Published March 2026 · Updated September 2026
QuoteIQ is the CRM built for asphalt maintenance contractors: tiered sealcoating estimates, satellite lot measurement, material tracking, per-job costing, crack repair and striping upsell packages, and a full AI suite — starting at $29.99/month.
Every plan includes a 14-day free trial of the plan you choose.
QuoteIQ is the best CRM for asphalt maintenance companies in 2026. It is the only field service platform that combines Options Estimates for tiered sealcoating pricing, MapMeasure Pro satellite lot measurement, per-job costing, material inventory, and an AI suite that includes AI Autopilot and the AI Virtual Call Team — on plans that run from $29.99 to $699 per month with no per-user fees on the top tier. Sealcoaters, crack-seal crews, and line striping contractors quote from the truck, track drums and paint by the gallon, and see gross margin on a lot before the crew rolls off it.
TL;DR: Asphalt maintenance is a multi-service, weather-bound, material-heavy trade, and generic scheduling software handles none of that well. QuoteIQ prices the lot with Options Estimates, measures it from orbit with MapMeasure Pro, bundles crack repair and striping through Package Estimates, documents condition in 4K with QuoteIQ Cam, proves margin with Job Costing, and keeps property managers moving through Pipelines & Deals and ClientHub. Pricing runs $29.99 (Essentials) to $699 (Max). Pavement preservation is a real discipline with real federal guidance behind it — the FHWA pavement preservation program and the ADA restriping compliance brief are the two documents that shape most commercial lot work.
Asphalt maintenance is not a single-service trade, and that is exactly where most CRMs fall down. A working sealcoating company seals parking lots, routes and fills cracks, patches potholes, lays down line striping and pavement markings, installs speed bumps and wheel stops, coordinates infrared repairs, and carries recurring maintenance agreements for property managers who expect documentation and a schedule they can plan around. Software built around a one-technician, one-visit, one-invoice model cannot describe that work, let alone price it.
QuoteIQ was built by contractors for contractors, and the difference shows in the estimate screen. Property managers want options, not a single number, so Options Estimates put good, better, and best sealcoat specifications side by side on one document — a single-coat asphalt emulsion, a two-coat application with sand additive for traction and wear, and a premium polymer-modified system with a longer expected service interval. The customer picks the level of protection they want to buy instead of hunting for the cheapest bid, and your average project value moves with them.
Measurement is the second place generic tools break. MapMeasure Pro measures parking lots, driveways, drive aisles, loading zones, and access roads from satellite imagery inside the estimate itself, so a 40,000-square-foot retail plaza is priced before anyone leaves the yard. Its August 2026 historical imagery timeline lets you scroll back through years of aerial photos of the same property, which is how you show a property manager what a decade without preservation actually did to their surface. Property Street View and Zillow Quick Access fill in the ground-level detail on residential driveway work.
Then there is material. Sealer is bought by the drum, sand by the ton, hot-pour crack sealant by the box, and traffic paint by the gallon, and a crew that arrives one drum short loses the whole weather window. Inventory Management on the Elite plan tracks Products, Locations, Suppliers, Orders, and Transactions, so the trailer, the yard, and the job site each carry a real count. Materials on an estimate link to those products, and stock is deducted when the invoice is paid — not when someone taps “done,” and not on a deposit.
Finally, revenue mix. Commercial property management contracts, HOA agreements, municipal lot bids, retail plaza work, and residential driveways behave nothing alike, and lumping them into one lead list hides which channel is actually growing. Pipelines & Deals gives each channel its own board with close-probability weighting, so a forecast reflects reality rather than optimism. Elite runs up to five pipelines and Max runs unlimited.
The Federal Highway Administration describes pavement preservation as work planned and performed to keep a facility in a state of good repair — the “keep good roads good” principle — and notes that timely preservation treatments impede deterioration and extend service life more cost-effectively than waiting for failure. That is the entire commercial sealcoating pitch, stated by a federal agency. Put that framing in front of a property manager alongside a QuoteIQ Cam condition report and an Options Estimate, and you are selling asset management rather than a black coating.
QuoteIQ was co-founded by Mike Vidan and Justin Rogers, both home service business owners who built the platform because nothing on the market fit the way contractors actually work. If you are comparing platforms, the QuoteIQ comparison hub lays out where QuoteIQ sits against Jobber, Housecall Pro, and ServiceTitan feature by feature, and the home service business calculators will do the unit-economics math before you commit to anything.
These are the tools that carry an asphalt maintenance company through a season — from the first satellite measurement to the review request after the lot cures. Plan tiers are noted where QuoteIQ publishes them.
