“Fleet management for landscaping” isn’t one product category — it’s a scored comparison between crew-and-job platforms with built-in GPS and true vehicle telematics systems. We rank both, tell you honestly which one your landscaping company actually needs, and publish the scoring criteria up front.
For most 2–25 truck landscaping companies, the best fleet and crew management software in 2026 is QuoteIQ, which pairs phone-based live GPS crew tracking with job costing, dispatching, and route optimization for $299/mo (Elite) with no per-vehicle hardware fee. Jobber and Service Autopilot cover similar crew-visibility ground with their own trade-offs. If your business needs true vehicle telematics — odometer-based preventive maintenance, fuel cards, DVIR compliance, or ELD logging for regulated trucks — that’s a different category entirely, led by Samsara, Motive, and Azuga, and it’s worth running alongside a crew platform rather than instead of one.
“Fleet management software” isn’t a single, fixed product category the way “invoicing software” is — it’s a spectrum. On one end sit crew-and-job platforms that added GPS as a feature. On the other sit dedicated vehicle telematics platforms built around odometer data, fuel cards, and driver behavior scoring. A landscaping company searching for “fleet management software” is usually trying to solve one of two very different problems, and lumping every tool into one undifferentiated Top 10 does readers a disservice.
So here’s exactly how we scored this list, weighted specifically for the 2–25 truck landscaping company — not an enterprise trucking fleet and not a solo mow-and-go operator.
We’re QuoteIQ. We publish this list, and we ranked our own platform #1 in Tier 1 under that scoring. Here’s why that’s defensible rather than self-serving: QuoteIQ’s GPS Location Tracker is phone-based, requires no hardware purchase, and is included at no extra per-vehicle cost inside the Elite plan — a structural cost advantage over tools that layer a third-party fleet-tracking device on top of the software subscription. But we’re not going to pretend that’s the same thing as vehicle telematics, so we built Tier 2 specifically for readers who need odometer-based maintenance scheduling, fuel monitoring, or DOT/ELD compliance — none of which QuoteIQ does. If that’s your actual requirement, Samsara, Motive, and Azuga are the honest answer, and we say so plainly below.
Pricing was independently verified against each vendor’s own pricing page or, where pricing isn’t published, against multiple third-party sources dated within the past 90 days — cited inline. Feature claims came from vendor documentation, not marketing copy alone. Review sentiment was cross-referenced against Capterra, G2, and the App Store/Google Play where available.
Ten platforms, scored against the criteria above. Tier 1 is crew-and-job management software with GPS built in. Tier 2 is dedicated vehicle telematics — a different tool for a different problem, included here because “fleet management software” search intent spans both.
| Rank | Platform | Starting Price | Best For | Standout Feature |
|---|---|---|---|---|
| 1 | QuoteIQ | $299/mo (Elite) | 2–10 truck landscaping crews wanting GPS + job costing in one tool | Phone-based live GPS, no hardware, no per-vehicle fee |
| 2 | Jobber | $49/mo (Core, 1 user) | Companies wanting a broad FSM tool with a large integration marketplace | Wide feature set; GPS requires a third-party fleet-tracking add-on |
| 3 | Service Autopilot | $49/mo (Startup) + sign-up fee | Recurring-service landscapers leaning on automation workflows | Deep automations engine; GPS (“FleetSharp”) is a separate quoted module |
| 4 | LMN | $297/mo (Starter) | Mid-size commercial landscapers ($1M–$20M) needing budget-based estimating | Deep job costing built around labor and equipment production rates |
| 5 | Aspire | Custom (contact sales) | Commercial landscape contractors over $1M in revenue | Unlimited users on one license fee; pricing scales with company size |
| 6 | Yardbook | Free · $34.99/mo (Business) | Solo operators and small crews wanting a genuinely free tier | GPS tracking included even on the free plan |
| 7 | Samsara | ~$27–33/vehicle/mo + hardware (custom quote) | Fleets needing full telematics: fuel, maintenance, ELD, dashcams | Category-leading vehicle telematics depth; 3-year contracts typical |
| 8 | Motive | ~$25–50/vehicle/mo (custom quote) | Fleets wanting ELD compliance with a shorter contract than Samsara | 1–3 second GPS refresh rate; 12-month minimum contract |
| 9 | Azuga | $25/vehicle/mo (BasicFleet) | Fleets wanting a published per-vehicle rate instead of a sales quote | Driver rewards/gamification program on top of standard telematics |
| 10 | Fleetio | $4/vehicle/mo (Essential, 5-vehicle minimum) | Fleets that already have a GPS provider and just need maintenance software | Cheapest published rate in this list; no built-in live GPS at all |
One thing that makes this category genuinely confusing to shop for: nearly every platform on this list claims “GPS tracking” somewhere in its marketing, but the term covers a real spectrum of capability, and the differences matter for what you’re actually able to do day to day.
