Published February 2026 · Updated August 2026
Recurring billing that charges your weekly and biweekly clients automatically, tiered cleaning packages, 24/7 customer self-booking, route optimization, GPS crew tracking, and a full AI suite — one platform, starting at $29.99/month.
QuoteIQ is the best CRM for house cleaning and maid service businesses in 2026. It is the only platform in its price class that puts recurring invoice subscriptions on every plan, ships four estimate types including Package and Options pricing built for Standard / Deep / Move-Out tiers, and includes an AI suite on every tier. Plans run $29.99, $74.99, $149.99, $299 and $699 per month, every one of them with a 14-day free trial giving full access to the features of the plan you choose. More than 40,000 contractors use it, and it holds a 4.7 rating across 4,103 reviews.
TL;DR: Maid services live and die on recurring revenue, and most CRMs treat recurring billing as an upgrade. QuoteIQ includes invoice subscriptions, recurring scheduling, online payments and e-signatures from the $29.99 Essentials tier up. Growing crews add ClientHub and job costing at Pro; multi-crew operators add InstaSchedule, route optimization and EmployeeHub at Elite. With 1,332,100 maids and housekeeping cleaners employed nationally and a workforce governed by federal recordkeeping rules, accurate hours and clean books are not optional. Price your work with the house cleaning cost calculator first.
A maid service is not a general contracting business with a mop. The economics are different in three specific ways, and every one of them breaks a generic CRM. First, most of your revenue is contracted rather than won: a client who books biweekly is worth 26 visits a year, so the cost of a billing failure compounds instead of ending. Second, your labor is the product — there is no material markup to hide behind, which means your margin is decided by how many minutes a cleaner spends in each home. Third, your crews are in and out of private residences all day, which puts access instructions, arrival notifications and pet notes on the critical path of the job rather than in the “nice to have” column.
That is why QuoteIQ’s house cleaning software was designed around recurring service rather than one-off projects. The same platform runs adjacent trades — carpet cleaning, air duct cleaning, commercial cleaning and hoarding cleanup — so an operator who adds a service line does not add a second system. Compare that to the reality of running the business on messages and memory.
Without a purpose-built CRM
You re-create thirty invoices by hand every Monday. Cleaner schedules go out by group text from your personal number. A cancellation on Tuesday quietly costs you the rest of the month because nobody rebooked it. Two crews get sent to the same address. Hours are reconstructed from memory at payroll. And the deep-clean lead who called while you were vacuuming a hallway hires whoever answered the phone.
With QuoteIQ
Invoice subscriptions bill the recurring book automatically. Scheduling assigns and reassigns visits by drag-and-drop. The AI Virtual Call Team answers, qualifies and summarizes inbound calls around the clock. Automations chase the estimates you sent. Time Tracker Pro records real clocked hours per home. You manage the business rather than the paperwork.
The Bureau of Labor Statistics counts 1,332,100 maids and housekeeping cleaners employed nationally as of 2025, with a median annual wage of $35,510 and roughly 7,400 new positions projected through 2035. Another 265,200 first-line housekeeping supervisors sit above them at a $49,100 median. In a labor market that flat, the operators who win are not the ones who hire fastest — they are the ones who get more billable minutes out of the crew they already have. See the BLS occupational data.
Every field service platform has a calendar and an invoice screen. What separates a cleaning CRM is whether the recurring engine, the pricing tiers and the crew tools were built for a business that visits the same forty homes every two weeks. Here is what ships inside QuoteIQ, with the plan gate stated where a gate exists.
Recurring Invoice Subscriptions · All plans
Bill weekly, biweekly, monthly or custom cycles automatically, with full discount, tax, fee and deposit math handled inside the subscription. Invoice subscriptions mean your recurring book collects itself.
Package Estimates · All plans
Bundle a Standard Clean, Deep Clean or Move-Out Clean into a reusable package and send it in seconds. Package Estimates stop you from rebuilding the same line items for every new home.
