We compared ten tools that janitorial and commercial cleaning companies use to build bids, send proposals and win contracts. Every price and feature below comes from each vendor’s own pages or a named listing that we read in October 2026, and older sources are dated in the entry. Here is who each tool fits, and what it leaves out.
The best proposal software for janitorial businesses in 2026 is QuoteIQ. It lets you build itemized or Good/Better/Best proposals, send them by text or email, collect customer e-signatures, and then turn a won bid into recurring billing, scheduling, inspections, and a client portal from the same customer record. CleanGuru is the strongest purpose-built janitorial bidding tool, and Janitorial Manager is the pick if your bids start from ISSA cleaning times. Jobber is a solid general-purpose runner-up, and Aspire fits commercial cleaners above roughly $5 million in revenue.
| Rank | Platform | Starting Price | Best For | Standout Feature |
|---|---|---|---|---|
| #1 | QuoteIQ | From $29.99/mo | Janitorial companies of 1 to 20 people | Bid to signature to recurring billing in one system |
| #2 | CleanGuru | $79 to $159/mo | Cleaning companies of 5 to 15 people | Cleaning-specific bidding and inspections |
| #3 | Jobber | From $29/mo (annual billing) | Residential and light-commercial mix | Client Hub quote approval |
| #4 | Aspire | Custom quote | Commercial cleaners above $5M in revenue | Job costing against bids |
| #5 | Janitorial Manager | Custom — contact sales | Bids that incorporate ISSA cleaning times | Calculated time estimates by building and room |
| #6 | CleanlyRun | $24.95 to $34.95/mo | Owner-operators bidding a few buildings | Guided step-by-step bid flow |
| #7 | Housecall Pro | From $59/mo (annual billing) | Residential or small-office mix | Good/better/best proposals on Max |
| #8 | PandaDoc | Free; $19 to $49/seat/mo | Firms that already run operations software | Templates and unlimited e-signatures |
| #9 | Proposify | From $35/user/mo (annual billing) | Sales-led commercial firms | View analytics and branded templates |
| #10 | QuotePro | $19 to $99/mo | Solo and two-person crews | AI scope drafting and follow-ups |
Prices checked in October 2026 on each vendor’s own pricing page, or on the listing named in that entry when no vendor page was readable. Vendors change prices often, so confirm before you buy.
We’re QuoteIQ. We made this list, and we put our own product first. Here is how we reached that ranking and where QuoteIQ falls short, because a list that hides its trade-offs isn’t worth reading. We read each vendor’s published pricing and documentation in October 2026. We did not run hands-on trials of competitors’ software, so competitor details are only as good as their public pages, and where sources disagreed we say so. Five criteria drove the order:
“Volume without margin is just exhaustion at a larger scale.”
— Justin Rogers, Co-Founder of QuoteIQ
QuoteIQ ranks first because it covers the most of those requirements in one subscription, not because it is the best at each one. CleanGuru is more janitorial-specific, and Janitorial Manager is better suited to bids built on production rates.
A janitorial bid is a different document from a one-time job estimate. The reader is usually a facility manager comparing several vendors, the work repeats every week or every night, and the price has to hold up through months of turnover, supply costs and scope creep. Whatever software you pick, check that it can express these eight things. They are also the requirements we scored each tool against.
Some companies price from production rates. ISSA’s guide to calculating cleaning times calls published cleaning times the starting point for preparing bids and estimates, a benchmark and a guide, not a time-motion study. If you bid that way, ask each vendor whether the tool calculates labor time or only stores your numbers. Among the tools here, Janitorial Manager says its bidding software incorporates ISSA cleaning times, and QuoteIQ does not include that calculator.
On signatures, the federal E-SIGN Act provides that, for transactions in or affecting interstate or foreign commerce, a contract “may not be denied legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation” (15 U.S.C. § 7001). That is general information, not legal advice. Ask your attorney whether a particular customer contract has special requirements.
QuoteIQ is the platform we built for service businesses, and janitorial companies fit it well because the proposal is only the first step of the contract. With QuoteIQ Proposals you build a line-item estimate, choose which sections the customer sees (About Us, Our Work, Reviews, Services and Documents), send it by text, email or both, and watch an activity log record sends, customer views, modification requests and acceptance. When the bid is won, the same customer record carries into recurring billing, scheduling, inspection forms and a client portal, so you are not re-keying the customer’s details.
