The #1 CRM for HOA Management in 2026
QuoteIQ is a top-rated CRM for HOA management companies — with tiered maintenance pricing, satellite common area measurement, vendor and supply inventory tracking, per-project job costing, amenity upgrade upsells, board and community pipelines, and AI-powered tools built for the way HOA management companies actually run their communities. Plans start at $29.99/month.
QuoteIQ is a CRM built for HOA and community management companies, with tiered Good/Better/Best service pricing, satellite common area measurement, per-community job costing, vendor and supply inventory, and board/developer pipeline tracking. Plans run from $29.99/month (Essentials, 1 user) to $699/month (Max, unlimited users), with the $149.99/month Pro plan the most common starting point for a growing HOA management operation. Every plan includes a 14-day free trial with full access to the features of the plan you choose.
TL;DR: QuoteIQ gives HOA management companies Options Estimates for Good/Better/Best community pricing, MapMeasure Pro for satellite common-area measurement, Job Costing for per-community margins, Inventory Management for vendor supplies, Pipelines for board and developer leads, and Virtual Call Team for 24/7 call coverage — all built by operators who ran service businesses themselves. Plans start at $29.99/month, with Pro at $149.99/month the most popular tier for multi-community portfolios. Compare that to Jobber or Housecall Pro on their own pricing pages before deciding.
QuoteIQ is built for HOA management companies that need one platform instead of five. If you run an HOA management company and you are searching for CRM software to manage your operation, QuoteIQ was designed around the way an HOA management company actually works. HOA management companies across the country use QuoteIQ to manage maintenance estimates, vendor scheduling, per-community job costing, property manager coordination, board communication pipelines, and homeowner communication from one platform. Unlike generic CRM tools that were not designed for an HOA management company, QuoteIQ handles the demands that every HOA management company faces every day — from tiered maintenance pricing by community size and service level to satellite common area measurement to amenity upgrade and capital improvement upsells that an HOA management company depends on to grow contract values.
A CRM for an HOA management company needs to handle Good/Better/Best maintenance pricing because every HOA management company presents basic grounds maintenance, standard full-service maintenance, and premium concierge-level management depending on community size, amenity count, and board expectations. QuoteIQ Options Estimates, available on every plan, let any HOA management company show board members all three service tiers side by side so the HOA management company can close higher-value contracts. Presenting tiered pricing this way is a proven upsell pattern in home services — boards choose comprehensive coverage more often when they can see exactly what each tier includes side by side. This is one reason HOA management company owners compare QuoteIQ against Jobber, Housecall Pro, and ServiceTitan before choosing a platform.
Satellite common area measurement with MapMeasure Pro (Beginner plan and up) gives any HOA management company the ability to measure total lawn and landscaping acreage, calculate parking lot and sidewalk square footage, estimate pool deck and amenity center footprints, and identify irrigation zone layouts from satellite imagery before the site visit. An HOA management company that pre-measures from satellite arrives at board presentations with preliminary scope and pricing already calculated, which means less time measuring and more time closing. Per-project job costing, on the Pro plan and up, lets every HOA management company track every vendor invoice, every material purchase, and every crew hour against each community contract so margins on every property under management stay visible in real time.
An HOA management company needs inventory tracking — on the Elite plan and up — that manages landscaping supplies including fertilizer by type and coverage rate, mulch by cubic yard, seasonal flowers and shrubs, irrigation heads and pipe fittings, pool chemicals including chlorine tablets and muriatic acid and algaecide, pressure washing supplies, parking lot striping paint, signage, light bulbs and fixtures for common area lighting, HVAC filters for clubhouse systems, playground equipment parts, fence panels and posts, mailbox cluster units, and all maintenance supplies across storage facilities and vendor trucks. QuoteIQ’s five-module inventory system — Products, Locations, Suppliers, Orders, and Transactions — helps an HOA management company avoid delaying a community service request while waiting on supplies. Every HOA management company also needs recurring and seasonal scheduling because managing weekly lawn service, monthly common area inspections, quarterly pest control, seasonal pressure washing, annual pool openings and closings, and capital improvement projects across multiple communities happens simultaneously, not one at a time.
