The #1 CRM for duct sealing companies in 2026

QuoteIQ is the #1 CRM for duct sealing companies in 2026 — a purpose-built field service platform that combines tiered Aeroseal and manual-seal pricing through Options Estimates, satellite duct-run and attic measurement via MapMeasure Pro, per-R-value sealant and equipment inventory tracking, per-job leakage reduction costing with Job Costing, and utility rebate and contractor referral pipelines through Pipelines CRM into one platform that starts at $29.99 per month.

Duct sealing is its own specialty trade with its own economics. Every duct sealing business is balancing blower door testing, pre-seal and post-seal CFM25 measurements, Aeroseal computerized sealing, manual mastic work at accessible joints, duct insulation upgrades, utility rebate paperwork through programs like ENERGY STAR Home Performance, and multi-stage appointments that span testing, sealing, re-testing, and rebate submission. Generic field service tools were never designed for that workflow. A duct sealing CRM needs to handle tiered sealing packages, satellite home measurement before the visit, sealant and mastic inventory by job, per-home profit costing on leakage reduction, and a rebate submission pipeline that pays the contractor within 30-60 days.

QuoteIQ gives duct sealing contractors every one of those tools inside a single platform. Present a Basic Manual Seal package at $895, a Standard Aeroseal Whole-Home package at $2,450, and a Premium Seal-Plus-Insulation package at $4,850 on one digital proposal — and homeowners upgrade to the mid or premium tier 50-65% of the time because the comparison is visible. MapMeasure Pro pulls satellite imagery and Zillow data on every home so the crew arrives with a preliminary duct-run map, attic footprint, and square footage already calculated. The Inventory module tracks every tube of mastic, roll of aluminum foil tape, gallon of Aeroseal sealant, duct mask plug, and R-8 insulation batt so nobody runs out of sealant 20 miles from the shop.

Co-founders Mike Vidan and Justin Rogers built QuoteIQ after running home service operations for 20+ years — and watching duct sealing and weatherization contractors lose deals because their estimate took 48 hours while a competitor sent one in 20 minutes. Every feature inside QuoteIQ is built around same-day tiered quoting, on-site closing with E-Signatures, and zero manual data re-entry between the field and the office. That is how the platform earned 4.7 stars across 4,100+ reviews on the App Store, Google Play, and Google.

AI Before/After Image Generation is the single most powerful upsell tool in the duct sealing industry. Show a homeowner a rendered visualization of their attic duct system sealed, insulated, and labeled with leakage-reduction data, and upgrade conversion from Basic to Premium jumps 30-50%. Combined with Contract Attachments that bundle the Aeroseal procedure, leakage guarantee, rebate documentation, and liability waivers onto every estimate, duct sealing companies close more deals with less back-and-forth.

Inventory control is where most duct sealing operations leak margin. A single Aeroseal job can consume $180-$320 in consumables — sealant, mastic, tape, mask plugs, hardware. Without real-time Inventory Tracking, crews finish the last house of the week short on product and either make an unplanned supply run or skip critical seal points. QuoteIQ deducts every consumable from inventory automatically when a job closes, alerts when stock drops below reorder threshold, and shows real material cost per project inside the same Job Costing report that tracks labor and equipment.

Most importantly, a CRM for duct sealing businesses has to handle multi-stage jobs. A typical whole-home Aeroseal project involves a diagnostic blower door test visit, the sealing appointment itself, a post-seal verification test, and utility rebate submission afterward. QuoteIQ Scheduling handles multi-date jobs natively, Pipelines CRM tracks every rebate from submission through payment, and Invoice Subscriptions automate billing for annual duct inspection maintenance plans. That complete workflow is why QuoteIQ is the platform duct sealing contractors who want to scale without adding four separate software subscriptions.

The unit economics matter. A duct sealing operation running 12 Aeroseal jobs per week at $2,450 average generates $1,528,800 in annual revenue. The difference between a 58% gross margin and a 72% gross margin on that book is $214,000 — more than enough to pay for a second truck, a full-time estimator, or the owner’s first real vacation in five years. Margin comes from pricing discipline, inventory discipline, and closing speed. Options Estimates handle the pricing. Inventory Tracking handles the material waste. AI Autopilot and InstaQuote handle the speed. Every one of those levers is in the same platform, under the same login, for one monthly fee.

Duct Sealing Features Built Into QuoteIQ

Every feature below is included in QuoteIQ with no per-user fees, no add-on subscriptions, and no forced integrations with third-party measurement, photo, or inventory vendors. A CRM for duct sealing operators should work out of the box on day one.

“Speed gets you there first. Specificity closes it.”