Options Estimates · All plans
Present Good / Better / Best side by side and let the client choose their own level of service. Options Estimates also support Quick and Standard formats for simpler jobs.
InstaSchedule · Elite and Max
Clients book themselves against your real, live calendar availability, 24 hours a day. InstaSchedule is reachable from all four estimate types and from your InstaQuote forms.
InstaQuote · Elite and Max
Publish a service library with your pricing and let homeowners select rooms and add-ons themselves. InstaQuote delivers the quote instantly by email or text and lets them approve and book.
Route Optimization · Elite and Max
Sequences the day’s homes for minimum drive time, accounts for appointment windows and recalculates when a job is added late. Route Optimization cuts drive time by 15–30%.
Route Density · Elite and Max
Shows where your cleaning clients actually cluster so you can sell whole zones on a single day. Route Density answers “where,” Optimization answers “in what order.”
GPS Location Tracking · Elite and Max
See your crew on a live map while they are clocked in, with clock-in location verification at the door. Location tracking pauses on breaks and stops entirely at clock-out — clocked-out employees never appear on any map.
Time Tracker Pro · Elite and Max
GPS clock in and out per job, break counts and durations in reports and CSV, admin-only manual adjustments and a full edit history. Time Tracker Pro is where per-home labor cost comes from.
On-The-Way Texts · Pro and above
Automatic notification when the cleaner is en route — the difference between a homeowner who unlocked the door and a wasted trip. Built into scheduling alongside automated appointment reminders.
AI Virtual Call Team · All plans
An AI phone team answers inbound calls day and night, qualifies leads, filters spam, and sends you a recorded, transcribed summary. Virtual Call Team minutes are metered by IQ Credits, so lower tiers get fewer minutes.
AI Autopilot · All plans
Run the CRM by voice or text across 55 integrated tools in 13 categories. Tell AI Autopilot to invoice all of today’s completed jobs and send them, and it does exactly that.
Around those sit the pieces that keep a cleaning office running: a searchable client database with mass contact import, reminders and tasks, QuoteIQ Cam for before-and-after documentation, custom inspection forms for quality checks, shareable photo galleries, contract attachments on your service agreements, and full mobile and web parity so the office and the field see the same thing. You can export your data on every plan.
Homeowners do not want a twenty-line itemized quote for a house clean. They want to pick a level. That is exactly the shape Package Estimates and Options Estimates were built for — you define the scope once, then send three tiers that a client can approve on their phone with an e-signature.
Standard Clean
Kitchen, bathrooms, dusting, vacuuming, mopping, trash. The maintenance visit your recurring weekly and biweekly clients are actually buying. Scope it tight — this is the tier where scope creep eats your margin.
Deep Clean
Standard plus baseboards, interior cabinets, window sills, appliance exteriors, ceiling fans and vents. The right first visit for a new client, and the natural upsell every spring and fall.
Move-Out Clean
Deep clean plus interior oven, interior refrigerator, wall spot-cleaning and garage sweep. Priced for deposit recovery and rental turnovers, where the buyer is a landlord or property manager rather than a homeowner.
The structural advantage of tiered presentation is that it changes the question from “yes or no” to “which one,” and it gives you a defensible reason for the higher number sitting right next to the lower one. Build the tiers off real numbers rather than instinct: run the house cleaning cost calculator against your own labor rate, cross-check add-on services against the carpet cleaning and air duct cleaning calculators, and keep the whole set of home service business calculators open while you set your price book. QuoteIQ’s built-in Business Calculators also include a National Average Guide covering major home-service industries.
A biweekly client is 26 visits a year. Moving that client from a Standard tier to a Deep tier once each spring and once each fall adds two premium visits without a single new lead, new truck or new hire. Multiply across a book of 40 recurring homes and you have added 80 premium visits a year out of customers you already serve — which is why tiered Options Estimates and a seasonal mass campaign tend to move the number faster than any advertising spend.