Board referral networks and property developer partnerships are critical lead channels for any HOA management company. QuoteIQ Pipelines, on the Elite plan and up, lets every HOA management company track board member referrals, developer new-build communities, real estate management firm partnerships, commercial property management crossover leads, and residential community leads in separate pipelines with probability-weighted forecasting. An HOA management company that builds board and developer referral networks tends to see more predictable contract flow year-round — a property developer building several new communities a year at a few thousand dollars per month per community can add up to well over $100,000 in annual management revenue for the HOA management company that earns those contracts. QuoteIQ’s Virtual Call Team answers calls 24/7 so a board president calling about a burst irrigation main on a Saturday morning gets a response — every plan includes some call-answering minutes, though minutes are limited at lower tiers.
Co-founders Mike Vidan and Justin Rogers are service business operators who built QuoteIQ for HOA management companies that need powerful tools without enterprise pricing. AI Before/After previews show a board of directors their weathered pool deck, cracked parking lot, or overgrown common area transformed into a pristine, professionally maintained amenity — a visual that can help move boards toward a higher-tier management agreement when the upgrade is easy to picture. Contract attachments, available from the Beginner plan up, keep management agreements, scope of service addendums, vendor insurance certificates, community rules and regulations, reserve study summaries, and maintenance schedules bound to every proposal an HOA management company sends.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder of QuoteIQ · Full insights →
HOA Management-Specific Features: Why HOA Management Companies Choose QuoteIQ
Every CRM claims to work for service companies, but few ship the specific features an HOA management company actually needs. Tiered maintenance pricing by community size and service level, satellite common area measurement, vendor and supply inventory, and board referral pipelines are just the beginning of what an HOA management company gets with QuoteIQ. Here are 12 features that matter most for HOA management in 2026.
Tiered Community Maintenance Pricing (Options)
Present Basic maintenance for a community covering weekly mowing, edging, and blowing of common areas plus monthly common area inspection and quarterly pest control, Standard adding bi-weekly irrigation checks, seasonal flower bed rotations, monthly pool maintenance coordination, parking lot sweeping, and pressure washing of community signage, and Premium adding concierge-level management with a dedicated property manager, 24/7 emergency response, annual reserve study coordination, capital improvement project management, and vendor performance auditing. Options Estimates are included on every QuoteIQ plan, so board members compare service levels, response times, and included amenity coverage on one proposal from day one.
Learn more →Satellite Common Area Measurement
MapMeasure Pro (Beginner plan and up) measures total lawn acreage across all common areas, calculates parking lot and sidewalk square footage for seal coating and striping proposals, estimates pool deck area for resurfacing bids, identifies irrigation zone boundaries, and measures perimeter fencing linear footage from satellite imagery. An HOA management company pre-measures a community’s lawn, parking, pool deck, and fence line before the board presentation, arriving with scope and vendor quotes pre-calculated so the meeting can focus on service levels rather than measuring.
Learn more →Vendor and Community Supply Inventory
Inventory Management (Elite plan and up) tracks landscaping supplies including fertilizer by type and NPK ratio, mulch by cubic yard and color, seasonal annuals and perennials by flat count, irrigation components including heads and pipe fittings, pool chemicals including chlorine tablets, muriatic acid, and algaecide, pressure washing chemicals, parking lot striping paint, common area signage, replacement light fixtures and LED bulbs, HVAC filters for clubhouse and gym, playground safety surfacing, fence panels and hardware, mailbox cluster replacement keys, and all maintenance supplies with low-stock alerts across five modules — Products, Locations, Suppliers, Orders, and Transactions.
Learn more →Per-Community Job Costing
Job Costing (Pro plan and up) tracks landscaping vendor costs, pool maintenance vendor costs, pest control, pressure washing, irrigation repairs, common area lighting maintenance, and administrative overhead per community. Total price minus labor minus expenses equals profit, with labor pulling automatically from time tracking and expenses linking directly to each community’s job record. That visibility is what separates an HOA management company that knows its margins across every property from one that’s guessing.