Present three specification levels on one document — single-coat emulsion, two-coat with sand additive, and a premium polymer-modified system — and let the property manager choose. Options Estimates handle the tiering; Standard Estimates handle line-item detail for mixed-scope lots.
MapMeasure Pro measures lots, aprons, drive aisles, and pathways from aerial imagery inside estimate creation, with drawing tools for irregular shapes. Measurements save to the customer profile and screenshots attach to the estimate as visual proof of scope.
Five modules — Products, Locations, Suppliers, Orders, Transactions — cover sealer drums, sand, hot-pour blocks, cold patch, traffic paint, stencils, and cones. Stock moves on Receipt, Issued, Returned, Damaged, Loss, and Adjustment, with reorder points and low-stock flags.
Job Costing runs Total Price minus Labor minus Expenses equals Profit with a margin bar on every job. Labor pulls automatically from Time Tracker Pro hours at each employee’s rate, so margin is real rather than remembered.
Package Estimates group sealcoat, rout-and-seal, pothole patching, restriping, ADA stalls, fire lane markings, and speed bumps into one priced package. One decision for the customer instead of six separate approvals.
The AI image generator builds a realistic “after” from the actual condition photo in roughly 15 to 20 seconds and attaches it to any estimate type. The before-and-after photo editor handles the completed-work side.
Sealer will not cure in the cold or the wet. Scheduling gives drag-and-drop day, week, month, and employee-timeline views, multi-day jobs as continuous events, Schedule Later for undated work, and one-tap moves when a front comes through.
QuoteIQ Cam captures unlimited 4K photo and video organized by job and date, with annotations, before/after comparisons, custom inspection forms, and a documentation archive on the customer record.
Attach contracts, scope documents, safety data sheets, traffic control plans, and warranty terms to any estimate, then close it with e-signatures the customer completes on their phone.
AI Autopilot is conversational control of the whole CRM by voice or text across 55 integrated tools in 13 categories. “Move all of today’s jobs to Friday and text every customer” is a single command — useful when a storm cell parks over the county.
The Virtual Call Team answers inbound calls around the clock, qualifies leads, filters spam, records and transcribes every call, and runs outbound campaigns. It bills per minute through IQ Credits at 125 credits a minute, so lower tiers are minute-limited by their allocation.
Pipelines & Deals weights each deal by close probability for honest forecasting. Route Density shows where your work clusters and Route Optimization sequences the day, cutting drive time 15 to 30%.
Every QuoteIQ plan includes all four estimate types, invoicing and online payments, scheduling, e-signatures, consumer financing, and the AI suite funded by that plan’s monthly IQ Credits. Annual billing gives two months free on every tier.
| Capability an asphalt crew needs | Lowest plan that includes it |
|---|---|
| Options and Package Estimates for tiered and bundled lot pricing | Essentials — $29.99 |
| E-signatures on estimates and proposals | Essentials — $29.99 |
| Consumer financing at checkout (Affirm, Klarna, Afterpay) | Essentials — $29.99 |
| MapMeasure Pro satellite measurement and historical imagery | Beginner — $74.99 |
| QuoteIQ Cam 4K documentation and inspection reports | Beginner — $74.99 |
| Expense tracking and contract attachments | Beginner — $74.99 |
| ClientHub business line, job costing, automations, QuickBooks Online | Pro — $149.99 |
| Client Portal for property managers | Pro — $149.99 |
| Inventory, route optimization and density, EmployeeHub, InstaQuote, pipelines | Elite — $299 |
| Unlimited users, crew scheduling, sales team tracker, AI website builder | Max — $699 |
Most asphalt maintenance companies start on Pro because job costing and a dedicated business line are where the money leaks are, then move to Elite when the second crew and the material problem arrive together. A one-truck driveway operation running a single sealer and one striping machine is genuinely fine on Beginner for a season. If you want to sanity-check the switch against what you spend today, the software cost calculator and the wider business calculator set will run the comparison on your own numbers. Optional Done-For-You setup is available in two tiers, $299.99 and $999.99, covering contact import, price book setup, and a one-on-one onboarding session.
Sealcoating is sold by the square foot, and square footage is the one number most contractors get wrong on the first pass. A retail plaza looks like one rectangle from the street and turns out to be a rectangle plus two drive aisles, a loading apron, and a dumpster pad. MapMeasure Pro handles that by letting you trace each area separately from aerial imagery, then rolling the segments into a single measured total that carries straight into the estimate line item. The drawing tools cover irregular shapes, and the whole measurement saves to the customer profile so next season’s re-seal starts from a known number instead of a fresh walk.
