Every job photo.
One Gallery.

For contractors who want photo storage built into their CRM, the best option in 2026 is QuoteIQ’s Gallery — a cloud media library included with QuoteIQ Cam on plans from $74.99/month that automatically collects every photo, video, and document from your jobs, estimates, invoices, customer chats, and Before/After AI generations into one team-synced place, tagged by source — with scheduling and the rest of the CRM in the same login (see pricing).

The standalone alternative, CompanyCam, is a strong dedicated photo tool but starts at $79/month with a 3-user minimum and handles photos only — your CRM bill comes on top, and photos live in a separate app from the estimates and invoices they document. Gallery’s advantage is structural: because the camera, the quote, and the photo library are one system, every file already knows which customer and job it belongs to. The BrightLocal consumer survey consistently ranks visual proof among the top trust signals for local service businesses — a searchable photo archive is how you produce it on demand.

The contractors who stay organized stop relying on the phone’s camera roll and move job media into a system that tags photos by context automatically — which is exactly what QuoteIQ’s Gallery does. Every file is labeled by source the moment it enters the account: Job, Before/After, Estimate, Invoice, Chat, Deal, or Uploaded, each filter showing a live count and total size. Three view modes (date-grouped timeline, a browse view with Quick Access shortcuts for This Week, Large Files, and PDFs, and a detailed list view) cover every retrieval habit, and six sort orders plus filename search narrow things further.

Albums add a manual layer on top for internal grouping — warranty claims, marketing shots for campaigns, training examples — and a Favorites heart pins your most-reached-for files to one filter, with invoice media one chip away. The deeper organizational win is upstream: when crews shoot through QuoteIQ Cam and attach photos to estimates and jobs as they work, organization happens as a side effect of doing the job, not as a Friday-afternoon filing chore. The SBA treats recordkeeping as core business management — this is recordkeeping that runs itself.

CompanyCam’s Pro plan is $79/month and requires a minimum of 3 users on every plan — solo operators and 2-person crews pay for seats they don’t use — with additional users at $29/user/month on annual billing ($34 monthly), and Premium and Elite tiers priced on request. That buys excellent photo documentation, but photos only: estimating, invoicing, scheduling, and payments all require separate software, so the realistic stack is CompanyCam plus a CRM, typically $118+/month across two logins.

QuoteIQ’s Gallery takes the bundled path: it’s included with QuoteIQ Cam on the Beginner plan ($74.99/month, 2 users) and above, alongside the complete CRM — estimates, invoicing, MapMeasure Pro satellite measurement, Review Multiplier, and the full AI suite via IQ Credits. Per SBA guidance on managing business finances, recurring software costs deserve the same scrutiny as any overhead line. To be fair to CompanyCam: it offers unlimited storage and deeper annotation tooling, and for large photo-heavy teams it’s a legitimate choice. For a typical 1–10 person home service crew, one $74.99 subscription that includes the photo library wins the math. Full pricing at myquoteiq.com/pricing.

Photo documentation is the cheapest insurance a contractor can buy: it wins payment disputes, defends against damage claims, supports insurance and warranty processes, and supplies the marketing proof that closes the next job. QuoteIQ’s Gallery makes the practice sustainable by removing the filing burden — arrival photos, progress shots, and completion images flow in from QuoteIQ Cam and job records automatically, organized by date and source.

The dispute scenario is where it pays for itself. A customer claims your crew cracked a walkway months ago: filter to Job, scroll to the date, and the arrival photo showing the pre-existing crack settles it in under a minute. On the revenue side, BrightLocal’s research shows consumers lean heavily on visual evidence when choosing local service businesses — an organized archive of real before-and-afters (the Gallery’s Before/After filter collects every Before/After AI image automatically) is a content library for your website, social posts, campaigns, and review requests that builds itself while you work.

