Published April 2026 · Updated September 2026 · By the QuoteIQ team
GorillaDesk built its reputation on recurring pest-control routes. Cleaning gets billed three different ways — by the hour, by the square foot, and by the recurring contract — and it lives or dies on labor hours, photo proof, and reviews. QuoteIQ Elite is $299/month for 10 users with hourly and per-square-foot estimating, 24/7 self-booking, AI before-and-after photos, GPS time tracking, and mass campaigns all included.
QuoteIQ is the best GorillaDesk alternative for cleaning businesses because cleaning work is priced by labor and proved by photos, not by fixed-price route stops. QuoteIQ Elite runs $299/month for 10 users and includes hourly, flat-rate and per-square-foot estimating, InstaSchedule 24/7 self-booking, EmployeeHub GPS time tracking, QuoteIQ Cam photo documentation, mass campaigns and Pipelines & Deals with no per-route licensing and no bolt-on subscriptions. GorillaDesk publishes its own plans and features at gorilladesk.com — price both against the crew count you actually run.
TL;DR: Residential and commercial cleaning is a labor business. The software has to quote by the hour and by the square foot, schedule recurring crews, track clocked hours against each job, capture before-and-after proof, and keep reviews coming. QuoteIQ does all of it natively: line-item estimates, recurring invoice subscriptions, Time Tracker Pro, job costing, Review Multiplier, AI before-and-after images, and route optimization. Price your own crews first with the house cleaning cost calculator, then check the labor math against BLS wage data and the hiring rules in the SBA employer guide.
GorillaDesk describes itself as field service software for pest, lawn and cleaning businesses, and its own story is a pest-control story — the platform was built by an operator who ran a pest company and it is still marketed first as pest control software. That heritage shows up in the workflow: fixed-price recurring stops, repeat routes, batch invoicing on a set cadence. Those are genuinely good bones for quarterly and monthly service work. They are a different shape from the way a house cleaning business or a commercial cleaning company actually quotes and bills.
Cleaning runs on hours. A two-bedroom standard turn and a deep clean of the same house are not the same job, and a hoarding-adjacent move-out can double the labor estimate before anyone touches a mop. One customer wants a flat weekly rate, the next wants an hourly crew, the third is a 40,000 square foot office building that prices per square foot with a nightly janitorial schedule. In a single week a growing operator might quote standard residential turns, deep cleans, move-in / move-out, post-construction cleanup, recurring weekly maids, Airbnb turnovers, and one-off carpet cleaning or window cleaning add-ons. If the estimate builder only understands one pricing model, every quote outside that model becomes a manual workaround.
That is the real fork in the road, and it is not about who has the longer feature list. It is about whether the platform prices labor, proves the work with photos, and keeps the recurring book full without three extra subscriptions bolted onto the side. QuoteIQ was built by home service contractors for exactly that job: hourly, flat and per-square-foot pricing on the same estimate, drag-and-drop crew scheduling, GPS time tracking that feeds job costing, and photo documentation tied to the visit it came from.
Labor is the line item that decides whether a cleaning job was profitable. The U.S. Bureau of Labor Statistics puts the median hourly wage for janitors and building cleaners at $17.71 as of May 2025, with roughly 321,800 openings projected each year through 2035. When your largest cost is hourly and your turnover is constant, an estimate that cannot express hours is an estimate that cannot protect margin.
Most cleaning operators use more than one pricing model at the same time, often inside the same customer account. QuoteIQ handles all three on a single standard estimate, and every estimate type is available on every plan.
Deep cleans, post-construction, move-outs and first-time cleans where the scope is discovered on site. You quote an hourly crew rate with an estimated range, then bill the real hours captured by Time Tracker Pro. Materials go on the estimate as their own section with quantity, unit cost and auto-totals.
Weekly and biweekly maid service, nightly janitorial, Airbnb turnovers. Build it once, convert the accepted estimate into a recurring invoice subscription, and let the schedule, the reminder and the charge run on their own cadence.
