after photos, review automation, and customer self-scheduling.
This comparison is honest about where FieldPulse genuinely wins. It also shows exactly what an HVAC operation pays on FieldPulse versus what QuoteIQ Elite includes for $249.99/mo on a single flat-rate plan with no per-user fees.
FieldPulse does not publish pricing. The estimates below are based on verified third-party sources (Capterra, G2, Softabase) as of March 2026. Add-on costs are estimated ranges — actual pricing varies by contract.
*Base + known add-on. Actual total depends on undisclosed add-on pricing.
Features FieldPulse cannot add at any price: Route optimization, satellite property measurement, AI before-and-after photo generation, AI natural language CRM control (AI Autopilot equivalent), customer self-scheduling (InstaSchedule equivalent), and automated review generation (Review Multiplier equivalent) do not exist in FieldPulse or its integration ecosystem. Even after stacking every available add-on, these HVAC-critical capabilities remain unavailable.
A 5-technician HVAC company on FieldPulse Professional pays an estimated $650–$800+/month before undisclosed add-on pricing — and still cannot access route optimization, satellite measurement, AI photos, review automation, or customer self-scheduling. QuoteIQ Elite is $249.99/month. Everything included. One login. No per-user fees.
Every feature that matters to an HVAC operation. FieldPulse add-on costs shown where applicable. All QuoteIQ prices are standard monthly billing — never annual, never promo.
| Feature | FieldPulse Professional (~$90/user/mo) | QuoteIQ Elite ($249.99/mo) |
|---|---|---|
| Route Optimization | ✗ Not available natively or via integration at any price | ✓ Included on Elite — auto-sequences daily HVAC calls |
| Route Density Zones | ✗ Not available — no geographic job clustering | ✓ Filter calendar by service area — Elite and above |
| Satellite Property Measurement | ✗ Not available natively or via integration | ✓ MapMeasure Pro — built in, Beginner and above ($74.99/mo) |
| AI Natural Language CRM Control | ✗ Not available at any price | ✓ AI Autopilot — 35 natural language tools, all plans (IQ Credits) |
| 24/7 AI Call Handling | ⚠ Operator AI add-on — undisclosed pricing, handles basic calls | ✓ Virtual Call Team — AI answering, lead qualification, job booking — Elite and above |
| Dedicated Business Phone | ⚠ Engage VoIP add-on — undisclosed pricing | ✓ ClientHub — in-app calling + texting, Pro and above ($149.99/mo) |
| Customer Self-Scheduling (24/7) | ✗ Basic booking portal — not true self-scheduling against live calendar | ✓ InstaSchedule — books to real-time calendar, Elite and above |
| Before & After AI Photo Generator | ✗ Not available — CompanyCam handles photos but no AI generation | ✓ All plans via IQ Credits — no separate subscription |
| Live GPS Tracking (Crew) | ⚠ Fleet Tracking add-on — undisclosed pricing, vehicle plug-in device | ✓ Real-time live GPS — entire crew, no per-vehicle fees — Elite and above |
| Review Request Automation | ✗ No native review management or generation tool | ✓ Review Multiplier — Beginner and above ($74.99/mo) |
| Job Costing (Per-Job Profitability) | ✓ Available on Professional plan | ✓ Included — Elite and above with real-time margin tracking |
| Inventory Management | ✓ Available on Enterprise plan | ✓ Products, truck stock, locations, purchase orders — Elite and above |
| QuickBooks Sync | ✓ Online + Desktop (Professional+, Desktop sync has known issues) | ✓ QuickBooks Online — Pro and above ($149.99/mo) |
| Custom Workflows | ✓ Strong workflow customization on all plans | ✓ Pipelines CRM with customizable deal stages — Pro and above |
| AI Smart Customer Import | ✗ Manual CSV import only — no AI field mapping | ✓ AI auto-maps fields from any CSV — all plans |
| Pricing Model (5 techs) | Per-user pricing — est. ~$450/mo base (5 × ~$90) | Flat rate — $249.99/mo for up to 7 users, all features included |
| Free Trial | ✓ 14 days available | ✓ 14 days, full plan access |
| ⚠ = Available as paid add-on with undisclosed pricing. FieldPulse pricing is not publicly published — all estimates sourced from Capterra, Softabase, and user-reported data (March 2026). Note: FieldPulse supports QuickBooks Desktop (with reported sync issues); QuoteIQ syncs with QuickBooks Online only. FieldPulse’s custom workflow engine is a genuine product advantage. | ||
No honest comparison ignores what the other platform does well. Here is where FieldPulse has genuine advantages over QuoteIQ for HVAC companies.
Custom Workflow Engine — FieldPulse offers genuinely deeper workflow customization than most competitors, including QuoteIQ. HVAC companies with complex multi-stage job processes (install → inspection → permit → commissioning) can build custom pipelines that mirror their exact field workflow. This is a real product advantage, not marketing.