Once the square footage is real, the pricing structure matters more than the rate. A single number invites a price shootout. Three specifications invite a conversation about service life. Build the tiers in Options Estimates so the good, better, and best columns differ by something the customer can see and understand: coats applied, whether sand additive is included for traction and wear, whether cracks are routed before sealing or just filled, and what the expected reseal interval looks like for each. Set your own local rates from your material cost and crew production rate — the business calculators include a National Average Guide as a reference point, and the Hourly Rate Calculator on Pro gives you a defensible labor number to build from.
Three more estimate mechanics matter for lot work. First, Quick Estimates exist for the residential driveway you priced in the driver’s seat, and there is no reason to run a full line-item document for a 900-square-foot single-wide drive. Second, the Materials section on estimates carries name, description, quantity, unit type, unit cost, and an automatic total, and links to Inventory products so pricing stays current when your supplier moves. Third, sub-items let you nest crack work under a parent sealcoat line so the customer sees a clean structure rather than fourteen equally weighted rows.
Measure the lot in MapMeasure Pro: 34,200 SF of drivable surface plus 5,800 SF of drive aisle. Price three tiers off your own square-foot rates in Options Estimates. Add a Package Estimate for 2,400 linear feet of rout-and-seal, eight pothole patches, 120 stalls of restriping, four ADA stalls with access aisles, 400 linear feet of fire lane, and two speed bumps. Attach the condition photos from QuoteIQ Cam and an AI “after” preview. Send it, capture the e-signature, and collect the deposit through online payments before you leave the property. That whole sequence happens on a phone, in the lot, in one visit.
Deposits deserve their own note. Sealer and traffic paint are bought before the job, not after, and an asphalt maintenance company that funds material out of pocket on every commercial project is running a bank for its customers. QuoteIQ estimates support deposit requirements directly, and consumer financing through Affirm, Klarna, and Afterpay is available on every plan including the trial, which matters on residential driveway and homeowner-association work where the decision maker is spending personal money. The contractor is paid in full up front and the provider owns collections.
Material is the single largest controllable cost in asphalt maintenance and the easiest one to lose track of. Sealer concentrate goes out by the drum, sand by the ton, hot-pour crack sealant by the box, cold patch by the bag, and traffic paint by the five-gallon pail — and every one of those has a different unit, a different supplier, and a different lead time. Inventory Management on the Elite plan models all of it through five modules: Products with SKU, category, unit, cost, and reorder point; Locations for the yard, each truck, and the job site; Suppliers; Orders that move Draft to Confirmed to Received; and Transactions recording every movement as a Receipt, Issue, Return, Damage, Loss, or Adjustment.
The rule that trips people up is when stock actually leaves the books. In QuoteIQ, materials linked from an estimate or invoice deduct from stock when the invoice is paid. A deposit does not count as paid, and marking a job complete does not move stock on its own. That is a deliberate design decision, and it is worth knowing before your first month-end count, because a crew chief who assumes the app decremented drums at mark-done will reconcile to a number that was never going to match.
The practical payoff is a reorder point that fires before the season does. Set a reorder threshold on sealer concentrate that reflects your two largest scheduled lots plus a residential day, and the low-stock flag arrives while there is still time for a supplier to deliver. Pair it with expense tracking for fuel, equipment maintenance, blades, tips, and consumables, and with a construction invoice template if you are still standardizing your paperwork on the billing side.
Missing one drum on a scheduled 40,000 SF lot does not cost you a drum. It costs you the crew day, the mobilization, the barricades already set, and — in spring, when the calendar is a queue of weather windows — the slot itself, because the reschedule lands behind every other job waiting on a dry 55-degree morning. Inventory tracking is not a bookkeeping feature in this trade. It is a scheduling feature.
Most asphalt maintenance companies find out whether a job made money when the accountant closes the quarter. Job Costing on the Pro plan and up moves that moment to the job itself. Each job carries a Report tab that runs Total Price minus Labor minus Expenses equals Profit, with a profit-margin bar you can read from the truck. Labor is not typed in — it pulls automatically from Time Tracker Pro, multiplying each employee’s clocked hours by their hourly rate from the employee record. Expenses linked to that job flow in the same way.
That structure changes the conversations you have about pricing. When the sealcoat crew’s third lot of the week comes in ten points under the first two, you can look at the actual hours instead of arguing about who was slow. Usually it is not the crew — it is a lot with more edge work, more cutting-in around islands and curbs, and a square-foot rate that treated it like open pavement. Business analytics aggregates that upward: revenue by service, by customer, and by employee or crew; conversion rate and average ticket on the sales side; completion rate and duration on the operations side.
