Published April 2026 · Updated September 2026
If you run mow routes, install crews, or a mixed maintenance-and-design book, you need satellite measurement, route sequencing, crew tracking, and review generation in one place — at a price you can read off a public page before you ever talk to a salesperson. Here is how QuoteIQ compares, feature by feature, with every plan price published up front.
For most residential and light-commercial landscaping companies, QuoteIQ is the strongest Service Autopilot alternative because the capabilities a landscape crew actually uses every day — satellite property measurement, route sequencing, crew GPS tracking, and automated review requests — are native to the platform rather than modules you assemble. Every QuoteIQ plan price is published: Essentials at $29.99/month for a solo operator through Max at $699/month for unlimited users, billed month to month with no contract. Elite at $299/month covers 10 users and adds the routing, self-scheduling, and crew-tracking stack most growing landscape companies land on.
TL;DR: Service Autopilot is a mature, capable platform with real strengths in heavy automation and multi-branch operations. Landscaping companies leave it mainly for two reasons: the feature set they need is spread across tiers and priced add-on modules, and the headline plan numbers do not reflect what the account actually costs once those modules are attached. QuoteIQ publishes all five plan prices on one page and includes MapMeasure Pro satellite measurement from Beginner up, plus job costing and QuickBooks Online sync on Pro, and route density, InstaSchedule self-booking, and EmployeeHub crew tracking on Elite. With grounds maintenance median pay at $19.27/hour and the IRS business mileage rate at 76¢/mile, drive time and labor are the two numbers that decide a landscape season — which is exactly what routing and time tracking exist to protect.
Almost nobody leaves field service software because of a single missing button. They leave because the gap between what the software costs on paper and what it costs in practice stops making sense — and because the three or four things a landscape crew does a hundred times a week are the things that feel hardest.
A landscaping company is not a plumbing company with different trucks. The work is route-shaped: dozens of short stops clustered in neighborhoods, repeated weekly or biweekly for eight months, with a seasonal spike of high-ticket installs layered on top. That shape puts pressure on four specific systems, and it is almost always one of those four that finally pushes an owner to start comparing platforms.
The first is measurement. A maintenance quote is a square-footage question, and driving to a property to answer it costs an hour of windshield time before a dollar of revenue exists. The second is sequencing: forty stops in a day is a routing problem, and a badly ordered day burns fuel and daylight that never come back. The third is crew visibility — knowing who is clocked in, where, and on which job, without calling the foreman. The fourth is review velocity, because residential landscaping is a referral business and the best moment to ask for a review is the moment the invoice clears.
Grounds maintenance workers employed nationally, with roughly 162,500 openings projected each year through 2035 and 5% employment growth over the decade, per the Bureau of Labor Statistics. In a labor market that churns that hard, software that takes two weeks to teach a new hire is a real operating cost — which is why mobile-first tools with role-based permissions beat feature-dense desktop systems for most crews.
Service Autopilot is a serious platform with a long track record in lawn and landscape, and for a certain kind of company it remains the right answer — there is a section further down that says exactly which kind. But its depth comes with a structure: capability is distributed across tiers and separately purchased modules, so the plan you start on is rarely the plan you end up paying for. Before you compare anything else, pull up Service Autopilot’s own pricing page and write down which of the four systems above are included at the tier you are considering and which are quoted separately. That single exercise settles most of the comparison.
QuoteIQ takes the opposite structural bet: one published ladder, every capability at a named tier, no quote-required modules. You can read the whole thing in ninety seconds on the pricing page and know your ceiling before you sign up. For a landscaping owner deciding in February what the season’s overhead looks like, that predictability is worth as much as any individual feature.
Feature-count comparisons are close to useless in this category, because every mature platform lists a hundred features and your crew will use twelve. Score the twelve that touch your day. Here is the order we would run it for a landscaping company, and where QuoteIQ sits on each.
Satellite measurement inside the estimate is the single biggest time lever in maintenance sales. QuoteIQ builds MapMeasure Pro directly into estimate creation from the Beginner tier up, alongside Property Street View and Zillow Quick Access for lot context.
Forty stops ordered by hand is a losing game. Route Optimization sequences the stops; Route Density shows you where work clusters so you can sell into the zones you already serve. Both are on Elite.
EmployeeHub pairs Time Tracker Pro GPS clock-in with a live team map and in-app team chat. Clocked-out employees never appear on any map.
