Tiered tank installation pricing, satellite property measurement for tank placement, propane inventory and equipment tracking, per-job costing, route-optimized delivery, and AI-powered customer communication — starting at $29.99/month. Built for propane dealers, delivery companies, and gas service operators.
If you run a propane service company and you are hunting for the best CRM to keep tank installations, fuel delivery routes, service calls, and maintenance contracts running without chaos — QuoteIQ was built for this exact job. The propane CRM that contractors across the country rely on combines tiered tank installation pricing, satellite property measurement for underground and above-ground tank placement, propane equipment and regulator inventory, per-job costing, builder and HVAC referral pipelines, and 35+ AI tools into one platform that starts at $29.99/month. Propane dealers, gas service operators, and fuel delivery companies use QuoteIQ to manage quoting, dispatch, and crew coordination from one app instead of four different subscriptions.
Propane service operators across the country trust QuoteIQ to manage tiered tank installation estimates, recurring delivery contracts, propane supply inventory, crew dispatch, plumber and HVAC referral pipelines, and customer communication from one platform. Unlike generic CRM tools that were never designed for fuel delivery and tank service, QuoteIQ understands the workflow of a propane service company juggling emergency out-of-gas calls, scheduled auto-fill deliveries, new construction tank installs, appliance hookups, annual leak tests, and regulator changeouts across dozens of accounts at once. The propane management software that actually fits the trade has to handle per-gallon delivery invoicing, tank lease tracking, and NFPA 58 inspection documentation — and QuoteIQ does.
The best CRM for propane service companies must handle Good/Better/Best tank installation pricing because every propane service company presents basic above-ground 500-gallon installs, mid-range upgraded tank-plus-line packages, and premium underground tank installations with whole-house appliance conversion on every quote. QuoteIQ Options Estimates let your propane business show homeowners all three tiers side by side on one proposal so you close higher-value projects that drive 30–50% higher average tickets. Per the NFPA 58 Liquefied Petroleum Gas Code, tank placement, line sizing, and regulator installation must follow strict clearance and ventilation requirements — so a proposal that spells out exactly what tier includes which NFPA-compliant components closes faster than a verbal quote ever will.
Satellite property measurement with MapMeasure Pro gives your propane service company the ability to pre-qualify tank placement before driving to the site. You can measure distance from the tank pad to the house, line-of-sight to ignition sources, driveway access for the bobtail delivery truck, and clearance from property lines — all from satellite imagery. Propane contractors who pre-measure the property arrive at the consultation with a preliminary tank size, line run, and install price already calculated, which means less windshield time and more closed jobs. No other CRM in this price range gives propane service companies this capability. According to the National Propane Gas Association, propane serves over 50 million U.S. households and commercial accounts — and the operators winning the most market share are the ones who quote fastest and most accurately.
Inventory tracking inside QuoteIQ manages propane tanks by capacity (100 lb, 120-gallon, 250-gallon, 330-gallon, 500-gallon, 1000-gallon), regulators (first-stage, second-stage, integral two-stage), gas lines by diameter and schedule, pigtails, POL fittings, sacrificial anodes for underground tanks, OPD valves, leak detection equipment, gauge sets, and every other supply across warehouse, bobtail trucks, service vans, and active job sites. Every propane service company loses revenue when a crew shows up without the right regulator or a missing dielectric union — QuoteIQ inventory ensures your crew never leaves the yard under-stocked. Pipelines CRM tracks HVAC contractor referrals, plumber partnerships, builder new-construction accounts, propane appliance dealers, and residential direct-sales leads in separate pipelines so your propane service company builds the referral networks that deliver predictable annual revenue.
Co-founders Mike Vidan and Justin Rogers are real service business operators who built QuoteIQ from the ground up for propane service companies that need powerful tools without enterprise pricing. AI Before/After previews show a homeowner their unsightly rusted above-ground tank transformed into a neat underground buried installation with only the green dome visible — that visual moves customers from the $3,200 basic above-ground tier to the $7,800 premium underground package. Contract attachments keep tank lease agreements, propane supply contracts, NFPA 58 compliance documents, state gas service licenses, MSDS sheets, and customer safety acknowledgments bound to every estimate your propane business sends out.