Two adjacent tools finish the picture. The Hourly Rate Calculator, available with the Pro plan’s calculator set, gives you a burdened labor number rather than a wage. And on the tax side, IRS Publication 946 is the authority on how sealer tanks, crack routers, striping machines, and trailers get recovered — the Section 179 election lets qualifying equipment be expensed in the year it is placed in service rather than depreciated over its recovery period. Clean expense records with receipts attached are what make that election defensible.
Cost your three largest lots and your three smallest driveways every month for one season. By August you will know, with numbers rather than instinct, which end of your service mix funds the business and which end funds your competitors. Nearly every asphalt maintenance company that runs this exercise discovers the same thing: the small residential work carries a higher percentage margin and a far worse margin per crew hour.
No other trade has a schedule this hostage to a forecast. Sealer needs surface and air temperature above the manufacturer’s minimum, a dry surface going down, and a dry cure window after — and pavement marking paint has its own temperature and humidity band. That means an asphalt maintenance schedule is not a plan; it is a queue that gets re-sequenced two or three times a week from April through October.
QuoteIQ’s scheduling is built for re-sequencing. Drag and drop across day, week, month, and employee-timeline views; multi-day lots render as continuous events rather than fragments; individual occurrences of a recurring series can be dragged without disturbing the rest of the series; and Schedule Later lets you create a job with no date at all and assign it when a window opens. Completed jobs show a green border and badge, and the calendar filters by employee and by crew so a two-crew operation can see one crew at a time. The GEO-Schedule map view puts the day’s jobs on a map, which is how you decide whether the reschedule goes north or south.
When the window closes on you mid-morning, the notification problem is bigger than the scheduling problem — you have six property managers and eleven homeowners expecting a crew. That is where AI Autopilot earns its keep: one instruction moves the day and messages the affected customers. On Pro and above, event-triggered email and text automations handle appointment reminders and on-the-way texts without anyone touching a phone, and ClientHub gives the business a dedicated number so the reschedule conversation lives on the customer record instead of in a crew chief’s personal messages.
Route sequencing matters more in a compressed season than a long one. Route Density shows where work clusters geographically so you plan a zone rather than a zigzag, and Route Optimization orders the day’s stops for minimum drive time and recalculates when a job is added late. QuoteIQ reports route optimization cutting drive time by 15 to 30% — on a residential crack-seal day with six stops, that difference is an extra job.
The most reliable upsell in commercial asphalt maintenance is not a premium sealer. It is compliance. When a business or a state or local government restripes a parking facility, the U.S. Department of Justice ADA compliance brief on restriping parking spaces requires accessible parking spaces meeting the 2010 ADA Standards — and because restriping is inexpensive, DOJ treats barrier removal in existing lots as readily achievable in most cases. In plain terms: the moment your striping machine touches a commercial lot, accessible parking is in scope.
The specifics are worth knowing well enough to raise in a walkthrough. Accessible car spaces are 96 inches wide minimum and van spaces 132 inches minimum, each with an adjoining access aisle at least 60 inches wide running the full length of the space, and access aisles must be marked to discourage parking in them. One of every six accessible spaces — always at least one — must be van-accessible, and the required count scales with the total spaces in that facility. Signage carrying the International Symbol of Accessibility mounts at least 60 inches above the surface. Read the brief before you quote it, and check your state and local code, which frequently goes further than the federal floor.
Commercially, this is a whole scope of work most sealcoat bids leave on the table: restriping stalls, re-cutting access aisles to width, adding or relocating van-accessible spaces, repainting fire lanes, refreshing directional arrows and stop bars, and installing or resetting wheel stops. Build it as a Package Estimate attached to the sealcoat proposal rather than a separate document — the crew is already mobilized, the lot is already barricaded, and the incremental cost is labor and paint rather than a second mobilization. Contractors who work this angle regularly find it converts far better than a premium coating upsell, because the property manager is buying risk reduction rather than appearance.
Document the before-state. QuoteIQ Cam and custom inspection forms give you a dated photo record of faded markings, non-compliant aisle widths, and missing signage, exported as a branded PDF. That report is the sales document. Attach the relevant standards as a contract attachment, and the conversation stops being about whether the lot looks tired.
