Recurring contracts, overnight crews, multi-building routes, and supply closets that empty without warning. Janitorial operations break generic CRMs. This guide covers what a commercial cleaning CRM actually has to do in 2026, what QuoteIQ costs, and how it compares to the platforms most cleaning companies are leaving.
QuoteIQ is the #1 CRM for janitorial services in 2026. It combines estimating, recurring scheduling, invoicing, employee GPS time tracking, route optimization, supply inventory, and AI tools in one platform that starts at $29.99/month and tops out at $699/month for unlimited users — a flat ceiling, not a per-seat ladder. More than 40,000 contractors use it, rated 4.7 stars across 4,103 reviews. Every plan includes a 14-day free trial with full access to the features of the plan you choose.
TL;DR: Janitorial companies run on recurring revenue, so the CRM has to handle repeat visits, not one-off jobs. QuoteIQ covers the full cycle: line-item estimates for square-footage bids, recurring scheduling, invoice subscriptions for monthly contract billing, GPS clock-in, per-contract job costing, route optimization for multi-site nights, and AI Autopilot with 55 tools across 13 categories on every plan. Pricing runs $29.99 to $699 per month with no per-user fees. Median janitorial pay is $17.71 an hour per BLS, and the 2026 business mileage rate is 76 cents — two numbers that decide whether a contract makes money.
Most field service software was designed around a one-off job: a customer calls, a tech drives out, work gets done, an invoice goes out, everybody moves on. Janitorial work is the opposite shape. A single commercial account might mean five nights a week for three years, with a crew of two, a supply allocation, a monthly invoice, and a facility manager who expects photo proof every Monday morning. Multiply that by thirty accounts and you are running a logistics operation, not a job queue.
That structural difference is why cleaning companies churn through software. The scheduling module handles single appointments but chokes on a Monday-Wednesday-Friday rotation that skips holidays. The invoicing module bills per job instead of per contract. There is nowhere to log which building got the floor stripper and which one is out of it. And the reporting shows total revenue but cannot tell you that the downtown medical office has been losing money for four months because labor crept up and nobody re-priced it.
Cleaning companies without a purpose-built system typically lose 10 to 15 hours a week to work software should absorb: rebuilding the same quote from scratch, texting six crew leads individually about a schedule change, re-keying invoice data into accounting, and chasing signatures. The Bureau of Labor Statistics puts the median hourly wage for janitors and building cleaners at $17.71 as of May 2025, and owner or supervisor time runs several times that. Even valued conservatively at $30 an hour of loaded cost, 12 hours a week of avoidable admin is roughly $18,700 a year — more than double the annual cost of the top QuoteIQ plan.
Janitorial margins live and die on labor hours per building. At the BLS median of $17.71 an hour, one crew member spending an extra 20 minutes per site across 5 sites a night, 5 nights a week, burns about $3,835 a year in unbilled labor — from one employee. Two crews of two, and you are near $15,000. That is why GPS-verified clock-in and per-contract job costing matter more in cleaning than in almost any other trade.
Before comparing platforms, it helps to fix the requirements. A commercial cleaning CRM needs recurring visit scheduling that survives holidays and one-off skips; multi-location customer records where one client can hold six buildings; crew assignment with real accountability; supply and chemical inventory across warehouse, truck, and site; GPS-verified time capture for overnight shifts; automated contract billing rather than per-job invoicing; photo and inspection documentation that satisfies facility managers; and a mobile app your cleaners will actually open. QuoteIQ was built against that list, and the same engine runs the commercial cleaning, house cleaning, carpet cleaning, and air duct cleaning versions of the platform.
Recurring visits, contract-level billing, and multi-building clients are first-class objects — not workarounds built on repeated single jobs.
Clock-in location verification, break tracking, and team messaging that work at 11pm when nobody is in the office to answer a question.
Inspection forms and dated photo archives that end the “it wasn’t cleaned” argument before it starts.
Chemicals, paper, and equipment tracked across warehouse, truck, and job site with reorder points that fire before a crew shows up short.
Every capability below is shipping today. Where a feature is gated to a specific plan, the plan is named; where QuoteIQ’s own plan matrix is being reconciled between the app and the pricing pages, the capability is described without a tier claim so nothing here misleads you at checkout.