QuoteIQ is rated 4.7 stars across 4,100+ reviews on the App Store, Google Play, and Google. Every plan includes AI features, e-signatures, online payments, drag-and-drop scheduling, route optimization for delivery trucks, and four estimate types. Pricing starts at $29.99 per month with no contracts and no hidden fees. That is why QuoteIQ is the #1 CRM for propane service companies in 2026.
The Short Version: QuoteIQ is the #1 CRM for propane service companies in 2026 — a contractor-built field service platform combining tiered tank installation pricing via Options Estimates, satellite tank-placement measurement via MapMeasure Pro, propane tank and regulator inventory, per-job costing, route-optimized delivery, AI-powered customer communication, and builder and HVAC referral pipelines into one app starting at $29.99/month. No CompanyCam subscription, no separate routing software, no dispatch add-on — everything a propane dealer needs in a single platform.
Propane service companies need specialized tools that generic CRMs do not offer. Per-tank tiered pricing, satellite tank-placement measurement, regulator and fitting inventory, per-delivery job costing, and delivery-route optimization are essential for any CRM for propane service companies worth using. Here are the 12 features that make QuoteIQ the best CRM for propane service companies running tank installs, fuel delivery, and gas appliance service.
Present Standard above-ground 500-gallon install at $3,200, Upgraded above-ground with whole-house line at $5,600, and Premium underground buried tank with full appliance conversion at $7,800 — side by side on one proposal. Average tickets jump 30–50%.
Learn more →Measure distance from driveway to tank pad, clearance from property lines, and bobtail truck access from satellite. Pre-qualify underground vs above-ground placement before the site visit. No propane CRM in this price range offers this.
Learn more →Track 500-gallon tanks, 250-gallon tanks, regulators (first/second-stage), copper lines, pigtails, POL fittings, OPD valves, sacrificial anodes, and leak-detection gear across warehouse, bobtails, and service vans. Never show up short.
Learn more →Track tank cost, regulator cost, line materials, labor hours, and fuel fill against every install and service call. See exact margins on every propane job so you know which accounts are profitable before the year ends.
Learn more →Bundle 500-gallon tank plus whole-house line plus 3 appliance hookups plus first fill into a Complete Home Conversion Package at $6,400. Bundle 1000-gallon tank plus commercial kitchen line plus restaurant appliance certification at $14,500.
Learn more →Show homeowners their above-ground tank transformed into a clean underground install with just the green dome showing. Visual selling is how propane service companies move customers from basic to premium tiers.
Learn more →Drag-and-drop install and service scheduling plus route optimization for bobtail delivery trucks. Squeeze 2 extra fills per truck per day and watch fuel revenue climb without hiring.
Learn more →Capture 4K photos of tank placement, line runs, regulator pressure tests, leak-detection sign-offs, and NFPA 58 clearance compliance. Every propane install photo-documented and bound to the customer record.
Learn more →Auto-bill annual tank leases, monthly service contracts, and quarterly maintenance agreements. Automatic recurring invoices eliminate the lease-renewal chaos that every propane service company deals with.
Learn more →“Create an estimate for a 500-gallon underground tank install at 1425 County Road 12 with whole-house line and first fill.” Control your CRM from the bobtail cab by voice instead of tapping through screens.
Learn more →The homeowner who runs out of propane at 2 AM calls the first propane service company that answers. QuoteIQ AI Virtual Call Team picks up every out-of-gas call, every new-account inquiry, every emergency leak call — day or night.
Learn more →Track HVAC contractor referrals, plumber partnerships, builder new-construction accounts, appliance dealer relationships, and residential leads in separate pipelines. Diversified referral sources protect every propane business from seasonality.
