By QuoteIQ Team · Published February 2026 · Updated September 2026 · 22 min read
Multi-property accounts. Crews spread across a metro area. Recurring maintenance contracts that have to be scheduled, serviced, costed, and invoiced without anyone touching a spreadsheet. Commercial service work breaks residential CRMs — and QuoteIQ was built to carry it, starting at $29.99/month with every AI tool included on every plan.
QuoteIQ is the best CRM for commercial service contractors in 2026 because it puts the five capabilities commercial work actually depends on — crew visibility, recurring contract scheduling, multi-location inventory, per-job costing, and long-cycle deal tracking — inside one flat-rate platform instead of behind per-user fees and paid add-ons. The Elite plan is $299/month for 10 users and unlocks EmployeeHub, Route Optimization, Inventory Management, and Pipelines & Deals. The Max plan is $699/month with unlimited user seats, plus crew creation, crew scheduling, and the Sales Team Tracker. Every plan — from Essentials at $29.99/month up — includes AI Autopilot and a 14-day free trial with full access to the features of the plan you choose.
TL;DR: Commercial contractors need five things residential CRMs skip. QuoteIQ ships all five: EmployeeHub with GPS location tracking and Time Tracker Pro, recurring scheduling paired with Invoice Subscriptions, five-module Inventory Management, real-time Job Costing, and Pipelines & Deals for 3-to-8-week commercial sales cycles. Pricing is flat and published: $29.99 to $699 per month, with Max removing the seat cap entirely, so a thirty-person crew costs what a twelve-person crew costs. That matters when the Bureau of Labor Statistics counts roughly 321,800 janitorial openings a year and the Department of Labor requires three years of payroll records on every one of them.
Commercial service contracting is a different business from residential work, and the difference is not size — it is structure. A residential job is a transaction: one address, one visit, one invoice, done. A commercial account is a relationship with a schedule attached. One property management client might hand you thirty buildings on a weekly rotation, expect a single consolidated invoice, and renegotiate the rate every twelve months based on numbers you are supposed to have at your fingertips.
That structural difference is why so many growing contractors hit a wall on software built for the one-visit model. Whether you run a commercial cleaning operation, a commercial HVAC service company, a commercial landscaping firm, or a commercial pressure washing business, the same five gaps show up in the same order.
A commercial client is a hierarchy. One contract, many properties, many visits, one point of contact who wants everything rolled up. Your CRM has to model the account, schedule the recurrence, and still let you look at a single building’s history when the facilities manager asks why the north entrance was skipped in March. QuoteIQ’s client database and Client Portal handle both directions — the roll-up for billing, the drill-down for accountability — and the portal gives your client a branded, self-service view without asking them to download anything.
Commercial contractors typically run several crews at once, spread across a service area, on schedules that shift when a client calls at 7 a.m. You need to know where each crew is, how long they have been on site, and whether the third stop is going to slip. EmployeeHub with GPS location tracking gives you a live team map with a traffic overlay while people are clocked in — and, importantly, shows nobody once they clock out. Team Communication pushes assignment changes to the field without a group text thread nobody reads.
GPS location tracking in QuoteIQ pauses on breaks and stops entirely at clock-out. Clocked-out employees are never shown on any map, with no exceptions and no admin override. For commercial operations running W-2 crews, that boundary is the difference between an operations tool and a liability.
Commercial contracts are recurring revenue engines — monthly janitorial, quarterly deep cleans, weekly grounds maintenance, semiannual HVAC service. If someone on your team has to remember to schedule and invoice each cycle, the system is already broken. QuoteIQ’s scheduling engine supports daily, weekly, bi-weekly, monthly, and custom recurrence, and Invoice Subscriptions carry the full discount, tax, fee, and deposit math forward automatically on every cycle. Reminders and tasks catch the exceptions.
When several crews are covering dozens of stops a day, small routing inefficiencies stop being small. Route Density shows you where your work clusters geographically so you can build zone-based service days; Route Optimization then sequences the stops within a day for minimum drive time, accounting for appointment windows and job duration, and recalculating when something is added late. QuoteIQ’s routing cuts drive time by 15–30%.