Commercial bids, floor care, tile and grout, large-format janitorial. Price per measured area, and use MapMeasure Pro (Beginner and above) to measure driveways, lots and exterior surfaces from satellite imagery without a second site visit.
The reason this matters commercially is simple: mixed pricing is where margin hides. A crew that bills flat for a recurring turn but runs 40 minutes long every visit is losing money quietly, and you will not see it unless clocked hours land against the job. QuoteIQ pairs the estimate with Job Costing on Pro and above, which subtracts labor and expenses from the job price and shows the profit margin per visit. Before you set your own rates, run the numbers in the house cleaning cost calculator and the wider home service business calculators library, and keep an invoice template handy for one-off work.
Specialty add-ons deserve their own price lists too. If you sell duct work, gutters or bin cleaning alongside interior turns, the air duct cleaning calculator, the dryer vent calculator, the gutter cleaning calculator, the carpet cleaning calculator and the bin cleaning price list template give you a defensible starting number instead of a guess.
Software vendors change plans, seats and packaging constantly, so the only comparison worth trusting is the one you run yourself on the day you buy. Pull up GorillaDesk’s own pricing and feature pages for their current plan structure, then put it next to the published QuoteIQ pricing below. Three questions decide the answer for a cleaning business.
QuoteIQ Elite is $299/month for 10 users, flat, no matter how many cleaning crews are working that day. Annual billing is $2,990 — two months free. If you outgrow 10 seats, Max at $699/month adds unlimited users, crew creation and scheduling, the Sales Team Tracker and four additional businesses.
Prices below are the published monthly rates. Annual billing is ten months for twelve. Every plan includes a 14-day free trial of the features on the plan you choose.
| Plan | Monthly | Annual | Users | IQ Credits | Typical cleaning fit |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Solo cleaner. Estimates, invoicing, scheduling, e-signatures, AI tools. |
| Beginner | $74.99 | $749.99 | 2 | 1,500 | Owner plus one cleaner. Adds QuoteIQ Cam, MapMeasure Pro, expense tracking, mass invoicing. |
| Pro | $149.99 | $1,499.99 | 4 | 3,000 | First real crew. Adds ClientHub, Client Portal, automations, job costing, QuickBooks Online. |
| Elite | $299 | $2,990 | 10 | 5,000 | Most multi-crew cleaners. Adds InstaQuote, InstaSchedule, Pipelines, mass campaigns, inventory, routing, EmployeeHub. |
| Max | $699 | $6,990 | Unlimited | 8,000 | Multi-location janitorial. Adds crew creation and scheduling, Sales Team Tracker, AI Website Builder, 4 extra businesses. |
| IQ Credits are the monthly allowance that powers AI actions such as AI Estimator, Before & After AI images and Virtual Call Team minutes. Credits reset each billing cycle and every AI action shows its credit cost before it runs. Credits have no cash value and are non-refundable once consumed. Full detail on the pricing page and the features hub. | |||||
For most cleaning companies the decision is Pro versus Elite. Pro is right while one manager assigns work to four people and the book is mostly repeat residential. Elite is right the moment customers start booking themselves, you are bidding commercial contracts that need a pipeline, or crews are spread far enough apart that route optimization and live location tracking start paying for themselves in drive time.
Take this list to both platforms. The QuoteIQ column shows what is included and the plan tier it starts on. For the GorillaDesk column, check each item against their current plan pages and a live demo before you decide — packaging changes, and a page like this one should never be your only source on another company’s product.