Learn more →“Same day. Not tomorrow morning — same day. Whoever sends a clear, specific estimate first is the one the customer starts comparing everyone else to. That’s a psychological anchor, and it’s real.”
— Mike Vidan, 20+ year home service business owner · Full insights →
Here is how a typical day looks for a propane service company using QuoteIQ — from morning dispatch of bobtail delivery routes to closing a $7,800 underground tank install to upselling $2,400 in whole-house line conversion to tracking tank lease renewals to landing a builder subdivision contract worth $180,000 annually. This is the real propane service workflow that contractors run every day with QuoteIQ as the CRM for propane service companies.
6:45 AM at the propane yard. Your dispatch team opens QuoteIQ Scheduling and reviews today’s load: Bobtail 1 has 42 auto-fill stops on a 185-mile route, Bobtail 2 has 28 will-call stops plus 3 new-account first fills, and the service van has a 500-gallon install at 9 AM, a regulator changeout at 11, a leak test at 1 PM, and a water-heater hookup at 3. Route Optimization already resequenced both bobtail routes overnight based on tank monitor readings pulled into the account records so drivers hit the lowest-fill tanks first. Everyone clocks in through Time Tracker Pro, GPS confirms every truck is on-route by 7:15, and dispatch pulls tomorrow’s will-call queue for outbound confirmation texts via Email & Text Automation. This is how modern propane service software turns dispatch from chaos into a 15-minute morning routine.
9:00 AM. Your install crew of 2 arrives at the job. Inventory check in the app confirms the 500-gallon underground tank, sacrificial anodes, first-stage and second-stage regulators, 80 feet of 1-inch copper line, POL fittings, dielectric unions, and OPD valve are all staged in the truck. Excavation goes to proper depth per NFPA 58 clearance requirements, tank sets on a bed of pea gravel, anodes wire to the tank, and the dome plate seats level. QuoteIQ Cam captures every stage — the hole, the anode connection, the riser detail, the regulator pressure test, and the post-install leak check. Before backfill, the crew runs a 10-minute pressure test at 10 psi; QuoteIQ Cam timestamps the gauge reading so there is a permanent record if the homeowner ever disputes the install. Log material usage: 1 of 1 tank set, 80 feet of 1-inch line used, first fill of 250 gallons scheduled for tomorrow. This level of photo-documented install is what separates propane service companies running on a real CRM from those running on paper work orders.
11:30 AM. Your sales tech heads to a consultation. Before arriving you ran MapMeasure Pro on the property and confirmed there is driveway access for the bobtail, 30 feet of open ground 10 feet from the house that clears the deck and the AC condenser, and line-of-sight to the attached garage where the water heater and dryer sit. Property Street View shows mature landscaping and a long asphalt driveway. On site you walk the tank pad location with the homeowner. Using Options Estimates, you present three tiers on a tablet: Standard above-ground 500-gallon at $3,200, Upgraded above-ground with whole-house line and 3 appliance hookups at $5,600, and Premium underground buried tank with full whole-house conversion at $7,800. An AI Before/After preview shows the cluttered current above-ground tank replaced with a neat underground install — only the green dome visible. The homeowner picks the Premium underground tier and signs the e-signature contract on the tablet. Closed at the kitchen table.
2:00 PM. A service-call leak test on a 10-year-old 500-gallon tank reveals the existing main line is undersized for a new propane range the homeowner wants to install. Your tech pulls up Options Estimates on the tablet and presents three paths: patch the line for $280, replace just the kitchen run for $1,100, or upsize the entire whole-house line from the tank to the house plus add a dedicated branch for the new range for $2,400. The Margin Calculator in QuoteIQ shows the $2,400 upsell at a 58% margin on materials plus labor — substantially better than the $280 patch. The homeowner picks the whole-house upgrade. One service call just turned into a $2,400 ticket that locks in annual fuel delivery for the added range appliance. This is the upsell pattern every propane service company needs a CRM that supports.