Commercial work is won on price, which means you cannot afford to guess at margin. You need labor hours, materials consumed, and overhead attributed to the account before the renewal conversation, not after. Job Costing subtracts labor and expenses from price on every job and shows the margin as a bar you can read in two seconds. Labor pulls automatically from Time Tracker Pro; materials pull from Expense Tracking. The IRS standard for a deductible business expense is that it be ordinary and necessary — which means the receipt discipline that protects your margin is the same discipline that protects your return.
Working out what a job should cost before you bid it? QuoteIQ publishes free, no-login estimating tools by trade — the home service business calculators hub, plus dedicated calculators for HVAC, pressure washing, cleaning, painting, and concrete.
Most platforms in this market — Jobber and Housecall Pro among them — grew up serving the residential one-visit workflow and price accordingly, by the seat. That model is fine at two users and punishing at twenty. QuoteIQ was built as an all-in-one platform that runs the same whether you are a solo operator or a fifty-person commercial fleet, with unlimited user seats on the top plan and no per-user surcharge on the way there.
EmployeeHub is where a commercial operation stops being a group chat and starts being a system. It is available on Elite and Max, and it bundles three things commercial contractors otherwise buy separately.
A live map of everyone currently clocked in, with a traffic overlay for replanning the afternoon and clock-in location verification so on-site time is genuinely on-site time. Tracking pauses on breaks and stops at clock-out. See how location tracking works.
GPS clock in and out, hours logged per job rather than per day, break counts and durations in reports and CSV export, admin-only manual adjustments, and a full edit history. Time Tracker Pro details.
One-on-one and group chats with job and event assignment built in, so a schedule change reaches the crew that needs it instead of everyone. Team Communication keeps the thread attached to the work.
Per-job hours are the part that changes how you price commercial work. Knowing a crew averaged 4.2 hours at a property rather than the 3.5 you bid is the entire renewal conversation. Those hours feed Job Costing automatically at each employee’s hourly rate. Roles and permissions — overhauled in the August 2026 release, with calendar permissions properly separated — let an office manager schedule and approve timesheets without seeing financials, while field techs see only their assigned work.
Worth being precise about, because it changes which plan you buy. EmployeeHub, GPS tracking, Time Tracker Pro, and Team Communication start at Elite ($299/month, 10 users). Crew creation, crew tracking, and crew scheduling — plus crew-level analytics and routing — are Max only, as is the Sales Team Tracker with per-rep commission percentages and YTD leaderboards. If you assign work to named crews rather than named individuals, Max at $699/month is your plan.
Two limitations worth stating plainly, because you will hit them: QuoteIQ does not calculate overtime automatically, and it is not a payroll system. Hours export cleanly to whatever payroll you already run. If you need the federal baseline, the Department of Labor’s Fair Labor Standards Act summary covers overtime after 40 hours in a workweek, and Fact Sheet #21 covers the three-year payroll retention rule that makes the export history matter.
These are two different tools and commercial contractors need both. Route Density answers where: it surfaces the geographic clusters in your book so you can build zone days — every north-side account on Tuesday, every south-side account on Wednesday — instead of criss-crossing the metro daily. Route Optimization answers what order: it sequences a day’s stops for minimum drive time, respects appointment windows and job duration, recalculates when a job is added mid-day, and hands off to GPS navigation. Both are Elite and above. The routing engine cuts drive time by 15–30%.
Assigning a job to a named person is available from Pro. Assigning work to a named crew is a Max capability, alongside crew-level analytics and routing. Routing plus the drag-and-drop calendar and Team Communication carry the rest of the field workflow, and roles and permissions decide who can reassign what.
Commercial operations carry real inventory: cleaning chemicals, HVAC filters and refrigerant, irrigation parts, paint, hardware. It sits in a warehouse, on several trucks, and at active job sites simultaneously. QuoteIQ Inventory Management (Elite and above) models all of it across five modules.
| Module | What it holds | Why commercial operations need it |
|---|---|---|
| Products | SKU, category, unit, cost, reorder point, In Stock / Low / Out indicators, plus cost, customer price, and margin visible in the list | Catch a reorder before a crew discovers the shortage at a client site |
| Locations | Warehouses, individual trucks, job sites | Know which truck has the filters before you route the tech |
| Suppliers | Vendor records and contacts | Consolidate purchasing across multiple crews and trades |
| Orders | Draft → Confirmed → Received; receiving auto-creates receipt transactions | A purchase trail that survives an audit and a staff change |
| Transactions | Receipt, Returned, Issued, Damaged, Loss, Adjustment | Shrinkage becomes a number instead of a suspicion |
Materials on estimates and invoices link back to inventory products so pricing stays current as supplier costs move. One mechanic to understand before you configure it: stock deducts when the invoice is paid, not when the job is marked done. A deposit does not count as paid — stock does not move on a deposit unless you use the deduct option on that screen. That is deliberate, and it matters for commercial billing where a deposit can precede completion by weeks.
