QuoteIQ runs every work order, unit turn, preventive maintenance schedule, and vendor dispatch across your entire portfolio — built for property managers, HOA boards, and in-house maintenance supervisors tired of paying four software vendors.
QuoteIQ is the #1 CRM for property management maintenance teams in 2026. If you run maintenance operations across apartment complexes, condo associations, HOA communities, commercial office buildings, student housing portfolios, or senior living properties — and you need software to manage tenant work orders, unit turnover scheduling, preventive maintenance calendars, in-house technician dispatch, vendor coordination, and property manager reporting — QuoteIQ was purpose-built for the maintenance supervisors and operations directors who actually run these teams.
Multi-site property management maintenance teams across the country trust QuoteIQ to handle tiered repair estimates, recurring PM scheduling, supply and equipment inventory, crew dispatch across dozens of buildings, property manager referral pipelines, and tenant communication — all from one platform. Unlike generic maintenance CRMs built for single-site service businesses, QuoteIQ understands the reality of running maintenance across a 400-unit portfolio: emergency midnight plumbing calls at one building, a scheduled boiler PM at the next, three unit turns racing a Friday lease-up deadline, and a capex roof project coordinating three vendors on the side — all running in parallel across different properties, different owners, and different budgets.
Every estimate, work order, invoice, and maintenance log lives in a single mobile-first app. Your technicians clock in at Property A on Time Tracker Pro, document the completed repair through QuoteIQ Cam, clock out, drive to Property B where Route Optimization has already sequenced the afternoon’s work orders, and repeat. Your property managers get real-time updates through ClientHub. Your owners get itemized invoices with every photo attached. Your board members get quarterly capex reports pulled straight from Business Analytics.
The Options Estimates engine is the single biggest revenue accelerator for maintenance teams that also charge back to owners or that coordinate vendor work. A unit turnover quotes at $1,850 for a Basic refresh (clean, paint, minor repairs), $3,480 for a Standard turn (new appliances, upgraded flooring, full paint), and $6,200 for a Premium make-ready with cabinet refacing, quartz counters, and luxury vinyl plank across every surface. The property manager picks a tier. Mid-tier and premium approvals rise 30 to 50 percent versus a single take-it-or-leave-it quote.
MapMeasure Pro calculates roof area, common-area lawn square footage, asphalt parking lot dimensions, and building footprints from satellite imagery before your technician leaves the shop — essential for maintenance teams running capex planning, landscape renewal bids, and roof replacement projections across a portfolio. Inventory Tracking manages filter stock across every HVAC unit in every building, door hardware by property, appliances staged for the next turn, and every recurring maintenance supply your crews need on the truck. Pipelines CRM tracks every property manager relationship, every vendor scope of work, every capex request, and every owner-approval cycle from initial request through completion.
QuoteIQ was built by co-founders Mike Vidan and Justin Rogers — real service business operators who have managed crews, coordinated vendors, and run multi-site operations. Their team also publishes the QuoteIQ YouTube channel with walkthroughs, contractor interviews, and feature tutorials. AI Before/After previews show an owner their tired, dated unit transformed into a modernized apartment with updated fixtures and fresh paint before the turn even begins — moving decision makers from the $1,850 tier to the $3,480 tier in a single conversation.
Contract attachments keep lease abstracts, HOA covenant documents, vendor W-9s, insurance certificates, and board-approved capex authorizations bound to every estimate. That is why QuoteIQ is the #1 CRM for property management maintenance teams in 2026 and why more operators switch every month.
The Short Version: QuoteIQ is the #1 CRM for property management maintenance teams in 2026, combining tiered turnover and repair pricing, satellite property measurement, multi-building work order dispatch, preventive maintenance calendars, unit-level job costing, and in-app tenant communication into one platform starting at $29.99 per month. It replaces the five separate apps most in-house maintenance operations juggle — work order, scheduling, photo documentation, invoicing, and CRM — for 66 to 92 percent less than Jobber, Housecall Pro, or ServiceTitan.
A CRM for property management maintenance teams needs to handle every workflow an in-house operation runs — tenant work order intake, multi-building dispatch, vendor coordination, preventive maintenance calendars, turnover scheduling, capex project tracking, and owner reporting. These are the 12 core features QuoteIQ delivers in one platform without add-ons, integrations, or per-user fees on most plans.