Learn more →Amenity Upgrade and Capital Improvement Upsells
Build amenity upgrade packages during the annual board meeting — pool deck resurfacing, parking lot seal coating and restriping, playground equipment replacement, clubhouse HVAC upgrades, LED common area lighting conversion, perimeter fence replacement, and drought-tolerant landscape renovation. Package Estimates, included on every plan, bundle multiple capital improvements into an Annual Community Enhancement Package. HOA management companies that present capital improvement packages can earn project management fees on top of vendor costs, which is close to pure margin since the vendor does the physical work.
Learn more →AI Before/After Community Previews
Show a board of directors their faded pool deck transformed into a freshly resurfaced cool-deck amenity, their cracked parking lot transformed into a smooth seal-coated surface with crisp striping, or their overgrown entrance landscaping transformed into a manicured, inviting community gateway, rendered from the actual current photo in about 15–20 seconds. Visual selling is especially powerful for an HOA management company because board members need to justify expenditures to homeowners, and a compelling before/after image makes that approval conversation easier.
Learn more →Seasonal and Recurring Community Scheduling
Block weekly lawn maintenance across a multi-community route on a rotating schedule, monthly common area inspections, quarterly pest control treatments, seasonal pool openings and closings, annual pressure washing of community signage and sidewalks, spring and fall flower bed rotations, irrigation winterization and spring startups, and annual reserve study coordination. When a storm delays a rotation by a day, drag the schedule and downstream visits shift automatically. Color-coded labels show which property manager or crew handles each route — important for any HOA management company managing multiple communities where a missed weekly service means board complaints.
Learn more →4K Common Area Documentation
QuoteIQ Cam (Beginner plan and up) captures every service visit from pre-service condition of common areas through completed work — mowed and edged lawns, cleaned pool surroundings, pressure-washed sidewalks, repaired irrigation heads, replaced light fixtures, and seasonal plantings. Inspection photos documenting cracked sidewalks, leaning fences, faded signage, pool equipment condition, and parking lot deterioration are a primary tool for any HOA management company presenting capital improvement proposals to a board.
Learn more →Complete Community Management Packages
Bundle annual landscape maintenance plus pool service plus pest control plus pressure washing into a Comprehensive Community Care Package, or bundle clubhouse management plus fitness center maintenance plus pool service, or parking lot maintenance plus common area lighting plus signage upkeep, or seasonal services like holiday lighting, spring flower rotation, fall leaf removal, and winter ice management. Package Estimates are on every plan, and HOA management companies that consolidate vendor coordination into one package typically get better margins while boards get predictable annual budgeting.
Learn more →AI Autopilot (55 Tools Across 13 Categories)
Control your CRM from the field with conversational commands. Tell AI Autopilot to build a proposal for a specific community with premium concierge management, weekly grounds maintenance, bi-weekly pool maintenance, monthly common area inspection, quarterly pest control, annual pressure washing, seasonal flower rotations, and 24/7 emergency vendor coordination — built in seconds from your phone during a walkthrough at another property. AI Autopilot is included on every plan, metered through each plan’s monthly IQ Credit allowance.
Learn more →AI Virtual Call Team (24/7)
Never miss a community lead or emergency call. A board president who discovers a burst irrigation main flooding the parking lot at 6 AM on a Sunday calls, and AI answers instantly, asks about the location and severity, dispatches the emergency vendor, and logs the incident in the community file. Virtual Call Team is available on every plan and is metered by IQ Credits, with call-answering minutes limited at lower tiers — speed to response can matter a great deal when a board is comparing multiple HOA management company proposals.
Learn more →Board, Developer, and Commercial Pipelines
Pipelines (Elite plan and up) uses a visual Kanban board to track every opportunity from Initial Contact through Board Presentation, Proposal Sent, Board Vote, Contract Signed, Onboarding, and Active Management, with probability-weighted forecasting. Track board referrals, developer new-build communities, real estate management firm partnerships, commercial property management crossover leads, and community turnaround opportunities in separate pipelines so nothing falls through the cracks as a portfolio grows.
Learn more →A Day in the Life: How an HOA Management Company Uses QuoteIQ
Here is how QuoteIQ works on a real day for an HOA management company — from managing a multi-community portfolio to closing a premium management contract to upselling a capital improvement project to tracking developer pipelines to landing a board referral. Meet Rachel Torres, owner of a fictional example we’ll call Crestview Community Management, who manages a dozen HOA communities across a metro area.