Pricing is where QuoteIQ differs from the janitorial specialists further down this list. You price from line items, sub-items and a price book, and Options estimates give you Good/Better/Best tiers. QuoteIQ does not have a built-in calculator that turns square footage into labor hours, so if your bids start from production rates, that math happens in your own spreadsheet or price book and the result goes on the estimate. That works for owners who already know their per-visit prices. It is a real gap if you want the software to do the labor math for you.
Best for: Janitorial and commercial cleaning companies of roughly 1 to 20 people that want one system from bid to signature to recurring billing to proof of work.
Pros
Cons
“Speed gets you there first. Specificity closes it.”
— Mike Vidan, Co-Founder of QuoteIQ
Verdict: If you run a janitorial company with up to about 20 people and want one system from bid to billing, QuoteIQ is the best fit on this list. Start on Beginner ($99.99/mo) if you need contract attachments and inspection reports. Move to Elite ($299.99/mo) when you send enough proposals that 100 credits each stops making sense, or when you need GPS-verified crew time. If your bids are driven by ISSA-style production rates above all else, look at CleanGuru or Janitorial Manager first.
CleanGuru, listed on Capterra as CleanGuru Software (the listing’s URL still says CleanBid), is janitorial and cleaning-business software built around bidding. Its pricing page lists Bidding & Proposals, easy invoicing, drag-and-drop scheduling, geofenced timekeeping, mobile checklists, an inspecting app and QuickBooks Connect, and its home page claims more than 500,000 cleaning proposals created. Of the tools here, it is the closest thing to a janitorial-native bid builder at a small-business price.
Pricing follows headcount: Basic is $79 a month for 5 users and one module, Guru is $129 for 10 users and Guru Plus is $159 for 15, with extra cleaners at $5 a month each. CleanGuru’s bidding page says it handles “calculating cleaning times and recommending specific prices” from room measurements and fixture counts, but no public page spells out how it turns building size into labor time, so ask for a demo bid on one of your own accounts before you buy. Capterra’s older listing shows $75, $125 and $155, so check the current price.
Best for: Cleaning companies of roughly 5 to 15 people that want bids, inspections and timekeeping from a cleaning-specific vendor.
Pros
Cons
Verdict: Pick CleanGuru if most of your pipeline is janitorial bids and you want a vendor that lives in that world. Choose QuoteIQ if you also want a client portal, Good/Better/Best options and a general-purpose CRM, or if cleaning is one of several services you bid.
Jobber is the polished general-purpose option. Quotes are on every plan: you build one from line items (up to 100), send it by text or email, and the client approves it in Client Hub, where they draw or type a signature after pressing Approve if you turn on the “Require client signatures” setting. Deposits or payment schedules can be collected on approval, and a quote converts to a job in one step, copying the line items and costs.
For janitorial work the gaps are specific. Jobber has no cleaning-time bid math, and optional line items, which let a client choose add-ons such as carpet extraction or window cleaning, are a Grow-plan feature ($149 a month on annual billing). Automatic payments start on Connect. Core is single-user. Connect and Grow start at one user, with 5-, 10- and 15-user tiers priced higher (Connect is $149 a month for five users on annual billing), and added users are $29 a month each, so a growing crew costs more at every step.
Best for: Small cleaning companies with a residential and light-commercial mix that want a familiar, well-reviewed quoting and scheduling app.
Pros
Cons
Verdict: Jobber is a safe, capable quoting app if your cleaning work looks like home-service work. For commercial scopes with recurring billing and inspections, you will outgrow its quote screen sooner than you outgrow QuoteIQ’s. Our QuoteIQ vs Jobber comparison goes line by line.
Aspire is best known as a landscape-industry platform, and its own janitorial guide (published September 2023) pitches it as an all-in-one system for janitorial and commercial cleaning companies. The guide describes bid proposals, a CRM pipeline that tracks bids and proposals in real time, job costing that compares estimates with actual costs, and a live scheduling board.
The catch is size. Aspire says its Corporate plan is for businesses with at least $5 million in annual revenue and points smaller companies to a separate product called Crew Control. Pricing for the main plans is not published; the guide lists Crew Control at $30 per crew per month. Software Advice’s profile lists three plans (Growth, Corporate and Enterprise) with pricing on request, shows electronic signature and mobile signature capture without saying which plan includes them, and quotes one reviewer who finds the CRM and automation limited and another who says it can be hard to find specific items when building proposals. Proposify also lists an Aspire integration.
Best for: Mid-size to enterprise commercial cleaning companies with an operations team to run the platform.