| Cleaning workflow requirement | What to verify on GorillaDesk | QuoteIQ (plan tier) |
|---|---|---|
| Hourly and time-and-materials billing | Ask how an estimate expresses an hourly crew rate and how discovered scope is added mid-job. | ✓ Hourly, flat and per-square-foot on the same estimate — every plan |
| Licence unit and seat count | Confirm whether you are billed per user, per technician or per schedule, and what happens at crew four. | ✓ Flat $299/mo for 10 users on Elite; $699/mo unlimited on Max |
| 24/7 customer self-booking on a live calendar | Ask whether the customer portal books real availability or only views documents and pays invoices. | ✓ InstaSchedule books your live calendar — Elite and above |
| Customer self-quoting from your website | Ask which tier includes customer-facing dynamic estimates. | ✓ InstaQuote — Elite and above |
| Crew time clock with GPS, tied to the job | Ask whether clocked hours flow into job profitability or export to a separate payroll file only. | ✓ Time Tracker Pro + GPS tracking — Elite and above |
| Per-job profit after labor and expenses | Ask to see a single job’s profit report with labor hours included. | ✓ Job Costing: price − labor − expenses — Pro and above |
| Before-and-after photo proof on the visit record | Ask where photos live, whether they annotate, and what storage costs. | ✓ QuoteIQ Cam with 4K storage and inspection forms — Beginner and above |
| AI-generated marketing visuals | Ask whether AI image generation exists natively or needs an outside tool. | ✓ Before & After AI in about 15–20 seconds — every plan, via IQ Credits |
| Conversational control of the CRM | Ask what the AI can actually execute, not just draft. | ✓ AI Autopilot — 55 integrated tools across 13 categories, every plan |
| Mass email and SMS campaigns | Ask whether marketing is review requests only or true segmented blasts. | ✓ Mass Campaigns via your own Twilio and SendGrid — Elite and above |
| Sales pipeline for commercial bids | Ask which tier unlocks opportunity tracking and forecasting. | ✓ Pipelines & Deals, 5 pipelines on Elite, unlimited on Max |
| Recurring contract billing | Ask how a recurring plan is edited mid-term and how a single visit is rescheduled. | ✓ Invoice Subscriptions with full tax and deposit math — every plan |
| Review generation after payment | Ask which platforms receive the request and what triggers it. | ✓ Review Multiplier: post-payment redirect plus email/SMS request automation |
| Accounting sync | Confirm the accounting edition supported and what syncs both ways. | ✓ QuickBooks Online — invoices, payments, customers, expense categories — Pro and above |
| Migration path off your current CRM | Ask what export formats you get and whether historical visits come with you. | ✓ AI Smart Import maps CSV columns automatically — every plan |
| Free trial | Check the current trial length and what it unlocks on their site. | ✓ 14 days with full access to the features of the plan you choose |
| QuoteIQ facts in this table are drawn from the published QuoteIQ pricing and feature pages. No GorillaDesk prices, seat counts or feature limits are stated here on purpose: vendor packaging changes without notice, so verify their side on their own site the day you buy. Compare more platforms on the QuoteIQ comparison hub. | ||
Two of these rows quietly decide the other thirteen for a cleaning company: whether clocked hours reach the job record, and what the licence counts when you add crew number four. Get those two right and the rest is preference.
Recurring cleaning is a booking business. Every call you take to move a Tuesday turn to a Thursday is unpaid admin, and every after-hours enquiry you cannot answer is a job someone else takes. InstaSchedule puts a booking link on your website, your Google Business Profile and your email signature, then writes confirmed bookings straight onto the live crew calendar. It is reachable from all four estimate types and from InstaQuote forms, so a customer can price a deep clean and book it in one session. Both are included on Elite and above.
Customers see genuine availability, not a request form. Bookings sync to the same calendar your crews work from, appointment reminders go out automatically, and the visit carries the service, the duration and the address into the job record. Pair it with booking from Google if that is where your leads start.
A cleaning catalog is not one price list. It is a set of services with different units, different durations and different crews, and the platform has to hold all of them without a spreadsheet on the side.
Standard turns, deep cleans, move-in / move-out, post-construction, Airbnb turnovers and recurring weekly or biweekly maid service. Build each as its own service with its own unit and duration, then use Options estimates to present good / better / best packages instead of a single take-it-or-leave-it number. Package estimates bundle a deep clean plus the first three recurring visits into one accepted quote.
Nightly office contracts, multi-site portfolios, medical and retail suites. These bid per square foot, carry separate billing contacts, and often run on a schedule that never touches the residential calendar. Commercial cleaning workflows use the same engine with different services, and contract attachments keep the signed agreement on the customer record.