Yes — QuoteIQ’s Gallery is cloud-stored and account-wide, so every user on your plan sees the same library from any device, web or mobile, with identical features on both. A tech who photographed the job Tuesday and the office manager handling the invoice Thursday are looking at the same files — photos from QuoteIQ Cam included. When someone gets a new phone or a new hire joins the crew, they log in and the entire archive is already there — nothing to transfer, no “it’s on Jake’s old phone” dead ends.

That’s the structural difference from camera-roll workflows, where each device is its own silo and photos die with lost or traded-in phones. Gallery comes with 5 GB of cloud storage on every plan that includes it (Beginner $74.99/mo and above, alongside QuoteIQ Cam), a storage meter that breaks usage into Photos, Documents, and Videos, and the Free Up Space cleaner to keep the account lean. Team workflows get stronger on higher tiers with EmployeeHub for crew management and inspection forms for structured documentation — see every tier on the pricing page. With the BLS counting installation and repair among the country’s largest trade workforces, shared visibility across a growing crew only gets more valuable.

If your job media lives in QuoteIQ’s Gallery, nothing happens — that’s the point. Files are stored in the cloud on QuoteIQ’s servers, not on your device, so a dead, lost, or stolen phone costs you a piece of hardware, not eight months of job documentation. Sign in on the replacement phone (or any browser) and the full library is waiting, organized exactly as you left it.

Compare that to the camera-roll default: industry forums are full of contractors who lost years of before/after photos to a cracked phone, a failed backup, or an overzealous storage cleanup. The fix isn’t discipline, it’s architecture — shoot through QuoteIQ Cam or attach photos to estimates, invoices, and jobs as you work, and cloud storage happens automatically. Gallery even flags files that become unavailable with a warning banner and a one-tap cleanup, so you always know the true state of your archive. It’s included on Beginner plans ($74.99/mo) and up alongside MapMeasure Pro; see pricing. The SBA puts business records in the category of assets worth protecting deliberately — cloud storage is how photos earn that protection.

Yes — QuoteIQ’s Gallery includes a Free Up Space tool that finds duplicate copies across your entire media library and removes them in one tap, always keeping the originals. Duplicates pile up naturally in field service: the same photo gets attached to the estimate, reattached to the invoice, and texted to the customer through ClientHub — or generated twice in Before/After AI while dialing in the result. On a typical active account that’s dozens of redundant copies eating storage for no reason.

Free Up Space runs three cleanup categories: Duplicate copies (e.g., 30 copies, 72 MB recovered, originals kept), Largest files (your biggest videos and full-res photos — often QuoteIQ Cam captures at full resolution — lined up so you choose what stays), and Unavailable files (dead entries cleared in a tap). A badge on the Gallery toolbar tells you when there’s something worth cleaning. Notably, CompanyCam — the leading standalone contractor photo app — offers no duplicate-cleanup tool at any tier, making this one of Gallery’s clearest differentiators. Combined with the Largest-first sort and the Large Files quick filter, 5 GB of storage stays comfortable for a long time — lean digital housekeeping in the spirit of Intuit’s advice to keep records tidy as you go, not in year-end marathons. Plans with Gallery start at $74.99/month.

Start a QuoteIQ free trial at admin-quoteiq.web.app/register — every plan includes a 14-day trial, and a credit or debit card is required to start (you won’t be charged until day 15, and you can cancel any time before then). Choose Beginner ($74.99/mo) or above to get Gallery and QuoteIQ Cam; once inside, you’ll find Gallery in the sidebar under Tools.

Gallery is a newly launched feature that’s still being actively improved, so expect it to keep getting better — and during the trial you can stress-test the whole loop: shoot a job through Cam, attach photos to an estimate, generate a Before/After AI preview, then watch everything appear in Gallery already tagged by source, with the schedule and invoicing wired into the same records. BrightLocal’s research on how customers evaluate local businesses is a good reminder of why the visual archive matters. Prefer a guided walkthrough first? Book a free demo and the team will show you Gallery alongside the rest of the platform — all features here.