Pros
Cons
Verdict: If you are a $5 million-plus commercial cleaner with an operations team, request a demo. Below that size, QuoteIQ or CleanGuru is easier to buy and faster to start.
Janitorial Manager is cloud software “designed by janitors for janitors,” aimed at building service contractors, in-house providers and health-care facilities. Its home page lists Work Loading & Bidding, quality inspections, work order management, scheduling and time tracking, and says the client portal carries no additional fee. A post on its blog says the bidding software is designed to incorporate ISSA cleaning times: you enter locations, building sizes, floors, rooms and total square footage, and it calculates the approximate time the job will take.
That is the closest match on this list to a bid that starts from production rates. Two cautions. Pricing is not published, Capterra shows no free trial, and the vendor offers a live demo. The home page does not mention e-signatures, although Capterra’s feature list includes electronic signature, so confirm in a demo how signed acceptance works. Aspire’s 2023 guide says it lacks robust estimating capabilities, and Jobber’s guide positions it for contract cleaning of larger facilities, while the vendor says it serves any cleaning operation. Treat both as competitor views and test the bid screens yourself.
Best for: Building service contractors and facility-focused cleaning companies that bid from square footage and cleaning times and want operations in the same system.
Pros
Cons
Verdict: Choose Janitorial Manager when ISSA-based bids and building-service operations sit at the center of your business. Confirm how signatures work inside the tool, or compare it with QuoteIQ if the handoff from signed proposal to billing and inspections is what you actually need.
CleanlyRun sells Janitorial Bidware, a web app that walks you through building cleaning bids and proposals one step at a time. It covers janitorial, construction cleanup, residential and apartment move-out bids, specialty work and supply sales. Every plan offers unlimited bids, billing is monthly with no long-term contract, and the trial runs 30 days.
It is deliberately narrow. The vendor page does not mention e-signatures, scheduling, invoicing or recurring contracts, and Aspire’s janitorial guide says it focuses solely on bid management. We could not find a description of how its calculator derives labor time, so run a sample bid during the trial and compare the number with your own. At $24.95 to $34.95 a month it can sit beside a CRM; it cannot replace one.
Best for: Owner-operators who bid a handful of buildings a month and want a guided bid builder before investing in a full system.
Pros
Cons
Verdict: CleanlyRun is a sensible, low-risk way to build disciplined bids. Plan on pairing it with something that handles signatures and billing, such as QuoteIQ, because a won bid still has to become a contract and an invoice.
Housecall Pro is a home-service platform. Quotes and proposals are listed on Basic, and the multi-option Sales Proposal Tool, which presents good, better and best options with detailed work descriptions and photos from the web or mobile app, is included on Max. The help article we read does not describe customer approval or e-signature inside that tool, so confirm how acceptance works in a demo. The article also refers to adding the tool to an account, so ask whether it can be added to a lower plan.
Max also lists Recurring Service Plans, which matters if you want to turn a won bid into repeat visits. The price jump is the catch: Max is $299 a month on annual billing for 8 users, then $35 for each additional user. The product is built around home-service jobs rather than building scopes, so expect to do your labor math elsewhere.
Best for: Cleaning companies with a residential or small-office mix that already like Housecall Pro’s scheduling and are willing to pay for Max.
Pros
Cons
Verdict: Housecall Pro suits a cleaning company that wants a home-service app with a good-better-best presentation and is fine paying for the top tier. For recurring commercial contracts, QuoteIQ gives you customizable proposals and Good/Better/Best options on every plan. See the QuoteIQ vs Housecall Pro comparison.
PandaDoc is a general document and proposal platform, and a strong one: a template library, real-time tracking and unlimited e-signatures from Starter up (the Free plan is capped at 60 documents a year). Business adds a content library of reusable approved sections, pricing tables where customers can adjust quantities or choose packages when you allow it, approval workflows, recipient analytics, payments through gateways such as Stripe, PayPal and Square, and CRM integrations with HubSpot, Salesforce and Pipedrive.
What it does not do is run a cleaning company. There is no bid math, no scheduling and no inspection, and no invoice engine for a nightly clean. PandaDoc’s help center describes recurring Stripe payments set up from a document, but it does not schedule or invoice each visit. PandaDoc fits a janitorial firm that already has operations software and wants a better-looking, tracked proposal and contract on top of it. Starter is limited to up to 5 templates; unlimited templates start at Business.
Best for: Janitorial companies that already run operations elsewhere and want polished, tracked proposals and contracts.