Carpet and upholstery, tile and grout, air duct cleaning, gutter cleaning, bin cleaning and pool cleaning. These are the margin makers, and they sell best as an add-on line on an estimate a customer has already accepted.
Plenty of cleaning companies also run pressure washing, soft washing, roof washing, fleet washing or hoarding cleanup. Running them in one CRM keeps one customer history instead of four.
Two practical details make this catalog work in the field. First, estimates autosave in draft mode, so a quote written in a driveway survives a dead phone. Second, you can hide individual line-item prices or all of them, which matters when a commercial buyer wants one number and a residential customer wants the breakdown. Both behaviours are available on every plan, alongside e-signatures so the customer approves on their phone before your crew is dispatched.
Cleaning sells on transformation. The trouble is that the persuasive photo — the clean version — only exists after the customer has already said yes. QuoteIQ’s Before & After AI generates a realistic preview from the actual photo you just took, in roughly 15 to 20 seconds, and attaches it to any estimate type or invoice. It runs on IQ Credits and is available on every plan, including during the trial; each regeneration draws credits again, and the app shows the cost before it runs.
Shoot the surface as it is today, generate the after preview, drop it into the quote. The same pair becomes a social post the day the job is done. For real completed work, the Before & After Photo Editor pairs your genuine shots, and galleries keep them organised by customer.
Photo proof is not only marketing. For move-outs and post-construction work it is the record that settles a damage dispute. QuoteIQ Cam keeps captures organised by job and date with annotations and unlimited 4K storage, and inspection forms turn a walkthrough into a branded PDF the customer signs.
In cleaning, payroll is the P&L. If clocked hours live in one app and job revenue lives in another, nobody finds the unprofitable accounts until the year is over. EmployeeHub on Elite and above puts Time Tracker Pro GPS clock in and out, live location tracking while crews are on the clock, team chat and roles and permissions in the same system that holds the visit and the invoice. Clocked-out employees are never shown on any map, and break counts and durations appear in reports and CSV export.
Hours flow into Job Costing on Pro and above, where price minus labor minus expenses produces a per-visit profit margin. Labor pulls automatically from the hourly rate on each employee record multiplied by clocked hours. There is no automatic overtime calculation and no native payroll — hours export to whatever payroll system you already run, which is exactly how most cleaning companies want it.
Two more pieces close the loop. Expense tracking on Beginner and above captures supplies, chemicals and receipts against the job they belong to, with CSV export at tax time. And the analytics dashboard reports revenue by service, customer and employee, conversion rate, average ticket and repeat rate, so you can see which cleaning service line actually pays. If you are hiring your first W-2 cleaner rather than subcontracting, the SBA’s hire and manage employees guide is the right primer on payroll structure and classification before you set those hourly rates.
Cleaning crews handle hazardous chemicals, which puts most cleaning employers inside OSHA’s Hazard Communication Standard — labels, safety data sheets and training for every product on the van. Keeping product documentation attached to the customer or job record in your client database makes an inspection or an insurance question a five-minute exercise instead of a scavenger hunt. If a client asks about greener products, the EPA Safer Choice label covers nearly 2,000 certified products you can specify by name in the estimate.
A residential deep clean closes in a day. A 12-month nightly janitorial contract closes over six weeks, three site walks and two decision makers, and it is worth more than a hundred residential turns. That is a pipeline, and running it out of a phone’s notes app is how cleaning companies lose bids they were winning.
Pipelines & Deals gives you a kanban board and a list view with stages carrying close-probability percentages, so forecast value is amount multiplied by probability rather than wishful thinking. Six-metric analytics cover total value, weighted value, open deals, closed-won, new deals and average deal age. Deals take multiple assignees, PDF and image attachments, and internal notes kept separate from anything the customer sees. Elite runs up to five pipelines — residential, commercial, one-time specialty, for example — and Max is unlimited.
Supporting the pipeline: ClientHub on Pro and above gives the business a dedicated number with two-way calling and texting saved to the customer profile, so a facilities manager’s Tuesday text is not sitting unseen on one salesperson’s personal phone. Reminders and tasks keep the follow-up cadence, and the Client Portal gives the account a branded place to approve estimates, pay invoices, view inspections and submit service requests without downloading anything.
