Published March 2026 · Updated September 2026
QuoteIQ is the CRM built for air duct cleaning companies — per-vent and per-system tiered estimates, satellite property measurement for multi-unit buildings, duct cleaning supply inventory, per-job costing, dryer vent and indoor air quality upsells, and property management and HVAC referral pipelines. Plans start at $29.99 per month.
QuoteIQ is the best CRM for air duct cleaning companies in 2026. It handles the four things duct cleaning businesses actually get paid on: tiered per-vent estimating through Options Estimates, satellite pre-measurement of buildings with MapMeasure Pro, dryer vent and indoor air quality add-ons through Package Estimates, and true per-job margin through Job Costing. Plans run from $29.99 per month for a single operator to $699 per month for unlimited users, and every plan includes a 14-day free trial of the plan you choose.
TL;DR: Air duct cleaning is a high-volume, high-add-on trade, and the software has to match. QuoteIQ gives duct cleaners good/better/best per-vent pricing, satellite building measurement, 4K before-and-after documentation, supply and equipment inventory, per-job costing, property management and HVAC referral pipelines, and a 24/7 AI phone team that answers and qualifies after-hours calls. Price the work with the free air duct cleaning cost calculator. Anchor your scope to EPA duct cleaning guidance and your dryer vent pitch to U.S. Fire Administration dryer fire data. Plans start at $29.99 per month.
Air duct cleaning is not a generic service business. A residential crew may run four to eight jobs a day, each one priced off a vent count nobody knows until somebody walks the house. Commercial and multi-unit work is bid off building size and system layout weeks before anyone opens an access panel. Half the profit sits in add-ons — dryer vents, coil cleaning, UV-C, filter upgrades — that only get sold if the estimate makes them easy to say yes to. And the entire pitch depends on showing a homeowner something they physically cannot see. Generic field service software was not designed around any of that.
QuoteIQ was. It is an all-in-one CRM for home service contractors built by operators who ran service businesses first, and the duct cleaning workflow maps cleanly onto it: estimate the vent count, present three service levels, document the system with photos and inspection video, sell the indoor air quality package on site, cost the job against materials and crew hours, and keep the property manager and HVAC referral relationships moving in a pipeline. That is the whole business, and it runs on one platform starting at $29.99 per month — see the full QuoteIQ pricing page or the air duct cleaning software overview for the trade-specific build.
The EPA’s published guidance names three conditions that justify duct cleaning: substantial visible mold growth inside hard-surface ducts or system components, ducts infested with vermin, and ducts clogged with excessive dust and debris that is actually being released into the living space. The same document notes typical whole-system cleaning has ranged from roughly $450 to $1,000 per heating and cooling system. Contractors who write estimates against those three documented triggers — with inspection photos attached — close on evidence instead of pressure, and they defend the price when a homeowner comparison-shops.
The trade is also tied to a labor market that keeps tightening. The U.S. Bureau of Labor Statistics projects employment of heating, air conditioning and refrigeration mechanics and installers to grow 11 percent from 2025 to 2035 — much faster than the average occupation — with about 40,600 openings a year and a May 2025 median wage of $61,010. Duct cleaning companies compete for the same technicians and pay near the same rates, which is exactly why per-job labor tracking matters: an hour of crew time is the single most expensive input on the truck, and the only way to know whether a $675 job earned money is to cost it against the clock.
There is a second, quieter revenue argument sitting in the ductwork. ENERGY STAR reports that in a typical house about 20 to 30 percent of the air moving through the duct system is lost to leaks, holes and poorly connected ducts, and the U.S. Department of Energy’s guidance on minimizing energy losses in ducts recommends sealing and insulating runs in unconditioned space. A duct cleaning company that documents disconnected boots, crushed flex and unsealed returns while it is already inside the system has a legitimate, non-scare-tactic second ticket — and Package Estimates is where that ticket gets built without a second trip.
Every CRM claims to work for contractors. The question for a duct cleaning company is narrower: does the software price by vent, measure a building before the truck rolls, document a system nobody can see, track brush heads and sanitizer, and show the margin on a $675 job? Here are the twelve capabilities that answer that question, with the plan each one lands on so nothing is a surprise at checkout. Compare them side by side on the full feature index.
Options Estimates put good, better and best on one document. A duct cleaner typically builds standard brush-and-vacuum cleaning, deep cleaning with compressed air whips plus an antimicrobial treatment, and a full sanitization package that folds in coil, blower and dryer vent work. Set your own per-vent rates and the totals calculate live — a 15-vent home priced at $25, $45 and $65 per vent presents as $375, $675 and $975 on the same screen. The homeowner compares methods and inclusions instead of comparing you to the cheapest phone quote in town. Included on every plan.