One-tap estimate-to-invoice conversion, recurring invoice subscriptions for maintenance contracts, and online payments with card, ACH, Apple Pay, and Google Pay — all on every plan.
Review Multiplier ships two mechanics: an instant post-payment redirect to your review page, and an email/SMS review-request automation with four event triggers.
All five QuoteIQ tiers are published with user counts and monthly credit allocations on the pricing page. Annual billing is simply ten months paid for twelve.
Run that scorecard against any platform you are considering, including this one. If a capability you scored as critical turns out to be quoted rather than published, treat the unknown as a risk you are carrying into next season — not a detail to sort out later. The comparison hub has the same scorecard run against other platforms if you want to widen the field.
Five tiers, all published, all month to month. Annual billing charges ten months for twelve. Every plan includes a 14-day free trial with full access to the features of the plan you choose, and every plan carries a monthly allocation of IQ Credits that powers the AI tools.
| Plan | Monthly | Annual | Users | IQ Credits | Where It Fits a Landscape Business |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Solo operator running mow routes. Estimates, invoicing, scheduling, payments, e-signatures, and the AI Estimator. |
| Beginner | $74.99 | $749.99 | 2 | 1,500 | Owner plus one. Adds MapMeasure Pro, QuoteIQ Cam, expense tracking, and advanced analytics. |
| Pro | $149.99 | $1,499.99 | 4 | 3,000 | One crew plus office. Adds ClientHub, Client Portal, job costing, on-the-way texts, and QuickBooks Online. |
| Elite | $299 | $2,990 | 10 | 5,000 | Multi-crew maintenance. Adds routing, InstaQuote, InstaSchedule, Pipelines & Deals, inventory, and EmployeeHub. |
| Max | $699 | $6,990 | Unlimited | 8,000 | Crew-based operations. Adds crew creation and scheduling, Sales Team Tracker, the AI Website Builder, and four additional businesses. |
Optional: Done-For-You setup is available as a one-time service in two tiers, $299.99 and $999.99, covering contact import, price book build-out, and a one-on-one onboarding session.
Elite, at $299/month for 10 users. It is the first tier that carries the full route stack — Route Optimization plus Route Density — together with EmployeeHub GPS crew tracking and 24/7 customer self-booking through InstaSchedule. For a three-truck maintenance company, that is roughly $30 per seat per month with routing and crew tracking included rather than attached.
Two notes on the credits, because they come up in every demo. IQ Credits are the currency for AI actions — an AI Estimator run, an AutoMeasure, a Virtual Call Team minute, a before-and-after AI image. They reset every billing cycle, there is no separate AI subscription, and every AI action shows its credit cost and asks for confirmation before it runs. They are not money: credits have no cash value, are non-transferable, and are non-refundable once purchased or consumed.
The second note is that the core CRM never requires credits. Estimating, scheduling, invoicing, payments, and customer records run on the plan, not on the credit balance. Credits only meter the AI layer on top. If you want to model a season before committing, the lawn care cost calculator and the broader home service business calculators will get you a defensible revenue-per-route number to compare software cost against.
Below are the capabilities that decide a landscape season, with the QuoteIQ tier that carries each one. Because vendor pricing and packaging change frequently, the right-hand column tells you exactly what to verify on Service Autopilot’s own pricing page rather than repeating figures that may already be stale. Take this table to their site and fill in the blanks yourself — it is a fifteen-minute exercise that will tell you more than any comparison article.