— Mike Vidan, 20+ year home service business owner · Full insights →

A Day in the Life — Duct Sealing Company Running on QuoteIQ

Here is how a typical day looks for a duct sealing company using QuoteIQ across 4 appointments — a diagnostic test, a whole-home Aeroseal job, a post-seal verification visit, and a commercial HVAC contractor callback.

Step 1 — Morning Setup (6:45 AM)

Owner opens QuoteIQ on the tablet. Today’s calendar shows 4 appointments. 8 AM diagnostic blower door test at a 2,400-sqft ranch home. 10:30 AM whole-home Aeroseal at a 3,200-sqft two-story. 2 PM post-seal verification test at a home sealed last Thursday. 4 PM on-site meeting with an HVAC contractor who refers duct sealing work. Route Optimization has already built the fastest drive path across all four stops. Inventory confirms 8 gallons of Aeroseal sealant, 14 tubes of mastic, 3 rolls of foil tape, 24 duct mask plugs loaded in the truck. AI Autopilot fires a text to every homeowner: “On our way — ETA 7:55 AM.”

Step 2 — 8 AM Diagnostic (Pre-Seal Blower Door + CFM25)

Arrive at the 2,400-sqft ranch home. Set up the blower door and duct blaster. CFM25 reads 285 — or about 28% total system leakage, well above the 10% target. Open the digital Inspection Form on the tablet. Record pre-seal readings, supply register counts, return locations, and problem areas. Walk the attic with QuoteIQ Cam capturing 4K photos of disconnected boots, unsealed plenums, and crushed flex duct. Build an Options Estimate right in the kitchen — Basic Manual Seal at $895 targeting obvious leaks, Standard Aeroseal Whole-Home at $2,450 targeting 90% leakage reduction, Premium Seal-Plus-Insulation at $4,850 adding R-38 attic insulation. Show the AI Before/After preview of the sealed and insulated attic. Homeowner picks Standard Aeroseal. E-sign on the tablet. Schedule Thursday morning. Collect 40% deposit ($980) via online payment. 37 minutes from arrival to signed contract.

That 37-minute close is the entire business model. Every week this duct sealing operation ran without QuoteIQ, the same diagnostic took 90 minutes on-site plus 4-6 hours of office time to produce a quote, email it, and chase a decision. During that delay, 38% of those homeowners either booked a competitor or dropped the project altogether. Compressing quote delivery from 48 hours to 37 minutes captures the lost revenue. Across 11 weekly diagnostic visits at 45% average close rate and $2,450 average ticket, that compression alone represents $132,000 per year in incremental revenue. The Options Estimates builder, E-Signatures, and Online Payments all run on one tablet — there is no second device, no office handoff, and no customer left waiting overnight.

Step 3 — 10:30 AM Whole-Home Aeroseal (3,200 sqft Two-Story)

Arrive at the two-story home sold last week. Pre-check the approved Options Estimate on the tablet — Premium Seal-Plus-Insulation at $4,850 with $1,940 deposit already collected. The Aeroseal machine is set up, all supply registers masked, and the return blocked. QuoteIQ Cam captures pre-seal reading at 342 CFM25. Start the aerosol injection. 75 minutes later the computer reports 34 CFM25 — a 90% reduction. Capture post-seal photos. Open the Options Estimate upsell flow and present a Complete IAQ Package — MERV-13 filter upgrade plus UV sanitizer plus bypass humidifier at $1,680 total. Job Costing confirms this single project ran $4,850 revenue against $1,185 total cost — 76% gross margin.

Homeowner reviews the IAQ upgrade, asks how long the install takes, and signs for the $1,680 add-on right after the post-seal verification reads out. Total ticket for this single appointment just moved from $4,850 to $6,530 — a 35% lift from one on-site upsell at the moment the customer is most confident in the work. Contract Attachments auto-bundle the IAQ equipment warranty, installation scope, and maintenance schedule. The office sees the upsell hit in real time on the Sales Tracker dashboard. Meanwhile Inventory Tracking has already deducted 2.8 gallons of Aeroseal sealant, 4 tubes of mastic, 12 duct plugs, and a full roll of foil tape from the truck stock — no paper worksheet, no guessing what to reorder Monday.

Step 4 — 2 PM Post-Seal Verification

Arrive at the Thursday seal job. Re-run the duct blaster. Post-seal reading confirms 92% leakage reduction — verified for the utility rebate submission. Open Pipelines CRM, drag the customer’s card from “Seal Complete” to “Rebate Submission.” Contract Attachments auto-include the signed scope, pre-seal and post-seal CFM25 worksheets, photo documentation, and the leakage-reduction guarantee. Email the rebate paperwork to the local utility. Trigger a Review Multiplier text that sends the homeowner a Google review request with a one-tap link.