If your inventory is chemicals, the compliance layer sits alongside it. OSHA’s Hazard Communication Standard requires labels, safety data sheets, and worker training for every hazardous chemical in the workplace; the full text lives at 29 CFR 1910.1200. QuoteIQ’s inspection forms and document attachments are where most commercial cleaning operations keep that paperwork attached to the account it belongs to.
Available from Pro ($149.99/month) and up, Job Costing runs a simple equation on every job: Total Price minus Labor minus Expenses equals Profit, displayed with a profit-margin bar on the job’s Report tab. Labor is pulled automatically from clocked hours at each employee’s rate. Expenses link to jobs through Expense Tracking, which handles categorization, receipt capture, and CSV export.
The commercial value is early warning. If a monthly janitorial account starts drifting because crews are running long, you see the margin bar move that week rather than discovering it in a quarterly review. That is enough lead time to fix the workflow or reprice at renewal. Pair it with Business Analytics for revenue by service, customer, employee, and crew, and with the QuickBooks Online integration for the accounting side. The accounting integration is with QuickBooks Online.
A residential job closes in a phone call. A commercial account takes three to eight weeks and passes through a site walk, a formal proposal, a procurement review, and a negotiation. Pipelines & Deals — labelled “Deals” inside the app — gives you a Kanban board and list view with stages carrying close-probability percentages, so your forecast is weighted value (amount × probability) rather than wishful thinking.
You get six-metric analytics — total, weighted, open, closed-won, new, and average deal age — plus multi-assignee deals, PDF and image attachments, internal notes kept separate from anything customer-visible, and filters by priority, date range, and owner. Elite runs up to five pipelines; Max is unlimited, which is what you want if you are tracking commercial and residential books separately, or one pipeline per trade.
The calendar is drag-and-drop across day, week, month, and employee-timeline views, colour-coded by status, with multi-day jobs rendered as continuous events — useful when a commercial paint or roofing project spans a week. You can drag a single occurrence of a recurring series without disturbing the rest of it, which is exactly what happens when one building asks to move its Thursday service. Schedule Later lets you create a job with no date and assign it once the client confirms. The GEO-Schedule map view shows the day geographically.
Invoice Subscriptions then bill the contract automatically on its own cadence, carrying discounts, tax, fees, and deposits. Mass Invoicing (Beginner and above) clears a day’s completed work from the jobs dashboard or calendar in one action. Net 15/30/60/90 terms are supported, which is table stakes when your client is a property management group with a procurement cycle. Online payments accept cards, ACH bank transfer, Apple Pay, and Google Pay, with cash and check recorded manually in-app. Payment processing for new subscribers runs through Whop.
For larger commercial capital work — a full roof, an HVAC replacement, a parking lot rebuild — Consumer Financing puts Affirm (up to $30,000 per job, 3–36 months), Klarna, and Afterpay at checkout. The customer applies in about thirty seconds and gets an instant decision; you are paid in full upfront and the provider owns collections and default risk. It works on every plan and is independent of which payment processor your account runs on.
QuoteIQ’s AI is not an upsell tier. Every plan includes it, funded by a monthly IQ Credit allocation that resets each billing cycle: 500 on Essentials, 1,500 on Beginner, 3,000 on Pro, 5,000 on Elite, and 8,000 on Max. Every AI action shows its credit cost before it runs and asks for confirmation, so there are no surprise draws.
AI Autopilot is conversational control of the whole CRM by voice or text — 55 integrated tools across 13 categories. Real commands: “Move all of today’s jobs to Friday and text every customer.” “Invoice all of today’s completed jobs and send them.” Inside the app the interface is labelled “Ask AI”; it is the same feature.
AI Estimator analyses property photos, asks targeted follow-up questions, and generates market-accurate line-item pricing for your local area. Used once per new estimate — the fastest path from a site walk to a number.