When a property manager asks for a bid on nightly cleaning of a 50,000-square-foot office complex, the company that answers first usually wins. QuoteIQ ships four estimate types so the format matches the bid: Standard Estimates with detailed line items for multi-service commercial scopes, Quick Estimates for a single service like a one-time strip and wax, Options Estimates that present Good/Better/Best service levels side by side, and Package Estimates for bundled agreements that combine nightly janitorial with periodic floor care.
Estimates carry your branding, license number, terms, photos, deposit requirements, and markup or discount controls. Drafts autosave continuously, so a bid built in a parking lot survives a dead phone. Sub-items let you nest floor care under a parent “Periodic Services” line without cluttering the customer-facing total, and you can hide individual line-item prices when a client only needs to see the bottom figure. E-signatures let the facility manager approve on their phone, and contract attachments keep the signed service agreement stapled to the record. Every plan can also send an estimate as a full branded proposal with your company story, service descriptions, photo gallery, and customer reviews built in.
For pricing the work itself, QuoteIQ includes a business calculator suite with a National Average Guide, and the public home service calculator library has trade-specific tools worth borrowing — the house cleaning cost calculator is a useful sanity check on residential add-on work, and the carpet cleaning cost calculator covers periodic services most janitorial contracts bolt on.
Janitorial scheduling is not a calendar, it is a rotation. QuoteIQ’s scheduling engine handles daily, weekly, biweekly, and monthly recurring visits, and lets you drag a single occurrence of a recurring series without disturbing the rest of the sequence — which is exactly what happens when a client closes for a holiday or asks you to skip one Thursday. Multi-day work renders as a continuous event rather than fragments. Completed visits show a green border and badge, so a supervisor can see at a glance which buildings closed out.
Views run day, week, month, and employee timeline, and you can filter the calendar by employee or crew. A GEO-Schedule map view puts the night’s visits on a map so you can see geography instead of a list. Schedule Later lets you create a visit with no date and assign it once staffing firms up. Automated appointment reminders go out by SMS and email, and Google Calendar two-way sync keeps crew leads current across devices. On Elite and above, InstaSchedule lets property managers book against your real availability instead of playing phone tag for a supplemental deep clean.
Inside the app, “jobs” now means the scheduled visit and the old job records are called “job forms.” If you are migrating from another platform or training a new office manager, use the current terms — it prevents a lot of confusion during onboarding.
Per-job invoicing is wrong for janitorial. Invoice subscriptions bill recurring contracts automatically with full discount, tax, fee, and deposit math, so your monthly accounts generate and send without anyone touching them. For everything else, invoicing converts a completed visit in one tap, supports Net 15/30/60/90 terms that commercial clients expect, handles partial payments and deposits, and runs automated reminders on a schedule you set. Mass invoicing clears a month of completed visits from the dashboard or the calendar in one pass. Invoice templates and expiration dates shipped in August 2026.
Your customers pay by credit or debit card, ACH bank transfer, Apple Pay, or Google Pay online, and cash and checks get recorded manually in the app so the ledger stays complete. Checkout is embedded on the page rather than bouncing the client to a third-party site, and online payments post straight to the invoice with a full audit trail. Consumer financing is available on every plan through Affirm (up to $30,000 per job, 3–36 months), Klarna, and Afterpay — genuinely useful when a commercial client wants a $12,000 post-construction clean or a full floor restoration but wants to spread it.
On Pro and above, the QuickBooks Online integration syncs invoices, payments, customers, and expense categories with duplicate-sync locks, so month-end stops being a re-keying exercise. If you want a paper trail template outside the platform, the house cleaning invoice template and the general contractor invoice template are free downloads.
The hardest management problem in janitorial is that the work happens when you are asleep. EmployeeHub, available on Elite and Max, is built for that. GPS location tracking shows a live map of the team while they are clocked in, pauses during breaks, and stops at clock-out. Clocked-out employees are never shown on any map, without exception — a privacy line worth knowing before you roll tracking out to a crew.
Time Tracker Pro handles GPS clock in and out with location verification, records per-visit hours, and logs break counts and durations into reports and CSV export. Manual adjustments are admin-only with a full edit history, which matters if a wage dispute ever lands on your desk. Team Communication gives you one-on-one and group chats with job and event assignment, so the 1am “which closet is the buffer in” question gets answered without anyone’s personal number. Roles and permissions were fully overhauled in August 2026 with clearer gates and calendar permissions properly separated.