This is the single feature most cleaning operators are actually shopping for, and it is the one most often locked behind an upgrade elsewhere. In QuoteIQ, Invoice Subscriptions are available from the $29.99 Essentials plan. You set the cadence — weekly, biweekly, monthly or a custom cycle — and the platform charges the client on schedule with the discount, tax, fee and deposit math already applied. An accepted estimate can be converted directly into a recurring subscription, so the client who approved a Deep Clean today becomes a standing biweekly line item without anyone retyping it.
On the collection side, online payments accept credit and debit cards, ACH bank transfer, Apple Pay and Google Pay, with cash and check recorded manually in the app for the clients who still leave an envelope on the counter. Checkout is embedded on the invoice page rather than bouncing the customer to a third-party site, cards on file appear on the customer profile, and tips can be collected at checkout — which matters more in residential cleaning than in almost any other trade. Invoicing adds automated payment reminders on timing you control, Net 15/30/60/90 terms for your commercial accounts, partial payments and deposits, reusable invoice templates and expiration dates.
For larger one-time work — a post-construction clean, a hoarding cleanup, a whole-house deep clean before a listing — Consumer Financing is available on every plan including the trial. Affirm covers jobs up to $30,000 over 3–36 months, with Klarna and Afterpay handling smaller Pay-in-4 style splits. The customer applies at checkout in roughly thirty seconds and gets an instant decision, you are paid in full up front, and the provider carries collections and default risk. Grab a free house cleaning invoice template if you want to see the document structure before you build your own.
At 40 recurring clients billed biweekly, manual invoicing is 1,040 invoices a year. At four minutes each to create, send and reconcile, that is roughly 69 hours of office time annually spent retyping documents a subscription would have generated on its own. The SBA’s business guide puts bookkeeping discipline at the center of managing a small business for exactly this reason — the hours are invisible until you count them.
Feature lists are abstract. Here is the same platform described as an actual Tuesday in a three-crew residential cleaning company.
7:00 AM — the day is already built
The calendar shows every visit colour-coded by status and assigned to a named cleaner, with access instructions and pet notes attached to each home. Route optimization has already sequenced the stops. Cleaners open the app and see only the homes assigned to them, because roles and permissions control what each person can reach.
8:30 AM — first home, door actually open
An automatic On-The-Way text goes out as the crew leaves the previous stop. The cleaner clocks in through Time Tracker Pro and GPS confirms the address. From the office you can see the crew on the live map through location tracking for as long as they are on the clock.
9:15 AM — a lead calls while everyone is elbow-deep
Nobody is free to answer, so the AI Virtual Call Team takes it: asks about square footage, bedrooms, bathrooms and frequency, filters out the spam calls, and drops a transcribed summary into your notifications. The call is recorded and attached to the new contact record.
10:00 AM — quote out in under a minute
From your phone you build an Options Estimate with Standard, Deep and Move-Out tiers, attach a before-and-after set from QuoteIQ Cam, and send it by text. The AI Estimator can draft the line items from property photos if you would rather start from a picture than a blank screen.
12:00 PM — the recurring book bills itself
Nobody touches anything. Invoice subscriptions charge the standing clients whose cycle lands today and online payments clear the cards and ACH transfers. Payment notifications arrive as they settle.
3:00 PM — a referral books without calling
A neighbour of an existing client opens your InstaQuote link, picks a Deep Clean with oven and fridge add-ons, then uses InstaSchedule to take a real open slot next Thursday. It simply appears on the calendar.
5:00 PM — close the loop
Crews clock out. Review Multiplier sends review requests to everyone served today. Job costing shows profit per home now that real labor hours have landed. You tell AI Autopilot to invoice the day’s completed jobs and send them, and it is finished before you have put the vacuum away.
The moment a cleaning business goes from “me and a helper” to three or four crews, the constraint stops being demand and becomes coordination. EmployeeHub handles that on the Elite and Max plans: an employee database with hourly rates and availability, GPS location tracking while staff are clocked in, Time Tracker Pro for per-job hours and break records, and team communication for one-to-one and group chats with job assignment built in.
