Fill out the form, watch a professional construction invoice build itself in real time, then download it as a PDF or PNG — or print it — free, right in your browser. Built for general contractors, builders, and remodelers billing labor, materials, and subcontractors.
Most U.S. general contractors bill labor at $50–$150 per hour in 2026, mark materials up 7–20%, and add a 10–20% fee on top of project costs, so a construction invoice that separates labor, materials, and any subcontractor or markup lines is what gets you paid without a fight. A professional construction invoice needs your business name and license info, a unique invoice number, the job address, issue and due dates (Net 30 is standard in construction), itemized labor and material lines with quantity and rate, subtotal, sales tax, the total due, and any deposit or retainage already applied. The free template below builds all of it in the same clean format QuoteIQ contractors send every day — fill it out, then download it as a PDF or PNG, or print it. When you’re sending more than a few invoices a month, QuoteIQ’s invoicing software sends, tracks, and collects them automatically. Plans start at $29.99/mo.
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Summit Builders & Construction
(555) 471-2208 · office@summitbuilds.com · Lic. #CB-118402
Invoice
#2041
Issued · Due
From
Summit Builders & Construction
office@summitbuilds.com · Lic. #CB-118402
Bill To
David & Karen Holt
2914 Ridgeline Ct, Denver, CO
Notes
Your invoice is ready
QuoteIQ creates and sends them automatically — it converts estimates to invoices in one tap, tracks what is paid and what is overdue, chases late balances with automatic reminders, and takes card payments on the spot. Invoicing is included on every plan, starting at $29.99/month.
An invoice isn’t just a bill — it’s the document that decides whether you get paid this draw or next month, and whether a change-order dispute goes your way. Whether you call it a construction, contractor, or general contractor invoice, the anatomy is the same. Here’s what belongs on every one you send:
| Field | Why it matters |
|---|---|
| Invoice & license number | A unique, sequential invoice number keeps your books clean and the bill enforceable; your state contractor license number on the invoice is required in most jurisdictions. |
| Job address & permit | The project address (and any permit number) ties the work to the property — needed for inspections, lien rights, warranty claims, and code compliance. |
| Issue & due dates | Net 30 is the most common term in construction; commercial and GC accounts may run Net 60. Progress draws each carry their own due date. |
| Labor, itemized | “Construction work — $9,000” invites a fight. “Framing labor 24 hrs @ $55” gets paid. Show the hours and rate on every labor line. |
| Materials & subs, separate | Materials (lumber, concrete, fixtures) carry a 7–20% markup; subcontractor lines are pass-throughs. Keeping them apart builds trust and makes your margins legible. |
| Deposit, retainage & tax | Show the math: subtract any deposit collected, note retainage held (commonly 5–10%), and apply sales tax where materials or labor are taxable in your state. |
| Payment methods & lien terms | List every payment option and your lien/late-fee terms. Both cut disputes and speed up payment — card and ACH collect days faster than checks. |
The margin-killer in construction isn’t the discount you give — it’s the change order you never billed. Every “while you’re here” extra you do without a signed, itemized line on the invoice is pure labor and materials walking off the job for free. Capture each one as its own line, the day it happens.
Two habits separate pros from hobbyists: invoice on a fixed draw schedule (every day a milestone bill waits adds days to payment), and keep numbering sequential across every project. The template above handles the format; the discipline is on you — or on software. QuoteIQ’s invoicing generates the invoice from the finished job and approved change orders automatically, so billing happens without you thinking about it.
Use these current U.S. ranges as a sanity check when you set the line-item rates on your invoice. They’re contractor-charge figures (what you bill the customer), not wages, and they vary with region, complexity, and how loaded your overhead is. Always confirm against your own costs before you send.
| Line item | Typical 2026 price (US) | Notes |
|---|---|---|
| General contractor labor | $50–$150 / hour | Range $35–$200; experience, trade, and metro drive it. Most GCs bill the fee as a % rather than hourly. |
| Skilled trade day rate | $200–$400 / day | Per worker for skilled construction labor; loaded crews and specialty work run higher. |
| Carpenter (general/finish) | $75–$125 / hour | National average near $90/hr; rough framing labor runs lower at $40–$60/hr or $4–$10/sq ft. |
| General laborer | $15–$25 / hour | Average about $20/hr before burden; cleanup, demo help, and material handling. |
| GC fee / project markup | 10–20% of project cost | Total markup commonly lands 20–30% once overhead and profit are stacked (the “10-10 rule”). |
| Materials markup | 7–20% | Custom or specialty materials run 20–35%. Listed as a separate line from labor. |
| Labor markup | 25–50% | Covers payroll taxes, benefits, and supervision; higher in high-cost regions like the Northeast and California. |
| Deposit / down payment | 10–25% upfront | Funds mobilization and first materials; some states cap residential deposits — check local law. |
| Retainage held | 5–10% per draw | Withheld until completion to ensure the job finishes; released on final acceptance. |
A template works great on a single job. Across a full schedule of projects — with progress draws, change orders, materials receipts, and subs to reconcile — you’re spending nights copying numbers, recalculating retainage, and trying to remember which draw a client already paid. And every manual invoice is a chance to forget a change order. Unbilled extras are the quietest way a construction business loses margin.
Inside QuoteIQ, the invoice builds itself from the job: when a milestone is marked done, the invoice generates with the customer, labor, materials, and tax already filled, sends by email or text, accepts card or ACH payment online, and chases late payers with automatic reminders. The format is the same one in the preview — it just stops needing you to type it.