Pros
Cons
Verdict: A good add-on, not a janitorial system. If you want proposals, signatures, recurring billing and inspections in one subscription, QuoteIQ replaces the stack. If you have operations software you love, PandaDoc can sit on top of it.
Proposify is a proposal-only tool with strong sales mechanics: unlimited templates on all accounts, a library of reusable sections and images, e-signature on all plans, email alerts and per-section analytics when a prospect views the document, interactive quoting that lets a prospect change quantities or optional add-ons (the pricing page does not say which tier includes it), and approval workflows from the Grow tier.
The cost and the limits are the trade-offs. Send limits are listed as 10, 30 and 75 a month across the three tiers, with per-send overage fees, and the page names its plans inconsistently (Build, Grow and Scale in one place; Basic, Team and Business in another), so confirm exactly what you are buying. Proposify lists an Aspire integration at $9 per user per month on its top tier, which makes it a natural add-on for larger commercial cleaners already on Aspire.
Best for: Sales-led commercial cleaning firms sending high-value, multi-page proposals to facility managers.
Pros
Cons
Verdict: Proposify makes sense for a janitorial company with a dedicated sales team and an operations system already in place. Owner-operators will pay more than they need to for proposal polish alone.
QuotePro AI: Cleaning Quotes is a newer iPhone app built for cleaning companies. Its App Store listing describes branded Good/Better/Best quotes for residential, commercial and recurring jobs, AI scope generation, industry benchmark comparisons, automated follow-ups, and a CRM with job management and Stripe deposits. Starter ($19) allows 20 quotes a month, Growth ($49) is unlimited with AI, and Pro ($99) adds QuickBooks, Jobber and Google Calendar integrations.
Treat it as promising but unproven. The App Store page we checked showed a 5.0 rating based on a single rating and version 1.3.0, and a Software Advice listing shows different plan prices ($19, $41 and $83) and describes a web app plus an iPhone app, and the App Store’s in-app purchase list shows $19.99, $49.99 and $99.99, so confirm current pricing and platforms before committing. We found no Android app in the listings we checked.
Best for: Solo and two-person cleaning crews that only need fast, branded quotes and want to experiment with AI follow-ups.
Pros
Cons
Verdict: Worth a trial for a solo cleaner who wants quick quotes. It is not yet a safe single system for a growing company, and its young listing means pricing and features may change.
Two of those numbers matter when you bid. BLS says most of the roughly 321,800 yearly openings come from workers who transfer to other occupations or leave the labor force, so turnover is a standing cost you should price in. And a median wage of $17.71 an hour is a useful benchmark for your labor line, though half of janitors earn less, before supplies, insurance and margin. A proposal tool cannot fix a low bid, but it can make it easier to show a customer what each line covers.
Start with QuoteIQ Essentials at $29.99/mo for one user. Attaching a proposal uses 100 of the plan’s 500 monthly IQ Credits, so plan on about five proposals a month if you use credits for nothing else, and step up to Beginner ($99.99/mo, 1,500 credits) when you need more credits, contract attachments or inspection reports. If all you need is a bid builder, CleanlyRun costs $24.95 to $34.95 a month.
QuoteIQ Beginner ($99.99/mo, 2 users) or Pro ($199.99/mo, 4 users), with extra users at $25 a month. Pro adds the client portal, QuoteIQ Sign, QuickBooks and job costing. CleanGuru Basic at $79 a month covers five users and is the cleaning-specific alternative.
QuoteIQ Elite ($299.99/mo, 10 users, unlimited proposals, GPS-verified crew time) or Max ($699.99/mo, 20 users, crew scheduling). If bids, inspections and timekeeping are all you need, CleanGuru’s Guru Plus plan covers 15 users for $159 a month.
Janitorial Manager says it turns locations, building sizes, floors and rooms into an estimated time, and CleanGuru is built around bidding. Ask each for a demo bid on one of your own buildings and compare the number with your own math.
Aspire. Its Corporate plan is aimed at businesses with at least $5 million in annual revenue, and it ties estimates to job costing. If your sales team wants polished proposals on top, Proposify lists an Aspire integration.
CleanlyRun’s Ultra plan covers construction and residential bids and a Supply Sales module. Because it is a bid tool only, pair it with something that handles signatures and recurring billing, such as QuoteIQ.
CleanlyRun’s guided flow is the simplest on this list. QuoteIQ is the better long-term home, and its paid Done-For-You Setup (from $299.99 one time) is there if you would rather not configure the account yourself.