Two boundaries are worth knowing before you buy, because vendors are rarely direct about them. First, QuoteIQ does not calculate overtime automatically and does not run payroll natively — hours export cleanly to whatever payroll system you already use, but the platform is not the payroll system. Second, crew creation, crew scheduling and crew-level analytics sit on the Max plan, along with the Sales Team Tracker for commission and conversion tracking; Elite assigns individual people to jobs rather than named crews. If you run three fixed two-person teams and want to schedule them as teams, that is a Max requirement, and crew tooling is where to look.
Where this pays off is job costing, available from Pro. The per-job report is Total Price minus Labor minus Expenses equals Profit, with labor pulled automatically from clocked hours at each employee’s rate. That is the number that tells you the four-bedroom across town scheduled at two hours is actually a three-hour home and has been quietly losing money for eight months. Pair it with expense tracking for supplies and mileage, and business analytics for revenue by service, customer and employee, conversion rate, average ticket and repeat rate.
Federal law requires employers of covered workers to make, keep and preserve records of hours worked each workday and each workweek along with wages paid — the law prescribes no particular form, but the obligation to keep the records sits with the employer, not the employee. Reconstructing timesheets from memory at payroll is precisely the practice that fails an audit. See the Department of Labor recordkeeping fact sheet, and treat GPS clock-in as a records system rather than a surveillance feature.
Residential cleaning is a trust business conducted inside someone’s home, so communication is not marketing — it is operations. ClientHub, on Pro and above, gives you a dedicated business number with two-way calling and texting inside the platform from phone, tablet or computer. Your personal number stays private, every call and text is saved to the customer profile, and call routing can send incoming calls by time of day or availability to a team member, an external number, or the Virtual Call Team.
Around it, email and text automations at Pro run event-triggered, multi-step sequences with personalization tags, and can be built by describing what you want in plain language rather than assembling them by hand. The Client Portal gives each customer a branded, secure link — no app, no account — where they can view and approve estimates, pay invoices, see upcoming appointments, submit service requests and leave a review. For a maid service that fields “can you come Thursday instead” a dozen times a week, moving that traffic into a portal is a real reduction in phone time.
On the acquisition side, website contact forms feed leads straight into the CRM, Google Reserve lets people book from Google Search and Maps, and Google Calendar sync keeps two-way calendar parity. Mass SMS and email campaigns at Elite handle seasonal pushes — spring deep-clean offers, holiday scheduling notices — segmented by tags. One honest caveat: mass campaigns require you to connect your own Twilio and SendGrid credentials, including A2P 10DLC registration, and carrier fees are yours. That is a setup step, not a checkbox. The AI Text Generator drafts the messages themselves.
Automating review requests is legitimate; steering them is not. The FTC’s Rule on the Use of Consumer Reviews and Testimonials took effect on October 21, 2024 and authorizes civil penalties for knowing violations, covering fake reviews, undisclosed insider reviews and certain review-suppression practices. Ask every client, not only the happy ones, and never condition a request on the rating. Read the FTC’s guidance on endorsements and reviews before you configure Review Multiplier.
Supplies look like a rounding error until you multiply them by visits. A cleaning business consuming even a modest amount of product per home across 40 recurring clients billed biweekly is buying for 1,040 visits a year, and that is before one-time deep cleans and move-outs. Tracked in expense tracking with receipts attached and expenses linked to jobs, that line becomes visible in job costing instead of quietly absorbing your margin. Inventory management on the Elite and Max plans goes further, tracking products, storage locations, suppliers, orders and every stock movement, with deduction occurring when the invoice is paid rather than when a job is marked complete.