Invoicing is the last step of a system. The estimate wins the bid, the schedule gets the crew on site, the invoice gets you paid — and when those live in three different apps (or a truck-seat folder), things fall through the cracks between them.
QuoteIQ connects the chain: price the work with the AI Estimator and job costing, send a branded estimate, drop the job on the schedule, and the invoice follows automatically — then Review Multiplier asks for the Google review once payment clears. See the full picture in the general contractor software overview, or browse all our free tools: the lawn care cost calculator, the pressure washing cost calculator (a common add-on trade for builders), the tree removal cost calculator, and the car detailing price list template.
Comparing platforms before you commit? See the top CRMs for contractors ranked for 2026 — bid tracking, progress billing, and change-order workflows compared side by side — and if billing is the specific bottleneck, this breakdown of the best contractor invoicing software shows which apps actually chase the money for you.
QuoteIQ generates this exact invoice from the finished job and approved change orders, sends it by text or email, takes card or ACH payment online, and reminds late payers automatically — without leaving QuoteIQ. Plans start at $29.99/mo.
“Im still working in construction and im starting to use this app for scheduling and quoting helping my boss which is my brother to be organized.”
Verified App Store ReviewAdd your business name, license number, and contact info, the customer’s name and job address, a unique invoice number, issue and due dates, then itemized line items with quantity and rate — labor hours, materials, and any subcontractor lines kept separate — followed by the subtotal, any deposit or retainage, sales tax, and the total due, plus your accepted payment methods and lien/late-fee terms. The free template above builds all of it as you type and prints to paper or PDF. Bill on a fixed draw schedule and the day a milestone closes; the longer a draw waits, the slower it gets paid, which is exactly what QuoteIQ’s invoicing software automates.
Yes. This page is a free construction invoice generator: it takes the details you type and builds a professional, branded invoice in real time, then exports it as a PDF or PNG. Unlike a static template you download and edit in Word or Excel, a generator does the math for you, keeps the layout clean, and never breaks the formatting. QuoteIQ publishes a growing set of free tools for contractors, including cost calculators and an AI Estimator for pricing jobs before you invoice them.
A construction invoice includes your business and license info, a unique invoice number, the job address and any permit number, issue and due dates, and itemized line items — with labor hours, materials, and subcontractor work each on their own lines — then subtotal, any deposit applied and retainage held, sales tax, and the total due. Materials carry a 7–20% markup and subs are usually pass-throughs, so separating them from your labor builds trust and keeps your margins legible. The template above handles it — add labor and materials as separate line items — and QuoteIQ Job Costing tracks which is which automatically.
Net 30 is the most common payment term in construction; commercial and general-contractor accounts may run Net 60. Larger jobs use progress billing — you invoice at milestones (foundation complete, framing done, final walkthrough) with each draw carrying its own due date. A 10–25% deposit upfront funds mobilization and first materials, and 5–10% retainage is commonly held from each draw until final acceptance. The U.S. Small Business Administration lists slow invoicing among the most common cash-flow mistakes small businesses make, and automatic payment reminders are the simplest fix; QuoteIQ invoicing sends those follow-ups for you.
Bill every change order as its own clearly labeled line item — ideally on a separate change-order invoice or a distinct section — with the scope, hours, materials, and price spelled out, and get it approved in writing before you do the work. Unbilled extras are the single biggest margin leak in construction: the “while you’re here” jobs you do without a signed line are pure labor and materials given away for free. List each change order the day it happens with its own number tied to the original contract. QuoteIQ Job Costing and invoicing capture approved change orders and roll them onto the next draw automatically.
Most U.S. general contractors bill $50–$150 per hour in 2026, with the full range running $35–$200 depending on experience, trade, and metro. In practice, many GCs don’t bill hourly at all — they add a 10–20% fee on top of project costs, which stacks with overhead and profit into a 20–30% total markup (the “10-10 rule” targets 10% overhead and 10% profit). Materials typically carry a 7–20% markup and labor 25–50% to cover payroll taxes, benefits, and supervision. See the full rate table above and confirm against your own costs before you set your line-item rates.
Yes — fill out the form and click Download PDF for a letter-size PDF named after your invoice number, or Download PNG for an image you can text straight to a client; both are generated right in your browser, on desktop or mobile, with no software to install. The first time you download or print, enter your first name and email once and outputs unlock instantly on this device for good. Prefer paper? The Print button produces the same clean document — only the invoice prints, not the page around it. And if you’d rather never build the file at all, QuoteIQ invoicing sends this same invoice by email or text with an online payment link built in.
QuoteIQ is the best construction invoice software because the invoice is connected to everything before it: jobs from the schedule become invoices automatically, estimates from the quoting tools convert in one tap, customers pay by card or ACH online, late payers get automatic reminders, and Review Multiplier asks for the Google review once payment clears — all in one app rated 4.7 stars across 4,100+ reviews. Plans start at $29.99/mo, below comparable Jobber and Housecall Pro tiers and a fraction of ServiceTitan. Generic invoice apps make documents; field service software gets you paid. See the general contractor software breakdown or book a free demo.
Yes — the template on this page is completely free and works on any phone, tablet, or computer, as many times as you want. The first time you download or print, you’ll enter your first name and email once, and outputs unlock instantly on that device for good — no account needed up front. If you reach the point where typing invoices on every draw is eating your evenings, QuoteIQ automates this exact format with online payments and reminders; every plan includes a 14-day free trial, and a credit or debit card is required to start. Start a trial or keep using the template — it’s not going anywhere.
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