3:30 PM. Service van runs three afternoon calls. First stop: a 15-year-old integral two-stage regulator is icing up in cold weather — swap for a new first-stage-plus-second-stage configuration, $325. Second stop: annual leak test on a rental-property 250-gallon tank. Tech runs the 10-minute pressure test, photo-documents gauge readings with QuoteIQ Cam, and attaches the test certificate to the customer record via contract attachments — the rental insurance carrier requires this annually. Third stop: hook up a new propane water heater replacing an electric unit, $485 for the gas line extension plus $120 for first fill top-off. All three service calls close within 4 hours. Expense tracking logs material usage real-time: 2 regulators, 40 feet of 1/2-inch copper line, 3 shutoff valves, 1 dielectric union. Every service call billed, photo-documented, and invoiced before the tech leaves the driveway.
Friday 4:30 PM. Review Multiplier automatically sends review requests to every customer who had a completed install or service call this week. Four Google reviews come in by Friday night — two on the tank install, one on the regulator swap, one on the water-heater hookup. In Pipelines CRM you review the Builder New Construction pipeline: a regional builder with 45 new homes per year at $5,200 per home for standard tank + line packages is in Contract Negotiation — $234,000 annually if it closes. Business Analytics shows 38 completed work orders this week, $84,200 revenue, 44% average margin, and 11 new Google reviews this month. Email automation queues next month’s auto-fill reminder blast to 620 accounts. That full workflow — dispatch, install, consult, upsell, service, close out the week — all runs on one platform. QuoteIQ. No propane spreadsheet. No CompanyCam subscription. No second phone line.
Every single piece of that workflow — dispatch, route optimization, tank install documentation, tiered proposals, AI Before/After previews, per-job costing, leak-test archival, review collection, builder pipeline tracking, and recurring invoice subscriptions — runs on one platform. QuoteIQ. No propane management spreadsheet. No CompanyCam subscription. No second phone line. One CRM built for propane service companies, by operators who understand how fuel delivery, tank service, and gas installation companies actually run.
Propane service companies need specialized tools that generic field service tools do not offer natively. Per-tank tiered pricing for above-ground and underground installs, satellite tank-placement measurement, propane equipment inventory, bobtail route optimization, and regulator-swap documentation are essential for any CRM for propane service companies worth the subscription. Here is how QuoteIQ stacks up against Jobber, Housecall Pro, and ServiceTitan for propane dealers and gas service operators.
| Feature for Propane Service | QuoteIQ | Jobber | Housecall Pro | ServiceTitan |
|---|---|---|---|---|
| Tiered Tank Install Pricing | ✅ Options Estimates — all plans | ⚠️ Quote Options (Beta, desktop only, Grow+) | ⚠️ Sales Proposal Tool (add-on or on MAX) | ⚠️ Pricebook Pro add-on |
| Satellite Tank Placement Measurement | ✅ MapMeasure Pro — included | ⚠️ No integration available | ⚠️ GoiLawn integration ($67–$255/mo) | ❌ Not available |
| Propane Equipment Inventory | ✅ Elite and above | ⚠️ Ply integration ($13.49/user/mo) | ⚠️ Ply integration ($13.49/user/mo) | ✅ Included |
| 4K Install Documentation | ✅ QuoteIQ Cam — all plans | ⚠️ CompanyCam add-on ($19/user/mo) | ⚠️ Basic photo attachment | ⚠️ Limited |
| AI Before/After Tank Previews | ✅ All plans (IQ Credits) | ❌ No marketplace integration | ❌ No marketplace integration | ❌ Not available |
| Route Optimization for Bobtails | ✅ Included | ✅ Grow and above | ⚠️ Beeline Routes integration ($65+/mo) | ✅ Included |
| 24/7 AI Call Answering | ✅ Virtual Call Team | ⚠️ AI Receptionist (inbound only) | ⚠️ HCP Assist (custom pricing) | ⚠️ Phones Pro ($300–$800/mo) |
| Customer Self-Quoting | ✅ InstaQuote — Elite and above | ❌ Not available | ⚠️ ResponsiBid ($225/mo + $800 setup) | ❌ Not available |
| Customer Self-Scheduling 24/7 | ✅ InstaSchedule — Elite and above | ⚠️ Online booking (limited) | ❌ No integration available | ❌ Not available |