QuickBooks Desktop Support — FieldPulse integrates with both QuickBooks Online and QuickBooks Desktop. QuoteIQ supports QuickBooks Online only. If your HVAC shop runs on QB Desktop and cannot migrate, this matters. Note: multiple Capterra reviewers report that the QB Desktop sync has reliability issues, including duplicate entries and manual intervention.
Wisetack Consumer Financing — FieldPulse integrates with Wisetack for consumer financing, letting HVAC homeowners finance AC installs and furnace replacements. QuoteIQ does not currently offer an equivalent consumer financing integration. For high-ticket residential HVAC work ($5,000–$15,000 system replacements), this is a meaningful advantage.
Asset and Equipment Tracking — FieldPulse offers equipment management with per-unit tracking and maintenance histories attached to customer properties. For commercial HVAC companies managing rooftop units across multiple buildings, this is genuinely useful. QuoteIQ does not currently offer per-equipment maintenance history tracking at this depth.
Two minutes. Every feature. No sales pitch.
Most HVAC companies complete migration in under an hour.
Pick any QuoteIQ plan. 14 days free. A credit or debit card is required to start. You get full access to every feature on your selected plan from day one.
Export your contacts from FieldPulse as a CSV. Upload it into QuoteIQ and let AI Smart Import auto-map every field — customer names, addresses, equipment notes, service histories. No manual column matching.
Link your QuickBooks Online account in one click. Invoices, payments, and customer data sync bidirectionally. If you are on QuickBooks Desktop, you will need to migrate to Online first.
Configure your services: AC tune-ups, furnace installations, duct cleaning, refrigerant recharges, heat pump replacements, mini-split installs, thermostat upgrades, and emergency diagnostic fees. Add materials pricing for compressors, condensers, evaporator coils, and common parts.
Enable InstaSchedule so homeowners can book AC tune-ups and emergency calls 24/7. Turn on Review Multiplier to automatically request reviews after every completed job. Set up route optimization for your crew’s daily schedule. You are live.
We did not write these. They are verified third-party reviews from Capterra and G2.
“Platform fees can escalate quickly once you move beyond four users and add optional services. It’s important to carefully compare pricing with competitors to ensure you’re getting the best value for your team’s size and needs.”
Verified Capterra Reviewer · Field Service Business Pain point: Add-on cost escalation“The Operator AI has proven less accurate than advertised. Most critically, the Engage tool feels unstable and limited; the inability to forward calls to multiple people is a major bottleneck for our workflow.”
Stanley K. · Plumber · Verified Capterra Review Pain point: AI accuracy and VoIP limitations“There are quite a few bugs or shortcomings in the programming. Some of the repetitive and similar terminology makes it hard to differentiate what is being referred to. Reporting is clunky.”
Michael L. · Director of Service Operations · Verified Capterra Review Pain point: Software bugs and reporting4.7 stars across 4,100+ verified reviews on the App Store and Google Play.
“This app has made my business so much more enjoyable not having to go to 8 different places to deal with one customer, I am able to go to one app for it all!!!”
— Jake kunk · App Store · Verified Review
“This app has changed my business, not only because it’s effective but also because it’s so easy to use.”
— OrlandoAlmeida · App Store · Verified Review
“Being able to produce professional quotes quickly and accurately has put me above the other businesses in my area.”
— Addybake · App Store · Verified Review
QuoteIQ was built by field service contractors who ran real crews — not by a software company guessing what contractors need.
Mike built QuoteIQ after running his own service business and experiencing firsthand the add-on trap that platforms like FieldPulse create for HVAC companies. Every feature in QuoteIQ exists because a real contractor needed it in the field — not because a product manager thought it would look good on a feature matrix.
Justin leads the engineering team that builds every QuoteIQ feature. His priority: one login, one platform, zero add-on fees. When HVAC contractors request a capability, Justin’s team builds it into the core product — not as a paid integration that inflates the monthly bill.
QuoteIQ is not for everyone. Here are legitimate reasons to stay.
You need QuickBooks Desktop support. If your HVAC company runs on QuickBooks Desktop and cannot migrate to QuickBooks Online, FieldPulse is one of the few platforms that offers a Desktop integration. QuoteIQ supports QuickBooks Online only. This is a genuine product limitation.
You need deep custom workflow automation. FieldPulse’s workflow engine is genuinely more flexible than most competitors for multi-stage commercial HVAC projects. If your business runs complex install → inspection → permit → commissioning workflows and you have already invested time building them in FieldPulse, the switching cost may not be worth it.
You need consumer financing (Wisetack). FieldPulse integrates with Wisetack for customer financing on high-ticket HVAC installs. QuoteIQ does not currently offer an equivalent consumer financing integration. If financing drives a significant portion of your revenue, this is a real gap.
You manage commercial equipment with per-unit maintenance histories. FieldPulse’s asset management tracks individual HVAC units across multiple customer sites with maintenance logs attached to each piece of equipment. If your business is primarily commercial preventive maintenance, this feature justifies staying.