Once contracts are signed, geography becomes the constraint. Route Density shows where your work clusters so you can sell into the zones you already serve, and Route Optimization sequences each day’s stops, accounting for appointment windows and duration and recalculating when a job is added late. QuoteIQ’s own figure for the impact of optimized sequencing is a 15–30% reduction in drive time — on a four-crew operation that is most of a labor hour per crew per day, which the BLS median wage figures will tell you is real money.
Cleaning is bought on trust from strangers, which makes reviews the cheapest customer acquisition you will ever run. Review Multiplier ships two mechanics: an instant post-payment redirect to your review page, and a full email and SMS review-request automation with four event triggers. Destinations include Google Business Profile, Facebook, Yelp and Angi. Set the routing once and the request goes out while the customer is still standing in a clean house.
The trigger that matters most in cleaning is payment, because a paid invoice is a satisfied customer. Pair it with email and text automations on Pro and above so the review request sits inside a longer sequence: appointment reminder, on-the-way text, thank-you, review request, then a win-back if the account goes quiet.
The second engine is the list you already own. Mass Campaigns on Elite and above sends segmented SMS and email to tagged groups — every customer who bought a deep clean last spring, every commercial account whose contract renews in Q4, every one-time move-out that never converted to recurring. One thing to plan for: mass campaigns run on gateways you connect yourself, Twilio for SMS with A2P 10DLC registration and SendGrid for email, and those carrier fees are yours. It is not free unlimited texting, and any vendor implying otherwise is glossing.
Before you buy any software, tag your existing book by service type and frequency. Segmentation is what turns a customer list into revenue, and it is the one migration task nobody can do for you. Import cleanly with AI Smart Import, then tag on the way in — details in the data export and import tools and the house cleaning software overview.
Recurring cleaning has a specific cash-flow shape: many small invoices, high frequency, thin per-visit margin. That makes payment friction expensive in a way it never is for a single large job. QuoteIQ invoicing converts an accepted estimate or a completed visit into an invoice in one tap, supports Net 15 / 30 / 60 / 90 terms, partial payments and deposits, and runs automated payment reminders on a schedule you set.
Your customers can pay by credit or debit card, ACH bank transfer, Apple Pay or Google Pay online, and cash and checks are recorded in the app. Checkout is embedded on the page rather than a redirect, cards on file show on the customer profile, and invoice subscriptions handle the recurring charge for weekly and biweekly accounts with full discount, tax, fee and deposit math. For larger jobs — a whole-house post-construction clean, a first-time deep clean on a neglected property — consumer financing is available on every plan through Affirm, Klarna and Afterpay: the customer applies at checkout in about 30 seconds and you are paid in full upfront while the provider carries collections and default risk.
On the bookkeeping side, QuickBooks Online sync on Pro and above pushes invoices, payments, customers and expense categories across with duplicate-sync locks, and missing customers auto-sync before an estimate goes over. Tips can be collected at online checkout, which matters more in residential cleaning than in almost any other trade. For the deduction side of the year, the IRS standard mileage rate announcement is worth reading before you decide whether to track mileage or actual vehicle costs across a multi-van cleaning operation.
Not every cleaning business should switch, and we are not going to pretend otherwise. GorillaDesk has been refining recurring-route service software for over a decade, it carries consistently strong ratings across the major software review directories, and it is built first and foremost for pest control — a trade with compliance and route requirements that cleaning simply does not share.
The case for switching gets stronger with every crew you add and every job you bill by the hour. If you are quoting deep cleans by labor, bidding commercial square footage, want customers booking themselves at 10pm, and want photo proof and review requests firing without anyone remembering to send them, that is the profile QuoteIQ Elite was built for — at $299/month for 10 users, flat.
A short walkthrough of estimating, scheduling, billing and review collection — the entire daily workflow on one platform, on a phone, in the field.