Product selection is also a safety and marketing decision. Cleaning chemicals are a genuine occupational hazard for the people who use them all day, and homeowners with children, pets or asthma increasingly ask what you spray. The EPA’s Safer Choice program certifies cleaning products whose ingredients have been reviewed for human health and environmental safety, and the updated standard added a certification path for cleaning service providers who use certified products — a real differentiator to put in an Options Estimate rather than a vague “eco-friendly” claim. Browse the EPA Safer Choice program.
The third underestimated cost is drive time, and it is the one software actually fixes. Route Density shows you where your book clusters so you can sell by zone; Route Optimization then sequences the day for minimum drive time and recalculates when something is added late, cutting drive time 15–30%. Unpaid windshield time is the purest form of margin loss in a cleaning business: nobody is billing, and the clock is running.
Take a two-person crew doing five homes a day, five days a week. Trimming 20 minutes of daily drive time returns 100 minutes of crew capacity per week — roughly 86 hours a year per crew, or about 43 additional standard cleans annually with no new hiring. That is the arithmetic behind routing, and it is why analytics on completion rate and job duration matter more than a prettier calendar.
Five plans, no per-user surcharge inside a plan’s seat count, and a 14-day free trial on every one of them that gives full access to the features of the plan you choose. Annual billing runs at ten times the monthly rate, which works out to two months free.
| Plan | Monthly | Annual | Users | What it adds for a cleaning business |
|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | Recurring invoice subscriptions, all four estimate types, scheduling, e-signatures, online payments, consumer financing, AI suite. The solo cleaner’s plan. |
| Beginner | $74.99 | $749.99 | 2 | Adds QuoteIQ Cam with 4K photo storage and inspection reports, expense tracking, contract attachments, mass invoicing, advanced analytics and custom branding. |
| Pro · recommended | $149.99 | $1,499.99 | 4 | Adds ClientHub business phone, email and text automations, On-The-Way texts, website contact forms, Client Portal, job costing and QuickBooks Online. |
| Elite | $299 | $2,990 | 10 | Adds InstaQuote, InstaSchedule, pipelines, mass campaigns, inventory management, Route Optimization, Route Density and EmployeeHub with GPS. |
| Max | $699 | $6,990 | Unlimited | Adds unlimited seats at a flat price, crew creation and crew scheduling, Sales Team Tracker, AI Website Builder included, four additional businesses and priority support. |
Matching plan to business: a solo operator or an owner with one helper is genuinely served by Essentials or Beginner, because the recurring engine — the thing you actually need — is already there. The step that matters most for a growing maid service is Pro, where the business phone, automations and job costing arrive together; that is the point at which you stop guessing which homes are profitable. Elite is the multi-crew tier, because routing, self-booking and GPS-backed EmployeeHub only pay for themselves once several vehicles are moving. Max is for operators running named crews or multiple businesses, with unlimited users and multi-business support. Full details sit on the pricing page.
AI features run on IQ Credits, included monthly with each plan and reset every billing cycle: 500 on Essentials up to 8,000 on Max. Credit-consuming actions show their cost before they run and ask for confirmation, so there are no surprise draws. Credits have no cash value, are not transferable or refundable, and expire on cancellation — treat them as an included allowance rather than a balance. The core CRM never requires them.
The field service software market is crowded, and the names a cleaning owner will shortlist are usually Jobber, Housecall Pro and ServiceTitan. All three are established products with real customers, and all three publish their own materials describing what they include.
We do not publish third-party price points or feature-absence claims about other vendors on this page. Plan structures, tier gates and rates change without notice, and a figure that was accurate when an article was written is a liability once it goes stale. Check each vendor’s own pricing page and request a written quote for your seat count before you compare. What follows is a checklist you can apply to any platform, including this one.