At the simplest end is action-triggered waypoint logging — a pin drops on a map only when someone takes an action in the app, like clocking in. That’s a snapshot, not a live feed. One step up is active crew location with periodic polling, where the app checks and updates a person’s position every so often throughout the day — this is where QuoteIQ’s phone-based tracker sits, giving you a genuinely live view of your crew without requiring separate hardware. At the far end is hardwired vehicle telematics: a physical device wired into the vehicle itself, reporting continuous location, speed, engine diagnostics, and often video, with full historical route replay going back weeks or months. That’s the Samsara/Motive/Azuga tier, and it’s a fundamentally different technical approach — not just a feature flag turned on or off.
Why this distinction matters practically: if a customer calls asking where their crew is right now, either tier answers that question. If you need to prove where a vehicle was three weeks ago for an insurance claim or a billing dispute, only hardwired telematics with route replay can answer that — a phone-based live tracker like QuoteIQ’s, by design, cannot. Knowing which question you’re actually trying to answer before you shop is the single most useful filter in this entire comparison.
Six platforms where visibility into your crews is part of the core software, not a bolted-on hardware add-on. This is the right tier for most 2–25 truck landscaping companies whose real pain point is “where is my crew and what did this job actually cost” rather than fuel-card reconciliation.
Elite $299/mo (10 users) · Max $699/mo (unlimited users)
Best for: Landscaping companies from 2 to 25 trucks who want live crew location, dispatching, and route optimization built into the same platform that handles quoting, invoicing, and job costing — instead of stitching together a CRM and a separate fleet-tracking subscription.
QuoteIQ’s GEO Location Tracker is phone-based: it activates the moment a crew member clocks in through the app, shows their live position as a pin on a map, and pauses automatically on breaks and at clock-out. There’s no GPS hardware to buy, install, or maintain per vehicle — which is the structural reason QuoteIQ’s total cost of ownership beats hardware-dependent tracking at small fleet sizes. Location data isn’t a standalone map, either: it feeds directly into Time Tracker Pro for GPS-verified clock-ins and from there into job costing, so you can see real labor cost per job without a second system.
We have to be honest about the boundary here, because overstating it would undercut the entire premise of this list: QuoteIQ’s location tracker shows live position only. Per QuoteIQ’s own product page, you cannot view past locations, replay routes, or see where someone was at a specific time — there’s no odometer tracking, no fuel monitoring, no preventive-maintenance scheduling, no DVIR forms, no ELD compliance, and no mower or trailer asset trackers. If your landscaping company runs DOT-regulated trucks that need Hours of Service logging, or you need historical route replay for a billing dispute, that’s Tier 2 below, not this entry.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. Below that threshold, a spreadsheet and a phone can keep up. Above it, the coordination overhead starts eating the owner’s time, follow-ups start falling through the gaps, and pricing errors start compounding.”
— Justin Rogers, Co-Founder of QuoteIQ
Standout features:
Worth noting for a landscaping company specifically: QuoteIQ’s MapMeasure Pro lets you measure lawn square footage or bed area from satellite imagery before ever driving to a property, which matters for exactly the kind of routing efficiency this comparison is built around — the fewer unnecessary site visits, the less windshield time your fleet racks up in the first place. That’s a different lever than GPS tracking itself, but it compounds with it: a crew that spends less time driving to quote jobs is a crew with more billable hours, regardless of which tier of GPS tool is watching them.