Two limits worth stating plainly: QuoteIQ does not calculate overtime automatically, and it has no native payroll — hours export to whatever payroll system you already run. On Max, you additionally get crew creation, crew scheduling, and crew-level analytics and routing, plus a Sales Team Tracker with commission percentages per rep if you run outside sales for new accounts.
Those clocked hours are not just payroll data. They feed job costing on Pro and above, where each contract shows Total Price minus Labor minus Expenses equals Profit with a margin bar. Labor pulls automatically from time tracking at each employee’s hourly rate. Pair it with expense tracking — categorized spend, receipt capture, job linking, and CSV export — and you can finally answer which of your thirty accounts is actually carrying the company.
A janitorial crew that services 8 to 15 buildings a night spends a serious fraction of the shift driving. Route Optimization on Elite and above sequences the night’s stops for minimum drive time, respects appointment windows and expected duration, recalculates when a stop is added late, and hands off to GPS navigation. QuoteIQ’s own figure for the effect is a 15–30% reduction in drive time. Route Density is the companion tool and answers a different question: Density shows you where your work clusters so you can build zone-based service nights; Optimization decides what order to hit them in.
The IRS business standard mileage rate is 76 cents per mile for travel on or after July 1, 2026, up from 72.5 cents for the first half of the year. A two-van janitorial operation covering 60 miles a night, 22 nights a month, runs about $2,006 a month in vehicle cost at that rate — before the driver’s wage. Cutting 20% of those miles is roughly $4,800 a year back, and that is only the vehicle side; the recovered labor hours are worth more.
Running out of floor finish halfway through a Saturday restoration is an expensive kind of embarrassing. QuoteIQ’s inventory management on Elite and Max covers five modules: Products (SKU, category, unit, cost, reorder point, with In Stock / Low / Out indicators and margin visible in the list), Locations (warehouse, van, job site), Suppliers, Orders moving Draft to Confirmed to Received, and Transactions logging every movement — receipt, returned, issued, damaged, loss, adjustment. Materials on estimates and invoices link back to products so pricing stays current when your distributor raises prices.
One mechanic matters and is widely misunderstood: stock deducts when the invoice is paid, not when a visit is marked done. A deposit does not count as paid, and stock does not move on a deposit unless you use the deduct option on that screen. Build your reorder points around that behavior rather than around a completion event.
Supply choice is also a compliance question in this trade. The EPA’s Safer Choice Standard defines what qualifies as a safer-ingredient cleaning product, and the agency’s guidance on identifying greener cleaning products is the reference many commercial and institutional bid packets now cite. Tracking which certified product goes to which building in inventory makes that paperwork trivial instead of a scramble.
QuoteIQ Cam on Beginner and above handles in-app photo capture or camera-roll upload organized by visit and date, before-and-after comparisons, annotations, job reports, and unlimited 4K photo and video cloud storage with a per-customer documentation archive. Custom inspection forms with templates and customizable PDF sections give you a repeatable quality checklist a supervisor can run on a walkthrough and email before they leave the parking lot. The before and after photo editor turns that documentation into marketing you can put in front of the next prospect.
Safety documentation sits alongside it. OSHA’s Hazard Communication Standard (29 CFR 1910.1200) requires that workers be trained on the hazards of the chemicals they use before they use them, with access to safety data sheets — and janitorial is one of the most-cited trades for chemical exposure. NIOSH’s cleaning and custodial services guidance is the plain-language companion. Attaching SDS files and training acknowledgements to your customer and employee records keeps the whole packet in one system.
ClientHub on Pro and above gives your business a dedicated phone number with two-way calling and texting inside QuoteIQ from phone, tablet, or computer. Every call and text saves to the customer profile, syncs across devices, and stays out of anyone’s personal message history. Call routing and forwarding send incoming calls by time of day, caller, or availability to team members, external numbers, or the AI phone team. That is genuinely valuable for a business whose clients call during the day about work performed at night.