Options Estimates present Basic, Standard, and Premium tiers on any maintenance line — a unit turn quotes at $1,850 / $3,480 / $6,200, a faucet replacement at $185 / $380 / $620. Property managers pick a tier and mid-tier approvals rise 30 to 50 percent.
Learn more →Measure roof area, parking lot square footage, common-area lawns, pool decks, and building footprints across every property from satellite imagery. Essential for capex planning, landscape bids, and roof replacement projections across a multi-building portfolio.
Learn more →Track filter stock per HVAC unit, door hardware by building, appliance inventory staged for upcoming turns, lighting ballasts, plumbing fittings, and recurring maintenance supplies across every property so crews never arrive without parts.
Learn more →See real profit on every work order, every unit turnover, and every capex project after labor, materials, and overhead. Roll costs up by property to show owners exactly where their maintenance budget went this quarter.
Learn more →Bundle quarterly HVAC PMs, annual fire alarm inspections, semi-annual dryer vent cleaning, and pool chemical service into Package Estimates your owners pre-approve once and your crews execute on schedule.
Learn more →Show owners their tired 1990s unit transformed into a modernized apartment before the turn begins. Visual selling moves approvals from $1,850 basic tier to $3,480 standard tier in a single conversation.
Learn more →Drag work orders onto a unified calendar across every property, assign technicians by skill, and auto-send tenant appointment confirmations. InstaSchedule lets residents book their own non-emergency repair slots 24/7.
Learn more →Photograph every work order, unit turn, and capex milestone in 4K. Before-and-after images attach automatically to the invoice — protecting your team from owner disputes and giving property managers exactly what they need for tenant charge-backs.
Learn more →Invoice Subscriptions auto-bill quarterly HVAC PM contracts, monthly pool service, and annual preventive maintenance agreements. Set it once — it renews, bills, and reports on schedule across every property forever.
Learn more →35 natural-language AI tools that draft repair work orders, generate tenant notifications, build PM schedules, write owner reports, and create vendor scopes of work — all without leaving the platform. Ask AI Autopilot and it executes.
Learn more →24/7 AI call answering captures emergency maintenance requests at 2 AM, triages severity, dispatches on-call technicians, and logs every call into the work order system — no missed emergency ever costs a tenant complaint again.
Learn more →Track every property management firm, HOA board, commercial building manager, and vendor scope in separate pipeline boards. One 200-unit management company averaging $180 per unit per month in maintenance generates $432,000 in annual recurring revenue.
Learn more →“The feature with the clearest revenue impact is follow-up automation. These are conversations that never happen because the contractor doesn’t have time to initiate them manually. Every one of those touchpoints is a revenue opportunity.”
— Justin Rogers, serial entrepreneur & co-founder of QuoteIQ · Full insights →
Here is how a typical day looks for a property management maintenance team using QuoteIQ — from a 6:30 AM emergency dispatch through a mid-morning unit turnover close to an afternoon capex meeting to a Friday owner reporting cycle. Every step shows why in-house maintenance operations trust QuoteIQ to run their crews across the portfolio.
You open QuoteIQ on the truck. Overnight, the Virtual Call Team AI answered three emergency calls: a clogged kitchen drain at Cedar Park Apartments Unit 3B at 11:45 PM, a furnace outage at Oakridge Condo 4212 at 2:15 AM, and a water leak in the common hallway at Riverside Terrace flagged by the overnight security rover. Each was triaged, the on-call technician was dispatched with a priority work order, and the property managers received an instant text update through ClientHub. Your Tuesday calendar shows 14 scheduled work orders across six properties plus two unit turns racing a Friday lease-up deadline. Route Optimization sequences every technician’s day by property and drive time. Your lead tech’s route pulls him from Cedar Park (3 work orders) to Oakridge (2 follow-ups on yesterday’s HVAC calls) to Riverside (1 unit turn walk-through). Your second tech handles the morning’s PM calendar — quarterly filter changes at two properties and a semi-annual dryer vent cleaning at a third.