| Capability | QuoteIQ — Native Tier | Verify on the Vendor’s Own Pricing Page |
|---|---|---|
| Satellite property measurement | Beginner ($74.99/mo) — MapMeasure Pro, inside estimate creation | Which tier includes it, and whether it is bundled or quoted separately |
| Historical aerial imagery | Beginner ($74.99/mo) — scroll back through years of property photos | Whether historical imagery is offered at all, and at which tier |
| Route sequencing | Elite ($299/mo) — Route Optimization, crew-aware, recalculates on late adds | Included tier, and whether it recalculates mid-day |
| Route density mapping | Elite ($299/mo) — Route Density zones for territory planning | Whether zone/density planning is separate from sequencing |
| Crew GPS location tracking | Elite ($299/mo) — live team map in EmployeeHub | Included tier, and whether GPS carries a per-vehicle or per-device fee |
| GPS time clock | Elite ($299/mo) — Time Tracker Pro, per-job hours and breaks | Whether clock-in location verification is standard |
| Two-way business phone & texting | Pro ($149.99/mo) — ClientHub dedicated number, calls and texts logged to the customer | Included tier, and whether the number and messaging are priced separately |
| Customer self-booking | Elite ($299/mo) — InstaSchedule, books against live calendar availability | Whether self-booking writes to the real calendar or creates a request |
| Customer self-quoting | Elite ($299/mo) — InstaQuote, real-time priced from your service library | Whether the customer sees a real price or submits a lead form |
| Branded client portal | Pro ($149.99/mo) — Client Portal, no customer app or account needed | Included tier, and whether customers must create an account |
| QuickBooks Online sync | Pro ($149.99/mo) — two-way sync of invoices, payments, customers | Included tier, and which records sync in which direction |
| Per-job profit reporting | Pro ($149.99/mo) — Job Costing, price minus labor minus expenses | Whether labor pulls automatically from the time clock |
| Automated review requests | All tiers described — Review Multiplier, post-payment redirect plus email/SMS automation | Whether review requests are native or require a third-party tool |
| Conversational AI CRM control | Every plan — AI Autopilot, 55 tools across 13 categories | Whether AI control is included or sold as an AI add-on |
| Photo-to-quote AI estimating | Every plan — AI Estimator reads property photos and prices line items | Whether photo-based estimating exists and what it costs to run |
| Before-and-after AI imagery | Every plan — Before & After editor, realistic preview in seconds | Whether design-preview imagery is offered |
| Consumer financing at checkout | Every plan — Affirm, Klarna, Afterpay, contractor paid upfront | Which financing providers are supported and on which tiers |
| Crew creation & crew scheduling | Max ($699/mo) — crew-level scheduling, analytics, and routing | Whether crews are a first-class object or a tag on employees |
| Unlimited user seats | Max ($699/mo) — flat price, no per-seat charge | The per-seat cost above the included user count |
| Contract length | Month to month on every tier; annual optional at 10 months for 12 | Whether published rates assume an annual commitment |
QuoteIQ tiers and prices verified against myquoteiq.com/pricing/ for this update. Competitor packaging is not restated here because vendor pricing changes without notice — check Service Autopilot’s published pricing page directly and fill in the right-hand column for your own tier.
Cross out every row your company will not use in the next twelve months. Most landscaping operations end up with eight to eleven live rows. Price both platforms on those rows only — including any module that is quoted rather than published — and the decision usually makes itself. If a vendor cannot give you a number for a capability you marked critical, that is information too.
A maintenance estimate is a square-footage question with a price book attached. The traditional answer is to drive to the property, walk it with a wheel, write numbers on a clipboard, and rebuild the quote at the kitchen table that night. For a company quoting fifteen properties a week, that is most of a workday spent producing numbers a satellite already knows.
MapMeasure Pro lives inside estimate creation, not in a separate mapping product. You pull up the address, trace turf areas, beds, driveways, walkways, decks, and fence lines with the drawing tools, and the square footage flows straight into the line items. Complex shapes — the kidney-shaped bed around the patio, the strip between the driveway and the neighbor’s fence — are handled with the same polygon tool rather than approximated as rectangles.
Three things make it hold up under real quoting pressure. Measurements save to the customer profile, so next season’s renewal or the upsell to a bed-refresh job starts from numbers you already trust. Screenshots of the measured property attach to the estimate as visual proof of scope, which cuts the “I thought that included the back corner” conversation off before it starts. And the historical aerial imagery timeline lets you scroll back through years of photos of the same lot — useful when a homeowner insists the bed was always that size, or when you are pricing a restoration on a property that has been neglected for three seasons.
For roofing-adjacent work and for properties where slope matters, roof dimensions and pitch are calculated from aerial imagery and saved with the measurement, and the Property Street View and Zillow Quick Access companions give you ground-level context and lot data without leaving the estimate. The AI Estimator takes the other half of the job: feed it property photos and it asks targeted follow-up questions, then generates market-accurate line-item pricing for your area.
Gallons of water used outdoors across U.S. households every day, mainly for landscape irrigation, according to EPA WaterSense. If you sell irrigation audits, smart-controller retrofits, or drought-tolerant redesigns, measured bed and turf areas are the input to every one of those proposals — and the WaterSense landscaping guidance gives you a credible third-party reference to attach. Companies running dedicated irrigation divisions can track that work on the irrigation side of the platform.