Sealer chemistry is regulated in a growing number of jurisdictions. USGS research identifies coal-tar-based sealcoat as a potent source of polycyclic aromatic hydrocarbons, noting that coal-tar-based products typically contain roughly 100 times more PAHs than used motor oil and about 1,000 times more than asphalt-based sealcoat, and a number of states, counties, and municipalities now prohibit its use. Separately, larger resurfacing and reconstruction projects can trigger stormwater permitting under the EPA NPDES stormwater program. Know which product classes are legal in every jurisdiction you bid, and keep the product data sheet attached to the estimate — municipal and school district buyers increasingly ask for it by name.
The following walkthrough is an illustrative composite of how a two-crew sealcoating and striping operation uses the platform across a working week. The figures are worked examples, not a case study.
The owner opens scheduling and reads the day: Crew A has a 45,000 SF shopping plaza seal, Crew B has three residential driveways. Inventory shows 18 drums of sealer on the trailer and 4 tons of sand in the yard. EmployeeHub confirms six workers clocked in through Time Tracker Pro, GPS location tracking shows both rigs rolling, and route optimization has Crew B’s three stops sequenced inside a six-mile radius.
The foreman opens QuoteIQ Cam and shoots every crack, oil stain, and faded marking before a squeegee touches the surface. An inspection form captures lot condition, ambient temperature, and surface prep notes. As the first coat goes down, material usage is logged against the job so job costing updates while the crew is still on site.
A medical office complex called at 8 PM the night before; the AI Virtual Call Team answered, qualified the lead, and logged the transcript. The lot was already measured overnight in MapMeasure Pro, so the walkthrough is a confirmation rather than a survey. Three tiers go out as an Options Estimate with an AI after-preview attached, the property manager signs with e-signatures, and the deposit clears through online payments before anyone leaves the property.
Before leaving, a second document goes out as a Package Estimate: rout-and-seal on the mapped cracking, pothole patching, full restriping, ADA stalls and access aisles brought to standard, fire lane markings, and two speed bumps. One package, one approval. Job costing recalculates the combined project the moment it is accepted.
Every open job’s Report tab shows price, labor pulled from clocked hours, linked expenses, and the resulting margin bar. Business analytics compares the week against the same week last season, and expense tracking catches the fuel, tips, and equipment maintenance that never make it onto a job otherwise.
Final 4K after-photos land in QuoteIQ Cam and go to the customer as a shareable gallery. Review Multiplier sends the review request — either as an instant post-payment redirect or as an email and SMS sequence on an event trigger. The medical complex asks about an annual agreement for two more properties, and that becomes a weighted deal in Pipelines & Deals rather than a note in someone’s phone.
“Same day. Not tomorrow morning — same day. Whoever sends a clear, specific estimate first is the one the customer starts comparing everyone else to. That’s a psychological anchor, and it’s real.”
— Mike Vidan, Co-Founder, QuoteIQ · Full insights →Asphalt maintenance crews split naturally by lot size. A commercial sealcoat crew runs four to five people with a foreman and works plazas, office parks, and industrial lots. A residential and small-commercial crew runs two people, moves between four and six stops a day, and handles driveways and crack-seal-only work. Those two crews need different permissions, different tools, and different visibility.
EmployeeHub on Elite and above handles the split. Roles and permissions control what each person can see and do, and the August 2026 permissions overhaul separated calendar permissions properly, so a foreman can hold documentation and inventory access without seeing company financials. Time Tracker Pro runs GPS clock-in and clock-out with per-job hours, break counts and durations in reports and CSV export, admin-only manual adjustments, and a full edit history. GPS location tracking puts a live team map on screen while people are clocked in, pauses on breaks, and stops at clock-out — clocked-out employees are never shown on any map, without exception.
Two limitations are worth stating plainly rather than discovering in October. QuoteIQ does not calculate overtime automatically, and it does not run payroll; hours export to whatever payroll system you already use. Crew creation, crew tracking, and crew scheduling with crew-level analytics and routing sit on the Max plan, along with the Sales Team Tracker for commission percentages per rep. On Elite, you assign people to jobs; crew-level assignment is a Max capability.
Communication ties it together. Team Communication carries one-on-one and group chats with job and event assignment, so the “which trailer has the sand” question does not become six text threads. On the customer-facing side, ClientHub on Pro and above gives the business a dedicated number with two-way calling and texting from phone, tablet, or computer, every message saved to the customer profile, and call routing that can send an overflow call to the Virtual Call Team instead of voicemail.
Staffing context, if you are planning headcount: the U.S. Bureau of Labor Statistics reports that construction equipment operators — the category that includes paving and surfacing equipment operators — held about 534,100 jobs in 2025, and the occupational profile notes these crews work in nearly all weather conditions. It is a competitive labor pool in a seasonal trade, which is exactly why documented hours, clean job costing, and a scheduling system nobody argues with are retention tools as much as management tools.