Morning Portfolio Review, Vendor Dispatch, Crew Routing
Rachel opens her QuoteIQ calendar and today shows four communities on the Tuesday lawn rotation plus a pool equipment inspection at one property plus a board meeting at another later in the afternoon. Her landscape crew handles all four communities on Tuesdays. An inventory check (Elite plan) confirms fertilizer bags, seasonal flats, replacement irrigation rotors, and pool chemical top-offs are staged for the day’s stops. Route optimization (Elite plan) sequences the four communities in the order that minimizes drive time. Everyone clocks in on Time Tracker Pro with GPS (both Elite plan). Rachel’s second team — a dedicated pool and amenity tech — is running the quarterly pool equipment inspection at another community. This is how an HOA management company keeps two crews running efficiently across a multi-community portfolio.
Community Maintenance in Progress, Vendor Documentation, Issue Tracking
The landscape crew arrives at the first stop and mows the common lawn while the detail crew edges sidewalks and blows the clubhouse parking area. QuoteIQ Cam (Beginner plan and up) captures the completed common area — fresh-cut stripes, clean edging along the walking path, newly planted entrance beds. At the next stop the crew installs seasonal flowers while mowing the common area. Rachel gets a notification that the pool tech found a circulation pump drawing more current than its rated motor, bearing noise on the multiport valve, and a heater showing an ignition error code. QuoteIQ Cam photos document the corroded pump housing, the worn valve bearings, and the heater error display. Rachel logs the findings via expense tracking (Beginner plan) and creates a vendor replacement estimate for the pump, valve rebuild, and heater board replacement to send to the board treasurer for approval. Real-time documentation and vendor cost tracking like this is what separates a professional HOA management company from one that loses board trust over surprise invoices.
Board Presentation — Satellite Pre-Measure, Close a Premium Contract
Later that afternoon Rachel arrives at a board meeting for a community currently self-managed by volunteer board members who are overwhelmed and looking for professional HOA management. Before the meeting Rachel ran MapMeasure Pro (Beginner plan and up) and has the total lawn acreage, parking and sidewalk square footage, combined pool deck square footage, clubhouse and fitness center square footage, building count, and perimeter fencing linear footage already measured. Property Street View (Beginner plan) shows faded entrance signage and overgrown foundation plantings ahead of the visit. Rachel builds an Options Estimate with Basic covering weekly grounds maintenance, monthly inspection, and quarterly pest control, Standard adding bi-weekly pool service, monthly pressure washing, seasonal plantings, and irrigation management, and Premium adding a dedicated property manager, 24/7 emergency vendor coordination via Virtual Call Team, annual reserve study coordination, capital improvement project management, and monthly board reporting through analytics dashboards. She shows an AI Before/After render transforming the faded entrance into a landscaped gateway with fresh signage and accent lighting, attaches the management agreement and scope of services (Beginner plan and up), and sends it for e-signature. The board votes for Premium. Rachel collects the first month plus an onboarding fee via ACH and moves the deal to the Onboarding stage in Pipelines (Elite plan).
The Upsell — Pool Deck Resurfacing as a Capital Improvement
Before the meeting concludes Rachel presents the annual capital improvement recommendation. The community’s pool decks show delamination, cracking, and color fading, and a section of the fitness center parking area has heaved concrete. She builds an on-site Package Estimate (every plan) with pool deck resurfacing, concrete replacement at the fitness center parking area, entrance monument refurbishment, and mailbox cluster replacement bundled into one Complete Community Enhancement Package. Rachel’s HOA management company earns a project management fee on approved capital improvements — pure margin, since outside vendors handle the physical work while Job Costing (Pro plan) tracks vendor cost against the total to confirm the margin on the project. The board approves the pool deck resurfacing first, with the remaining improvements phased into the next fiscal year. The smartest HOA management company owners present a capital improvement package at every annual board meeting, because project management fees compound across every community under management.
