Published January 2026 · Updated September 2026
Two-way sync between your QuoteIQ calendar and Google Calendar, built directly into the app. Rebuilt in September 2026 with one-screen setup, field-level control over what syncs, and a backfill window. Included on Beginner plans and above — no Zapier account, no webhooks, no coding.
QuoteIQ Google Calendar Sync is a native, two-way connection between your QuoteIQ calendar and Google Calendar, available on Beginner, Pro, Elite and Max plans. Jobs scheduled in QuoteIQ appear on your connected Google Calendar with a per-user colour, and your own Google events overlay the QuoteIQ scheduling calendar so you see one day, not two. The sync was rebuilt in September 2026: setup is a single screen where you tick exactly which job fields travel to the Google side, choose a backfill window for how far back to sync, and give consent before the first run. It is an owner-level connection, metered in IQ Credits per event added from the monthly allocation already bundled with your plan.
TL;DR: Google Calendar sync is built into QuoteIQ on Beginner plans and above — it is not an add-on and it does not need a third-party automation tool. Connect a Google account from the calendar, tick which job fields should appear on the Google side, set a backfill window, and every scheduled job flows across, including every occurrence of a recurring visit. It works alongside the rest of the scheduling stack: Route Optimization, Route Density Zones, InstaSchedule, Time Tracker Pro, ClientHub and EmployeeHub. Drive time is the expense it attacks first — the IRS standard business mileage rate is 76 cents per mile for the second half of 2026, and the Bureau of Labor Statistics projects construction and extraction employment to grow faster than average through 2035, which means more crews and more calendars to keep straight.
The sync is an owner-level connection that creates a one-to-one mirror between the owner’s QuoteIQ calendar and their Google Calendar. Jobs booked in QuoteIQ — whether they came from a standard estimate, a quick estimate, an options estimate or a package estimate — land on the connected Google Calendar carrying a per-user colour. In the other direction, the Google events you already keep show up as an overlay inside the QuoteIQ calendar, visible only to you, so a dentist appointment blocks the slot without ever becoming a job record.
That overlay is editable in place. Tapping one of your Google events opens a card with a satellite hero image of the location, Navigate, Join, Directions, Open and Copy chips, and Details, Guests and Notes tabs. You can edit or delete the Google event from inside QuoteIQ without switching apps — which matters when you are standing in a driveway with the mobile app open and a customer asks whether Thursday afternoon is free.
A single sync dialog lets you tick exactly which job fields appear on the Google side. Push the customer name and service list but hold back internal notes, or send the job address so Google Maps can navigate. Preferences are stored per user.
Choose how far back to sync when you first connect, so an established book of business does not dump years of history into Google in one go. Resync operations respect the same bounds afterwards.
Recurring schedules sync every occurrence — including reschedules, single-occurrence cancellations and assignment changes. A weekly lawn care route does not need re-entering.
Google Calendar Sync runs on 4 of QuoteIQ’s 5 plans — Beginner ($74.99/mo), Pro ($149.99/mo), Elite ($299/mo) and Max ($699/mo). It is not included on Essentials ($29.99/mo). Compare the full ladder on the pricing page.
Google Calendar sync was rebuilt from the ground up in the September 2026 release, alongside the wider calendar workspace rebuild that introduced Day, Week and Month views, drag-to-reschedule with a five-second undo, a collapsible side rail agenda, schedule-conflict warnings and reusable calendar templates. The sync now runs on its own dedicated codebase of fourteen functions with a production OAuth client behind it, rather than riding on general-purpose plumbing.
Connecting a Google account, choosing fields, setting the backfill window and giving consent all happen in a single dialog. There is no multi-app chain to maintain and nothing to re-authorise when a third-party tool changes its plans.
Connecting from an iPhone or iPad now completes Google sign-in instead of failing at the redirect, and connecting from the web app works again after a separate fix in late September 2026.
Synced jobs appear only on the team’s calendars. Customers no longer receive calendar invites for their jobs — they hear from you through ClientHub and automated follow-ups instead.
All-day events no longer land a day early west of Greenwich, and a saved edit no longer blanks the event card. If you work across zone boundaries, Google’s own time zone settings govern how the Google side displays.
The sync is metered in IQ Credits per event added to Google. Before the first run, QuoteIQ shows a credit preflight and asks for consent; if the balance is exhausted, syncing shuts off automatically rather than failing silently. Every plan ships credits monthly — 1,500 on Beginner, 3,000 on Pro, 5,000 on Elite and 8,000 on Max — and the same pool powers AI Autopilot, the AI Estimator and the Virtual Call Team.