Options Estimates →MapMeasure Pro measures square footage, roof and lot dimensions from satellite imagery inside estimate creation, with drawing tools for irregular footprints and measurements saved to the customer profile. For multi-unit and commercial duct work that means sizing the building, planning hose runs from truck parking to the mechanical room, and walking into the bid conversation with a preliminary scope already built. Screenshots attach to the estimate as visual proof of what you measured. Beginner and above.
MapMeasure Pro →Five modules — Products, Locations, Suppliers, Orders and Transactions — track rotary brush heads by diameter and bristle type, air whips, skipper balls, negative air machine pre-filters and HEPA media, vacuum bags, antimicrobial concentrate by the gallon, deodorizer canisters, dryer vent rod sections, access panels, mastic and foil tape. Locations cover warehouse, each truck and active job sites, with reorder points and low-stock indicators. Materials on an estimate link to products so pricing stays current. Elite and above.
Inventory Management →The Report tab on every job runs Total Price minus Labor minus Expenses equals Profit, with a margin bar. Labor pulls automatically from time tracking at the technician’s hourly rate against clocked hours, and expenses — sanitizer, brush amortization, filter media, fuel — link to the job. That is how you find out that the deep clean you love is thinner than the basic clean you resent, and which service tier deserves the marketing budget. Pro and above.
Job Costing →Package Estimates bundle services into one priced offer: duct cleaning plus dryer vent, or deep cleaning plus coil and blower motor cleaning, or a commercial contract with scheduled quarterly visits. Build the bundles once, reuse them on every job, and present them on site while the equipment is already running. The dryer vent attachment is the easiest of the group to justify — see the fire-safety callout below — and pricing is fastest through the dryer vent cleaning cost calculator. Included on every plan.
Package Estimates →Before & After AI generates a realistic finished-condition preview from the actual photo you just took, in roughly 15 to 20 seconds, and attaches to any estimate type or invoice. For duct cleaning it solves the core selling problem: the customer cannot see inside the system, so the contamination and the result are both abstract until you show them. Each generated image draws IQ Credits, and every regeneration costs again, so shoot the register you want to sell. Every plan, metered in IQ Credits.
Before & After AI →Drag-and-drop day, week, month and employee-timeline views, color-coded by status, with multi-day jobs rendered as continuous events and individual occurrences of a recurring series movable without touching the rest. Block 90-minute residential cleanings against half-day commercial jobs, filter the calendar by employee or crew, and mass-invoice completed work straight from the calendar. Automated appointment reminders go out by SMS and email. Included on every plan.
Scheduling →QuoteIQ Cam captures in-app photos and video organized by job and date, with annotations, before-and-after comparisons, unlimited 4K cloud storage and a documentation archive on the customer record. Duct work is the trade where this pays twice: once as the evidence that justified the cleaning, and again as the proof-of-work archive that answers a property manager’s question eight months later. Galleries share to the customer directly. Beginner and above.
QuoteIQ Cam →Build your own inspection templates — supply and return counts, register condition, visible mold, vermin evidence, filter type and size, static pressure notes, dryer vent run length and termination type — and generate a customizable PDF report at the end of the visit. Commercial clients and property managers need the paperwork more than they need the sales pitch, and a consistent report format is what turns a one-off cleaning into a maintenance contract. Included with QuoteIQ Cam, Beginner and above.
Inspection Forms →Conversational control of the CRM by voice or text across 55 integrated tools in 13 categories. Real commands: move all of today’s jobs to Friday and text every customer; invoice all of today’s completed jobs and send them. For a duct cleaner that means building the next estimate from the driveway while the negative air machine is still running on the current job, instead of doing paperwork at 9pm. In-app the interface is called Ask AI — same feature. Every plan, metered in IQ Credits.
AI Autopilot →An AI phone team that answers inbound calls around the clock, qualifies the lead, filters spam, records and transcribes every call, sends you a summary, and runs outbound and simultaneous call campaigns — with a knowledge base and agent voice you configure. It captures and qualifies the Saturday-morning mold call; your team books it. Minutes are metered at 125 IQ Credits per minute, so the practical answering volume follows your plan’s credit allocation. Every plan, metered in IQ Credits.
Virtual Call Team →A Kanban and list CRM for the relationships that carry a duct cleaning company through slow months: property management portfolios, HVAC contractor referrals, restoration company work, real estate pre-sale cleanings and commercial maintenance agreements. Stages carry close probabilities, weighted value equals amount times probability for honest forecasting, and six-metric analytics cover total, weighted, open, closed-won, new and average deal age. Elite runs up to five pipelines; Max is unlimited. Elite and above.