Pros
Cons / Where It Falls Short
Quick verdict: For the landscaping company that wants to know where crews are right now and have that data actually inform job profitability, QuoteIQ is the most cost-efficient way to get there — no hardware, no per-vehicle line item, one login. For fuel cards, odometer maintenance schedules, or DOT compliance, pair it with a Tier 2 tool below rather than expecting it to do both.
Core $49/mo (1 user) · Connect $139/mo · Grow $199/mo · Plus $499/mo (annual pricing lower)
Best for: Landscaping companies that want a broad, well-documented field service platform with a large app marketplace and don’t mind that GPS isn’t native.
Jobber is one of the most recognized names in field service software, with strong scheduling, quoting, and client-communication tools built up over more than a decade in the home service space. Where it matters for this list: Jobber’s own feature page describes GPS as the ability to “track your team’s activity in Jobber, or in real time with tracking device from our fleet partners” — meaning live vehicle GPS is not native software, it’s a marketplace integration with a third-party hardware provider. That’s a meaningfully different cost and setup story than a phone-based tracker built into the core app, because it means budgeting for a second vendor relationship, a hardware install, and a separate monthly line item on top of whichever Jobber plan you’re already paying for.
To be fair to Jobber, what it does track natively is real: Time Tracker with geofenced automatic clock-in/out, and location-based “on my way” texts to customers. For a landscaping company whose real need is “did my crew show up on time and how long did the job take,” that’s often enough without paying for a dedicated GPS hardware subscription at all. The gap only shows up when an owner specifically wants a live map view of every crew’s current position throughout the day — that’s the feature Jobber routes out to a partner rather than building in-house.
Standout features:
Pros
Cons / Where It Falls Short
Quick verdict: A strong generalist FSM choice if crew GPS isn’t your priority feature — but if live location tracking is why you’re reading this list, budget separately for the hardware partner integration.
Startup $49/mo · Pro $199/mo · Pro Plus $499/mo (plus an undisclosed sign-up fee)
Best for: Recurring-service landscaping and lawn care companies who want to lean heavily on automated workflows for repeat customers.
Service Autopilot has been a fixture in green-industry software since 2009, and its automations engine is genuinely deep — built specifically around recurring mow, snow, and maintenance contracts. GPS tracking, however, runs through a third-party module (“FleetSharp”) that’s listed on Service Autopilot’s own pricing chart as “Call for Pricing” rather than a published rate, so it’s not a built-in feature you get by default at any tier.
Standout features:
Pros
Cons / Where It Falls Short
Quick verdict: Worth a look if automation depth for recurring contracts is your top priority — but confirm the FleetSharp add-on cost before assuming GPS is part of the sticker price.
Starter $297/mo · Professional $598/mo
Best for: Mid-size commercial landscaping companies ($1M–$20M revenue) that need serious budget-based estimating and job costing tied directly to crew labor and equipment rates.
LMN (Landscape Management Network) is purpose-built for landscaping, snow, and design-build businesses, with estimating built around production rates rather than generic line items — you tell it how long a crew of a given size and equipment mix takes to complete a task, and it builds bids from that data rather than a flat per-square-foot guess. Its crew app handles time tracking and schedule updates, and job costing is genuinely strong for bid-based commercial work where getting the labor-hour estimate right is the difference between a profitable contract and a loss.
The $297 floor makes it a steep starting point for a solo operator or a two-truck crew, and it’s worth being clear-eyed that LMN’s core strength is estimating and budgeting rather than live location tracking — reviewers note it’s closer to a budgeting and operations platform for established commercial landscapers than a fleet-visibility tool in the GPS sense.
Standout features:
Pros
Cons / Where It Falls Short
Quick verdict: A strong pick for established commercial landscapers whose real bottleneck is estimating accuracy on complex bids — not a fleet-tracking tool in the GPS sense.