Most cleaning businesses are running day-to-day on QuoteIQ within a week. Here is the sequence that keeps the transition boring.
Sign up and pick the plan you actually intend to run — the trial gives you full access to the features of the plan you choose, so trial Elite if InstaSchedule and EmployeeHub are the reason you are here. Most cleaning owners have their first estimate out inside 20 minutes. Compare tiers on the pricing page first.
From your current CRM, export a CSV of customers, addresses, recurring service plans and your price list. Ask their support team for historical visits if you want them. Do the export before you cancel anything — access to your own data after a cancellation is never guaranteed.
Drop the CSV into QuoteIQ. AI Smart Import maps columns to QuoteIQ fields automatically — name, address, recurring frequency, last service date — instead of forcing you through field-by-field matching. Import from phone contacts too, and tag each account by service type as it lands so your campaign segments exist from day one.
Add your real services at your real rates: standard turns, deep cleans, move-in / move-out, post-construction, recurring maids, commercial janitorial, Airbnb turnovers, carpet and window add-ons. Mix flat, hourly and per-square-foot freely on the same estimate, and save the combinations you sell most as estimate templates.
Put your InstaSchedule link on your website and Google Business Profile, connect your Google, Facebook, Yelp and Angi profiles to Review Multiplier, and switch on automations for reminders and on-the-way texts. Bookings start landing and reviews start posting the day you flip the switch.
The questions cleaning owners ask before they move platforms.
QuoteIQ is the strongest GorillaDesk alternative for cleaning companies because it prices labor the way cleaning actually sells it. QuoteIQ Elite is $299 per month for 10 users and includes hourly, flat-rate and per-square-foot estimating on the same quote, InstaSchedule 24/7 self-booking on your live calendar, EmployeeHub with GPS clock in and out, QuoteIQ Cam photo documentation, Pipelines & Deals for commercial bids and mass campaigns for the list you already own. The platform serves more than 40,000 contractors and holds a 4.7 rating across 4,103 verified reviews. Because labor is the dominant cost in this trade — the Bureau of Labor Statistics puts the median janitorial wage at $17.71 an hour as of May 2025 — software that cannot express hours cannot protect your margin. Compare the wider field on the QuoteIQ comparison hub, then read the trade detail on the house cleaning software page.
Yes, on every plan including Essentials at $29.99 per month. A single QuoteIQ standard estimate can carry hourly line items, flat-rate services and per-square-foot pricing at the same time, which is exactly what a mixed cleaning book needs: hourly for deep cleans and move-outs where scope is discovered on site, flat for recurring turns, per square foot for commercial bids. Materials get their own section with quantity, unit type, unit cost and auto-totals, and sub-items let you nest tasks under a parent line. When the job is done, Time Tracker Pro hours and linked expenses feed Job Costing on Pro and above so you see profit per visit. Set your baseline with the house cleaning cost calculator and sanity-check crew rates against national BLS wage tables. Add-on services price the same way: the carpet cleaning calculator and gutter cleaning calculator give you defensible starting numbers for the extras you attach to a recurring clean.
Four cleaning crews normally land on Elite at $299 per month, which covers 10 users and 5,000 IQ Credits, or $2,990 annually — two months free. The number does not change with the number of crews working that day, because QuoteIQ licenses users, not routes. If your team is four people and you do not yet need self-booking or crew GPS, Pro at $149.99 covers 4 users with ClientHub, automations, job costing and QuickBooks Online. Past 10 seats, Max at $699 is unlimited users. When you compare against any other platform, multiply their licence unit by the crew count you expect next season, not today, and factor payroll cost per crew using the SBA employer guidance. Model your own numbers with the home service business calculators and the house cleaning cost calculator, then check the tier detail on the pricing page.