AI CoPilot lives inside estimate and invoice creation: add services, set discounts, change tax, draft the client message, add a deposit. Quick-action cards plus free-form chat, with Auto Accept or Review mode.
Virtual Call Team answers inbound calls around the clock, qualifies leads, filters spam, and delivers call summaries and notifications with every call recorded and transcribed. It answers, qualifies, and summarises — a human still books the work. Metered per minute in IQ Credits, so minutes are limited at lower tiers by the allocation itself.
Also included on every plan: Before & After AI, which generates a realistic “after” preview from the actual photo in roughly 15–20 seconds and attaches it to any estimate type — a genuinely strong close on commercial exterior work; AI Text Generator for one-tap professional messages; and AI Smart Import, which maps CSV columns automatically when you migrate from another CRM.
Per-seat pricing is designed to take more from you as you grow. For a commercial contractor adding a fourth crew, that model turns every hire into a software invoice. QuoteIQ prices by plan, not by head, and the top plan removes the seat cap entirely. Every plan carries a 14-day free trial with full access to the features of the plan you choose.
Annual billing gives you two months free on every tier. Upgrades mid-cycle are prorated, credits jump immediately, and annual rates adjust proportionally.
The entry point for commercial. Elite is where EmployeeHub, GPS tracking, Time Tracker Pro, Route Optimization, Route Density, Inventory Management, Pipelines & Deals (up to five), InstaQuote, InstaSchedule, and Mass Campaigns all unlock. If you run two or three crews under ten total seats, this is the plan.
Everything in Elite, plus unlimited seats at a flat price, crew creation, tracking, and scheduling with crew-level analytics and routing, the Sales Team Tracker, unlimited pipelines, the AI Website Builder included rather than a $34.99/month add-on, four additional businesses included, and priority support. Past roughly a dozen seats, Max costs less than Elite plus growth.
One shared credit pool on Max. Multiple companies running under a single Max plan share one pool of IQ Credits; sub-companies inherit the parent plan and auto-recharge runs on the parent account. For a commercial group operating several trade entities, that is one bill and one balance to watch instead of four.
Two notes before the table, because honest comparison beats a flattering one. First, Jobber is a capable, mature platform and its 2026 lineup includes several things older comparison articles claim it lacks — routing, GPS tracking, job costing, two-way SMS, a sales pipeline, and its own AI tools. Where we differ from Jobber is structure and price, not competence. Second, ServiceTitan publishes no public rate card anywhere on its website: there is no plan comparison, no self-serve signup, and no self-serve free trial, so every number you have seen attributed to ServiceTitan came from a third party rather than the vendor. We will not restate figures a vendor has not published, so the ServiceTitan column below carries structure only.
| Capability | QuoteIQ Max — $699/mo | Jobber Plus — from $499/mo | ServiceTitan |
|---|---|---|---|
| User seats included | Unlimited at a flat price | 5, 10, or 15 by tier ($499 / $599 / $699 per month, no commitment); additional users $29/mo each | No published rate card |
| Entry price | $29.99/mo (Essentials, 1 user) | $49/mo month-to-month, or $29/mo billed annually (Core, 1 user) | No published rate card |
| Free trial | 14 days, full access to the plan you choose, every plan | 14 days of the Grow plan | No self-serve trial — sales demo required |
| Route optimization | Route Optimization + Route Density, Elite and above | Routing included; listed on its pricing page across plans | Listed as a platform capability |
| Crew GPS tracking | GPS location tracking in EmployeeHub, Elite and above | In-app team activity tracking, with real-time device tracking through fleet partners | Listed as a platform capability |
| Inventory management | Five-module system, Elite and above | Not listed on Jobber’s pricing page feature table | Listed as a platform capability |
| Job costing | Included from Pro ($149.99/mo) | Included from Grow; automated job costing on Plus | Listed as a platform capability |
| Sales pipeline | Pipelines & Deals, five on Elite, unlimited on Max | Pipeline is a $49/mo add-on on Grow and below; included on Plus | Listed as a platform capability |
| 24/7 AI call answering | Virtual Call Team on every plan, metered in IQ Credits | Receptionist is a $29/mo add-on on Grow and below; included on Plus | Sold as a separate add-on product |
| Conversational control of the whole CRM | AI Autopilot — 55 tools, 13 categories, every plan | AI Voice and AI Chat for field notes, quotes, and answers | Listed as a platform capability |
| Satellite property measurement | MapMeasure Pro, Beginner and above | Not listed on Jobber’s pricing page feature table | Not listed publicly |
| Photo documentation | QuoteIQ Cam, unlimited 4K, Beginner and above | Files and media library on Plus; job photos and attachments across plans | Listed as a platform capability |
| Contract commitment | Month-to-month, cancel any time | Month-to-month available; 1-year commitment continues billing after cancellation; annual prepaid is non-refundable | Quote-based agreement |
| 20-seat commercial team, top plan | $699/mo — flat | $844/mo ($699 for 15 seats + 5 × $29), month-to-month | Quote only |
All Jobber figures above were read directly from Jobber’s own pricing page on 3 September 2026. Jobber’s rates vary by billing mode — month-to-month, one-year commitment, or annual prepaid — and the annual-prepaid column runs materially lower than the month-to-month column shown here, so check the mode before comparing any two quotes. If you want to model an enterprise platform’s cost against your own headcount, the ServiceTitan pricing calculator walks through the variables; and the full comparison hub covers every platform we are measured against.