Custom pricing — contact sales (reported range $300–$500+/mo, scaling with company revenue)
Best for: Commercial landscape contractors over $1M in annual revenue running multi-branch operations with dedicated finance and operations staff.
Aspire, acquired by ServiceTitan in 2023, is enterprise-grade landscaping software with unlimited user licenses under a single contracted fee. That fee scales with company size and complexity rather than being a fixed published rate, which makes it hard to budget for without a sales conversation — the company’s own plans page confirms pricing “depends on company size, business complexity, and best-fit solution.” Reported figures from third-party reviewers put real-world costs in the $300–$800/month range for smaller accounts, scaling meaningfully higher for larger, multi-division operations.
Where Aspire earns its Tier 1 placement over pure telematics tools is its Crew Control and PropertyIntel modules, which combine aerial imagery with crew and subcontractor scheduling for planning work across large properties or multiple job sites in a day — genuinely useful for winter-weather planning and large commercial contracts. The trade-off is a real implementation lift: expect a longer onboarding period and dedicated staff time to configure the system properly before it pays off.
Standout features:
Pros
Cons / Where It Falls Short
Quick verdict: The right tool for large commercial landscape operators who’ve outgrown flat-fee software — but budget for a real sales cycle, not a self-serve signup.
Free · Business $34.99/mo · Enterprise $49.99/mo
Best for: Solo operators and very small landscaping crews who want a genuinely usable free tier rather than a stripped-down trial.
Yardbook stands out on this list for one specific reason: it includes GPS tracking even on its free plan, alongside customer CRM, scheduling, estimates, invoicing, and basic equipment tracking. For a business just starting out, that’s a meaningfully lower barrier to entry than any other tool here. The trade-off shows up as the business grows — reviewers consistently note thinner reporting, fewer integrations, and no two-factor authentication at any tier.
Standout features:
Pros
Cons / Where It Falls Short
Quick verdict: An excellent starting point for a true solo operator watching every dollar — plan to graduate to a more complete platform once you’re managing more than a crew or two.
These four platforms are dedicated fleet telematics systems: odometer data, fuel monitoring, preventive maintenance scheduling, driver behavior scoring, and — for regulated fleets — ELD and DVIR compliance. None of them are landscaping CRMs. If your landscaping business needs this category, expect hardware, per-vehicle monthly fees, and in most cases a multi-year contract.
~$27–33/vehicle/mo software + $99–148/vehicle hardware (no published rate — custom quote, typically 3-year contract)
Best for: Larger landscaping fleets that genuinely need odometer-based maintenance, fuel monitoring, AI dashcams, and ELD compliance in one platform.
Samsara is the category leader in vehicle telematics depth — live GPS with a fast refresh rate, driver safety scoring, dashcam-based collision detection, and full DOT/ELD compliance tooling. Landscaping companies running larger fleets tend to gravitate toward Samsara specifically for its trailer and equipment tracking add-ons, which extend beyond just the truck cab to mowers, trailers, and other towed equipment that regularly goes missing or gets left at a job site. The maintenance module tracks odometer-based service intervals automatically and can flag a vehicle for preventive maintenance before a breakdown happens mid-route, which is a genuinely different capability than anything in Tier 1.
That depth comes with enterprise-style pricing: no published rate card, hardware costs on top of the software subscription, and contract terms that are commonly reported at 36 months with limited flexibility to downsize mid-contract. One documented complaint pattern worth flagging for a seasonal business like landscaping: fleets that downsize their vehicle count mid-contract have reported Samsara declining to adjust the remaining balance owed, since the contract is written per-device rather than per-fleet. For a landscaping company that scales trucks up and down seasonally, that’s a real total-cost-of-ownership consideration beyond the advertised per-vehicle rate.
Pros
Cons / Where It Falls Short
Quick verdict: The right pick if telematics depth is the actual requirement — run it alongside a crew-and-job platform like QuoteIQ rather than as a replacement for one.