QuoteIQ publishes all five plans, so you can see exactly where each janitorial feature in this guide unlocks. Every plan has a 14-day free trial, and extra users are $25 a month. The last column lists where a feature first appears.
| Plan | Monthly | Annual | Users | IQ Credits / mo | First appears on this plan |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Proposals (100 credits each) and Invoice Subscriptions |
| Beginner | $99.99 | $999.99 | 2 | 1,500 | Contract attachments, QuoteIQ Cam inspections |
| Pro | $199.99 | $1,999.99 | 4 | 3,000 | Client Portal, QuoteIQ Sign for creating documents, QuickBooks, job costing |
| Elite | $299.99 | $2,999.99 | 10 | 5,000 | Unlimited proposals, EmployeeHub GPS-verified crew time |
| Max | $699.99 | $6,999.99 | 20 | 8,000 | Crew scheduling |
Prices from QuoteIQ’s pricing page, checked October 2026. Annual billing works out to about two months free.
Bring one real building to every demo. These questions separate tools that look good in a sales call from tools that hold up when you are bidding at 9 p.m. after a site walk.
Built a candidate list of about 25 tools. We started from software roundups, vendor pages and app listings that mention janitorial or commercial cleaning proposals, bids or quotes.
Checked pricing on each vendor’s own page in October 2026. Where a vendor page was hidden or unreadable, we used the listing named in that entry. Where pricing was not published, we wrote custom or contact sales and did not guess.
Scored each tool against the eight janitorial proposal requirements. Scope by area, frequency, add-ons, inclusions, terms, acceptance, tracking and the handoff to billing, scheduling and inspections, using vendor documentation and help centers.
Read public review profiles for patterns. We looked at Capterra, Software Advice and app store listings, and counted thin or dated review sets against a tool instead of treating them as proof.
Added the founders’ operating perspective and flagged what we could not verify. Mike Vidan and Justin Rogers have run service businesses, and their published insights shaped how we weighed speed and margin. Anything we could not confirm is labeled in the entry.
“The app has been super easy to use and makes me feel both more confident and comfortable with quoting our exterior cleaning services.”
“Easy quoting and making us look professional.”
“I run a carpet cleaning business, and QuoteIQ has streamlined everything.”
Our review database has no janitorial-tagged five-star reviews, so these are verbatim five-star reviews from other cleaning businesses. We chose three of them, so read them as examples, not as a representative sample.
Mike co-founded QuoteIQ in 2022 after running multi-trade service businesses. His YouTube channel (580K+ subscribers) covers field service operations, pricing and contractor business strategy.
Read Mike’s insights →Justin co-founded QuoteIQ alongside Mike. As the operator behind the ForeverSelfEmployed YouTube channel (743K+ subscribers), he has built and scaled service businesses across multiple verticals.
Read Justin’s insights →QuoteIQ is the best fit for most small and mid-size janitorial companies, because proposals, online signatures, recurring billing, scheduling and inspection reports share one customer record. CleanGuru is the strongest cleaning-specific bidder, Janitorial Manager suits bids built on ISSA cleaning times, and Aspire fits commercial cleaners above about $5 million in revenue.
Published prices on this list start at free (PandaDoc’s limited free plan), $19 a month (QuotePro) and $24.95 a month (CleanlyRun), then $29.99 for QuoteIQ Essentials, $79 to $159 for CleanGuru and $59 to $299 for Housecall Pro on annual billing. QuoteIQ’s five plans run $29.99 to $699.99 a month, and annual billing works out to about two months free. Aspire and Janitorial Manager do not publish prices for their main plans.
PandaDoc has a free plan, but it is a document tool capped at 60 documents a year, with no bid math, scheduling or recurring billing. Every other tool here is paid after a free trial, although Software Advice tags QuotePro as having a free version, so check its current terms. QuoteIQ, Jobber, Housecall Pro, CleanGuru and QuotePro list 14-day free trials, and CleanlyRun lists a 30-day trial.
QuoteIQ Essentials ($29.99/mo, 1 user, 500 IQ Credits) is the best all-in-one starting point. Attaching a proposal uses 100 credits on Essentials, and contract attachments and inspection reports start on Beginner ($99.99/mo). CleanlyRun ($24.95 to $34.95/mo) is a bids-only alternative, and QuotePro ($19 to $99/mo) is a newer iPhone quoting app.
QuoteIQ Beginner ($99.99/mo, 2 users, 1,500 IQ Credits) or Pro ($199.99/mo, 4 users, 3,000 credits) covers most teams of that size, and extra users are $25 a month. Pro adds the client portal, QuoteIQ Sign, QuickBooks and job costing. CleanGuru Basic ($79/mo for 5 users) is the cleaning-specific alternative.