Yes. InstaSchedule, included on Elite at $299 per month and above, lets customers book against your real crew availability around the clock, live-synced to the same calendar your teams work from. It is reachable from all four estimate types and from InstaQuote forms, so a homeowner can price a recurring biweekly clean and book the first visit in one session without a phone call. Confirmed bookings carry the service, duration and address into the visit record, automated reminders go out before the appointment, and the Client Portal on Pro and above gives the customer a branded place to reschedule, view inspections and pay. You can also take bookings straight from search with Google Reserve. For context on how competitive the staffing market is behind that calendar, see the BLS Occupational Outlook Handbook. Bookings landing on the calendar also feed route optimization, so a self-booked Thursday deep clean is sequenced with the rest of that day’s stops rather than stranded across town.
Yes, on every plan, drawn from your monthly IQ Credit allowance — 500 credits on Essentials up to 8,000 on Max. Before & After AI takes the photo you just shot of a dirty surface and generates a realistic preview of the finished result in roughly 15 to 20 seconds, ready to attach to any estimate type or invoice. Each regeneration costs credits again, and the app shows the credit cost before it runs so there are no surprise draws. For genuine completed work, the Before & After Photo Editor pairs real shots, QuoteIQ Cam stores unlimited 4K photos and video by job and date, inspection forms turn a walkthrough into a signed PDF, and customer-facing galleries share the results. If a client asks which products you used, the EPA Safer Choice directory is a useful reference to cite in the estimate. Photos attach to invoices as well as estimates, which is what settles a move-out damage dispute weeks later.
Export a CSV of customers, addresses, recurring service plans and your price list from your current system, then run it through QuoteIQ’s AI Smart Import, which maps columns automatically instead of making you match every field by hand. It accepts exports from most CRMs and can import from phone contacts as well. Most cleaning operators are fully imported inside an hour. Tag accounts by service type and frequency during the import so campaign segments and pipeline stages exist from day one, then rebuild your catalog on estimates and set recurring accounts up as invoice subscriptions. Data stays yours: export is available on all plans. Keep the mileage log from the migration period too — see the IRS standard mileage rate guidance. If you want help with the setup itself, QuoteIQ offers a paid Done-For-You onboarding service covering contact import, price book setup and a one-on-one session; details are on the pricing page.
Every plan includes a 14-day free trial with full access to the features of the plan you choose, one trial per person, business and payment method, and a credit or debit card is required to start. The trial converts to the paid rate of your selected plan at the end of the 14 days unless you cancel first, and you can cancel any time during the trial from inside the app. There is no annual lock-in on monthly billing and no cancellation penalty; annual billing simply prices ten months for twelve, so Elite is $299 monthly or $2,990 a year. Trial the tier you actually want — if InstaSchedule and EmployeeHub are why you are switching, trial Elite rather than Essentials. Full terms sit on the pricing page; for general startup planning the SBA business guide is a solid companion. Ongoing support runs through the help center, video tutorials and 24/7 live support on every plan,, and plan details stay on the features hub.
Only once you pass 10 users. Elite at $299 per month covers 10 users flat, no matter how many cleaning crews are running on a given day, and includes InstaSchedule, InstaQuote, route optimization, inventory and EmployeeHub. Max at $699 per month adds unlimited user seats at a flat price, crew creation, crew tracking and crew scheduling with crew-level analytics and routing, the Sales Team Tracker with commission percentages per rep, the AI Website Builder included rather than as a $34.99 add-on, four additional businesses, and priority support. Multi-location janitorial operators usually cross over at Max; single-market residential cleaners rarely need to. Staffing plans for either tier should account for the roughly 321,800 annual openings the BLS projects in this occupational group. If you are unsure, start on Elite and move up later; upgrades are prorated mid-cycle and the credit allowance jumps immediately.
Yes — QuickBooks Online sync is included on Pro at $149.99 per month and above. It syncs invoices, payments, customers and expense categories, uses duplicate-sync locks to stop double entries, and auto-syncs missing customers before an estimate is pushed across. QuickBooks Online is the supported edition. For the rest of your bookkeeping stack, expense tracking on Beginner and above captures supplies and receipts against the job, Job Costing reports profit per visit, analytics break revenue down by service, customer and employee, and data export is on every plan for your accountant. Before year end, check the current IRS standard mileage rate against your actual van costs. Payments themselves are flexible: customers can pay invoices by card, ACH bank transfer, Apple Pay or Google Pay, with cash and checks recorded in the app — see online payments and invoicing.