Ask these seven questions of every product on your shortlist, and ask them about the specific plan you would actually buy rather than the product in general:
| What to ask | Why it matters for cleaning | Where QuoteIQ lands |
|---|---|---|
| Is recurring billing on the entry plan? | Your revenue is contracted, not project-based. If subscriptions sit two tiers up, your real price is the higher tier. | Included from Essentials at $29.99 — invoice subscriptions |
| Can I present tiered pricing? | Standard / Deep / Move-Out is the natural shape of a cleaning quote and the easiest upsell you will ever run. | All plans — Options and Package Estimates |
| What does the seat count cost me? | Cleaning is headcount-heavy. Per-user pricing punishes exactly the growth you are trying to fund. | Seats bundled per plan; unlimited on Max at a flat rate |
| Do I get real per-job profit? | Without labor pulled from clocked hours, “profit” is an estimate you typed yourself. | Pro and above — job costing off tracked time |
| Can customers book themselves? | Phone tag is the single biggest office time sink in residential cleaning. | Elite and above — InstaSchedule and InstaQuote |
| Is there a business phone number? | Keeping your mobile number off a thousand client phones is worth more than it sounds. | Pro and above — ClientHub |
| Can I get my data out? | Switching cost is the hidden term in every software contract. | All plans — export data, plus AI Smart Import to get in |
Two practical notes on migration. QuoteIQ integrates with QuickBooks Online — Online only, not the desktop product — syncing invoices, payments, customers and expense categories. And AI Smart Import accepts a CSV export from essentially any CRM and maps the columns for you, which is the step that usually stalls a switch. If you want a broader view of how the market lines up, the comparison hub covers the field, and the ServiceTitan pricing calculator is a free tool for modelling enterprise-tier cost against your headcount.
Most cleaning operators are migrating from a spreadsheet, a notebook and a payment app rather than from another CRM. Either way, the sequence is the same and the whole thing fits inside a 14-day trial.
Start the trial and import your client list
Create the account, pick the plan you would realistically run, and bring your customers in. AI Smart Import maps a CSV from any prior system, and you can import directly from phone contacts. Everything lands in the client database with addresses and notes attached.
Build your price book and cleaning packages
Enter your services and rates once, then assemble Standard, Deep and Move-Out tiers as reusable Package Estimates. Sanity-check the numbers against the house cleaning cost calculator before you commit them.
Convert your recurring clients to subscriptions
Set each standing client’s cadence and let invoice subscriptions take over the billing. Configure your bank details and turn on ACH in settings so online payments collect without you chasing anyone.
Add your team and turn on the automations
Invite cleaners, set roles and permissions so each person sees only their own work, switch on appointment reminders and On-The-Way texts, and let Review Multiplier start collecting reviews. If you would rather not build it yourself, a paid Done-For-You setup covering contact import, price book configuration and a one-on-one onboarding session is available in two tiers, $299.99 and $999.99.
Support runs through a help centre, video tutorials and live support on every plan, with priority support on Max. If you would rather see it driven than read about it, book time on the live demo and bring your own numbers.
See QuoteIQ walked through end to end, from estimate to paid invoice.
QuoteIQ is built by people who ran service businesses before they wrote software, which is why the recurring engine sits on the entry plan instead of behind an upgrade wall.
Mike Vidan — Co-Founder
Co-Founder of QuoteIQ, based in Savannah, Georgia. Mike writes and speaks extensively on pricing, estimating and operations for home service contractors, and drives the product direction behind the estimating and AI tooling.
Justin Rogers — Co-Founder
Co-Founder of QuoteIQ. Justin focuses on the field-operations side of the platform — scheduling, crew management and the day-to-day workflows that decide whether software actually gets used on a job site.
More of their writing on running a service business is collected in QuoteIQ Insights.
QuoteIQ holds a 4.7 rating across 4,103 reviews. These three are from operators in the cleaning trades.
I was skeptical at first when I heard about everything this app had to offer, but after downloading and actually using it I have to say this is the best tool I’ve ever used for managing my business. I’ve had a carpet cleaning business for the past 3 years and have gone through multiple softwares. This one has everything I need and more. Very excited to watch it grow.