QuoteIQ Elite ($299.99/mo, 10 users) and Max ($699.99/mo, 20 users) include unlimited proposals, and Elite adds GPS-verified crew time. Aspire fits companies above about $5 million in annual revenue, and Janitorial Manager suits operations that bid from ISSA cleaning times. Request demos of the ones you are considering and bid a real building in each.
QuoteIQ has iOS and Android apps with a 4.7 average rating across 4,103+ reviews on the App Store and Google Play. Jobber and Housecall Pro also run on phones. CleanlyRun is a web app, and the QuotePro listings we found describe an iPhone app but no Android app.
Yes, with several tools here. QuoteIQ lets customers review and sign proposals from a phone, Jobber uses Client Hub approval with an optional signature requirement, PandaDoc includes e-signatures on every plan (unlimited from Starter), and Proposify includes them on all plans. CleanGuru lists an eSignature feature without detail. The CleanlyRun page we read does not mention one, and neither does Janitorial Manager’s home page, although Capterra’s feature list includes electronic signature.
For bids built on cleaning times, Janitorial Manager and CleanGuru are the most janitorial-specific, and CleanlyRun offers a guided bid flow. QuoteIQ gives you line items, sub-items, a price book and Good/Better/Best options, but it has no built-in square-foot-to-labor-hours calculator, so production-rate math happens outside the estimate.
With QuoteIQ you schedule the work from the same customer record and bill it through Invoice Subscriptions, which are on all five plans. Housecall Pro lists Recurring Service Plans on Max, and CleanGuru lists drag-and-drop scheduling of recurring and one-time services. Proposal-only tools such as PandaDoc and Proposify do not schedule work.
QuoteIQ Invoice Subscriptions charge a saved payment method weekly, bi-weekly, monthly, quarterly or annually at a set price, and an accepted estimate can be converted straight into a subscription. Jobber starts automatic payments on its Connect plan, and PandaDoc’s Business plan adds payments through Stripe, PayPal and Square.
List the scope by area, the frequency, and a price per visit or per month. State what you supply and what is excluded, show add-ons such as floor care or carpet extraction as separate options, and attach your insurance certificate and terms. If you price from production rates, treat ISSA cleaning times as a starting point and adjust for your own buildings. Send it quickly, and follow up.
Export your customers and services from Jobber and bring them into the new tool. QuoteIQ’s Imports Hub is available on every plan and includes an import path for Jobber services, and Done-For-You Setup starts at $299.99 one time if you would rather not do it yourself. Run both tools side by side for a short overlap, then cut over.
QuoteIQ is the closest all-in-one alternative: Good/Better/Best options and customizable proposals are available on every plan, while Housecall Pro’s multi-option Sales Proposal Tool is on its Max plan ($299/mo on annual billing). If you want a cleaning-specific tool, look at CleanGuru ($79 to $159/mo).
Aspire does not publish prices, so we cannot compare them directly. Aspire says its Corporate plan is for businesses with at least $5 million in annual revenue. Smaller commercial cleaners can look at QuoteIQ (from $29.99/mo) or CleanGuru ($79 to $159/mo), both of which publish pricing and offer a free trial.
QuoteIQ Cam (Beginner and up) builds inspection checklists with a photo on each item and produces a report you can text, email or share as a link, and the Client Portal (Pro and up) shows customers their inspection reports. CleanGuru lists an inspecting app on its pricing page, and Janitorial Manager lists quality inspections. Specialist inspection platforms go deeper on scoring.
Trusted by thousands of verified contractors · 4.7★ average rating · 4,103+ reviews on App Store + Google Play
For most janitorial companies in 2026, QuoteIQ is the best proposal software: it keeps proposals, scheduling, recurring billing and inspections on one customer record, at $29.99 to $699.99 a month with a 14-day free trial on every plan. It has real limits. There is no built-in labor-hours calculator, proposals use IQ Credits on the lower plans, and contract attachments, inspections and the client portal depend on your plan.
CleanGuru is the pick for bidding purists, Janitorial Manager for ISSA-based bids, and Aspire for $5 million-plus operations. Jobber and Housecall Pro lean toward home-service work, and CleanlyRun, PandaDoc, Proposify and QuotePro each cover only part of the job.
The fastest way to decide is to run one real building through your top two choices during their free trials. The right tool is the one that gets an accurate bid out the same day you walk the site, and keeps the work organized after you win it.
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