Every sealcoating estimate that goes out without crack repair and restriping is a mobilization you paid for and only half-monetized. The crew is on site, the barricades are set, traffic control is in place, and the incremental cost of routing and sealing the mapped cracking or laying fresh stalls is labor and material rather than a second trip. Build it as a standing Package Estimate template so it goes out with every commercial proposal by default rather than when someone remembers. Track your own attach rate in business analytics — it is the single most useful number an asphalt maintenance company can watch, because it moves with sales behavior rather than with the weather.
Property managers do not want a sealcoating vendor; they want one asphalt maintenance company covering every lot in the portfolio on a rotating schedule they can budget. That relationship is worth building deliberately: a firm with fifteen retail properties represents fifteen recurring scopes, not fifteen one-off bids. Track each relationship as its own weighted deal in Pipelines & Deals, give the manager a branded Client Portal where they can view estimates, pay invoices, see appointments and inspections, and submit new requests without calling you, and automate the recurring billing through invoice subscriptions so the receivable does not depend on someone remembering to send it.
Cities, counties, school districts, and homeowner associations maintain enormous amounts of parking, pathway, and community roadway, and they buy on multi-year cycles with published budgets. These are slow deals with long cycles and a documentation burden — which is precisely why a contractor with dated 4K condition documentation, attached product data sheets, and a clean contract package wins them disproportionately. Run RFPs, board proposals, and district bids in their own pipeline with realistic close probabilities, and let the Virtual Call Team catch procurement calls that arrive outside your hours.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder, QuoteIQ · Full insights →Asphalt maintenance revenue is compressed into a season, and the fixed costs are not. That asymmetry is what kills otherwise healthy operations in February. Three habits help. First, use invoice subscriptions and annual agreements to push a share of revenue into predictable monthly billing rather than lumpy project invoices. Second, watch receivables actively — automated payment reminders with customizable timing and Net 15, 30, 60, and 90 terms are built into invoicing, and a customer who pays in 62 days on a 30-day term is financing their lot with your material budget. Third, add a shoulder-season service that uses crews and trucks you already own; many operations pair asphalt work with snow removal, pressure washing, or concrete work, and QuoteIQ handles all of them in the same account with the same customer database.
If you are adding an adjacent service line, price it before you sell it. The free concrete cost calculator, pressure washing cost calculator, and painting cost calculator give you a starting structure, and the contractor invoice template keeps the paperwork consistent across service lines. Every one of these is free and none of them require an account.
Most asphalt maintenance companies arrive at QuoteIQ carrying a stack: a scheduling app, a separate photo documentation app, a measurement tool, a spreadsheet for material, a second phone line for the business number, an email marketing tool, and a folder of PDF templates. QuoteIQ consolidates that into one account without required integrations and without per-user fees on the Max plan.
On the estimating and billing side you get Standard, Quick, Options, and Package estimates, invoicing with recurring subscriptions, online payments covering card, ACH, Apple Pay and Google Pay with cash and check recorded in-app, e-signatures, contract attachments, and tips at checkout. On field operations you get scheduling, per-job employee assignment, crew tools on Max, route optimization on Elite and above, reminders and tasks, and full mobile and web parity across iOS, Android, and browser.
On the customer side, ClientHub replaces the second phone, the client database and Client Portal replace the shared spreadsheet, email and text automations replace the marketing tool, mass campaigns handle segmented blasts through your own Twilio and SendGrid gateways, and Review Multiplier handles reputation. InstaQuote and InstaSchedule on Elite let residential customers quote and book themselves against real availability, and website contact forms plus Google Reserve booking capture demand from search. Accounting syncs to QuickBooks Online on Pro and above, and data export is available on every plan because the data is yours.
If you are still deciding, browse the full feature directory, look at the neighboring trade pages for paving, asphalt sealing, asphalt paving, and general contracting, or start on the industries hub if you run more than one service line.
QuoteIQ is the best CRM for asphalt maintenance companies in 2026 because it covers the four things this trade needs and general field service software does not: tiered specification pricing through Options Estimates, aerial lot measurement inside the estimate through MapMeasure Pro, material tracking for sealer drums and traffic paint through Inventory Management on Elite, and real-time margin through Job Costing on Pro and above. Plans run from $29.99 per month for one user to $699 per month for unlimited users, and every plan carries the full AI suite funded by monthly IQ Credits. QuoteIQ holds a 4.7 rating across 4,103 reviews from more than 40,000 contractors. If pavement preservation is the argument you are making to property managers, the FHWA pavement preservation program is worth citing directly. Adjacent trade pages for sealcoating and line striping cover service-specific workflows in more detail.