The Client Portal on Pro and above gives each account a branded self-service link — no app, no login for them to forget. Facility managers can view and approve estimates, view and pay invoices, see upcoming appointments and inspections, submit service requests, and leave a review. You toggle each section globally or per customer, add up to five custom menu links, and see in the Activity tab exactly when a client opened something. Email and text automations on Pro and above run event-triggered sequences with personalization tags and a queue that fires on time without duplicates, and you can describe an automation in plain language and have it built for you. Website contact forms drop new inquiries straight into the CRM, and Review Multiplier handles review generation through both an instant post-payment redirect and a full email and SMS request automation with four event triggers.
For outbound work, mass text and email campaigns on Elite and above segment your list by tags — useful for pitching periodic floor care to every account with a hard-surface tag. One setup detail people miss: you connect your own gateways, Twilio for SMS with A2P 10DLC registration and SendGrid for email, and the carrier fees are yours. It is not a free unlimited blast tool, and any vendor implying otherwise is glossing.
Every QuoteIQ plan includes the AI suite, funded by IQ Credits that reset each billing cycle: 500 on Essentials, 1,500 on Beginner, 3,000 on Pro, 5,000 on Elite, and 8,000 on Max. There is no separate AI add-on. Every AI action previews its credit cost and asks for confirmation before it runs, so there are no surprise draws. Credits have no cash value, are non-transferable, and are non-refundable once purchased or consumed.
AI Autopilot is conversational control of the whole CRM by voice or text, spanning 55 integrated tools across 13 categories. In the app the interface is labeled “Ask AI” — same feature, different name. For a janitorial operation the useful commands are the bulk ones: “Move all of tonight’s visits to Friday and text every customer,” or “Invoice all of today’s completed visits and send them.” A weather closure that used to mean thirty minutes of rescheduling and individual texts becomes one sentence. End-of-month billing across every recurring account becomes another.
The three AI tools are distinct and worth keeping straight. Autopilot is the general manager that runs the system. The AI Estimator is the photo-to-quote specialist: it analyzes property photos, asks targeted follow-up questions, and generates market-accurate line-item pricing for your area, used once per new estimate. AI CoPilot is the in-document editor that lives inside estimate and invoice creation — add services, set discounts, change tax, draft a client message, add a deposit — with quick-action cards plus free-form chat in either Auto Accept or Review mode.
Alongside those: the AI Text Generator writes professional messages one tap at a time inside ClientHub and text fields app-wide, the AI image generator produces a realistic “after” preview from an actual job photo in roughly 15 to 20 seconds that attaches to any estimate or invoice, and Ask AI Reports with IQ Terminal turns reporting into a conversation. AI Smart Import handles CSV migration from another CRM with automatic column mapping, so bringing over a customer list is not a data-entry project.
The Virtual Call Team is an AI phone team that answers inbound calls 24/7, qualifies leads, filters spam, and produces call summaries and notifications, with every call recorded and transcribed. You customize its knowledge base and the agent’s voice and personality. It answers, qualifies, and summarizes — it does not book appointments for you. Pricing runs per minute against IQ Credits at 125 credits per minute, which means available call minutes are genuinely capped at lower tiers by the credit allocation itself. Budget the credits before you route your main line to it.
Business analytics covers revenue by service, customer, and employee or crew; outstanding versus collected; sales metrics including quotes sent, conversion rate, average ticket, and pipeline value; operational completion rate and duration; and customer metrics including new accounts, repeat rate, and lifetime value, all on a customizable widget dashboard. Basic analytics ship on Essentials; advanced analytics start at Beginner. Data export is available on every plan — you own your data and can take it out whenever you want. On Elite and above, Pipelines and Deals (labeled “Deals” in the app) give you a kanban sales board with close-probability weighting for forecasting new commercial accounts; Elite runs up to 5 pipelines and Max is unlimited.