Because the vendor does not publish them. ServiceTitan’s site has no rate card, no tier table, and no self-serve signup — pricing comes through a sales conversation. Every per-technician number circulating online is a third-party estimate compiled from user reports and review sites, not a vendor figure, and repeating those as fact would be exactly the kind of claim this page exists to avoid. The absence of a published rate card is the finding: it is a real difference in how the two companies sell.
The commercial version of a trade is rarely the residential version with more square footage — it has different billing, different compliance, and a different buyer. QuoteIQ ships trade-specific pages across 50+ service industries; these are the ones where commercial work dominates.
Commercial cleaning and janitorial contracting live on recurring multi-building schedules, consolidated invoicing, and chemical inventory. Related books: carpet cleaning, air duct cleaning, and residential cleaning for mixed operations. Price a bid with the cleaning cost calculator or the carpet cleaning calculator.
Commercial HVAC, plumbing, and electrical run on maintenance agreements, parts inventory across trucks, and per-unit job costing. See the HVAC FAQ or the plumbing FAQ for trade specifics, and estimate with the HVAC cost calculator. Invoice templates: HVAC and electrical.
Commercial landscaping, lawn care, irrigation, tree care, and snow removal are the definition of route-based recurring work. Bid with the lawn care cost calculator or the tree removal calculator, and bill with the landscaping invoice template.
Commercial pressure washing, fleet washing, asphalt paving, sealcoating, line striping, and concrete all price off measured area — which is what MapMeasure Pro is for. Tools: pressure washing calculator and fleet washing price list.
Commercial roofing, painting, window cleaning, flooring, epoxy flooring, and insulation are project-shaped rather than route-shaped — phases, crews, and progress billing. Estimate with the painting calculator or the epoxy flooring calculator.
Commercial pest control carries recurring treatments and compliance records; general contracting and construction contracting coordinate multiple trades and phases; gutter cleaning, masonry, and solar installation round out the mixed book. Start with the pest control calculator or the contractor invoice template.
Feature lists are abstract. Here is the same platform described as a working Tuesday for a commercial contractor on the Max plan with three crews.
6:30 a.m. — Before the crews roll. Open the calendar. Crew A has eight commercial cleaning stops on the north side; Crew B has six HVAC maintenance visits downtown; Crew C is on day two of a commercial painting project rendered as a continuous multi-day event. Route Optimization has already sequenced each crew’s stops overnight. You assign the day through crew scheduling and the routes go out over Team Communication.
8:00 a.m. — Everyone is on the map. All three crews have clocked in through Time Tracker Pro, GPS-verified at their first sites. GPS location tracking shows the live team map with a traffic overlay, and the overlay says Crew B is going to be late to its third stop. You tell AI Autopilot: “Text the Meridian Properties contact that our HVAC crew will arrive fifteen minutes late.” Done, from one sentence.
10:00 a.m. — A commercial lead lands. A property management group asks about monthly cleaning across four office buildings. You pull each address in MapMeasure Pro to size the buildings and the parking areas from satellite, then check the frontages in Property Street View. You send an Options Estimate with three service tiers and a Package Estimate bundling interior cleaning with window and exterior work. The client signs on their phone through e-signatures. The opportunity lands in Deals at the Proposal Sent stage with a close probability attached, so your forecast updates itself.