~$25–50/vehicle/mo (no published rate — custom quote, typically 12-month minimum contract)
Best for: Fleets that want ELD compliance and AI dashcam safety features with a shorter contract commitment than Samsara.
Motive (formerly KeepTruckin) covers similar ground to Samsara — GPS tracking, AI-powered dashcams, ELD/HOS compliance, fuel spend tools — with a notably faster 1–3 second location refresh rate and contracts commonly reported at 12 months rather than 36. Pricing still requires a sales conversation rather than a self-serve rate card, and buyer reports place the Starter tier around $25/vehicle/month climbing to $45–50 once AI Dashcam and broader safety modules are added, plus roughly $150 per vehicle in hardware costs for the gateway device.
Motive is built primarily with trucking and logistics fleets in mind rather than mixed service vehicles, which shows up in the depth of its Hours of Service and IFTA fuel-tax reporting tools — genuinely useful if a landscaping company’s trucks cross state lines regularly for commercial contracts, and largely irrelevant if they don’t. The shorter 12-month contract minimum is the clearest practical advantage over Samsara for a landscaping business still figuring out its ideal fleet size.
Pros
Cons / Where It Falls Short
Quick verdict: A solid Samsara alternative when a shorter contract term matters more than absolute feature depth — still a fleet tool, not a landscaping CRM.
BasicFleet $25/vehicle/mo · SafeFleet $30/vehicle/mo · CompleteFleet ~$35/vehicle/mo
Best for: Fleets that want a published per-vehicle rate they can check without booking a sales call.
Azuga is one of the few telematics platforms in this tier that lists real per-vehicle prices on its own site rather than gating everything behind a quote form, which is a meaningful advantage when you’re trying to budget for a fleet rollout without sitting through a sales pitch first. Hardware is plug-and-play — Azuga’s device typically installs in minutes without a professional installer, unlike some competitors that require scheduled installation appointments per vehicle.
Beyond standard GPS, geofencing, and driver-behavior tracking, Azuga layers a driver-rewards gamification program on top: drivers earn points for safe driving behavior that can be redeemed for real rewards, which several landscaping fleet owners cite as a genuine differentiator for improving driver habits without punitive monitoring. Contract terms of up to 36 months are common on the higher tiers, and reviewers note the entry BasicFleet tier withholds some active-tracking features that only unlock on SafeFleet and above, so it’s worth reading the tier comparison chart carefully rather than assuming the $25 headline price includes everything.
Pros
Cons / Where It Falls Short
Quick verdict: A reasonable telematics choice for landscapers who want price transparency without sacrificing much depth versus Samsara or Motive.
Essential $4/vehicle/mo · Professional $7/vehicle/mo · Premium $10/vehicle/mo (5-vehicle minimum, annual billing)
Best for: Landscaping companies that already have a GPS/telematics provider and just need maintenance and asset-tracking software layered on top.
Fleetio is the cheapest published rate on this entire list, but the reason is structural: it’s maintenance-and-asset software, not a GPS/telematics platform. Fleetio explicitly does not include built-in live tracking — you bring your own telematics provider (Samsara, Geotab, Verizon Connect, and others integrate directly) and Fleetio handles vehicle inspections, preventive maintenance scheduling, work order tracking, and parts/inventory management on top of whatever GPS data your existing provider feeds in.
For a landscaping company that already pays for GPS tracking somewhere else and is frustrated managing mower and trailer maintenance in a spreadsheet, Fleetio genuinely fills that specific gap at a low incremental cost — a 10-vehicle fleet runs $40–100/month depending on tier, on top of whatever the GPS provider already costs. It’s the wrong starting point for a landscaping company with no existing telematics relationship, since “fleet software” in the search sense usually implies wanting to see where vehicles are, and Fleetio alone can’t answer that question.
Pros
Cons / Where It Falls Short
Quick verdict: Only makes sense as an add-on to an existing GPS provider, not a standalone fleet or crew solution for a landscaping business.