Track Every Community, Every Vendor, Every Dollar Across the Portfolio
Job costing runs across all of Rachel’s communities, showing vendor and overhead cost against the management fee for each property so margin stays visible property by property rather than as one blended guess. The new premium contract adds to the portfolio’s monthly recurring management revenue before capital improvement fees are even counted. Pipeline review shows several active prospects — a developer building a new community, a board referral from an existing client, a self-managed community requesting proposals, and a management transition where the incumbent HOA management company is being replaced. Expense tracking and Time Tracker Pro log everything an HOA management company needs to track across the portfolio in one place.
End of Week: Community Transformed, Board Reviews, Developer Partnership Landed
By Friday, Rachel completes the pool equipment repairs — new circulation pump, rebuilt multiport valve, and a replacement heater control board, all installed and operational. Before and after photos show the corroded equipment replaced with clean, functioning systems, and the pool is open to residents for the weekend. Final photos documenting the completed repairs, chemical readings, and equipment test results are exactly the kind of professional documentation that builds trust between an HOA management company and its boards. She sends the final invoice for the pool repairs plus the monthly management fee, and the board treasurer pays via ACH. Review Multiplier fires and earns a five-star Google review from the board president mentioning the fast emergency response and transparent vendor pricing — exactly the kind of review that helps generate developer and board referrals. Then comes the bigger win: a property developer building a new luxury community with multiple pools, a clubhouse, a fitness center, and acres of maintained common area wants an HOA management company under contract before the first residents move in. A new pipeline deal gets created, and business analytics show the portfolio’s monthly recurring revenue, capital improvement pipeline, close rate, and average contract value all trending up.
That entire workflow — from managing a multi-community portfolio to closing a premium management contract to a capital improvement upsell to per-community job costing to tracking pipeline prospects across board and developer stages to landing a new developer partnership — runs on one platform. QuoteIQ. No community spreadsheet. No separate photo-documentation subscription. No second phone line. One CRM built for an HOA management company, by operators who understand the business.
“A healthy close rate in home service is between 40% and 60%. If you are closing more than 70% of your estimates, your prices are too low. The market is telling you there is more room and you are not taking it.”
— Mike Vidan, Co-Founder of QuoteIQ · Full insights →
CRM Comparison for HOA Management: QuoteIQ vs. Alternatives
Every HOA management company needs specialized tools that generic CRMs do not offer. Tiered management pricing by community size and service level, satellite common area measurement, vendor and supply inventory, and board referral pipelines are essential for any HOA management company, and most all-purpose CRMs lack several of them entirely. Here is how QuoteIQ compares on HOA-relevant capability. Competitor pricing changes often, so check each vendor’s own pricing page for current numbers before you decide.
| Feature for HOA Management | QuoteIQ | Jobber | Housecall Pro | ServiceTitan |
|---|---|---|---|---|
| Tiered Community Service Options | ✓ All plans | Available on higher tiers — see their pricing page | Not confirmed on their published feature list | Available on higher tiers — see their pricing page |
| Satellite Common Area Measurement | ✓ MapMeasure Pro | Not a published feature | Not a published feature | Not a published feature |
| Vendor and Supply Inventory | ✓ 5-module system | Not a published feature | Not a published feature | Available on higher tiers — see their pricing page |
| 4K Common Area Documentation | ✓ QuoteIQ Cam | Typically requires a separate photo-documentation add-on — see their pricing page | Not confirmed on their published feature list | Limited — see their feature list |
| AI Before/After Community Previews | ✓ All plans | Not a published feature | Not a published feature | Not a published feature |
| Per-Community Job Costing | ✓ Pro plan and up | Available on higher tiers — see their pricing page | Available on higher tiers — see their pricing page | Available on higher tiers — see their pricing page |
| Management Agreement Attachments | ✓ Beginner plan and up | Available — see their pricing page | Limited — see their feature list | Available — see their pricing page |
| Capital Improvement Packages | ✓ All plans | Not a published feature | Not a published feature | Not a published feature |
| Board, Developer, and Commercial Pipelines | ✓ Elite plan and up | Limited — see their feature list | Not a published feature | Available on higher tiers — see their pricing page |
| AI Autopilot (Natural Language) | ✓ 55 tools, all plans | Not a published feature | Not a published feature | Not a published feature |
| AI Phone Answering (24/7) | ✓ All plans | Available as an add-on — see their pricing page | Not a published feature | Available — see their pricing page |
| Dedicated Business Phone | ✓ ClientHub | Not a published feature | Not a published feature | Available — see their pricing page |
| Community Self-Quoting | ✓ InstaQuote | Not a published feature | Not a published feature | Not a published feature |
| Starting Price | $29.99/mo | See their pricing page | See their pricing page | See their pricing page |
No competitor combines satellite common area measurement, AI community previews, community self-quoting, vendor inventory, and capital improvement packages in one platform at QuoteIQ’s starting price of $29.99/month. Always confirm current competitor pricing on their own site before comparing — plans and rates change.