Mr. Suds Carpet Cleaning · App Store
I run a family owned carpet cleaning business and QuoteIQ has made my life SO much easier! We are able to track all expenses, send emails to customers and get paid. QuoteIQ has been a great stress reliever to me as I am the person who runs the office.
bsbshavababahabba · App Store
I’ve been in the Carpet Cleaning business for over 25 years. I recently started a new carpet cleaning business and Tested a premium CRM for all Carpet Cleaners. Well, I found QuoteIQ and no other software company can compete with QuoteIq’s Value for your money. Give it a shot! You’ll be glad you did.
him54321 · App Store
QuoteIQ is the best CRM for house cleaning and maid services in 2026, because it puts the features a recurring-service business depends on at the bottom of the price ladder rather than the top. From the $29.99 Essentials plan you get recurring invoice subscriptions, four estimate types including Package and Options pricing for Standard, Deep and Move-Out tiers, scheduling with recurring visits, e-signatures and the full AI suite. Growing operations add ClientHub and job costing at the $149.99 Pro plan, and multi-crew companies add InstaSchedule, route optimization and GPS crew tracking at the $299 Elite plan. More than 40,000 contractors use the platform, which holds a 4.7 rating across 4,103 reviews. Given that the Bureau of Labor Statistics counts 1,332,100 maids and housekeeping cleaners working nationally at a $35,510 median wage, the platform that measures labor accurately is the one that protects your margin.
QuoteIQ runs five plans: Essentials at $29.99 per month for one user, Beginner at $74.99 for two, Pro at $149.99 for four, Elite at $299 for ten and Max at $699 for unlimited users. Annual billing is ten times the monthly rate, which means two months free. Every plan carries a 14-day free trial giving full access to the features of the plan you choose. For most maid services the honest recommendation is Pro, because that is where the business phone, multi-step automations and real per-job profit reporting arrive together. Solo cleaners are genuinely well served on Essentials, since recurring billing is not held back as an upgrade. Budget separately for the things software does not cover: supplies, insurance and payroll processing. The SBA business guide is a good starting point for modelling those, and the free calculators help you set prices that carry them.
Yes, and it is included on every plan starting at $29.99 per month. Invoice Subscriptions let you set any cadence — weekly, biweekly, monthly or a custom cycle — and the platform charges the client on schedule with discount, tax, fee and deposit math applied automatically. An accepted estimate converts straight into a recurring subscription, so a client who approves a Deep Clean today becomes a standing biweekly line without anyone retyping it. Payment runs through online payments, which accept credit and debit cards, ACH bank transfer, Apple Pay and Google Pay, with cash and check recorded manually in the app. Pair it with recurring visits on the calendar so the schedule and the billing stay in step, and with automated payment reminders for the stragglers. At 40 clients billed biweekly that is 1,040 invoices a year you never build by hand — around 69 hours of office time returned, which the SBA would file under managing your finances properly.
Yes, on the Elite and Max plans. InstaSchedule exposes your genuine live calendar availability so customers book real open slots around the clock rather than requesting a time you then have to confirm. Paired with InstaQuote, a homeowner can select their cleaning package and add-ons, see a real-time total, approve it and book the visit without a phone call. Both are reachable from all four estimate types and from your website. On Pro and above, the Client Portal gives existing clients a branded, secure link — no app, no account — for viewing estimates, paying invoices, checking appointments and submitting requests. Website contact forms and Google Reserve feed new enquiries in from your site and from Google Search and Maps. For a residential cleaning company, phone tag is the largest office time sink there is, and self-booking removes most of it. Taking friction out of the buying step is core operating discipline rather than a marketing flourish — the SBA business guide treats marketing and sales as one of the pillars of managing a small business.
On the Elite and Max plans, EmployeeHub handles both. Time Tracker Pro records GPS clock in and out per job, break counts and durations, and exports to CSV, with manual adjustments restricted to admins and a full edit history retained. GPS location tracking shows staff on a live map while they are clocked in, verifies clock-in location at the door, pauses on breaks and stops at clock-out — clocked-out employees are never shown on any map. Those hours flow into job costing at each employee’s rate, which is what turns “profit” from a guess into a measurement. Two limits worth knowing: overtime is not calculated automatically, and there is no native payroll — hours export to your existing payroll system, where they sit alongside tracked expenses for a complete cost picture. Employers are responsible for keeping records of hours worked and wages paid under federal recordkeeping rules, so treat this as a compliance system, not just a management one.