QuoteIQ costs $29.99 per month on Essentials for one user with 500 IQ Credits, $74.99 on Beginner for two users with 1,500 credits, $149.99 on Pro for four users with 3,000 credits, $299 on Elite for ten users with 5,000 credits, and $699 on Max for unlimited users with 8,000 credits. Annual billing gives two months free at every tier. Most asphalt maintenance companies land on Pro, because job costing, a dedicated business line, and automations sit there; operations running two crews and tracking material move to Elite for inventory and routing. Optional Done-For-You setup is available at $299.99 or $999.99 as a one-time cost. Before you compare monthly rates across platforms, price the total: the home service business calculators will model what you spend across your current stack, and IRS Publication 946 covers how business software and equipment are recovered for tax purposes.
Yes. MapMeasure Pro, included from the Beginner plan at $74.99 per month, measures parking lots, drive aisles, aprons, driveways, and pathways from aerial imagery inside estimate creation, with drawing tools for irregular shapes. Measurements save to the customer profile and export into the quote, and screenshots attach to the estimate as visual proof of the measured scope. The August 2026 release added a historical aerial imagery timeline, so you can scroll back through years of photos of the same property — a useful way to show a property manager what deferred maintenance actually did. Property Street View and Zillow Quick Access add ground-level and property context for residential work. Pre-measuring means the consultation is spent confirming numbers and closing rather than pushing a wheel, which matters because BLS notes these crews work in nearly all weather conditions — daylight and dry hours are the scarce resource.
Use Options Estimates, available on every QuoteIQ plan including Essentials at $29.99 per month. Build good, better, and best columns that differ by something the customer can evaluate — number of coats, whether sand additive is included for traction and wear, whether cracks are routed before sealing, and the expected reseal interval for each specification. Set your own square-foot rates from local material cost and crew production rather than a national figure. Attach an AI-generated after-preview built from the actual condition photo so the visual difference between tiers is concrete, then close with e-signatures on the spot. Pair the tiered seal with a Package Estimate covering crack repair and striping. Framing the choice as service life rather than appearance aligns with how the FHWA describes pavement preservation: timely treatment impedes deterioration and extends service life more economically than waiting for failure.
Yes. Inventory Management is included on the Elite plan at $299 per month and covers five modules: Products with SKU, category, unit, cost and reorder point; Locations for the yard, each truck, and job sites; Suppliers; Orders moving Draft to Confirmed to Received; and Transactions logging every Receipt, Issue, Return, Damage, Loss, and Adjustment. Sealer drums, sand additive, hot-pour crack sealant, cold patch, traffic paint, stencils, and barricades all model cleanly. Materials on an estimate link to inventory products so pricing stays current. One rule to internalise: stock deducts when the invoice is paid, not when a job is marked complete, and a deposit does not count as paid. Pair inventory with expense tracking on Beginner and above and with job costing on Pro for a full cost picture, and check product legality by jurisdiction — USGS research on coal-tar sealcoat underpins a growing list of local bans. See the full feature directory for the rest.
Use Job Costing, included from the Pro plan at $149.99 per month. Every job carries a Report tab that computes Total Price minus Labor minus Expenses equals Profit, with a profit-margin bar. Labor is pulled automatically from Time Tracker Pro by multiplying clocked hours by each employee’s hourly rate, and linked expenses flow into the same calculation, so the number is not a guess made three months later. Roll it up in business analytics to compare revenue by service, customer, and crew alongside conversion rate and average ticket. The habit worth building is costing your three largest lots and three smallest driveways every month for a full season. Keep receipts attached, because clean records are what support the equipment deductions described in IRS Publication 946 when the sealer tank or striping machine is placed in service.
Generally yes, and it is the most under-quoted scope in commercial asphalt maintenance. The Department of Justice states in its compliance brief on restriping parking spaces that when a business or government restripes a parking facility it must provide accessible parking spaces meeting the 2010 ADA Standards, and that because restriping is inexpensive, removing barriers in existing facilities is readily achievable in most cases. Accessible car spaces are 96 inches wide minimum, van spaces 132 inches minimum, access aisles at least 60 inches wide running the full space length and marked to discourage parking, with one in six accessible spaces van-accessible. Verify state and local code too, since many go further. Commercially, quote it as a Package Estimate alongside the seal, document the existing condition with QuoteIQ Cam and inspection forms, attach the standards as a contract attachment, and see the line striping software page for workflow detail.