No competitor listed above publishes all five of satellite common area measurement, AI community previews, community self-quoting, vendor inventory, and capital improvement packages together — an HOA management company comparing CRMs should check each vendor’s current feature list and pricing page directly, since offerings change. QuoteIQ’s HOA-relevant feature set is built specifically around the workflow this article describes rather than adapted from a general field-service template.
Managing Your HOA Management Crew with QuoteIQ
Running a growing HOA management operation means coordinating landscape crews, pool technicians, property managers, and vendor relationships across multiple communities, with board meeting schedules, seasonal service rotations, and emergency response adding complexity unique to every HOA management company. QuoteIQ EmployeeHub (Elite plan and up) gives any HOA management company team management built for the demands of multi-community property operations.
HOA Management Company with a Landscape Crew, a Pool and Amenity Tech, and a Community Sales Manager
Picture a landscape crew of a crew lead plus four team members handling all common area lawn maintenance, seasonal plantings, irrigation repairs, and pressure washing across a 12-community portfolio, plus a pool and amenity technician handling pool chemical balancing, equipment inspections, pool deck cleaning, clubhouse HVAC filter changes, fitness center equipment checks, and playground safety inspections. A Community Sales Manager with a Manager role in EmployeeHub runs satellite common area measurements and community walkthroughs, builds tiered management proposals with AI Before/After community previews, manages the board referral, developer, and transition pipeline, coordinates board presentations and annual meeting schedules, and routes Virtual Call Team leads, but permissions can restrict that role from viewing per-community margins or changing management fee structures. Every team member clocks in with GPS time tracking and captures service documentation photos at every community visit. Admin roles keep full visibility into per-community profitability, business analytics, and billing.
Growth Strategy for HOA Management: Beyond One Community at a Time
The most profitable HOA management company owners build multiple revenue channels that compound over time. Capital improvement project management fees on every community, developer pre-construction partnerships, board referral networks, and commercial property management crossover work are four pillars that successful HOA management company owners build on. Here is how an HOA management company scales with QuoteIQ.
Capital Improvement Project Management Fees on Every Community. Every community under management has deferred maintenance and capital improvement needs — a parking lot that needs seal coating, a pool deck that needs resurfacing, a playground that needs replacing, entrance landscaping that needs renovating. An HOA management company that presents annual capital improvement recommendations with AI Before/After visuals and detailed vendor quotes can earn a project management fee on every approved project. Package Estimates present the Annual Community Enhancement Package with itemized improvements. The margin on project management work tends to run high because the vendor does the physical work while the HOA management company oversees scope, timeline, and quality — this is how the smartest owners extract more value from communities they’re already managing.
Developer Pre-Construction Partnerships. Property developers building new communities need an HOA management company under contract before the first homeowners close. Every new-build community starts with common area landscaping installation, pool construction oversight, amenity center buildout, and the establishment of community rules, budgets, and vendor relationships from day one. Pipelines tracks each developer relationship separately from board referrals and commercial crossover work. An HOA management company with strong developer relationships tends to land higher-quality contracts, since these are often multi-year management agreements that start before the first resident arrives.
Board Referral Networks and Management Company Transitions. Unhappy boards replace their HOA management company regularly. Board members at well-managed communities refer their contacts at other associations, and real estate attorneys sometimes recommend HOA management companies to newly formed associations. Pipelines tracks board referrals in a dedicated stage separate from cold outreach. Management company transitions — where the incumbent HOA management company is being replaced — tend to be higher-conversion leads, since the board has already decided to make a change and is actively seeking proposals. Virtual Call Team helps an HOA management company respond to board inquiries and RFP requests quickly, which often matters more than price in a competitive process.