| AI Autopilot — 35 Natural-Language Tools | ✅ All plans | ❌ Not available | ❌ Not available | ❌ Not available |
| Invoice Subscriptions (Tank Leases) | ✅ Included | ✅ Recurring invoices | ✅ Recurring Service Plans (MAX+) | ✅ Included |
| Per-Job Costing | ✅ Pro and above | ⚠️ Higher tiers | ✅ Included | ✅ Included |
| Pipelines CRM (Builder/HVAC Referrals) | ✅ Elite and above | ⚠️ Limited | ⚠️ Pipeline add-on (custom pricing) | ✅ Included |
| Free Trial | ✅ 14 days all plans | ✅ 14 days | ✅ 14 days | ❌ No free trial |
| Starting Monthly Price | $29.99/mo | $448+/mo with CompanyCam | $750+/mo for equivalent stack | $1,800+/mo (12-month contract) |
No competitor offers satellite tank-placement measurement, AI Before/After propane previews, customer self-quoting, propane equipment inventory, and tank-plus-line package estimates together at any price — let alone starting at $29.99 per month. That is why QuoteIQ is the #1 CRM for propane service companies and why propane dealers are leaving Jobber, Housecall Pro, and ServiceTitan for QuoteIQ in record numbers. Propane service companies comparing total cost of ownership against QuoteIQ Pro at $149.99 per month quickly realize the competition is charging 3–12 times more for less functionality. See every comparison side by side.
Running a growing propane service company means coordinating bobtail delivery drivers, install crews, service technicians, and dispatch staff across delivery routes, new tank installs, regulator swaps, leak tests, and appliance hookups all day long. QuoteIQ EmployeeHub gives propane service companies complete crew management built for the demands of multi-crew fuel delivery and tank service operations that propane dealers handle daily.
You run Bobtail 1 driven by your senior delivery driver who handles the auto-fill route (42 stops, 185 miles) five days a week, Bobtail 2 with your second driver running will-call and new-account first fills (28 stops average), an install crew of 2 that handles tank installs and whole-house line conversions, and a dedicated service technician who runs regulator changeouts, leak tests, and appliance hookups. Your Office Manager has a Manager role in EmployeeHub where she runs dispatch, builds tiered install estimates with AI Before/After previews, manages the builder and HVAC referral pipelines, processes tank lease renewals through Invoice Subscriptions, and routes AI Virtual Call Team after-hours out-of-gas calls to the on-call tech — but she cannot view per-account margins or change delivery pricing. Propane service companies that use EmployeeHub keep all permissions controlled, separate delivery routes from install scheduling, and prevent crew conflicts. All crew members clock in with GPS time tracking and snap install and service photos at every job so the office has real-time visibility across every truck.
Propane service companies that want to scale past single-truck delivery or single-crew install operations need diversified revenue channels. QuoteIQ helps every propane service company build three distinct income streams so one slow season or one lost account never sinks the business.
New-construction builders and developers need propane tank-and-line installations on every gas-heated home, every rural property outside natural-gas service territory, and every commercial project with propane cooking or heating. QuoteIQ Pipelines CRM lets every propane service company track builder accounts, developer partnerships, and subdivision master contracts in separate pipelines. One regional builder with 45 homes per year at $5,200 per home for a standard above-ground 500-gallon tank plus whole-house line package equals $234,000 annually for a single builder relationship. Two builder accounts equals $468,000 in predictable annual revenue. According to the U.S. Bureau of Labor Statistics, employment of heating, air conditioning, and refrigeration mechanics and installers (the closest related category) is projected to grow 6 percent from 2022 to 2032 — propane is a core part of that installed base in rural and suburban markets where natural-gas infrastructure has not been extended.