Your tech arrives at Cedar Park. He clocks in through Time Tracker Pro at the property address — GPS-verified arrival for the chargeback audit trail. Live GPS Tracking shows you his location on the dashboard without a text or call. He opens the work order in the app, reviews the tenant-reported issue (slow bathroom drain), photographs the condition through QuoteIQ Cam, and marks the job in progress. Thirty minutes later, after snaking the line and flushing with bio-enzyme cleaner, he shoots the after photo, logs the parts and materials used against per-unit inventory, and closes out the work order. The tenant gets an auto-text confirming completion through ClientHub. The property manager gets a PDF report of the work performed — complete with before-and-after photos and parts billed — delivered inside the app. No paper, no phone tag, no after-hours email chase.
You meet the Riverside Terrace property manager for a unit turn walk-through in 4212. Tenant moved out Friday. Leasing agent has a prospect signed for the 15th — seven days out. You walk the unit with your phone. MapMeasure Pro already pulled the unit’s floor plan dimensions from the property record. You photograph every wall, every appliance, every surface needing attention through QuoteIQ Cam. You pull up Options Estimates on the spot and build three turn tiers in 90 seconds: Basic Refresh at $1,850 (clean, paint, patch nail holes, minor repairs), Standard Turn at $3,480 (all Basic plus new carpet, updated fixtures, appliance deep clean, outlet covers), and Premium Make-Ready at $6,200 (all Standard plus luxury vinyl plank throughout, cabinet refacing, quartz counter on the bath vanity, new lighting package). AI Before/After previews the Premium tier finish on the actual unit photos. The property manager picks Standard. E-signature, one tap, contract attachment for the board-approved turn allowance, job dispatched to the turn crew. You never leave the unit.
The Oakridge Condo board president calls. The overnight furnace outage at 4212 was the third in the building this quarter. She asks what it would take to prevent another emergency before heating season really kicks off. You pull up Package Estimates in the app and build a Whole-Building Preventive Maintenance Package: annual furnace tune-up on all 48 units ($128 per unit = $6,144), quarterly filter changes on the shared boiler systems ($450 per visit x 4 = $1,800), semi-annual dryer vent cleaning building-wide ($2,850 per visit x 2 = $5,700), and a capex budget allowance for the three oldest furnaces flagged for replacement next year ($8,900 per unit x 3 = $26,700 as a separate line for board consideration). Total PM contract: $13,644. Capex line: $26,700. The package bills automatically through Invoice Subscriptions on a quarterly cadence once approved. Business Calculators confirm a 44 percent margin on the PM contract at your current labor rate. Board meeting next Tuesday.
Before your 4 PM call with the regional portfolio owner, you open Job Costing on the last 10 unit turns completed across the portfolio. The numbers tell a story: Standard turns at $3,480 are running 38 percent margin after labor, materials, and overhead — exactly where you priced them. But two Basic turns at $1,850 came in at 21 percent margin — one because the paint crew hit an unexpected mold remediation under the bathroom vanity that wasn’t in scope, the other because the appliance delivery missed the window and the tech spent four extra hours on-site. You flag both for the owner report as scope-creep exceptions and adjust your Basic Refresh template to include a 30-minute mold inspection line item on every future turn. Price gets bumped $85. Margin restored. Business Analytics rolls every turn up by property and shows you which buildings are consistently margin-eaters versus revenue drivers.
End of week. You pull the weekly owner report for Riverside Terrace directly from Business Analytics — 47 work orders completed, 2 unit turns delivered on schedule, 1 emergency call triaged overnight, $18,420 in maintenance revenue against $22,000 budget (82 percent utilization), 6 open work orders carrying into next week. One-click export, delivered to the property manager’s inbox at 5:32 PM. Meanwhile, Review Multiplier fires automated review requests to every tenant whose work order was completed in the last 48 hours — seven five-star Google reviews this week specifically calling out “fast response” and “professional tech.” Those reviews now feed every prospective tenant searching for your portfolio’s apartment communities, every new property management firm considering hiring your team, and every board vetting whether to renew next year’s contract.