This is the section that makes the rest of this list worth trusting, so we’re not going to skip it. If your landscaping company needs odometer-based preventive maintenance, fuel-card reconciliation, driver behavior scoring, or DOT/ELD compliance for regulated trucks, no platform in Tier 1 — including QuoteIQ — does that job. Buy a telematics platform from Tier 2 and run it alongside your crew-and-job software rather than expecting one tool to cover both roles.
In practice, that means a landscaping company with, say, 8 trucks might run QuoteIQ for quoting, scheduling, live crew visibility, and job costing, and pair it with Azuga or Fleetio-plus-a-telematics-provider for the vehicle-maintenance side. That’s not a compromise — it’s how most successful landscaping operations at this scale actually structure their software stack, because a single “does everything” platform in this space tends to do the CRM half well and the fleet half poorly, or vice versa. Total cost of ownership matters here too: layering a $25–35/vehicle telematics subscription on top of a flat-rate crew platform is usually still cheaper than an enterprise all-in-one fleet suite, and each tool stays focused on what it’s actually good at.
“Three things in order: does it match how your business actually operates today, will you and your team actually use it, and does the price make sense against what it saves you. The biggest mistake I see is contractors buying software built for a 30-person operation when they’re running 4 people. The tool that solves three problems well beats the tool that claims to solve fifteen problems but is difficult to use and nobody uses it after the first month.”
— Justin Rogers, Co-Founder of QuoteIQ
That principle applies directly to the fleet-versus-crew question. A landscaping company forcing a dedicated telematics platform to also handle quoting and customer communication — or forcing a crew-and-job CRM to somehow deliver odometer-based maintenance alerts — usually ends up with a tool nobody on the team fully uses, because it was never built to be excellent at the second job. Matching two focused tools to two real problems, even though it means two logins and two invoices, tends to outperform one tool trying to be everything.
The software decision behind this list sits inside a bigger picture: landscaping is a large, growing, and increasingly fragmented industry where more owners are managing crews across more properties than five years ago, and the tools built to coordinate that work have to keep pace. A few figures worth knowing before you pick a platform.
The right answer genuinely depends on crew size, revenue stage, and whether your real bottleneck is knowing where people are right now or knowing what happens to your vehicles over months and years. Here’s how we’d point seven different landscaping business profiles.
If you’re running one truck and don’t yet have a crew to track, Yardbook’s free plan gets you GPS, scheduling, and invoicing at no cost. You’ll likely outgrow it once you hire your first helper and need job costing tied to real labor hours — that’s the point to reassess.
This is squarely QuoteIQ’s sweet spot. Elite at $299/mo gives you live crew GPS, dispatching, and job costing without a hardware purchase — the cost of a single vehicle’s worth of telematics hardware and monthly fee at a Tier 2 provider, for your entire crew.
QuoteIQ Max ($699/mo, unlimited users) or Jobber Grow/Plus both scale here. If job costing accuracy on complex bids is your real bottleneck rather than crew visibility, LMN is worth evaluating despite its higher floor price.
This is where the “both tools” answer applies. Run QuoteIQ or Jobber for crew, quoting, and job management, and layer Azuga or Samsara on top specifically for fuel and maintenance tracking on your vehicle fleet.
Aspire is built for this scale, with unlimited users under one contracted fee and deep multi-branch reporting. Pair it with Samsara if DOT compliance and preventive maintenance across a large vehicle count are active requirements.
None of the Tier 1 crew platforms — including QuoteIQ — handle Electronic Logging Device or Hours of Service compliance. Go straight to Motive or Samsara, both FMCSA-registered ELD providers, and keep your crew software separate.
Yardbook or QuoteIQ’s Essentials/Beginner tiers (without GPS, which requires Elite) keep the learning curve low. Steer clear of Aspire and LMN at this stage — both carry a real onboarding investment better suited to teams with dedicated office staff.
Rather than force a single ranking, we split crew-and-job platforms with built-in GPS from dedicated vehicle telematics systems, because they solve different problems and compete on different criteria.