12:00 p.m. — Batch operations. Crew A has cleared five of eight stops. You tell AI Autopilot: “Invoice all of Crew A’s completed jobs from this morning.” Five invoices are created and sent. Job Costing updates margin per account as the labor hours land, and you can see at a glance which of those five accounts is drifting.
2:00 p.m. — Inventory catches a shortage. Inventory Management flags Crew A’s truck low on a cleaning concentrate and Crew B short on filters for tomorrow. You raise purchase orders against your supplier records and schedule a supply run — before either crew discovers the problem standing in a client’s building.
4:30 p.m. — After-hours call, handled. A commercial client calls about a burst pipe as the office empties. Virtual Call Team answers, qualifies the urgency, captures the property and contact details, and pushes you a recorded, transcribed call summary within a minute. You read it, call the crew lead, and put the emergency visit on the schedule yourself — thirty seconds of your evening instead of a missed voicemail and a lost account.
6:00 p.m. — The numbers close themselves. Business Analytics reports the day: stops completed by crew, revenue invoiced, average margin, conversion on quotes sent. Review requests have already gone out through Review Multiplier. Time entries are ready to export to payroll, and QuickBooks Online has synced the invoices and payments. Nobody stayed late to make that happen.
Max is $699/month with unlimited user seats. A thirty-person operation pays what a twelve-person operation pays. On per-seat platforms, the twentieth hire is a line item; here it is a login. Unlimited Users is the single biggest structural difference for a commercial buyer.
EmployeeHub from Elite gives you GPS location tracking with traffic overlay, per-job time tracking with full edit history, team messaging, and granular roles and permissions. Max adds named crews with their own analytics and routing.
Route Density tells you where to build zone days; Route Optimization sequences the stops inside one. Together they cut drive time 15–30% — the number that actually moves at commercial stop volume.
Inventory Management covers Products, Locations, Suppliers, Orders, and Transactions, with stock deducting when the invoice is paid. Jobber’s pricing page feature table does not list inventory management at any tier.
Job Costing from Pro subtracts labor and expenses from price on every job automatically. You find out a commercial account is drifting while there is still time to fix the workflow, not at renewal.
AI Autopilot batch-invoices a morning’s completed work, reschedules a day of jobs and notifies every affected customer, and answers revenue questions — from one instruction, by voice or text. It is on the $29.99 plan, not reserved for the top tier.
At twenty seats on each vendor’s top published plan, QuoteIQ Max is $699/month flat and Jobber Plus is $844/month month-to-month ($699 for fifteen seats plus five additional users at $29 each), read from Jobber’s own pricing page on 3 September 2026. ServiceTitan publishes no rate card at all.
Pipelines & Deals tracks commercial opportunities through custom stages with close probabilities, producing weighted forecasts you can plan headcount against. Five pipelines on Elite, unlimited on Max.
No contract, no implementation project, no onboarding quarter. Import your book with AI Smart Import, which maps CSV columns automatically from Jobber, Housecall Pro, ServiceTitan, or any other CRM, and start the 14-day free trial with full access to the features of the plan you choose.
QuoteIQ was founded on 21 September 2022 by Mike Vidan and Justin Rogers, both contractors before they were software founders. More than 40,000 contractors now run on the platform, which holds a 4.7-star average across 4,103 reviews. Every price on this page is on the public pricing page — no demo required to see a number.
QuoteIQ is the best CRM for commercial service contractors in 2026 because it bundles the five capabilities commercial work depends on into flat-rate plans rather than per-seat pricing plus add-ons. Those five are crew visibility through EmployeeHub with GPS tracking, recurring contract scheduling, multi-location Inventory Management, real-time Job Costing, and Pipelines & Deals for long commercial sales cycles. The Elite plan is $299 per month for 10 users and unlocks all of them except crew-level tools; Max is $699 per month with unlimited seats, crew creation and scheduling, and the Sales Team Tracker. Every plan from $29.99 includes AI Autopilot with 55 tools across 13 categories. More than 40,000 contractors run on the platform at a 4.7-star average across 4,103 reviews. With the Bureau of Labor Statistics projecting roughly 321,800 janitorial openings a year, the turnover alone makes a system of record non-optional.