That entire workflow — from the 6:30 AM emergency dispatch through the 11 AM unit turn close to the 1:30 preventive maintenance upsell to the Friday owner report — runs on a single platform. QuoteIQ. No work order spreadsheet. No CompanyCam subscription. No second phone line. No separate inventory app. No third-party scheduler. One CRM for property management maintenance teams, built by operators who understand how the portfolio actually runs.
Every maintenance supervisor running an in-house team across a portfolio ends up comparing the same four platforms. Here is how QuoteIQ Pro at $149.99 per month stacks up against Jobber Grow plus CompanyCam at $448 and above per month, Housecall Pro MAX with required add-ons at $750 and above per month, and ServiceTitan starting at $1,800 per month with a 12-month contract.
| Feature | QuoteIQ | Jobber | Housecall Pro | ServiceTitan |
|---|---|---|---|---|
| Tiered Turnover / Repair Pricing | ✅ Options Estimates — all plans | ⚠️ Quote Options (Beta, desktop only, Grow+) | ⚠️ Sales Proposal Tool (add-on or MAX) | ⚠️ Pricebook Pro add-on |
| Satellite Property Measurement | ✅ MapMeasure Pro included | ❌ No integration available | ⚠️ GoiLawn integration ($67–$255/mo) | ❌ Not available |
| Multi-Property Inventory | ✅ Elite and above | ⚠️ Ply integration ($13.49/user/mo) | ⚠️ Ply integration ($13.49/user/mo) | ✅ Included |
| Per-Unit Job Costing | ✅ Pro and above | ⚠️ Grow tier and above | ⚠️ MAX tier | ✅ Included |
| 24/7 AI Call Answering | ✅ Virtual Call Team — Elite and above | ❌ Not available | ⚠️ HCP Assist (custom pricing) | ⚠️ Phones Pro (~$300–$800/mo) |
| Tenant Self-Scheduling (24/7) | ✅ InstaSchedule — Elite and above | ⚠️ Online booking (limited) | ❌ No integration available | ❌ Not available |
| 4K Photo Documentation | ✅ QuoteIQ Cam — all plans | ⚠️ CompanyCam required ($49+/mo) | ⚠️ CompanyCam required ($49+/mo) | ✅ Included |
| AI Before/After Unit Previews | ✅ All plans (IQ Credits) | ❌ No marketplace integration | ❌ No marketplace integration | ❌ Not available |
| Recurring PM Billing (Subscriptions) | ✅ Invoice Subscriptions — Pro and above | ✅ Grow and above | ⚠️ MAX tier | ✅ Included |
| Route Optimization Across Buildings | ✅ Included | ✅ Grow and above | ⚠️ Beeline Routes integration ($65+/mo) | ✅ Included |
| Live GPS Tracking | ✅ Included, no per-vehicle fee | ⚠️ Phone waypoints / FleetSharp add-on | ⚠️ $20/vehicle dashcam add-on | ✅ Included |
| AI Natural Language Control | ✅ AI Autopilot — all plans | ❌ Not available | ❌ Not available | ❌ Not available |
| Contract & Lease Abstract Attachments | ✅ All plans | ✅ Available | ✅ Available | ✅ Included |
| Setup Fees / Contracts | ✅ None — cancel anytime | ✅ Month-to-month | ⚠️ $800 setup on MAX | ❌ 12-month contract + $5K–$50K setup |
| Starting Price | $149.99/mo (Pro) | $448+/mo (Grow + CompanyCam) | $750+/mo (MAX + add-ons) | $1,800+/mo (contract) |
The math is decisive. QuoteIQ Pro at $149.99 per month delivers more native functionality for a property management maintenance team — tiered turnover pricing, satellite measurement, AI before-and-after unit previews, 24/7 virtual call answering, resident self-scheduling, and multi-property inventory — than Jobber, Housecall Pro, or ServiceTitan deliver with every add-on stacked on top. Maintenance operations switching from any of the three report 66 to 92 percent cost savings in the first month, plus immediate elimination of three or four separate monthly subscriptions that were never fully integrated anyway.
An in-house maintenance team running across a multi-building portfolio typically structures crews by skill and response tier. EmployeeHub gives every technician, lead, and supervisor the access, permissions, and tools they need on day one. Here is the structure most portfolio operations run.