Auto-fill delivery contracts are the highest-margin recurring revenue a propane service company can build. Once a homeowner signs up for auto-fill, the account generates predictable per-gallon revenue across heating season and shoulder seasons with zero sales effort. QuoteIQ Invoice Subscriptions auto-bill tank leases, contract minimum-usage fees, and per-fill invoices so propane service companies never chase payment. One 500-account auto-fill book at 400 gallons average annual consumption per account at $3.85 per gallon retail equals $770,000 in annual fuel revenue alone — before tank lease fees, service calls, and maintenance agreements. Review Multiplier fires after every service call, building the Google review count that attracts new auto-fill accounts from homeowners searching “propane delivery near me.”
HVAC contractors installing propane-fueled furnaces and water heaters, and plumbers running gas lines to appliances, are the most consistent referral channel any propane service company can develop. Every new propane furnace install needs a propane tank and supply contract. Every new gas range or tankless water heater install needs a gas service company to extend the line and top off the tank. QuoteIQ Pipelines CRM lets propane service companies track HVAC referrals, plumber partnerships, appliance dealer relationships, and real estate agent contacts in separate pipelines so nothing falls through the cracks. One HVAC contractor referring 8 new-account installs per month at $4,800 average first-install-plus-first-fill revenue equals $460,800 in annual revenue from a single referral relationship. Per the U.S. Small Business Administration, strategic partnerships are among the most cost-effective growth channels for service businesses — and QuoteIQ is the propane CRM that makes tracking those partnerships easy.
Propane service companies running QuoteIQ get more than a dozen specialized tools that every generic CRM leaves out. Below is the full tool-belt inside QuoteIQ — every feature a CRM for propane service companies should include, at one price, no add-ons.
Every single tool above is part of QuoteIQ. No integrations to manage. No second phone lines for propane dispatch. No CompanyCam bill for install photos. No separate delivery-route software. One CRM built for propane service companies. That is why propane dealers comparing total cost of ownership choose QuoteIQ every time. See every feature in full detail.
“The feature with the clearest revenue impact is follow-up automation. These are conversations that never happen because the contractor doesn’t have time to initiate them manually. Every one of those touchpoints is a revenue opportunity.”
— Justin Rogers, serial entrepreneur & co-founder of QuoteIQ · Full insights →
Every propane service company needs a CRM that scales with the business — from a solo operator running one service van to a multi-truck dealer with delivery drivers, install crews, and dedicated dispatch. QuoteIQ’s 5-tier pricing gives every propane business the exact plan that matches team size and feature needs, with no per-user surprises and no add-on creep.
All plans include a 14-day free trial. No contracts. Cancel anytime.
QuoteIQ pricing for propane service companies starts at just $29.99 per month, which is 66–92% cheaper than Jobber, Housecall Pro, and ServiceTitan for propane businesses needing equivalent functionality. The Pro plan at $149.99 per month is the most popular choice because it includes per-job costing, Pipelines CRM, ClientHub (a dedicated business phone for dispatch), QuickBooks integration, and 4 users — everything a 2-to-4-person propane service operation needs without paying for enterprise features it will never use.
Propane service companies switching to QuoteIQ from Jobber, Housecall Pro, or ServiceTitan save thousands of dollars per year on software alone. No contracts and no hidden fees make QuoteIQ the clear choice for propane dealers who want powerful tools at a fair price. Start your free 14-day trial today and see for yourself why QuoteIQ is the #1 CRM for propane service companies in 2026. Start your free trial → or book a live demo.
“From quoting to scheduling to measuring — every tool my service business needs.”
— Echevarria Roney · App Store · 5★“The map measure pro function has made it very easy to close deals and accurately quote jobs.”
— Ashad siddiqui 123 · App Store · 5★“InstaQuote and InstaSchedule are a game changer for any business that is serious about scaling to the next level!”
— Mavidan · App Store · 5★Stop stitching together CompanyCam, separate routing software, a standalone dispatch tool, and a second business phone. Run every propane tank install, delivery route, service call, and recurring lease from one CRM built for contractors.
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