Pipelines & Deals →The U.S. Fire Administration reports roughly 2,900 clothes dryer fires in residential buildings each year, with an annual average of 5 deaths, 100 injuries and $35 million in property loss — and failure to clean is the leading contributing factor. That is a documented federal statistic, not a scare tactic, and it belongs in your estimate notes and your follow-up automation. Add the dryer vent line to every residential duct cleaning estimate as a preselected option in Package Estimates, price it with the dryer vent cost calculator, and let the customer decline it rather than never hearing it.
In QuoteIQ, materials stock is deducted when the invoice is paid — not when a job is marked complete, and a deposit does not count as paid. For a duct cleaner running deposits on premium sanitization jobs, that timing matters: sanitizer concentrate and filter media show as on-hand until the balance clears. Build reorder points with that lag in mind inside Inventory Management, and pair it with Expense Tracking so consumables hit the right job in Job Costing.
The following is an illustrative walkthrough — a composite day, with example figures you would replace with your own rates — showing where each part of the platform actually gets touched. Meet Marcus, owner of a three-truck duct cleaning company running fifteen to twenty residential and commercial jobs a week. Every number below is his, set in his price book, not a QuoteIQ default.
Marcus opens the QuoteIQ calendar. Truck 1 has a 40-vent commercial office deep clean blocked for the full morning at $1,800. Truck 2 has five residential jobs stacked geographically. Truck 3 has four residential jobs plus a dryer-vent-only call. A quick look at Inventory confirms Truck 1 is carrying the 12-inch commercial rotary brush, spare HEPA media, five gallons of antimicrobial concentrate and 200 feet of hose; the residential kits carry 6- and 8-inch brushes, an air whip set and dryer vent rods. Technicians clock in on Time Tracker Pro, and GPS location tracking shows the live team map while they are on the clock — and stops showing them the moment they clock out. Crew assignment across three trucks is a Max-plan capability; person-to-job assignment works from Pro.
Truck 1 sets the negative air machine at the main trunk, seals the unused returns and works branch by branch from the farthest supply run. QuoteIQ Cam captures before shots of every register — settled dust, fiberglass shed from degraded insulation, debris in the trunk — and the crew fills in the building’s inspection form as they go. By 11 the system is cleaned and fogged, and after photos document each register plus the loaded filter media that came out of the vacuum. Consumables get logged through expense tracking so the concentrate, brush wear and filter media land against this job and not against the month. Meanwhile Truck 2 has cleared three residential homes before noon and invoiced each one from the driveway.
A 2,800-square-foot ranch, three dogs, a family member with allergies, ducts untouched in eight years. Before leaving, Marcus ran MapMeasure Pro on the footprint and checked the exterior with Property Street View to find the condenser and the likely air handler location; Zillow Quick Access filled in build year and square footage. On site he pulls one supply register, films the run, and builds the Options Estimate — $375 standard, $675 deep clean with antimicrobial treatment, $975 full sanitization including the dryer vent and blower motor. A Before & After AI preview renders the cleaned register from the photo he just took. NADCA-aligned scope documentation, the sanitizer safety data sheet and the warranty terms ride along as contract attachments. The customer signs the middle-plus tier on her phone through e-signatures, pays a deposit by card through online payments, and the job drops onto Thursday’s calendar.
On the way out Marcus looks at the utility room: a one-inch fiberglass panel filter catching almost nothing, visible dust on the blower housing, a return chase that is pulling unfiltered attic air. Because the crew will already be deep in the system with equipment running on Thursday, this is the cheapest hour of labor he will ever sell. He builds a second Package Estimate on the spot — UV-C in the supply plenum, an upgraded filter, return pathway sealing, new filter-backed registers — as one bundled price with the individual lines visible. This is also where the ENERGY STAR duct sealing argument does the work: leaks and poor connections cost a typical home 20 to 30 percent of the air it pays to condition. Signed as a second document, scheduled the same morning, and Job Costing immediately recalculates the combined margin with the added materials and crew hours in it.
The commercial office job closes out with three gallons of concentrate, two amortized HEPA replacements, brush wear, access panel materials and fuel on the expense side, and six crew hours pulled straight from the clock. Marcus sees the profit figure and the margin bar without opening a spreadsheet. Across the three trucks, business analytics break revenue down by service, customer and crew, with quotes sent, conversion rate and average ticket on the sales side. Pipeline review takes four minutes: property management proposals out, HVAC referral conversations warm, two commercial bids pending, residential leads staged by probability so the forecast is weighted rather than wishful. Anything that needs a follow-up gets a reminder or task instead of a mental note.