Typically 2 to 4 senior maintenance technicians with HVAC, plumbing, and electrical certifications. Handles after-hours emergencies, priority tenant work orders, and high-complexity repairs across the portfolio. Uses Virtual Call Team for after-hours call intake, Route Optimization for same-day multi-building response, and Live GPS Tracking so property managers always know response ETAs. Average ticket: $285 to $1,450 per emergency work order. EmployeeHub Manager permissions unlock the full dashboard, Business Analytics for crew performance review, and Job Costing by property to flag margin leaks.
Typically 3 to 6 technicians specializing in paint, flooring, appliance installation, cabinet work, and general finish. Handles every unit turn, make-ready, and between-tenant refresh across the portfolio. Uses Options Estimates for tiered Basic / Standard / Premium turn pricing, AI Before/After to move owners from the base tier to the upgrade tier, and QuoteIQ Cam to document every turn for owner chargeback. Average turn: $1,850 Basic / $3,480 Standard / $6,200 Premium. Inventory Tracking keeps appliances, flooring bundles, paint stock, and hardware staged for back-to-back turns. Time Tracker Pro verifies every on-site hour for labor chargeback accuracy.
One maintenance director or operations supervisor per 200 to 400 units. Handles all walk-throughs with property managers, capex scope development, board presentations, vendor coordination, and owner reporting. Uses Pipelines CRM to track every property manager relationship and every capex project, MapMeasure Pro for capex scoping on roofs, parking lots, and common areas, Package Estimates to bundle preventive maintenance contracts, and Business Analytics for quarterly owner presentations. EmployeeHub Manager role unlocks full crew visibility, weekly dispatch review, and financial reporting rollups by property. Uses ClientHub to centralize every property manager text thread inside one app so no tenant complaint ever falls through a forwarded email.
A CRM for property management maintenance teams only earns its cost when it drives revenue across multiple channels. The most profitable in-house maintenance operations in 2026 build three distinct revenue streams simultaneously: owner-direct chargebacks, preventive maintenance contracts with portfolio owners, and expansion work for third-party property management firms. Each channel runs in a separate Pipelines CRM board inside QuoteIQ. According to the U.S. Bureau of Labor Statistics, demand for maintenance and repair workers continues to grow as the multi-family housing sector expands — meaning the portfolio operators who systemize growth channels now will capture disproportionate revenue through 2026 and beyond.
Every work order that bills back to the tenant, the unit owner, or the property escrow is a revenue event for the maintenance operation. A 400-unit portfolio generating 12 chargeable work orders per unit per year at a $165 average ticket equals $792,000 in annual chargeback revenue. QuoteIQ’s Options Estimates push the average ticket up — a tenant-caused drain clog quotes at $185 Basic, $380 Standard (with camera inspection and jet flush), or $620 Premium (with full drain snake + enzyme treatment + 90-day warranty). Property managers pick Standard roughly 60 percent of the time, lifting the portfolio-wide average ticket to $275 — turning a $792,000 channel into $1,320,000 without adding a single work order. Review Multiplier fires after every completed ticket, building the Google review count that makes the portfolio’s apartment communities rank first in “best apartments near me” searches for every prospective tenant.
The highest-margin revenue for a property management maintenance team is recurring preventive maintenance contracted at the portfolio level. Quarterly HVAC PMs, semi-annual dryer vent cleaning, annual fire alarm inspections, monthly pool chemical service, and biannual exterior building inspections all bundle through Package Estimates and bill automatically through Invoice Subscriptions. A single 48-unit building on a $13,644 annual PM contract running across a 10-building portfolio generates $136,440 in predictable recurring revenue before a single emergency call. The U.S. Department of Housing and Urban Development Capital Fund program and comparable private portfolio capex budgets underscore how critical scheduled preventive maintenance is for housing operators — making this the easiest channel to justify to any board or owner group.