Sync arrives at the Beginner tier and stays included all the way up. The table below shows current pricing, the users each plan includes, and the monthly IQ Credit allocation the sync draws from. Any paid plan can add extra seats at $25 per person per month, billed separately from the plan.
| Plan | Monthly Price | Users Included | IQ Credits / mo | Google Calendar Sync |
|---|---|---|---|---|
| Essentials | $29.99 | 1 | 500 | Not included |
| Beginner | $74.99 | 2 | 1,500 | Included |
| Pro | $149.99 | 4 | 3,000 | Included |
| Elite | $299 | 10 | 5,000 | Included |
| Max | $699 | 20 | 8,000 | Included |
Annual billing is ten months’ cost for twelve — Elite at $2,990 a year, for instance. Beginner is also the tier where MapMeasure Pro, QuoteIQ Cam, expense tracking, Property Street View, Zillow Quick Access and contract attachments unlock, so most contractors who want calendar sync are already reaching for that tier for other reasons.
Jobs sit next to school pickups and dinners. You know whether Thursday is genuinely free before you promise it, instead of checking two apps and guessing.
Because the job is a real Google Calendar event, it reaches an Apple Watch, an Android watch, Android Auto and Apple CarPlay through Google’s own integrations — no extra configuration.
Share the Google Calendar itself so a spouse or partner can see your working week without ever getting access to your QuoteIQ account, revenue figures or customer records.
Give office staff read-only sight of the field schedule through Google while keeping QuoteIQ permissions tight with roles and permissions.
Push the job address across and Google Maps can navigate from the event. Inside QuoteIQ, the travel ribbon shows real road distance between stops, with Route Optimization ordering the day on Elite and Max.
A snow removal or holiday lighting operation can set a short backfill window in season and leave the connection dormant the rest of the year.
Home service businesses lose 10 to 15 hours a week to administrative work — quoting, chasing payments, scheduling and customer messages — and most either use paper or stitch together five to ten apps that do not talk to each other. A calendar that is right in both places removes one of those apps outright. The U.S. Small Business Administration publishes free guidance on tightening operations alongside this kind of tooling, and the Census Bureau’s monthly construction spending series is the standard reference for how much work is in the market to schedule.
Setup is done once, by the account owner, from inside QuoteIQ. Budget about five minutes. Nothing here requires a third-party automation account, a webhook URL or any code.
Sign in as the account owner and open the calendar on web, tablet or phone. The Google Calendar sync option lives in the calendar menus — the same menus that hold “Sync all”. Sync is an owner-level connection, so a team member on restricted permissions will not see it.
Authorise QuoteIQ against the Google account that holds the calendar you want to use. If you keep separate personal and business calendars, connect the account that owns the one you actually live in — Google’s help centre covers creating and managing multiple calendars if you want a dedicated work calendar first. Sign-in completes correctly from iPhone, iPad, desktop and the web app.
Tick which job fields should appear on the Google side — customer name, service list, job address, times, notes — and set how far back to backfill. Sending the job address is what lets Google Maps navigate straight from the event; holding back internal notes is what keeps margin conversations off a shared calendar. These preferences are stored per user.
QuoteIQ shows a credit preflight and asks for consent before the first sync runs, so you see the cost against your plan’s monthly IQ Credit allocation before anything moves. Confirm, then use “Sync all” from either calendar menu to push the existing book across. After that it runs on its own — every new job, every reschedule, every recurring occurrence.
Four steps, one screen, roughly five minutes — against the multi-app webhook chain this previously required, which needed a separate automation account, a copied webhook URL and five field mappings maintained by hand.
Calendar sync moves scheduling data. It does not move your business records — and that separation is deliberate, because a Google Calendar event is a poor container for job history, pricing or photos.
| Travels to Google Calendar | Stays inside QuoteIQ |
|---|---|
| Scheduled jobs and events, with per-user colour | Estimates, invoices and payment status |
| Every occurrence of a recurring schedule | Job photos and inspection reports |
| Reschedules and single-occurrence cancellations | Job costing, labour and expense figures |
| Assignment and unassignment of a team member | Customer records, notes and message history |
| Whichever job fields you ticked at setup | Any field you chose not to send |
Everything in the right-hand column keeps living where it belongs: invoices and online payments, QuoteIQ Cam photo documentation and inspection forms, job costing, and the client database. Customers see what you choose to show them through the Client Portal — not through a calendar invite.
Manage jobs in QuoteIQ first. An event you create directly in Google appears in QuoteIQ as a personal overlay visible only to you — useful for blocking time, but it is not a job, so it carries no customer, no estimate and no invoice, and it will not reach Time Tracker Pro or your data exports.
Scheduling pressure looks different depending on what you sell — and so does the cost of getting a day wrong, since crews sent to the wrong address in the wrong order burn fuel and daylight. OSHA’s small business resources are worth pairing with any scheduling change that affects crew hours. A few patterns we see most often:
Lawn care, pool service and pest control live on recurring visits. Because every occurrence syncs — not just the series header — a Tuesday route reads correctly on a phone weeks ahead. Price the work first with the lawn care cost calculator.