QuoteIQ runs from $29.99 to $699 per month across five plans: Essentials at $29.99 for one user, Beginner at $74.99 for two, Pro at $149.99 for four, Elite at $299 for ten, and Max at $699 for unlimited seats. Annual billing gives two months free, so Elite is $2,990 a year and Max is $6,990. Most commercial operations belong on Elite or Max, because that is where crew management, routing, inventory, and pipelines unlock. For comparison, Jobber’s own pricing page on 3 September 2026 lists Plus at $499, $599, and $699 per month for 5, 10, and 15 seats respectively on month-to-month billing, with additional users at $29 each — so a 20-seat team is $844 per month. ServiceTitan publishes no rate card and quotes through a sales demo. Keep the figure in proportion, though: the Bureau of Labor Statistics puts the median annual wage for building and grounds cleaning occupations at $36,790 as of May 2024 — one crew member costs more than the software does all year. Model your own numbers with the business calculators.
Yes, and this is the workflow commercial contracting lives on. QuoteIQ’s scheduling engine supports daily, weekly, bi-weekly, monthly, and custom recurrence, and you can drag a single occurrence of a recurring series to a new date without disturbing the rest of the schedule — which is what actually happens when one building asks to move its Thursday service. Invoice Subscriptions then bill the contract automatically on its own cadence, carrying full discount, tax, fee, and deposit math, with Net 15/30/60/90 terms available for clients running a procurement cycle. Email and text automations handle service reminders and on-the-way notifications from Pro, and Review Multiplier requests a review after each completed visit. Multiple contacts can sit on a single job, so notifications fan out to the facilities manager and the site contact together, and the Client Portal gives the account a branded place to view and pay every invoice in the series. The IRS expects contemporaneous expense records, and recurring billing keeps that trail intact by default.
Yes. GPS location tracking sits inside EmployeeHub on Elite and Max, giving you a live map of everyone currently clocked in, a traffic overlay for replanning the afternoon, and clock-in location verification so recorded on-site time is genuinely on-site time. Tracking pauses on breaks and stops at clock-out — clocked-out employees are never shown on any map, with no exceptions. Paired with Route Optimization for stop sequencing and Route Density for zone planning, that gives a commercial operation genuine field visibility. Time Tracker Pro records hours per job rather than per day, with break durations and a full edit history, and those hours feed job costing automatically. Note two limits: QuoteIQ does not calculate overtime automatically and has no native payroll, so hours export to your existing system. The Department of Labor requires payroll records be kept three years.
The clearest difference is transparency. ServiceTitan publishes no public rate card — no plan comparison table, no self-serve signup, and no self-serve free trial — so pricing arrives only through a sales conversation and every figure circulating online is a third-party estimate rather than a vendor number. QuoteIQ publishes every price: five plans from $29.99 to $699, month-to-month, cancel any time, with a 14-day free trial giving full access to the features of the plan you choose. On capability, ServiceTitan is an enterprise platform built for large operations with dedicated administrative staff and a multi-month implementation. QuoteIQ is built to be running the same day, with crew management, inventory, job costing, and AI Autopilot included rather than modular. One practical point when comparing any two platforms: the Department of Labor requires three years of payroll records, so how easily you can export your own data matters as much as what you pay for it — QuoteIQ offers full data export on every plan. If you want to model enterprise cost against your headcount, use the pricing calculator.
Yes, on Elite and Max. Inventory Management runs five modules: Products, which holds SKU, category, unit, cost, reorder point and In Stock / Low / Out indicators with margin visible in the list; Locations, covering warehouses, individual trucks, and job sites; Suppliers for vendor records; Orders, moving Draft to Confirmed to Received with receiving auto-creating receipt transactions; and Transactions, logging every Receipt, Return, Issue, Damage, Loss, and Adjustment. Materials on estimates and invoices link to products so pricing tracks supplier cost. One mechanic to configure around: stock deducts when the invoice is paid, not when the job is marked done, and a deposit does not count as paid. Usage links to jobs for accurate job costing, and purchase spend reconciles through Expense Tracking. If you stock chemicals, OSHA’s Hazard Communication Standard governs labels, safety data sheets, and training.