Every Tool an HOA Management Company Needs — One Platform
QuoteIQ aims to replace the separate apps an HOA management company otherwise juggles — no community spreadsheet, no separate photo-documentation subscription, no second phone line. Just one platform built for every HOA management company.
Plus every HOA management company gets AI Autopilot, Virtual Call Team, AI Estimator, AI Text Generator, InstaQuote, InstaSchedule, e-signatures, contract attachments, expense tracking, online payments (credit card, ACH, Apple Pay, Google Pay), mass SMS/email campaigns, route density zones, route optimization, invoice subscriptions, Google Calendar sync, Google Reserve booking, website contact forms, business analytics, Property Street View, Zillow Quick Access, business calculators, before/after photo editor, AI image generation, Pipelines, sales tracker, inspection forms, and data export.
QuoteIQ Pricing for HOA Management
Every QuoteIQ plan includes Standard, Quick, Options, and Package estimate types, scheduling, online payments, and AI features. For most growing HOA management companies the Pro plan is a natural starting point because it unlocks ClientHub, per-community job costing, and QuickBooks Online sync at $149.99 per month for 4 users. HOA management companies that need vendor inventory tracking, InstaQuote, and board/developer Pipelines typically move up to Elite as they add communities.
Full-service field service management platforms with comparable job costing, documentation, and multi-user access typically run well beyond QuoteIQ’s pricing once you add the modules an HOA management company actually needs — check each vendor’s own pricing page for current figures, since add-ons and tiers change. QuoteIQ Pro at $149.99 per month aims to give an HOA management company more of the specific features covered in this article without needing to stack multiple paid add-ons on top of a base plan. No contracts. Cancel anytime.
QuoteIQ pricing for an HOA management company starts at $29.99 per month at the Essentials tier. The Pro plan at $149.99 per month is a popular choice for a growing HOA management company because it includes per-community job costing, a dedicated business phone through ClientHub, QuickBooks Online integration, and 4 users. Compare QuoteIQ against any alternative directly on each vendor’s pricing page — no contracts and transparent monthly pricing make it easy to see what you’re actually paying for. Start a 14-day free trial today to see whether QuoteIQ fits an HOA management company’s day-to-day workflow.
Frequently Asked Questions: CRM for HOA Management
What is the best CRM for HOA management in 2026?▼
How much does a CRM for HOA management cost?▼
Can an HOA management company present tiered service pricing?▼
Can QuoteIQ measure common areas from satellite for an HOA management company?▼
Does QuoteIQ track vendor supplies and community inventory?▼
How does QuoteIQ compare to Jobber for an HOA management company?▼
Can an HOA management company upsell capital improvements?▼
Does QuoteIQ offer a free trial for an HOA management company?▼
Key Takeaways: QuoteIQ for HOA Management
See QuoteIQ in Action
Watch how HOA management companies use QuoteIQ to run tiered pricing, satellite measurement, and per-community job costing day to day.
▶ Watch Video →How to Switch Your HOA Management Company to QuoteIQ
Expert Authority
Mike Vidan
20+ years running home service businesses before co-founding QuoteIQ to build the CRM he wished he’d had.
Read Mike’s insights →Justin Rogers
Serial entrepreneur focused on helping service businesses replace manual processes with software that pays for itself.
Read Justin’s insights →What QuoteIQ Users Say
“I have a lawncare business, was unorganized, but QuoteIQ changed everything. Estimates, scheduling, billing and invoicing are seamless. Tax prep easier. Best CRM by functionality and price.”
“Amazing UI and easy to use! I use this for my landscaping company and it makes it very easy to track projects and payments for projects. The built in picture protection is also fantastic. I would highly recommend this to anyone who is thinking about it!”
“I just started a pressure Washing/HVAC business and I use quoteiq. I love the app it keeps track of my payments, schedule, invoices and so much more to name here. I highly recommend this app if you’re running a business.”
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