Plumbing, HVAC and electrical work gets rearranged hourly. Drag a job in QuoteIQ and the Google side follows, so the truck’s phone is never showing yesterday’s plan. Ballpark replacements with the HVAC cost calculator.
Painting, remodeling, roofing and concrete jobs span days. Multi-day jobs draw as one continuous bar and keep their full length across a daylight-saving change. Start from the painting cost calculator or the concrete cost calculator.
House cleaning, window cleaning, gutter cleaning and pressure washing pack many stops into a day. Push addresses so navigation works from the event, and quote faster with the pressure washing cost calculator or the house cleaning cost calculator.
Tree care and general contracting need the right gear at the right address. Put the service list on the Google event so the yard knows what to load. Estimate removals with the tree removal cost calculator.
Appliance repair, garage door and handyman businesses juggle tight windows. Pair sync with Reminders & Tasks and a handyman invoice template to close the loop.
More than sixty trades have a dedicated page in the industries directory, and the full toolkit sits on the features index and the business calculators hub.
Most field service platforms offer some form of Google Calendar integration, Jobber and Housecall Pro among them. What differs between vendors is which tier it sits on, whether the sync runs in one direction or two, how much control you get over the fields that travel, and what the seat maths does to your bill as the crew grows. Those details move often — both of those vendors have restructured their plans during 2026 — so check current plans and pricing on their own pricing pages rather than trusting any third-party table, this one included.
What is worth comparing on equal footing: whether calendar sync is bundled or sold as an add-on, whether it survives a recurring schedule being edited, and whether your customers accidentally receive calendar invites. Side-by-side breakdowns of QuoteIQ against the wider market live in the comparison directory.
Yes. QuoteIQ includes native two-way Google Calendar sync on 4 of its 5 plans — Beginner, Pro, Elite and Max — and it is built into the app rather than sold as an add-on. The sync was rebuilt in the September 2026 release onto a dedicated codebase of fourteen functions with a production OAuth client behind it. Jobs scheduled on the QuoteIQ calendar push to your connected Google Calendar with a per-user colour, and the Google events you already keep appear as a private overlay inside QuoteIQ so you are reading one day rather than two. The overlay is editable in place, with a card offering Navigate, Join, Directions, Open and Copy actions plus Details, Guests and Notes tabs. It sits alongside Route Optimization, Route Density Zones and InstaSchedule, and works on web, iPhone, iPad and Android through mobile and web access. Google’s own guide to managing multiple calendars is worth reading first if you want a dedicated work calendar.
Google Calendar sync starts at the Beginner plan at $74.99 a month and is included on every tier above it: Pro at $149.99, Elite at $299 and Max at $699. It is not available on Essentials at $29.99. Beginner includes 2 users and 1,500 IQ Credits a month; Pro includes 4 users and 3,000 credits; Elite includes 10 users and 5,000 credits; Max includes 20 users and 8,000 credits. Any paid plan can add extra seats at $25 per person per month, billed monthly and separately from the plan. Beginner is also where MapMeasure Pro, QuoteIQ Cam, expense tracking and contract attachments unlock, so most contractors who want calendar sync are already looking at that tier for other reasons. The full ladder, including annual billing at ten months’ cost for twelve, is on the pricing page. For context on what a growing trade business typically needs, the SBA’s management guidance is a useful free reference.
It is two-way, with a deliberate asymmetry in what each direction carries. QuoteIQ jobs push out to Google Calendar as real events, colour-coded per user, carrying whichever of the job fields you ticked during setup. Coming back the other way, your personal Google events overlay the QuoteIQ calendar and are visible only to you — they block the slot so you do not double-book, but they do not become job records. That means a Google event carries no customer, no estimate, no invoice and no job costing figures, and it will not reach Time Tracker Pro or your data exports. The practical rule is simple: book paid work in QuoteIQ, and use Google for everything else in your life. You can still edit or delete a Google event from inside QuoteIQ without switching apps. Google documents how time zones behave across calendars if your crews cross zone lines.
There is no separate subscription and no add-on fee — the sync is included from the Beginner plan at $74.99 a month upward. Running it draws IQ Credits, metered per event added to Google, from the monthly allocation your plan already includes: 1,500 credits on Beginner, 3,000 on Pro, 5,000 on Elite and 8,000 on Max. QuoteIQ shows a credit preflight and asks for consent before the first sync runs, so you see the draw before anything moves, and syncing shuts off automatically if the balance runs out rather than failing quietly. The same credit pool powers AI Autopilot, the AI Estimator and the Virtual Call Team. QuoteIQ offers a 14-day free trial with full access to the features of the plan you choose, one trial per person, business and payment method, a credit or debit card is required to start. Weigh it against drive time: the IRS standard mileage rate is 76 cents per mile for July through December 2026. Full figures sit on the pricing page.