Recurring cleaning runs on invoice subscriptions, available on every plan from Essentials at $29.99 up. You set the frequency — weekly, biweekly, monthly or custom — the price model, the start date and the payment method, and an accepted estimate converts into the recurring plan in one action with full discount, tax, fee and deposit math. On the calendar, recurring series render properly and you can drag a single occurrence without disturbing the rest of the series, which is the detail that matters when one customer moves one Tuesday. Appointment reminders send automatically, Review Multiplier fires the review request after payment, and scheduling supports drag-and-drop across day, week, month and employee-timeline views. Segment lapsed recurring accounts with mass campaigns. Product safety documentation for recurring commercial accounts is covered in EPA’s certified product directory.
Yes. Commercial cleaning and janitorial operations run on the same engine with different services: multi-stop nightly routes, per-square-foot bids, separate billing contacts, custom catalogs per client, and multiple contacts on a single job so emails, texts and on-the-way notifications reach the facilities manager and the site lead at once. Commercial bids belong in Pipelines & Deals on Elite and above, where weighted value equals amount multiplied by close probability — Elite runs up to five pipelines, Max is unlimited. Contract attachments keep the signed agreement on the record and inspection forms document quality audits. Because commercial sites mean employees and chemicals, keep your program aligned with OSHA hazard communication guidance. Nightly multi-site routes also benefit from route density planning, which shows where your contracts cluster so you bid the zones you already cover.
Through EmployeeHub on Elite at $299 per month and above, paired with Job Costing on Pro and above. Time Tracker Pro handles GPS clock in and out with per-job hours, break counts and durations in reports and CSV, admin-only manual adjustments and a full edit history. Live location tracking shows the team map while crews are clocked in, pauses on breaks and stops at clock-out; clocked-out employees never appear on any map. Job Costing then subtracts labor, pulled automatically from the employee’s hourly rate multiplied by clocked hours, and linked expenses from the job price to produce a profit margin per visit. There is no automatic overtime calculation and no native payroll — hours export to your existing payroll provider. Benchmark those rates against BLS occupational wage data. Crew-level tracking, crew creation and crew scheduling sit on Max if you manage teams rather than individuals.
QuoteIQ was co-founded in Savannah, Georgia on September 21, 2022 by Mike Vidan and Justin Rogers, both of whom ran home service businesses before building software for them.
Mike ran a home service business before co-founding QuoteIQ, and the product decisions still reflect it: pricing that a crew can build in a driveway, photo proof attached to the visit it came from, and no per-user tax on hiring your next cleaner. He publishes contractor growth material and works directly with owners on go-to-market for service businesses.
Justin co-founded QuoteIQ out of frustration with platforms that made contractors stitch five tools together to run one business. He leads product direction and works with cleaning and field service owners on the workflow design behind estimating, scheduling and crew management.
4.7 stars across 4,103 verified reviews on the App Store and Google Play.
“I recently started up a roof and gutter cleaning business and this app has everything in one place. I can send estimates over the phone without even going to the house. It saves me time, and time is money.”
— Hayden Hoppe · Google Play · Verified Review
“Last time, I started a business, keeping track of my expenses, customers, payments, upcoming jobs, and scheduling was a pain, and it was spread over 4 different apps. Everything I need is in one place now, and the value you get with the affordable subscription upgrades is immeasurable compared to the time you save.”
— Brandon Kingston · Google Play · Verified Review
“I’m on my second year of business and have been using QuoteIQ for 4 months. It has been great for me. It reduces the time required by me to manage customer information, quoting, scheduling, and invoicing. It streamlined a lot of my processes to help grow my business.”
— Terry Hinson · Google Play · Verified Review
QuoteIQ Elite is $299/month for 10 users — flat. Hourly and per-square-foot estimating, AI before-and-after photos, 24/7 self-booking, mass campaigns, pipelines, GPS time tracking and job costing. One login, one bill, no bolt-ons.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
Work with trusted partners that support your growth.
Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