All of them, on every plan, funded by a monthly IQ Credit allocation that resets each cycle — 500 on Essentials rising to 8,000 on Max. AI Autopilot is conversational control of the whole CRM by voice or text, with 55 integrated tools across 13 categories; it will invoice a morning’s completed jobs or move a day’s schedule and notify every affected customer from one instruction. AI Estimator turns property photos into market-accurate line-item pricing. AI CoPilot edits inside estimate and invoice creation. Virtual Call Team answers inbound calls 24/7, qualifies leads, filters spam, and delivers recorded, transcribed summaries — it answers and qualifies, and a human books the work. Before & After AI renders a realistic result preview in 15–20 seconds. Every AI action displays its credit cost and asks for confirmation before it runs, so there are no surprise draws. AI pricing still needs your real labour rate as an input — the Bureau of Labor Statistics puts the median hourly wage for janitors and building cleaners at $17.71 as of May 2025, which is a sane floor to sanity-check any generated estimate against.
Yes — a 14-day free trial with full access to the features of the plan you choose, on every plan. A credit or debit card is required to start. If you are evaluating for a commercial operation, start the trial on Elite or Max, because that is where EmployeeHub, routing, inventory, and pipelines live — trialling on a lower tier will not show you the tools you are actually buying. One trial is available per person, per business, and per payment method; it auto-converts to the paid rate of the selected plan unless cancelled before it expires, and it is cancellable at any point during the trial. Plans are month-to-month afterwards with no contract. Import your existing book during the trial with AI Smart Import. For the tax treatment of software subscriptions, the IRS Tax Guide for Small Business is the reference.
A full tour of estimates, scheduling, invoicing, crew tools, and the AI suite — the fastest way to judge whether the workflow fits your operation.
Watch Video →Begin your 14-day free trial on Elite or Max. The trial gives full access to the features of the plan you choose, so trialling below Elite will not show you crew tools, routing, inventory, or pipelines — the exact things you are evaluating. Takes about five minutes.
Bring your customer list across with AI Smart Import, which maps CSV columns automatically from any CRM, then load your services and rates into the price book. Done-For-You setup is available in two tiers, $299.99 and $999.99, covering contact import, price book build, and a one-on-one onboarding session.
Add employees in EmployeeHub, set hourly rates so Job Costing works from day one, and configure roles and permissions. Then build each commercial contract as a recurring schedule with a matching Invoice Subscription.
Configure email and text automations for reminders and follow-ups, stand up Pipelines & Deals with your real sales stages, load inventory products and locations, and connect QuickBooks Online. Most operations are fully live within a week.
Support runs through the Help Center, email at support@quoteiq.io, or text to (912) 913-7154, with live support on every plan and priority SLAs on Max. Prefer a walkthrough first? Book a live demo.
QuoteIQ LLC was founded on 21 September 2022 in Savannah, Georgia, by two contractors who had already run the operations this software manages. That is why the plan structure looks the way it does — the seat cap disappears exactly where crew-based work begins.
Mike came out of exterior cleaning and pressure washing before co-founding QuoteIQ, and still publishes operational training for contractors. His work on estimating discipline and pricing structure shaped the four estimate types and the national average pricing reference inside the app. Read Mike’s insights →
Justin co-founded QuoteIQ after building and running his own home service operation, and focuses on the field-execution side of the product — scheduling, crew workflow, and the job-to-invoice path that decides whether a commercial contract is profitable. Read Justin’s insights →
“I have a lawncare business, was unorganized, but QuoteIQ changed everything. Estimates, scheduling, billing and invoicing are seamless. Tax prep easier. Best CRM by functionality and price.”
Elke Staton · App Store
“I have been using quoteiq for a year and a half now and I can’t express enough how easy/User friendly it is to use. I have tried a couple other crm’s and though they also had a lot of features they were hard to navigate and had a poor layout. I get tons of compliments from customers on how professional my quotes look and how easy it is to make payments. Also the cost of quoteiq is second to none, by far most affordable. I highly recommend!!”
Josh Shaffer · Google Play
“QuoteIQ has blown me away with its functionality. The app is a must have for anyone working in a service industry job. You no longer need 3-4 separate apps, as you can do everything in one app. The app is very intuitive, and you can be setup and operational within minutes.”
Stephan Pease · App Store
Crew visibility, recurring contract billing, multi-location inventory, real-time margin, and a deal pipeline built for commercial sales cycles — at $299/month for 10 users, or $699/month with the seat cap removed entirely. Month-to-month, no contract, live the same day.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
Work with trusted partners that support your growth.
Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