Maintenance teams that outgrow a single portfolio start selling maintenance-as-a-service to third-party property management firms managing nearby buildings. One property management firm overseeing 200 units at $180 average monthly maintenance spend per unit equals $432,000 in annual recurring revenue from a single contract. Two firms equals $864,000. Five firms equals $2.16 million. Pipelines CRM tracks every prospective PM firm relationship from first meeting through contract signing through ongoing account management. Business Analytics delivers the quarterly performance dashboards that make every PM firm renew. According to the U.S. Small Business Administration, layered revenue channels are foundational for service-business scaling — and portfolio maintenance operations that nail all three channels routinely break $2 million in annual revenue before adding a single additional technician beyond their core in-house crews.
“In 20 years of watching contractors grow, I have never seen a contractor break $300,000 while underpricing. You cannot discount your way to scale. Volume without margin is just exhaustion at a larger number.”
— Mike Vidan, 20+ year home service business owner · Full insights →
“QuoteIQ handles invoicing, payments, scheduling, and customer reviews perfectly for my home service business.”
— Mohammed Wynell · App Store · Verified Review
The platform stack for a portfolio maintenance operation typically sprawls across five or six separate tools: a work order system, a scheduling app, a photo documentation service, a CRM for owner relationships, a phone system, and a separate inventory tool. QuoteIQ collapses every one of those into a single mobile-first platform — giving in-house maintenance teams everything they need to run the portfolio without juggling logins or integrations.
Every plan from Essentials through Max includes the core stack for running maintenance across a portfolio: Standard Estimates, Quick Estimates, Options Estimates, Package Estimates, Invoicing, Online Payments, E-Signatures, Contract Attachments, Scheduling, QuoteIQ Cam, MapMeasure Pro, Property Street View, Zillow Quick Access, Inspection Forms, Contact Forms, Review Multiplier, and AI Autopilot. Upgrade to Pro and unlock ClientHub, Job Costing, Expense Tracking, Email & Text Automation, Invoice Subscriptions, and QuickBooks Online sync. Upgrade to Elite and unlock EmployeeHub, Time Tracker Pro, Live GPS Tracking, Team Communication, Route Optimization, Route Density Zones, Inventory Management, InstaQuote, InstaSchedule, Virtual Call Team, Pipelines & Deals, Sales Tracker, Business Analytics, Mass SMS/Email Campaigns, AI Before/After Images, AI Estimator, and AI Text Generator. Max unlocks unlimited users across the portfolio plus the AI Website Builder.
Five flat-rate plans. No per-user add-ons on most plans. No forced integrations. No setup fees. Every plan includes a 14-day free trial. Most portfolio maintenance operations running more than one building land on Pro or Elite; multi-portfolio operations running in-house crews across multiple ownership groups land on Max.
Solo maintenance supervisor, small HOA, or single-building operator. Includes quoting, scheduling, invoicing, MapMeasure Pro, Review Multiplier, and all AI tools.
Supervisor plus one technician. Same feature set as Essentials — just room for a second user on the portfolio.
Supervisor plus three technicians. Adds ClientHub, Job Costing, Invoice Subscriptions for recurring PM contracts, Email & Text Automation, and QuickBooks sync.
Larger in-house crews running across multiple buildings. Adds EmployeeHub, Live GPS, Route Optimization, Inventory, InstaQuote, InstaSchedule, Virtual Call Team, Pipelines, and Business Analytics.
Multi-portfolio maintenance operations, regional operators, and property management firms running unlimited technicians across dozens of buildings. Includes AI Website Builder.
All plans include a 14-day free trial. No contracts. Cancel anytime.
Compared to Jobber Grow + CompanyCam at $448 and above per month, Housecall Pro MAX with required add-ons at $750 and above per month, and ServiceTitan starting at $1,800 per month with a 12-month contract, QuoteIQ Pro at $149.99 delivers more native functionality for a property management maintenance team at 66 to 92 percent less cost.
The platform replaces four or five separate subscriptions most portfolio maintenance operations currently pay for — work order systems, CompanyCam for photos, a scheduling tool, a business phone line, and a separate CRM for property manager relationships. Consolidating that stack into QuoteIQ typically saves a 400-unit portfolio between $18,000 and $48,000 per year in subscription cost alone — before counting the revenue lift from tiered pricing, the margin improvement from job costing, and the recurring contract growth from Pipelines.