Five plans, no per-user surcharges inside a plan’s seat count, and annual billing that gives you two months free (pay for ten, get twelve). Every plan includes a 14-day free trial with full access to the features of the plan you choose.
| Plan | Monthly | Annual | Users | IQ Credits | Built For |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Solo operator or owner-cleaner |
| Beginner | $74.99 | $749.99 | 2 | 1,500 | Owner plus one cleaner; adds Cam, MapMeasure Pro, expense tracking |
| Pro | $149.99 | $1,499.99 | 4 | 3,000 | Small crew; adds ClientHub, Client Portal, automations, job costing, QuickBooks Online |
| Elite | $299 | $2,990 | 10 | 5,000 | Multi-crew janitorial; adds routing, inventory, EmployeeHub, InstaQuote/InstaSchedule |
| Max | $699 | $6,990 | Unlimited | 8,000 | Large operations; adds crews, Sales Team Tracker, AI Website Builder, priority support |
Add-ons are short and honest: the AI Website Builder is $34.99/month and is included on Max, additional businesses are a paid add-on with four included on Max, and Done-For-You setup comes in two tiers at $299.99 and $999.99 covering contact import, price book setup, and a one-on-one onboarding session. IQ Credit top-up packs exist for heavy AI months. Upgrading mid-cycle prorates the difference and credits jump immediately. Full details live on the pricing page.
Janitorial headcount grows in steps, not smoothly — you win one 40,000 sq ft account and suddenly need four more cleaners. Elite covers 10 users at $299/month and Max covers unlimited users at $699/month, flat. A 25-person cleaning company pays the same $699 as a 60-person one. On per-seat platforms, that same growth is the single biggest driver of cost creep.
Every competitor figure below was pulled from the vendor’s own published pricing page on September 2, 2026. Both platforms restructured their pricing during 2026, and both now ship AI features — older comparison articles claiming otherwise are out of date, and we are not repeating them here.
| Entry point | QuoteIQ | Jobber | Housecall Pro |
|---|---|---|---|
| Cheapest plan | $29.99/mo · 1 user | Core $49/mo no-commitment, $29/mo billed annually · 1 user | Basic $79/mo monthly, $59/mo billed annually · 1 user |
| Mid tier | Pro $149.99/mo · 4 users | Connect $199/mo no-commitment · 5 users | Essentials $189/mo monthly, $149/mo annually · 5 users |
| Ops-complete tier | Elite $299/mo · 10 users | Grow $399/mo no-commitment · 10 users | Max $329/mo monthly, $299/mo annually · 8 users |
| Top tier | Max $699/mo · unlimited users | Plus $699/mo no-commitment · 15 users | Max is the top tier · 8 users |
| Extra users | None inside plan seat count; unlimited on Max | $29/mo per additional user | $100/mo each on Essentials; $75/mo each on Max |
| Published add-ons | AI Website Builder $34.99/mo (free on Max) | Marketing Suite $99/mo · Receptionist $29/mo · Pipeline $49/mo | Sales Proposal Tool included on Max; other tools sold separately |
| Free trial | 14 days, features of the plan you choose | 14 days on Grow | 14 days on Max |
| Supply inventory | Five-module inventory, Elite+ | Not listed on their pricing page | Not listed on their pricing page |
Sources: Jobber and Housecall Pro published pricing pages, both checked September 2, 2026. Prices change; verify before you sign. If you want to model a larger platform’s cost against yours, the ServiceTitan pricing calculator is a useful reference point for the enterprise end of the market.
At the solo end the three are close: Jobber’s annual Core rate undercuts QuoteIQ’s monthly price, and Housecall Pro’s Basic sits above both. The gap opens with headcount. A 12-person janitorial company needs a tier that covers 12 seats. On QuoteIQ that is Max at $699/month flat, and it stays $699 whether you grow to 20 cleaners or 60. On Jobber, twelve users means Plus at $699/month for 15 included seats. On Housecall Pro, twelve users means Max at $299/month plus four additional seats at $75 each, or $599/month — and Housecall Pro tops out at that tier, so the next growth step has no higher plan to move into.
The other differentiator is what is native versus bought separately. Jobber’s Receptionist, Marketing Suite, and Pipeline are published add-ons at $29, $99, and $49 per month on plans below Plus. QuoteIQ bundles the AI phone team, campaigns, and Deals into plan tiers rather than line items. Neither approach is automatically better — add-ons let you pay only for what you use — but it changes what the sticker price means. Build your comparison on your real seat count and your real feature list, not on the entry price of either platform.
For most cleaning companies invoicing steadily, card processing outweighs the subscription. QuoteIQ’s terms state that fees vary by method, configuration, risk profile, industry, and volume — there is no published flat rate to quote, and we will not invent one. Ask any vendor, including us, for your actual rate in writing before you compare monthly plan prices.