Practically, a measured quote takes minutes instead of an afternoon, and it goes out while the lead is still warm. Pair it with Options estimates — good, better, best — and the same twenty minutes produces a three-tier proposal instead of a single number the homeowner either accepts or does not. If you want to sanity-check your own per-square-foot rates before you build the price book, the lawn care cost calculator and the artificial turf cost calculator are free and public.
Landscaping is the trade where routing matters most, because the job count per day is highest and the per-job revenue is lowest. A plumber does four calls; a mow crew does thirty-five stops. At thirty-five stops, the difference between a well-ordered day and a hand-ordered one is not a rounding error — it is the difference between finishing at four and finishing at six-thirty, every day, for eight months.
QuoteIQ splits the problem the way experienced route managers think about it. Route Density answers where: it shows you geographically where your work clusters, so you can see which neighborhoods carry enough stops to justify a truck and which ones are one-off outliers bleeding an hour of drive time each. Route Optimization answers in what order: it sequences the day’s stops for minimum drive time, accounts for appointment windows and job duration, recalculates when something gets added mid-morning, and hands off to GPS navigation. It is crew-aware, so a two-truck day gets two coherent routes rather than one list split in half.
Per mile — the IRS standard business mileage rate effective July 1, 2026, up from 72.5¢ for the first half of the year. Route Optimization cuts drive time by 15–30%. On a truck covering 900 miles a month, trimming a quarter of that is roughly 225 miles — about $171 of deductible vehicle cost per truck per month before you count the labor hours those miles consumed at a $19.27 median hourly wage.
The scheduling layer underneath is built for the way landscape work actually lands on a calendar. Scheduling handles drag-and-drop across day, week, month, and employee-timeline views, renders multi-day installs as continuous events rather than four disconnected blocks, and lets you drag a single occurrence of a recurring mow series without disturbing the other twenty-five. “Schedule Later” creates the job with no date when the customer says sometime in the spring, so it stays in the system instead of on a sticky note. Completed jobs can be mass-invoiced straight from the calendar, and the GEO-Schedule map view shows the day laid out geographically on every plan.
On the customer side, on-the-way texts fire automatically as the crew heads over, which on a residential route is the single highest-leverage message you send all day — it stops the “were you here?” calls and it makes gate access happen. Those run from Pro up, alongside event-triggered email and text automations you can build by describing them in plain language.
Companies that also run snow removal in the off-season get the most out of density zones, because winter routes have to be rebuilt around a completely different customer set under time pressure. The same is true for holiday lighting crews working a six-week install window.
Residential landscaping runs on local search and word of mouth, and both are downstream of review count. The problem is never that customers are unwilling — it is that the ask happens three days late, by text, from an owner who is already onto the next thing. The window where a homeowner will actually leave a review is measured in minutes after the job looks good and the payment goes through.
Review Multiplier ships two mechanics, and both matter. The first is an instant post-payment redirect: the moment a customer pays an invoice online, they land on your review page. That is the highest-intent moment that exists in this business, and capturing it requires no follow-up discipline from anyone on your team. The second is a full email and SMS review-request automation with four event triggers, for the customers who pay by check, pay in person, or simply close the tab.
Destinations include Google Business Profile, Facebook, Yelp, and Angi — you point it at whichever profile actually moves your phone. For a maintenance company with 200 recurring accounts, a redirect that converts even at a low single-digit rate compounds into a meaningful review count across a season, and it does it without anyone remembering to ask.
QuoteIQ’s own review base — 4,103 reviews at a 4.7 average across the App Store and Google Play — was built the same way: by asking at the moment of value rather than in a quarterly campaign. The mechanic works for a CRM and it works for a mow route. Pair it with before-and-after photos captured through QuoteIQ Cam and the review arrives with visual proof attached to the job record.
Photo documentation deserves its own note for landscape work, because so many disputes are visual. QuoteIQ Cam captures in-app or pulls from the camera roll, organizes everything by job and date, supports 4K upload with unlimited cloud storage, and keeps a documentation archive on the customer record. Annotated before-and-after comparisons and custom inspection forms turn a spring walk-through into a PDF you can price against, and customer-facing galleries let a homeowner see the work without a site visit.
Most software marketed as “AI” in this category is a text generator bolted onto a notes field. AI Autopilot is a different thing: conversational control of the CRM itself, by voice or text, with 55 integrated tools across 13 categories. It is the general manager of the platform, and it appears in the app under the name “Ask AI.”