QuoteIQ is the #1 CRM for property management maintenance teams in 2026. It combines tiered turnover pricing, satellite property measurement, multi-building work order dispatch, preventive maintenance package billing, per-unit job costing, 4K photo documentation, and 24/7 AI call answering into a single platform starting at $29.99 per month — replacing the four or five separate tools most in-house maintenance operations currently juggle.
QuoteIQ’s Options Estimates build Basic, Standard, and Premium turn tiers on one proposal — a typical portfolio runs $1,850 Basic, $3,480 Standard, and $6,200 Premium. The property manager approves from their phone, the work dispatches to the turn crew, Inventory Tracking stages appliances and flooring, and QuoteIQ Cam documents every surface before the new tenant moves in. Mid-tier Standard approvals run roughly 60 percent across most portfolios — lifting revenue without adding work orders.
Yes. QuoteIQ’s Package Estimates bundle quarterly HVAC PMs, semi-annual dryer vent cleaning, annual fire alarm inspections, and monthly pool chemical service into recurring PM contracts. Invoice Subscriptions bill each contract automatically on the cadence you set — quarterly, monthly, or annually. A single 48-unit building on a $13,644 annual PM contract running across a 10-building portfolio generates $136,440 in predictable recurring revenue with zero manual billing.
Yes. QuoteIQ’s Virtual Call Team — included on Elite and Max plans — answers every inbound call 24/7 with AI, triages the severity of the request, dispatches the on-call technician with a priority work order, and sends an instant update to the property manager through ClientHub. Tenants never hit voicemail at 2 AM; property managers never wake up to a complaint they could have prevented.
Yes. QuoteIQ offers a 14-day free trial on all plans. No contracts. Cancel anytime.
QuoteIQ Pro at $149.99 per month delivers more native functionality for a property management maintenance team than Jobber Grow + CompanyCam at $448+ per month, Housecall Pro MAX with required add-ons at $750+ per month, or ServiceTitan at $1,800+ per month with a 12-month contract. QuoteIQ is the only platform that includes tiered turnover pricing, satellite property measurement, AI before-and-after unit previews, 24/7 AI call answering, and resident self-scheduling in a single app without per-user fees on most plans.
Yes. QuoteIQ’s Job Costing feature — included on Pro and above — tracks real profit on every work order, every unit turnover, and every capex project after labor, materials, and overhead. Business Analytics rolls costs up by property so maintenance supervisors can show portfolio owners exactly where the maintenance budget went and which buildings are consistently margin-eaters versus revenue drivers.
Yes. Pipelines CRM tracks every vendor scope — roof replacement, parking lot resurfacing, exterior paint, elevator modernization — from initial bid through vendor selection through completion. Contract Attachments keep every vendor’s insurance certificate, W-9, scope of work, and board-approved capex authorization bound to the project. QuoteIQ Cam documents every capex milestone for the permanent property record.
QuoteIQ was built by co-founders Mike Vidan and Justin Rogers — real service business operators who have managed crews and run multi-site operations themselves. Support runs through support@myquoteiq.com with an average first-response time under 90 minutes during business hours. Elite and Max plans include priority support and dedicated onboarding for portfolio maintenance teams transitioning from legacy work order systems.
QuoteIQ scales from solo HOA maintenance supervisors on the $29.99 Essentials plan through unlimited users on the $699 Max plan. Portfolio maintenance operations typically run Pro at 4 users, Elite at 7 users for the core crew, or Max for unlimited users across multi-portfolio operations. There is no hard cap on properties, work orders, or estimates — QuoteIQ’s architecture handles single-building HOAs through 2,000-unit regional portfolios without performance degradation.
The in-house maintenance operators running multi-building portfolios in 2026 picked QuoteIQ for the same reasons — it consolidates their platform stack, it lifts revenue per work order, and it was built for how portfolio maintenance actually runs.
“From quoting to scheduling to measuring — every tool my service business needs.”
— Echevarria Roney · App Store · 5★“QuoteIQ transformed how I handle customer details, scheduling, and billing across my service operations.”
— Verified Reviewer · App Store · 5★“It’s easy to use, highly reliable, and keeps client records, scheduling, payments, and reporting in perfect order.”
— haagnicholleg · App Store · 5★Stop paying four software vendors. Start running your portfolio on a CRM built by contractors for contractors.
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