Step 5 — 4 PM HVAC Contractor Referral Meeting

Meet the owner of a local HVAC company that wants to refer out duct sealing instead of losing the work. Open Pipelines CRM and create a new deal in the “HVAC Contractor Referrals” pipeline. Build a volume pricing agreement — $695 diagnostic, $1,895 Aeroseal, $3,695 seal-plus-insulation — at contractor pricing. Present the referral flow on the tablet. The HVAC owner sees how professional the process is and signs a non-exclusive referral agreement on the spot. Probability weight = 85%. Estimated annual contribution $42,000.

The relationship math is simple. One HVAC contractor referring 2 duct sealing jobs per week at $1,895 average generates $197,000 per year for the duct sealing business. Four active HVAC referral relationships equals $788,000 in referred revenue annually — with no ad spend, no lead gen fees, and pre-qualified customers who trust the referring contractor. Pipelines CRM also tracks each contractor’s referral volume, so the owner can see at a glance which referral partners are producing and which need a quarterly check-in call. The Email & Text Automation triggers monthly partnership updates to every active referral contractor — showing closed job counts, average ticket, and total referral revenue paid — keeping the relationship sticky.

Step 6 — End of Week Analytics

Friday evening. Open Business Analytics. This week — 11 diagnostic visits, 7 sealing jobs closed, 3 post-seal verifications, 2 rebate submissions paid, $34,610 collected, 72% gross margin, 4.9-star average on 6 new Google reviews. Review Multiplier has auto-sent requests to every completed customer. 2 existing homeowners clicked the “book next year’s inspection” link. 4 new diagnostic leads from the website via Contact Forms. The Virtual Call Team captured 3 calls outside business hours and booked 2 diagnostics for next week. Business Analytics breaks down revenue by service tier — Basic Manual Seal at $895 delivered 3 closes for $2,685, Standard Aeroseal at $2,450 delivered 5 closes for $12,250, Premium Seal-Plus-Insulation at $4,850 delivered 2 closes for $9,700, and upsells added another $9,975 across IAQ packages and insulation upgrades. Pricing mix analysis shows the upgrade-to-premium rate is 35% this month — on track with the 30-45% target. Pipeline projections show $186,000 in open rebate-submission revenue landing over the next 45 days. Close rate this month is 61% across all diagnostic visits. Average ticket is up 12% quarter-over-quarter. The owner closes the laptop with 4 clicks instead of 4 hours of Friday-night paperwork.

That entire workflow — from diagnostic to Aeroseal to verification to rebate submission to contractor referral — runs on one platform that any duct sealing business relies on every day. QuoteIQ. No duct sealing spreadsheet. No CompanyCam subscription. No second phone line. One CRM for duct sealing operators, built by contractors who understand the work.

CRM Comparison — QuoteIQ vs Jobber, Housecall Pro, ServiceTitan

Every duct sealing business needs specialized tools that generic CRMs were not built to provide. Per-home tiered sealing pricing, satellite duct-run measurement, sealant and consumable inventory, per-job leakage-reduction costing, and utility rebate pipeline tracking — most field service platforms lack most of these. Here is how the best duct sealing software compares against the alternatives in 2026.

QuoteIQ Pro at $149.99 per month delivers more native duct sealing functionality than Jobber plus CompanyCam at $448+/mo, Housecall Pro plus add-ons at $750+/mo, or ServiceTitan at $1,800+/mo on a 12-month contract. No per-user fees, no forced integrations, no $800 setup fees. Every feature a duct sealing operator actually needs is native and included. Read every comparison on the QuoteIQ comparisons hub.

Managing Your Duct Sealing Crew With EmployeeHub

Most duct sealing operations scale through a two-crew structure — a sealing crew and a diagnostic/sales crew — plus a dedicated estimator. EmployeeHub gives each role the permissions they need and nothing more.

“A system that only exists in the owner’s head isn’t a system — it’s a dependency.”

— Mike Vidan, 20+ year home service business owner · Full insights →

Growth Strategy — Three Revenue Channels for Duct Sealing Companies

A well-run duct sealing business builds revenue across three predictable channels. QuoteIQ Pipelines CRM tracks every opportunity inside each channel so nothing goes cold.

Channel 1 — Utility Rebate & Weatherization Program Leads

Homeowners who qualify for utility rebate programs through state weatherization programs, utility company incentives, and federal Department of Energy efficiency initiatives are the highest-converting lead category in the industry because they are pre-qualified and partially subsidized. A duct sealing business that builds a dedicated rebate program pipeline can close 40-55% of qualified leads. 4 qualified rebate leads per week × 45% close rate × $2,450 average Aeroseal ticket = $229,320 annual revenue from this channel alone. Contract Attachments auto-include the CFM25 worksheets, rebate paperwork, and leakage-reduction guarantees that every program requires.