The commands that matter to a landscaping owner are the ones that would otherwise eat an evening. Move all of today’s jobs to Friday and text every customer — that is a rain day handled in one sentence instead of forty texts. Invoice all of today’s completed jobs and send them — that is the billing hour collapsed into a command. For a seasonal business where weather rewrites the schedule several times a month, the rain-day command alone justifies the feature.
Three AI tools do three distinct jobs and it is worth keeping them straight. AI Autopilot is the general manager, running the whole CRM conversationally. The AI Estimator is the photo-to-quote specialist: it analyzes property photos, asks targeted follow-ups, and produces market-accurate line-item pricing, used once per new estimate. AI CoPilot is the in-document editor that lives inside estimate and invoice creation — add services, set discounts, change tax, draft a client message, add a deposit — through quick-action cards or free-form chat, in either Auto Accept or Review mode.
Conversational reporting through the IQ Terminal — ask which service line carried the best margin last month instead of exporting to a spreadsheet and building a pivot.
An AI phone team that answers inbound around the clock, qualifies leads, filters spam, transcribes every call, and runs outbound campaigns. Metered at 125 IQ Credits per minute, so minutes are bounded by your plan’s allocation.
Generates a realistic “after” preview from an actual property photo in roughly 15–20 seconds and attaches it to any estimate type — the fastest way to sell a bed redesign or a full front-yard renovation.
Every AI action shows its credit cost and asks for confirmation before it runs, so there are no surprise draws against the balance. The AI Text Generator handles one-tap professional messages inside ClientHub and text fields app-wide, and AI Smart Import maps CSV columns automatically when you bring customer data over from another platform.
Landscaping hides unprofitable work better than almost any trade. A maintenance account that takes ten minutes longer than quoted looks fine on the invoice and quietly loses money forty times a season. An install that ran two days over on labor still closed at the quoted price. Without per-job cost data, the only signal an owner gets is a bank balance that feels lower than the revenue suggests.
Job Costing resolves it on a per-job Report tab: total price, minus labor, minus expenses, equals profit, with a margin bar. Labor pulls automatically from time tracking — hourly rate multiplied by clocked hours — so it reflects what the crew actually spent rather than what you estimated. Expenses link to jobs through Expense Tracking, with categorized receipts, search and filter, and CSV export for your accountant.
Above that sits business analytics: revenue by service, customer, employee, and crew; outstanding versus collected; quotes sent, conversion rate, and average ticket; completion rate and job duration; new customers, repeat rate, and lifetime value. For a maintenance-heavy company, revenue-by-service and repeat-rate are the two numbers that tell you whether to add a truck. The Business Calculators module, including the Hourly Rate Calculator on Pro and above, gives you a defensible floor rate to price against — and the SBA’s business management guidance is a solid free reference for the accounting side of that.
Landscape revenue is front-loaded into eight months and expenses are not. Recurring invoice subscriptions let you bill maintenance contracts evenly across twelve months rather than chasing seasonal invoices, with full discount, tax, fee, and deposit math handled automatically. On the install side, consumer financing through Affirm (up to $30,000 per job, 3–36 months), Klarna, and Afterpay lets a homeowner spread a $14,000 hardscape over terms while you are paid in full upfront — the provider owns collections and default risk. It is available on every plan.
Crew management scales in two steps. EmployeeHub on Elite gives you GPS clock-in and clock-out through Time Tracker Pro, a live team map that shows only clocked-in employees and pauses on breaks, per-job hours with break counts in reports and CSV export, admin-only manual adjustments with full edit history, and one-on-one and group team chat. Max adds true crew creation, crew tracking, and crew scheduling with crew-level analytics and routing, plus the Sales Team Tracker for commission percentages and conversion metrics per rep.
Two honest limitations worth knowing before you commit: there is no automatic overtime calculation, and there is no native payroll — hours export to whatever payroll system you already run. For most landscaping companies that is a non-issue, but if you were hoping to consolidate payroll into the CRM, it is the wrong tool. Safety documentation is another area worth pairing with outside resources; OSHA’s landscape and horticultural services guidance covers the hazard categories most crews need documented, and the National Association of Landscape Professionals runs training and certification programs you can attach to employee records.
The structural problem in landscaping is not finding summer work — it is surviving the three months when the mowers are on blocks. Companies that solve it do one of two things: they stack a winter service onto the same customer base, or they convert seasonal maintenance into year-round contracts. Both are software problems as much as sales problems, because both depend on the system holding a customer list you can segment and a calendar that tolerates completely different work shapes.