Software only pays off if it is pointed at the right problems. These are the four that decide whether a commercial cleaning company grows or grinds.
The fastest way to lose money in janitorial is to bid on gut feel and discover the labor reality in month three. Build every bid from measurable inputs: cleanable square footage by surface type, fixture counts, frequency, and a production rate per task. Then price the labor at your real loaded cost, not the base wage — the BLS median annual wage for building and grounds cleaning occupations was $36,790 in May 2024, and payroll taxes, insurance, and paid time off typically push loaded cost 25 to 35 percent above base.
Use Options Estimates to present three service levels instead of one number. A facility manager handed a single price compares it against other bids; a facility manager handed Good, Better, and Best compares your options against each other, which is a much better conversation. Save the winning structure as an estimate template so the next bid in that building class starts at 80 percent complete rather than blank.
Commercial cleaning contracts are usually lost in the first sixty days, not the first year, and almost always for the same reason: the specification the client thought they bought is not the specification the crew is executing. Convert the signed scope directly into a recurring visit series with a matching inspection form so the checklist the crew runs is literally the contract. Set a supervisor walkthrough at day 7, day 30, and day 60 as scheduled visits with their own forms, and attach photos each time.
Give the account a Client Portal link on day one. A facility manager who can see completed visits, open an inspection report, and submit a request without emailing anyone is a facility manager who does not go shopping. The portal’s Activity tab also tells you when they last looked, which is a quiet early-warning signal worth watching.
Nightly janitorial is a competitive, price-compressed product. Periodic work — floor stripping and refinishing, carpet extraction, high dusting, window cleaning, post-construction cleanup — carries far better margin and is usually sold to accounts you already have. The operational trick is remembering to sell it.
Tag accounts by surface type and building class, then run segmented campaigns on a seasonal schedule: hard-surface accounts in advance of winter salt season, carpeted accounts before year-end. Use Package Estimates to bundle a year of periodic services into a single agreement billed monthly, which smooths your cash flow and locks the work. Adjacent trades run the same play from the same platform — window cleaning, pressure washing, and commercial pressure washing are the most common add-on service lines for janitorial firms expanding their scope.
Janitorial turnover is structurally high, and BLS projects about 321,800 openings a year for janitors and building cleaners over the decade, most of them replacement hires rather than growth. You will be onboarding constantly, so make onboarding cheap. Standardized inspection forms mean a new cleaner has an explicit task list per building instead of an oral tradition. Photo archives in QuoteIQ Cam show what “done” looks like at that site. Team chat gives a new hire somewhere to ask at 11pm. And roles and permissions let you give a brand-new employee exactly the access they need and nothing else.
Revenue per cleanable square foot by account · labor hours per visit versus bid hours · gross margin per contract from job costing · supply cost as a percentage of contract revenue · and days-to-payment on your recurring invoices. If you track only one, make it the second — labor drift against bid is the leak that sinks janitorial companies, and it is invisible without GPS-verified hours.
Most janitorial companies do not stay purely janitorial. They add specialty lines as accounts ask for them, and the CRM has to follow. QuoteIQ runs the same core platform across the cleaning cluster — commercial cleaning, hoarding cleanup, trash bin cleaning, gutter cleaning, pool cleaning, and soft washing among them — so adding a service line does not mean adding a second system. The full industry directory covers more than 50 trades, and the feature index maps every capability to the plan that includes it.
If you are still shortlisting, the comparison hub holds head-to-head breakdowns against the platforms most cleaning companies evaluate. Free pricing tools worth bookmarking while you build bids: the air duct cleaning cost calculator, the dryer vent cleaning cost calculator, and the bin cleaning price list template for add-on service lines.
QuoteIQ is the best CRM for janitorial services in 2026 because it is built around recurring contracts rather than one-off jobs, and it starts at $29.99 per month. The features that matter most to commercial cleaning are all native: recurring visit scheduling that lets you move a single occurrence without breaking the rotation, invoice subscriptions for contract-level monthly billing, GPS-verified clock-in for overnight crews, five-module supply inventory on Elite and above, and route optimization for crews covering 8 to 15 buildings a night. Every plan also includes AI Autopilot with 55 tools across 13 categories. More than 40,000 contractors use the platform, rated 4.7 stars across 4,103 reviews. Labor is the deciding cost in this trade — the BLS median hourly wage for janitors and building cleaners is $17.71 — so the ability to measure hours against bid on every contract is worth more than any single feature.