No. Since the September 2026 rebuild, Google Calendar sync is native to QuoteIQ and needs no third-party automation account, no webhook URL and no field mapping maintained by hand. You connect a Google account from the calendar menus, pick your fields, and the connection runs on QuoteIQ’s own calendar functions. Earlier guidance that described building a webhook chain through an outside automation tool is obsolete and should not be followed — it produced a one-directional feed with none of the current controls. QuoteIQ does still offer an inbound forms API and outbound webhooks for genuinely custom integrations, which is the right tool when you are pushing job events into a data warehouse or an internal dashboard rather than a calendar. For everything else, the built-in path is faster to set up and does not break when an outside vendor changes its plans. Related automation lives in Email & Text Automation, AI Smart Import, Reminders & Tasks and the QuickBooks Online integration. The FTC’s small business guidance covers vetting third-party tools that touch your data.
About five minutes, in 4 steps, done once by the account owner. You open the sync dialog from the calendar, authorise the Google account, tick which job fields travel and set a backfill window, then review the credit preflight and run “Sync all” to push your existing book across. Because it is a single screen rather than a chain of apps, there is nothing to re-authorise later and no mapping to repair. Sign-in completes properly from iPhone, iPad, desktop and the web app. Sync is owner-level, so a team member on restricted roles and permissions will not see the option — if you cannot find it, check you are signed in as the owner. Teams migrating from another platform usually pair this with AI Smart Import for contacts and services, then set up EmployeeHub and ClientHub. Google’s help centre explains how to create a separate work calendar before you connect.
Yes — every occurrence, not just the series header. Recurring schedules sync each individual visit, and the sync keeps up with the three things that usually break recurring calendars elsewhere: reschedules of a single occurrence, cancellation of one occurrence without touching the rest of the series, and changes to who is assigned. Assigning or unassigning a team member on an existing schedule syncs too. Dragging a repeating visit in QuoteIQ moves only that occurrence, and a multi-day job dragged across a daylight-saving change keeps its full length. For recurring-route trades this is the whole point — a weekly lawn care, pool service or pest control round reads correctly on a phone weeks ahead. Pair it with invoice subscriptions for the billing side and Route Density Zones to keep each day geographically tight. The Bureau of Labor Statistics projects faster-than-average growth in these occupations through 2035, which means more recurring routes to keep straight.
No. Synced jobs appear only on your team’s calendars, and customers do not receive calendar invites for their jobs — a fix shipped in late September 2026 specifically to stop that happening. You control what customers see through deliberate channels instead: the Client Portal for estimates, invoices and upcoming appointments, ClientHub for two-way calls and texts from a dedicated business number, and Email & Text Automation for on-the-way notifications and reminders. You also decide which job fields reach Google at all during setup, so internal notes and margin detail can stay out of a calendar you might later share with a spouse or an office manager. If you want customers booking themselves, that is InstaSchedule on Elite and Max, or InstaQuote for self-serve quoting — not a shared Google Calendar. On data handling generally, the FTC publishes small business privacy guidance worth a read.
Walkthroughs of the QuoteIQ calendar, scheduling and the wider platform are published on the official QuoteIQ channel.
QuoteIQ was founded on September 21, 2022 in Savannah, Georgia by two home service business owners who ran the same routes and fought the same scheduling problems this feature solves.
Co-Founder, QuoteIQ. A pressure washing business owner of more than twenty years and the creator behind the Mike-Vidan YouTube channel, formerly All About Pressure Washing. His pre-built automation templates ship inside QuoteIQ.
Co-Founder, QuoteIQ. A serial entrepreneur and pressure washing business owner who built the Forever Self Employed community. QuoteIQ was developed with direct input from that audience rather than from a product team.
I already appreciate the app. The one thing I have found extremely helpful already is the calendar. I won’t have to worry about missing a schedule date.
Michelle RiceLast time, I started a business, keeping track of my expenses, customers, payments, upcoming jobs, and scheduling was a pain, and it was spread over 4 different apps. Everything I need is in one place now, and the value you get with the affordable subscription upgrades is immeasurable compared to the time you save.
Brandon KingstonI’m on my second year of business and have been using QuoteIQ for 4 months. It has been great for me. It reduces the time required by me to manage customer information, quoting, scheduling, and invoicing. It streamlined a lot of my processes to help grow my business.
Terry HinsonQuoteIQ holds a 4.7-star average across 4,103 verified reviews on the App Store, Google Play and Google Business Profile, and is used by more than 40,000 contractors.
Start on Beginner or above and connect Google Calendar in about five minutes. Every plan includes the AI toolkit, the mobile and web apps, and 24/7 live support.
Questions about setup? The features index and industries directory cover the rest of the platform, or reach the team at support@quoteiq.io.
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
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