The operational advantage is that every rebate program requires documentation — pre-seal CFM25, post-seal CFM25, photographic proof at each register, combustion safety verification, and a signed homeowner agreement. Generic CRMs force the owner to assemble that packet manually from six different apps before every submission. QuoteIQ builds it automatically. Every Inspection Form, every QuoteIQ Cam photo, and every signed contract attaches to the deal record. When it’s time to submit, the entire package exports in one click. Duct sealing operators that move from manual assembly to QuoteIQ automation report cutting rebate submission time from 45 minutes per job to 6 minutes — which is the difference between processing 4 rebates per week and 20.

Channel 2 — HVAC Contractor Subcontract Referrals

HVAC contractors lose money trying to do duct sealing on the side. Smart operators refer it out to a specialist and earn a referral fee. A duct sealing business that builds 4-6 active HVAC referral relationships gets 2-3 jobs per week at $1,895 average (commercial volume pricing). That is $196,000 – $295,000 annually per referral network. Pipelines CRM tracks every contractor relationship, referral count, and payment owed. Mike Vidan’s take on this: “When you price hourly, your income is directly capped by your hours. Flat-rate pricing breaks that ceiling because you’re pricing the outcome, not the clock.”

Channel 3 — Annual Inspection & Recurring Service Plans

Every homeowner who gets their ducts sealed is a candidate for an annual inspection and maintenance plan — a $195-$295 per year recurring contract that confirms duct integrity, tests for re-leakage, and cleans registers. Invoice Subscriptions automate the billing. A base of 180 annual inspection clients at $235 average generates $42,300 per year in predictable recurring revenue with 72-80% margins. According to the Bureau of Labor Statistics data on insulation and weatherization trades, demand for duct sealing and home performance work continues to grow faster than the overall construction workforce — recurring revenue captures that demand year over year.

Recurring revenue also changes how the business is valued. A duct sealing operation with $180,000 in annual one-time revenue is worth roughly 0.8–1.2x revenue at sale. The same operation carrying $42,000 in recurring contracted annual revenue plus $180,000 one-time typically sells for 1.6–2.4x blended multiple — because the buyer is buying predictable cash flow. Building the recurring book is one of the highest-return activities a duct sealing owner can do in years 3–7 of the business. Invoice Subscriptions make the actual billing passive. Email & Text Automation triggers the annual inspection reminder. The owner’s only job is keeping the work quality high enough that renewals stay above 90% — which QuoteIQ Review Multiplier data tracks automatically.

Every Tool Duct Sealing Businesses Need — All in QuoteIQ

Every feature a duct sealing business could need is built in: Standard Estimates, Options Estimates, Package Estimates, Quick Estimates, Invoicing, Online Payments, E-Signatures, Contract Attachments, Job Costing, Expense Tracking, Inventory Tracking, EmployeeHub, Time Tracker Pro, GPS Tracking, Team Communication, ClientHub, Review Multiplier, MapMeasure Pro, QuoteIQ Cam, AI Autopilot, AI Estimator, AI Text Generator, AI Image Generator, Virtual Call Team, Pipelines CRM, Sales Tracker, Business Analytics, Email & Text Automation, Mass SMS Campaigns, Route Optimization, InstaQuote, InstaSchedule, Invoice Subscriptions, Inspection Forms, Property Street View, Business Calculators, Google Calendar Sync, QuickBooks Integration, and more.

QuoteIQ Pricing for Duct Sealing Companies

All plans include a 14-day free trial. No contracts. Cancel anytime.

Every plan is 66-92% cheaper than comparable Jobber, Housecall Pro, or ServiceTitan configurations. A duct sealing business on QuoteIQ Pro at $149.99/mo saves $3,580 per year vs Jobber plus CompanyCam at $448+/mo, $7,200 per year vs Housecall Pro at $750+/mo, and over $19,800 per year vs ServiceTitan at $1,800+/mo on a required 12-month contract.

QuoteIQ’s pricing reflects the philosophy Mike Vidan and Justin Rogers built the company around — contractors deserve enterprise-grade software at small-business pricing. Per the U.S. Small Business Administration data on service industry economics, the #1 reason service businesses fail in the first five years is undercapitalization from software and overhead costs. QuoteIQ eliminates the multi-vendor stack that kills margins.

FAQ — Duct Sealing CRM Questions Answered

What Duct Sealing Contractors Say About QuoteIQ

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