QuoteIQ runs five plans: Essentials at $29.99/month for one user with 500 IQ Credits, Beginner at $74.99/month for 2 users with 1,500 credits, Pro at $149.99/month for 4 users with 3,000 credits, Elite at $299/month for 10 users with 5,000 credits, and Max at $699/month for unlimited users with 8,000 credits. Annual billing gives you two months free. Most janitorial companies with crews land on Elite, because routing, supply inventory, and EmployeeHub all start there. There are no per-user surcharges inside a plan’s seat count, which is the structural difference from per-seat competitors. Add-ons are limited: the AI Website Builder is $34.99/month and included on Max, and Done-For-You setup runs $299.99 or $999.99 as a one-time service. Budget separately for card processing, which for a steady-invoicing cleaning company usually exceeds the subscription — and remember vehicle cost, since the IRS business mileage rate is 76 cents per mile from July 1, 2026.
Yes, and this is the single most important capability to test during a trial. QuoteIQ’s scheduling engine supports daily, weekly, biweekly, and monthly recurring visits, and critically it lets you drag one occurrence of a series without disturbing the rest — which is what you need when a client closes for a holiday or asks you to skip a single Thursday. Multi-day work renders as one continuous event instead of fragments, and Schedule Later lets you create a visit with no date and assign it once staffing firms up. On the billing side, invoice subscriptions generate and send the monthly contract invoice automatically with full discount, tax, fee, and deposit math, while email and text automations handle the reminders. Pair the recurring series with a matching inspection form so the crew checklist mirrors the signed scope, and give the client a Client Portal link so they can see completed visits themselves. Keeping the crew checklist aligned to the contract also keeps you aligned with NIOSH guidance on safe cleaning and custodial work.
Yes — QuoteIQ integrates with QuickBooks Online on Pro, Elite, and Max plans. The integration is with the Online edition specifically. The QuickBooks Online integration syncs invoices, payments, customers, and expense categories, includes duplicate-sync locks so records do not double up, and auto-syncs missing customers before an estimate syncs. For a janitorial company running thirty recurring monthly invoices, that removes the entire month-end re-keying exercise and the transcription errors that come with it. If your bookkeeping runs somewhere other than QuickBooks Online, data export is available on every plan and expense tracking produces categorized CSV output with receipts attached. Keep in mind QuoteIQ has no native payroll — clocked hours from Time Tracker Pro export to your existing payroll provider, and overtime is not calculated automatically. The IRS standard mileage rate page is the reference for the vehicle deduction side of the same books.
Use GPS-verified time capture rather than honor-system timesheets. EmployeeHub on Elite and Max includes live location tracking that shows the team on a map while clocked in, pauses on breaks, and stops at clock-out — clocked-out employees are never displayed on any map, without exception. Time Tracker Pro handles GPS clock in and out with location verification at the building, records per-visit hours, and logs break counts and durations into reports and CSV export; manual adjustments are admin-only with a full edit history, which protects you in a wage dispute. Team Communication gives overnight crews one-on-one and group chat with job assignment so nobody needs a supervisor’s personal number at 1am. Those hours then feed job costing automatically at each employee’s rate. Because this trade carries real chemical exposure risk on unsupervised shifts, pair tracking with training records under OSHA’s Hazard Communication Standard, 29 CFR 1910.1200.
Track supplies by location with reorder points, and link them to the estimates that consume them. QuoteIQ’s inventory management on Elite and Max runs five modules: Products with SKU, unit, cost, and reorder point plus In Stock, Low, and Out indicators; Locations covering warehouse, van, and job site; Suppliers; Orders moving Draft to Confirmed to Received; and Transactions logging every movement including receipt, returned, issued, damaged, loss, and adjustment. Materials on estimates and invoices link back to products so your pricing follows distributor increases. One mechanic to build around: stock deducts when the invoice is paid, not when a visit is marked done, and a deposit does not count as paid. Chemical selection is also a bid requirement in institutional work — the EPA’s Safer Choice Standard defines what qualifies, and tagging certified products in inventory makes those bid packets straightforward. Cost impact shows up in expense tracking and analytics.