Yes. Every plan includes a 14-day free trial, and the trial gives full access to the features of the plan you choose — so a trial started on Elite includes inventory, routing, and InstaQuote, while a trial started on Essentials includes the Essentials feature set. A credit or debit card is required to start. One free trial applies per person, per business, and per payment method, and the trial converts to the selected plan’s rate at expiry unless it is cancelled beforehand. Practical advice for this trade: start the trial at the beginning of a real week, measure two live lots in MapMeasure Pro, send one Options Estimate and one Package Estimate to actual customers, and cost the resulting job. Fourteen days is enough to prove or disprove the fit. Environmental and permitting context for larger scopes sits with the EPA NPDES stormwater program.
Price in tiers, not in one number. Options Estimates put three sealcoat specifications on one document so the customer chooses service life rather than the lowest bid. Available on every plan from $29.99.
Measure before you drive. MapMeasure Pro measures the lot from aerial imagery inside the estimate, with a historical imagery timeline added in August 2026. Beginner and above.
Bundle the repair scope. Package Estimates combine seal, rout-and-seal, patching, striping, and ADA work into one approval while the crew is already mobilized.
Know your margin on the lot, not at year-end. Job Costing pulls labor from Time Tracker Pro automatically. Pro and above.
Track material by unit, and know the deduction rule. Inventory on Elite covers drums, tons, boxes, and gallons — and stock deducts when the invoice is paid, not at mark-done.
Sell compliance, not appearance. ADA restriping obligations and federal pavement preservation guidance are stronger arguments than a black lot.
Answer the phone at 8 PM. The AI Virtual Call Team qualifies inbound leads around the clock and bills per minute through IQ Credits, so lower tiers are minute-limited by their allocation.
Separate your revenue channels. Pipelines & Deals weight each deal by close probability — Elite runs up to five pipelines, Max unlimited.
A walkthrough of the platform from estimate creation through invoicing and getting paid — the same sequence an asphalt maintenance crew runs on every lot.
Pick the tier that matches your crew count and the features you will test — a two-crew operation testing inventory and routing should start on Elite, not on the cheapest plan, because the trial gives access to the chosen plan’s features. Sign up at the pricing page. A credit or debit card is required to start, and the trial runs 14 days.
AI Smart Import maps CSV columns automatically from any CRM, or import straight from phone contacts. Then build the price book with your real square-foot and linear-foot rates for sealing, rout-and-seal, patching, striping, ADA stalls, and speed bumps, so estimates assemble in seconds. Done-For-You setup at $299.99 or $999.99 covers this if you would rather not do it yourself.
Measure both properties in MapMeasure Pro, build one tiered Options Estimate and one bundled Package Estimate, attach condition photos from QuoteIQ Cam, and send them to actual customers. Capture the e-signature and the deposit in the same visit.
When the lot is invoiced and paid, open the Report tab and read the margin from Job Costing. Then switch on Review Multiplier and your first email and text automation so reviews and next-season reminders run without you. If anything is unclear, book a live demo and walk it through with someone.
A home service business owner who spent two decades running crews before building software for them. His writing on estimating speed, pricing psychology, and field operations is collected at QuoteIQ Insights.
A serial entrepreneur focused on the point where manual management starts costing more than software. His analysis of the transition threshold for growing service businesses is at QuoteIQ Insights.
QuoteIQ LLC was founded on September 21, 2022 and is based in Savannah, Georgia. More on the company and its editorial standards is at the Insights hub.
★★★★★
“Hello, we are an asphalt sealcoating company in Ontario, Canada. Quoteliq makes booking our appointments super easy. We really like how simple sleek and easy ot is to use Quoteliq. Highly recommend. It’s an absolute game changer.”
NORTH SEAL
Google Play · 5 stars
★★★★★
“Awesome for pressure washing and can fit well with my striping business. Allows for custom line items for estimating and invoicing. Will definitely save time this coming season.”
sharkbite$$$
App Store · 5 stars
★★★★★
“This app has everything you need from simple quoting to mapping out concrete for flatwork and fences. It’s easy to use and set up and comes at a great price! It syncs to quick books and Google calender so you can not only keep track of clients appointments but also expenses. 10/10 recommend to anyone!”
WWECLLC
App Store · 5 stars
Tiered sealcoating estimates, satellite lot measurement, material tracking, per-job margin, striping and ADA packages, and property management pipelines — starting at $29.99 per month.
14-day free trial with full access to your chosen plan’s features.
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