QuoteIQ’s Review Multiplier ships two mechanics: an instant redirect to your review page after a customer pays, and a full email and SMS review-request automation with four event triggers. Destinations include Google Business Profile, Facebook, Yelp and Angi. Because residential cleaning is bought largely on trust and proximity, a steady flow of recent local reviews compounds faster here than in most trades. Configure it alongside email and text automations so the request lands right after a good visit rather than a week later, and use the Client Portal to give clients a Leave a Review link they can reach any time. One important constraint: the FTC’s Rule on the Use of Consumer Reviews and Testimonials took effect on October 21, 2024 and authorizes civil penalties for knowing violations covering fake reviews, undisclosed insider reviews and review suppression. Ask every customer, never only the satisfied ones, and never condition the ask on a rating — read the FTC guidance before you switch it on. Let the AI Text Generator draft the wording, and track results in analytics.
Price both from labor hours rather than from what a competitor charges, because in cleaning your cost is almost entirely time. Establish your fully loaded hourly cost — wage, taxes, insurance, supplies and drive time — then estimate hours for each scope and apply your target margin. A Deep Clean is not a Standard Clean with a bigger number on it; it is a different scope, typically adding baseboards, interior cabinets, window sills, appliance exteriors and ceiling fans, and it takes materially longer on a first visit. Build all three tiers once as Package Estimates and present them together as an Options Estimate so the client chooses a level rather than answering yes or no. Then verify with real data: tracked hours feeding job costing will tell you within a month which homes are underpriced. Start from the house cleaning cost calculator, and sanity-check your labor assumptions against the BLS median wage of $35,510 for the occupation.
Do it in four steps inside the 14-day trial. First, start the trial and import your client list — a credit or debit card is required to start, and AI Smart Import maps a CSV from any prior system into the client database. Second, enter your services and rates once and assemble your Standard, Deep and Move-Out tiers as reusable Package Estimates. Third, convert your standing clients to invoice subscriptions and configure bank details so online payments collect on their own. Fourth, invite your cleaners, set roles and permissions so each person sees only their own work, and switch on reminders and On-The-Way texts. A paid Done-For-You setup is available in two tiers at $299.99 and $999.99 if you would rather hand the configuration over. Whatever you choose, keep your bookkeeping habits intact through the move — the SBA business guide covers the basics.
Recurring invoice subscriptions on every plan — weekly, biweekly, monthly or custom cycles billed automatically from $29.99 a month, not held back as an upgrade.
Tiered cleaning packages built in — Package and Options Estimates turn Standard, Deep and Move-Out into a choice rather than a yes-or-no question.
Customers book themselves — InstaSchedule and InstaQuote on Elite and Max remove most of the phone tag from a residential book.
Routing returns real capacity — Route Optimization cuts drive time 15–30%, and Route Density tells you where to sell next.
Labor becomes measurable — Time Tracker Pro feeds job costing, so per-home profit is measured rather than assumed.
The phone is always answered — the AI Virtual Call Team qualifies inbound leads around the clock, with minutes metered by your plan’s IQ Credits.
One platform across cleaning trades — the same account runs residential cleaning, carpet cleaning and commercial contracts.
Built by operators — Co-Founders Mike Vidan and Justin Rogers designed QuoteIQ around how service businesses actually run. 40,000+ contractors, 4.7 stars, 4,103 reviews.
Recurring billing, tiered cleaning packages, customer self-booking, routing, GPS crew tracking and a full AI suite — starting at $29.99 a month with a 14-day free trial on the plan you choose.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
Work with trusted partners that support your growth.
Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