The comparison turns on seat count. Verified on Jobber’s own pricing page on September 2, 2026: Core is $49/month no-commitment or $29/month billed annually for 1 user, Connect runs $199/month for 5 users, Grow runs $399/month for 10 users, and Plus runs $699/month for 15 users, with additional users at $29/month each and Receptionist, Marketing Suite, and Pipeline sold as add-ons at $29, $99, and $49 per month. QuoteIQ’s Elite is $299/month for 10 users and Max is $699/month for unlimited users, so a growing cleaning company hits a flat ceiling rather than a per-seat ladder. Both platforms now ship AI, so ignore older articles claiming Jobber has none. Where QuoteIQ differs functionally for janitorial work is native supply cost tracking with five-module inventory, InstaQuote customer self-quoting, and route density zoning alongside optimization. Check current figures on Jobber’s site before deciding.
Yes. QuoteIQ includes a 14-day free trial on every plan, with full access to the features of the plan you choose — so if you trial Elite you are testing routing, inventory, and EmployeeHub, and if you trial Essentials you are testing the Essentials feature set. A credit or debit card is required to start. The trial auto-converts to paid at your selected plan’s rate unless you cancel before it expires, and you can cancel any time during the trial. One trial is available per person, per business, and per payment method. Use the fourteen days on the things that are hard to reverse later: load three real recurring contract schedules, run one month of subscription billing, have a crew clock in through Time Tracker Pro at a real building, and check the numbers in job costing. Migration from another CRM uses AI Smart Import with automatic column mapping. Start at the pricing page or book a live walkthrough. Comparable trials exist elsewhere — Housecall Pro also runs 14 days.
A full tour of estimating, scheduling, invoicing, and the AI tools inside QuoteIQ — useful before you spend trial days hunting for menus.
Watch Video →Four steps, roughly an afternoon of work, and you are running live contracts.
Create your account, then load your services with real pricing: nightly janitorial by square-foot band, restroom sanitization, floor care, carpet extraction, high dusting, post-construction cleanup. QuoteIQ supports per-square-foot, flat-rate, hourly, and bundled package pricing, so the library should mirror how you actually quote. Cross-check unfamiliar service pricing against the calculator library before you commit numbers.
Bring your customer list over by CSV; AI Smart Import maps columns automatically from Jobber, Housecall Pro, ServiceTitan, or any other CRM export. Then create each account’s recurring visit series in scheduling and attach a matching inspection form so the crew checklist is the signed scope.
Configure invoice subscriptions for every monthly account, set your payment terms, and connect QuickBooks Online if you are on Pro or above. Add email and text automations for reminders and follow-ups so nothing depends on someone remembering.
Add your cleaners, set roles and permissions, and have them clock in through Time Tracker Pro at a real building on a real shift. After two weeks, open job costing on your three largest accounts and compare actual hours to bid hours. That single comparison usually pays for the software.
QuoteIQ LLC was founded on September 21, 2022 in Savannah, Georgia by two home service business owners who built the platform they could not buy.
Support runs through the Help Center, video tutorials, and live support on every plan. You can reach the team at support@quoteiq.io or by text at 912-913-7154, and read more from both founders on the insights hub.
This app is the absolute best choice for getting your estimates as accurate as possible. The CRM features are extremely helpful, but this app surprisingly doesn’t stop there, the guys have been very focused on making sure this is the ideal application for people like me in the home service industry. If you’re looking for the perfect app to help you with the organizational structure, payment management & a go to for pinpoint estimations and even batch mixing information; this is likely the best option for you and your business. This app has taken my exterior cleaning business to the next level!
Joe FostI have tried several apps and software throughout the pass decade. This is a simple FULL FEATURE app. Everything you need for quoting and collecting payments!! We use the app for Power Washing and our cleaning company.
Jayce AresGreat app for all people in the exterior cleaning business! Literally anything you need to document to cover your behind! People who created this app knows the ins and out of the business!
Brandon KitchingEstimating, recurring contracts, crew tracking, supply inventory, and AI tools in one platform starting at $29.99 a month. Join more than 40,000 contractors. Start your 14-day free trial with full access to the features of the plan you choose.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
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Competitor Comparisons
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Press & Media
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