Snow work is the natural pair: same trucks, same neighborhoods, same customers, inverted season. The difficulty is that a snow route is built under time pressure at 4am against a customer subset, not the full book. Route Density is what makes that tractable — you can see which of your maintenance customers cluster tightly enough to sell a snow contract into, and build the winter route from the density map rather than from a spreadsheet. Companies running a dedicated winter division can work from the snow removal side of the platform with the same customer database underneath.
Holiday lighting is the other common stack, and it has a different profile: a compressed six-week install window, high per-job ticket, heavy photo documentation, and a strong renewal rate if you keep the records. QuoteIQ Cam archives last year’s install photos on the customer record, which turns the following October’s renewal into a one-tap re-quote instead of a site visit. Run the numbers first with the Christmas light installation cost calculator.
The cleaner solution is to stop billing seasonally. Invoice Subscriptions bill a maintenance agreement in twelve equal payments regardless of when the work happens, which smooths your cash curve and, in practice, raises retention — a customer on autopay in January is still a customer in April. An accepted estimate converts directly into a recurring subscription, so the sales motion and the billing motion are the same motion.
Customers who want to self-serve can do it through the Client Portal — a branded, per-customer secure link with no app download and no account creation. They see estimates and can approve them, view and pay invoices, check appointments, submit service requests, and leave a review, and you control which of those are visible globally or per customer. On Elite, InstaQuote lets a homeowner configure a job from your own service library and see a real price, and InstaSchedule books it against live calendar availability — a spring signup flow that runs while you are on a mower.
Most maintenance companies quietly run three or four adjacent lines, and each has its own quoting math. Tree work, hardscape, drainage, and turf installs all price differently from mowing, which is why the price book and the calculator set matter. Useful starting points: the tree removal cost calculator, the land clearing cost calculator, the French drain cost calculator, the fence cost calculator, the deck cost calculator, and the concrete cost calculator for patio and walkway work. Companies with a real tree division should look at the tree care and stump grinding configurations; drainage specialists at French drain installation; and anyone adding exterior cleaning at pressure washing, with the pressure washing cost calculator to price it.
For the paperwork side of a multi-line book, Package estimates bundle services into a single quoted offering, Quick estimates handle the simple one-off, and Standard estimates carry the full line-item build for installs. Contract attachments and e-signatures close the loop on jobs large enough to need one. A free landscaping invoice template is available if you want to see the document structure before you build a price book.
Companies buying mulch, stone, sod, and plant material in volume can track it through Inventory Management on Elite: products with SKU, cost, and reorder point; locations for warehouse, truck, and job site; suppliers; orders moving draft to confirmed to received; and a transaction log covering receipts, returns, issues, damage, loss, and adjustments. One mechanic to know precisely — stock deducts when the invoice is paid, not when the job is marked complete, and a deposit does not count as paid unless you use the deduct option on that screen.
No platform wins every account, and a comparison page that pretends otherwise is not worth reading. Service Autopilot positions itself, in its own words, as “one service business software to automate everything,” and that automation-first orientation is a real and long-standing strength. There are landscaping companies for which it is the correct answer.
The clearest case is the large, process-heavy operation — the company with multiple branches, a dedicated operations manager, and enough headcount that someone owns the software full-time. Deep, highly configurable automation rewards organizations that have the staff to design and maintain it. If you have a person whose job includes building workflows, a platform with more configuration surface is an asset rather than a tax.
The second case is the company that already runs on it and runs well. Migration is never free: it costs data cleanup, retraining, and a few weeks of reduced velocity in the middle of a season. If your crews know the system, your automations are dialed in, and your reporting answers the questions you ask, the switching cost is real and the burden of proof sits with the new platform, not the old one. Switch in the winter or not at all.
The third case is any company whose critical capability list includes something QuoteIQ does not do. Native payroll is the clearest example — QuoteIQ exports hours rather than running payroll, and there is no automatic overtime calculation. If consolidating payroll into your field software is a hard requirement, that is a legitimate reason to look elsewhere, and no amount of routing quality compensates for it.
What we would encourage in every case is to verify rather than trust either vendor’s framing, including ours. Open both pricing pages side by side, price only the capabilities you scored as critical in the checklist above, and include any module that is quoted rather than published in the comparison. The full comparison hub runs the same exercise against other platforms in the category if you want a wider field before deciding.