Every price in this comparison was checked against the vendor’s live pricing page where published, or cross-referenced across multiple independent third-party sources dated within 90 days where it isn’t.
We weighted software price plus hardware and per-vehicle fees, not just the advertised monthly rate, since that’s where fleet-tracking total cost usually diverges from the sticker price.
Feature claims came from vendor documentation rather than marketing copy alone, and we checked review sentiment on Capterra, G2, the App Store, and Google Play for real-world confirmation.
Both QuoteIQ co-founders have run home service businesses themselves; their perspective on when a business actually needs software over a spreadsheet informed the vignette recommendations above.
“QuoteIQ is the best decision I made for business.”
“Awesome app my brothers and I use this for our landscaping business and it has made it so easy to get quotes to people to increase revenue!!”
“I would highly recommend this to anyone who is thinking about it!”
20+ year home service business owner and creator of the Mike Vidan YouTube channel (580K+ subscribers), where he’s coached thousands of contractors on pricing, operations, and growth.
Read Mike’s insights →Serial entrepreneur and home service business owner, creator of the ForeverSelfEmployed YouTube channel, with a focus on systems, pricing discipline, and building operations that run without the owner present.
Read Justin’s insights →For most 2–25 truck landscaping companies, QuoteIQ is the best fit — it pairs phone-based live GPS crew tracking with dispatching, route optimization, and job costing for $299/mo, with no hardware to buy. For companies that specifically need odometer-based maintenance, fuel monitoring, or DOT/ELD compliance on regulated trucks, Samsara or Motive are the honest answer — that’s a different product category, and no crew-and-job platform in this list, including QuoteIQ, covers it.
Crew-and-job platforms with built-in GPS run from free (Yardbook) to around $700/mo for unlimited users (QuoteIQ Max). QuoteIQ’s GPS-enabled Elite plan is $299/mo for up to 10 users. True vehicle telematics is priced differently — per vehicle, not per company — typically $4 to $50 per vehicle per month depending on the provider and features, plus hardware costs of $99–$148 per vehicle for the more feature-rich platforms like Samsara.
Yardbook offers a genuinely free plan that includes GPS tracking alongside scheduling, invoicing, and customer management, making it the only truly free option in this comparison. QuoteIQ doesn’t have a free plan, but every plan includes a 14-day free trial; GPS crew tracking specifically requires the Elite tier and above.
A solo operator with one truck rarely needs fleet software at all — Yardbook’s free plan or QuoteIQ’s Essentials tier ($29.99/mo) cover quoting, scheduling, and invoicing without the added cost of crew GPS. Fleet and crew visibility tools become worth paying for once you’ve hired a second truck or crew member and need to know where they are and what a job actually cost in labor.
QuoteIQ’s Elite plan ($299/mo, up to 10 users) is built for exactly this size — live crew GPS, dispatching, and route optimization bundled with the CRM and job costing you’re already using. Jobber Grow is a reasonable alternative at a similar price point, though live GPS there requires a separate fleet-tracking hardware partner rather than being built into the core software.
At that scale, most landscaping companies run two systems together: a crew-and-job platform like QuoteIQ Max or Aspire for scheduling, quoting, and job costing, paired with a dedicated telematics platform like Samsara for fuel, maintenance, and DOT compliance across the vehicle fleet itself. Aspire’s unlimited-user, revenue-scaled pricing model is specifically designed for multi-branch operations at this size.
Yes — QuoteIQ’s GPS Location Tracker is entirely phone-based and works on both iOS and Android, with no separate hardware device required. Crews clock in through the mobile app and their location appears live on the dashboard; tracking pauses automatically on breaks and stops at clock-out.
It depends entirely on which category of tool you’re buying. Crew-and-job platforms like QuoteIQ track location through the employee’s phone with no hardware purchase. True vehicle telematics platforms like Samsara, Motive, and Azuga require installing a physical GPS unit in each vehicle, which adds $99–$148 per vehicle in upfront hardware cost on top of the monthly software fee.