FieldPulse’s real advantages are custom workflows, QuickBooks Desktop support, Wisetack financing, and commercial equipment tracking. Everything else — the per-user pricing, the undisclosed add-on fees, the missing route optimization, the absent AI tools — costs you more money for fewer capabilities. QuoteIQ Elite at $249.99/mo includes everything a growing HVAC company needs on a single flat-rate plan.
Is QuoteIQ really cheaper than FieldPulse for HVAC companies?
Yes. FieldPulse uses per-user pricing that scales with your team size. A 5-technician HVAC crew on FieldPulse Professional pays an estimated $450/month before add-ons like Engage VoIP, Operator AI, and fleet tracking. QuoteIQ Elite is $249.99/month flat for up to 7 users with every feature included — no per-user fees, no add-on charges.
Does FieldPulse offer route optimization for HVAC technicians?
No. FieldPulse does not include route optimization natively or through any third-party integration. QuoteIQ Elite includes route optimization that auto-sequences daily AC tune-ups, furnace installs, and emergency calls to minimize drive time and fuel costs for your entire crew.
Can FieldPulse handle after-hours HVAC emergency calls?
FieldPulse offers Operator AI as a paid add-on with undisclosed pricing. It handles basic call routing and can book jobs, but multiple reviewers report accuracy issues. QuoteIQ’s Virtual Call Team is included on Elite and handles emergency HVAC calls 24/7 with AI-powered lead qualification and automatic job booking.
Does FieldPulse include a dedicated business phone number?
Not by default. FieldPulse’s Engage VoIP phone system is a separate add-on with undisclosed pricing. QuoteIQ includes ClientHub on Pro and above ($149.99/mo), which provides a dedicated business phone number with in-app calling, texting, and full conversation history tied to each customer record.
Can my HVAC customers book appointments online with FieldPulse?
FieldPulse offers a basic booking portal where customers can request appointments. However, it is not true self-scheduling against a live technician calendar with real-time availability. QuoteIQ’s InstaSchedule lets homeowners book AC tune-ups, maintenance visits, and emergency calls directly against your live calendar 24/7 — no phone call required.
Does QuoteIQ support QuickBooks Desktop like FieldPulse does?
No. QuoteIQ currently syncs with QuickBooks Online only. FieldPulse supports both QuickBooks Online and Desktop, although multiple Capterra reviewers report that the Desktop sync has reliability issues including duplicate entries. If your HVAC shop runs on QuickBooks Desktop and cannot migrate to Online, this is a genuine reason to stay on FieldPulse.
Does FieldPulse have satellite property measurement for HVAC quoting?
No. FieldPulse does not include satellite measurement natively or via any integration. QuoteIQ’s MapMeasure Pro lets HVAC contractors measure roofs and properties from satellite imagery for system sizing and ductwork estimates — available on Beginner and above ($74.99/mo).
How does FieldPulse pricing work compared to QuoteIQ?
FieldPulse uses per-technician pricing that is not publicly published — you must request a custom quote. Third-party sources report approximately $65–$115 per user per month depending on plan tier, plus additional undisclosed fees for add-ons like Engage VoIP, Operator AI, fleet tracking, and pricebook. QuoteIQ uses flat-rate pricing: Essentials ($29.99/mo, 1 user), Beginner ($74.99/mo, 2 users), Pro ($149.99/mo, 4 users), Elite ($249.99/mo, 7 users), and Max ($399.99/mo, unlimited users). No per-user fees. No add-on charges.
Where does FieldPulse genuinely beat QuoteIQ for HVAC?
FieldPulse has four genuine advantages: (1) deeper custom workflow automation for complex multi-stage HVAC projects, (2) QuickBooks Desktop support, (3) Wisetack consumer financing integration for high-ticket AC and furnace replacements, and (4) commercial equipment tracking with per-unit maintenance histories. These are real product differences, not marketing spin.
Can I import my FieldPulse data into QuoteIQ?
Yes. Export your customer list, service history, and job records from FieldPulse as a CSV file. Upload it into QuoteIQ and AI Smart Import will auto-map every field — names, addresses, equipment notes, service histories — without manual column matching. Most HVAC companies complete the import in under 30 minutes.
Does QuoteIQ offer consumer financing like FieldPulse does with Wisetack?
QuoteIQ does not currently offer a Wisetack-equivalent consumer financing integration. If a significant portion of your HVAC revenue comes from financed AC installs and furnace replacements ($5,000–$15,000 jobs), this is a genuine gap. QuoteIQ does offer flexible payment options including deposits, progress payments, and online payment collection.
Does QuoteIQ have a free trial?
Yes. QuoteIQ offers a 14-day free trial with full access to every feature on your selected plan. You can test route optimization, MapMeasure Pro, Virtual Call Team, InstaSchedule, and every other feature before committing. Pick any plan at admin-quoteiq.web.app/register to get started.
QuoteIQ Elite: $249.99/mo. Route optimization, AI call handling, satellite measurement, review automation, customer self-scheduling, live GPS, job costing, inventory — everything included. No per-user fees. No add-on traps.
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