A full walkthrough of the platform built for home service contractors — by contractors who ran businesses like yours.
Satellite measurement running inside estimate creation. The full platform walkthrough is on YouTube.
Watch Video →Four steps, and the whole thing is realistically a weekend for a company under ten trucks. Do it in the off-season if you can — January and February exist for exactly this.
Export customers, properties, and service history from your current platform as CSV. Start a 14-day QuoteIQ trial on the plan you actually intend to run — the trial gives full access to that plan’s features, so testing on Elite is the only way to evaluate routing and crew tracking.
AI Smart Import maps CSV columns automatically even when the export headers are non-standard, so no manual matching. Then rebuild the price book with your real per-square-foot and per-visit rates — this is the step most companies rush and regret. Business Calculators and the lawn care cost calculator help you sanity-check the numbers.
Pick your densest route, load it into Scheduling, and run it through Route Optimization for a full week with one crew on Time Tracker Pro. Compare the clocked hours against the same route’s historical times. That single week tells you more than a demo.
Move maintenance accounts to recurring invoice subscriptions, connect QuickBooks Online, and switch on Review Multiplier plus on-the-way texts. If you would rather hand the setup off, Done-For-You setup is available as a one-time service in two tiers, $299.99 and $999.99, covering contact import, price book build-out, and a one-on-one onboarding session.
QuoteIQ was co-founded in September 2022 by Mike Vidan and Justin Rogers, both of whom ran home service businesses before building software to fix the problems they hit firsthand. The company is based in Savannah, Georgia.
4.7 stars across 4,103 verified reviews on the App Store and Google Play.
“I have a lawncare business, was unorganized, but QuoteIQ changed everything. Estimates, scheduling, billing and invoicing are seamless. Tax prep easier. Best CRM by functionality and price.”
Elke Staton App Store · Verified Review“Amazing UI and easy to use! I use this for my landscaping company and it makes it very easy to track projects and payments for projects. The built in picture protection is also fantastic. I would highly recommend this to anyone who is thinking about it!”
Camden Nagg Google Play · Verified Review“This app really makes life easy. 1. It makes sending estimates really easy, as well as invoices so you can be paid quicker, and make it easy on the costumer. 2. Being able to schedule work times really drives up effeciency, making you more money. 3. Being able to price your services by square foot in the app saves time wasting calculations 4. Having all your finances in one place makes life so much easier. I’d reccomend this app to any new and upstarting businesses, as well as old ones. 5/5”
Kyler Clay Google Play · Verified ReviewFor most residential and light-commercial landscaping companies, QuoteIQ is the strongest alternative, because the four capabilities a landscape crew uses daily are native rather than assembled: MapMeasure Pro satellite measurement from Beginner at $74.99/month, Route Optimization and Route Density on Elite at $299/month, crew GPS tracking in EmployeeHub on the same tier, and automated review requests. All five plan prices are published on one page, from $29.99 to $699 per month, billed month to month. The practical test is to score only the capabilities your company will use in the next twelve months — most landscaping operations land on eight to eleven — and price both platforms on those rows, including anything quoted rather than published. With 1,299,200 grounds maintenance workers employed nationally and high turnover, ease of training is worth weighting heavily too.
QuoteIQ publishes five tiers: Essentials at $29.99/month for 1 user, Beginner at $74.99 for 2 users, Pro at $149.99 for 4 users, Elite at $299 for 10 users, and Max at $699 for unlimited users. Annual billing charges ten months for twelve, so Elite is $2,990 a year. Every plan is month to month with no contract, and each carries a monthly IQ Credit allocation from 500 up to 8,000 that powers the AI tools. Most multi-crew landscaping companies land on Elite, which works out to roughly $30 per seat per month with routing and crew tracking included. Optional Done-For-You setup is available as a one-time service in two tiers, $299.99 and $999.99. Across the category, verify whether a vendor’s published rate assumes an annual commitment and which modules are quoted separately — the SBA’s guidance on managing business costs is a useful framework for that comparison.