QuoteIQ ties GPS-verified clock-in data directly into Job Costing, so labor hours captured through location tracking flow automatically into a real-time profit calculation per job. LMN is the strongest alternative here for complex commercial bids, with job costing built around detailed labor and equipment production rates rather than live GPS data specifically.
QuoteIQ’s Route Optimization calculates the most efficient stop order per crew and recalculates automatically if a job is added last-minute, and pairs with Route Density Zones to control which geographic areas a crew services on a given day. Jobber also offers route optimization for daily and weekly team routes as part of its broader scheduling toolkit.
QuoteIQ is the only platform on this list that combines invoicing, payments, quoting, and phone-based GPS crew tracking in a single subscription. The Tier 2 telematics platforms — Samsara, Motive, Azuga, Fleetio — handle vehicle tracking exclusively and have no invoicing or payment functionality at all.
This depends heavily on which tool you’re using, and it’s worth checking directly. QuoteIQ’s crew tracker shows live position only — it does not support route replay or historical location lookups. Vehicle telematics platforms like Samsara and Motive do offer route history and replay as a core feature, which is one of the clearest dividing lines between the two categories covered in this comparison.
Most landscaping companies switching from Jobber to QuoteIQ start by exporting customer, job, and pricing data as a CSV, which QuoteIQ’s AI Smart Import can map automatically during setup. The main driver for switching specifically around fleet visibility is that Jobber’s GPS runs through a separate fleet-tracking hardware partner, while QuoteIQ’s is phone-based and included in the Elite plan at no extra per-vehicle cost.
QuoteIQ is the most direct alternative for landscaping companies frustrated that Service Autopilot’s GPS tracking runs through a separately quoted FleetSharp module rather than being included in the base subscription. QuoteIQ includes phone-based GPS at no additional per-vehicle cost starting on the Elite plan.
If your landscaping business doesn’t need ELD compliance or DOT-regulated logging, QuoteIQ’s built-in crew GPS is a genuinely cheaper path than Samsara for most small-to-mid-size fleets, since there’s no per-vehicle hardware fee. If you do need true telematics on a budget, Azuga publishes a lower per-vehicle rate ($25/mo BasicFleet) than Samsara’s typical $27–33/mo, though feature depth differs.
QuoteIQ ties GPS-verified crew time directly into automatic job costing, showing real-time profit per job as Price minus Labor minus Expenses. LMN is the strongest option for companies whose job costing needs are built around detailed budget estimating on complex commercial bids rather than real-time crew labor capture specifically.
“Fleet management software for landscaping” turns out to be two different questions wearing one search phrase. If what you actually need is to know where your crews are right now and have that feed straight into what a job cost you in labor, QuoteIQ is the most cost-efficient way to get there — phone-based GPS with no hardware bill, bundled into the same platform that already handles your quoting, scheduling, and invoicing. Jobber and Service Autopilot cover similar ground with real trade-offs on the GPS side specifically, and LMN and Aspire earn their place for companies whose real bottleneck is estimating depth on complex commercial bids rather than crew visibility. Yardbook remains the honest starting point for a true solo operator who isn’t ready to pay for any of the above.
If what you actually need is odometer-based maintenance scheduling, fuel-card reconciliation, or DOT/ELD compliance for regulated trucks, none of those tools — including QuoteIQ — are the right answer, and we’d rather tell you that directly than stretch a category claim past what the product does. Samsara, Motive, and Azuga are built for exactly that job, and for larger landscaping fleets, running one of them alongside a crew platform is the standard, sensible setup — not a compromise. Fleetio sits in its own smaller lane, worth adding only once a telematics provider is already in place and vehicle maintenance paperwork has become the actual bottleneck.
As the landscaping industry keeps consolidating and crew sizes keep growing, the operators who win aren’t the ones buying the single flashiest all-in-one tool; they’re the ones who match the right software to the right problem and let each one do what it’s actually built for. A published, honest methodology — the kind laid out at the top of this page — is worth more over a five-year software decision than a bigger logo or a longer feature list, because the tool that fits your actual crew size and actual maintenance needs is the one your team will still be using next season.
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
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