QuoteIQ includes MapMeasure Pro from the Beginner tier at $74.99/month, and it runs inside estimate creation rather than as a separate mapping product. You trace turf, beds, driveways, walkways, decks, and fence lines with polygon drawing tools, and the square footage flows straight into line items. Measurements save to the customer profile for next season’s renewal, screenshots attach to the estimate as proof of scope, and a historical aerial imagery timeline lets you scroll back through years of photos of the same lot. Roof dimensions and pitch are calculated from aerial imagery and saved with the measurement. Companion tools include Property Street View and Zillow Quick Access, and the AI Estimator on every plan prices line items from property photos. For irrigation and drought-retrofit proposals, measured turf and bed areas are the input to every calculation — EPA WaterSense landscaping guidance is a credible reference to attach. Try the lawn care cost calculator to check your rates.
Yes — two separate tools, both on Elite at $299/month. Route Optimization sequences the day’s stops for minimum drive time, accounts for appointment windows and job duration, recalculates when work is added mid-day, is crew-aware, and hands off to GPS navigation. It cuts drive time by 15–30%. Route Density answers a different question — where your work clusters geographically — so you can plan territory and sell into zones you already serve. Density tells you where; Optimization tells you in what order. At the IRS business mileage rate of 76¢ per mile effective July 1, 2026, trimming a quarter of a truck’s 900 monthly miles is about $171 in deductible vehicle cost per truck per month, before labor. Underneath sits drag-and-drop scheduling with multi-day installs as continuous events, plus team communication for the crew.
Four steps, realistically a weekend for a company under ten trucks, and best done in the off-season. First, export customers, properties, and service history as CSV and start a 14-day trial on the plan you actually intend to run. Second, bring the data in — AI Smart Import maps CSV columns automatically even when export headers are non-standard — then rebuild the price book with real per-square-foot rates using Business Calculators. Third, load your densest route into Scheduling, run it through Route Optimization for a full week with one crew on Time Tracker Pro, and compare clocked hours against historical times. Fourth, move maintenance accounts to recurring subscriptions and turn on automations. Done-For-You setup is available at $299.99 or $999.99. Plan the cutover deliberately — SBA operations guidance covers the change-management side.
QuoteIQ handles both through EmployeeHub on Elite at $299/month for 10 users. Time Tracker Pro gives GPS clock in and out with location verification, per-job hours, break counts and durations in reports and CSV export, admin-only manual adjustments, and a full edit history. GPS Location Tracking shows a live team map while employees are clocked in, pauses on breaks, and stops at clock-out — clocked-out employees are never shown on any map. Roles and permissions control what each person sees. Two limits to know: there is no automatic overtime calculation and no native payroll, so hours export to your existing payroll system. Crew-level objects — crew creation, tracking, and scheduling — sit on Max at $699/month. For safety documentation tied to employee records, OSHA’s landscape and horticultural services guidance covers the hazard categories most crews need on file.
Yes. QuickBooks Online integration is included from Pro at $149.99/month and above at no additional cost. It syncs invoices, payments, customers, and expense categories, applies duplicate-sync locks, and auto-syncs missing customers before an estimate syncs. QuoteIQ supports QuickBooks Online; the integration is built for the online product. Alongside it, Job Costing on the same tier calculates price minus labor minus expenses per job with labor pulled automatically from time tracking, and Expense Tracking from Beginner up handles categorized receipts with CSV export. Data export is available on every plan — you own your data, and you can take it with you. Landscaping companies running recurring maintenance subscriptions benefit most from the sync, because twelve evenly billed payments per account reconcile far more cleanly than seasonal lump invoices. For the deduction side of seasonal vehicle costs, the IRS standard mileage rate is 76¢ per mile from July 1, 2026, and 72.5¢ for the first half of the year.
Yes — a 14-day free trial with full access to the features of the plan you choose, one trial per person, business and payment method, a credit or debit card is required to start. Because the trial is scoped to your chosen plan, test on the tier you intend to run: evaluating routing or crew tracking means starting the trial on Elite at $299/month, not on a lower tier. The trial converts to paid at that plan’s rate unless you cancel before it expires, and it is cancelable at any point during the trial. Use the two weeks on one real route rather than on a sandbox: import customers with AI Smart Import, build the price book, run Route Optimization live, and check the numbers in analytics. You can start at the signup page or see the full ladder on pricing. Industry training through the National Association of Landscape Professionals pairs well with a software rollout.
Satellite measurement, route sequencing, crew GPS tracking, customer self-scheduling, and automated review requests — in one platform, with every plan price published up front, starting at $29.99/month.
Month-to-month on every plan. Trusted by 40,000+ contractors · 4.7★ from 4,103 reviews.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
Work with trusted partners that support your growth.
Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