Thursday’s sanitization is finished: system cleaned, UV-C installed, filter upgraded, returns sealed. The inspection footage of a dust-packed run next to the finished registers is the strongest marketing asset the company produced all week, and the Before & After Photo Editor turns it into a side-by-side in a minute. The final invoice goes out, the customer pays online, and Review Multiplier handles the review ask — either as the instant post-payment redirect to your review page or as an email and SMS review-request automation on event triggers. Then the real win: a six-truck HVAC company wants one duct cleaning partner to hand every furnace-inspection referral to. That relationship becomes a deal in the pipeline with a probability and a close date, and email and text automations keep it warm without Marcus remembering to.
“Same day. Not tomorrow morning — same day. Whoever sends a clear, specific estimate first is the one the customer starts comparing everyone else to. That’s a psychological anchor, and it’s real.”
— Mike Vidan, Co-Founder, QuoteIQ · Full insights →
That whole day — a 40-vent commercial deep clean, a three-tier residential close, an on-site indoor air quality add-on, per-job costing across three trucks and a referral partnership entering the pipeline — ran on one platform. No vent-count spreadsheet, no separate photo app subscription, no second phone line, no add-on invoicing tool. If you want to sanity-check the pricing side before you migrate anything, start with the air duct cleaning cost calculator and the rest of the home service business calculators.
Software comparisons age badly. Vendors restructure plans, move features between tiers and change what a seat costs, sometimes twice a year, so any article quoting a competitor’s price is a snapshot with a short shelf life. The honest approach: check every vendor’s own pricing page on the day you decide. QuoteIQ maintains side-by-side breakdowns on the comparison hub, and the platforms duct cleaners most often shortlist alongside QuoteIQ are Jobber, Housecall Pro and ServiceTitan — consult each of their own pricing pages for current rates, seat costs and add-on fees rather than any third-party summary, including this one.
What does not change is the checklist. Below is what a duct cleaning company should be able to do inside one system, and the QuoteIQ plan where each capability turns on. Take this list to any vendor demo and ask which line items are included, which are paid add-ons, and which are priced per seat.
| What a duct cleaning company needs | In QuoteIQ | Starts on plan |
|---|---|---|
| Good/better/best per-vent estimating | Options Estimates | Essentials — every plan |
| Bundled dryer vent and IAQ offers | Package Estimates | Essentials — every plan |
| Customer signs on their phone | E-Signatures | Essentials — every plan |
| Card, ACH, Apple Pay and Google Pay on invoices | Online Payments | Essentials — every plan |
| Buy-now-pay-later for big sanitization jobs | Consumer Financing | Essentials — every plan |
| Satellite building measurement in the estimate | MapMeasure Pro | Beginner |
| 4K inspection photo and video archive | QuoteIQ Cam | Beginner |
| Scope documents and SDS attached to estimates | Contract Attachments | Beginner |
| Consumable and equipment expense capture | Expense Tracking | Beginner |
| True per-job margin after labor and materials | Job Costing | Pro |
| Dedicated business number, calls and texts in-app | ClientHub | Pro |
| Automated follow-up and on-the-way texts | Email & Text Automations | Pro |
| Self-service customer portal | Client Portal | Pro |
| QuickBooks Online sync | QuickBooks integration | Pro |
| Supply and equipment inventory across trucks | Inventory Management | Elite |
| Referral and property management pipelines | Pipelines & Deals | Elite |
| Customer self-quoting and self-booking | InstaQuote · InstaSchedule | Elite |
| Route sequencing and zone density planning | Route Optimization · Route Density | Elite |
| GPS time tracking and team management | EmployeeHub | Elite |
| Crew creation, crew scheduling, commission tracking | Sales Team Tracker + crews | Max |
A residential duct crew running four to eight stops a day spends a meaningful share of the shift driving, and drive time is unbillable labor at the same hourly rate as brush time. Route Optimization sequences the day’s stops for minimum drive time, accounts for appointment windows and job duration, and recalculates when a job is added late — cutting drive time by 15 to 30 percent. Route Density answers the question one step earlier: where should tomorrow’s work be sold so the route is tight in the first place. Both turn on at Elite.
Growing from one truck to three changes the job. You stop cleaning ducts and start managing the people who do, and the questions get harder to answer from memory: who is on which job, how many hours went into the commercial building, which technician’s jobs generate callbacks, who is allowed to change a price. EmployeeHub — available from Elite — carries the employee database with hourly rates and availability, roles and permissions that control what each person can see and do, and a permission model that was fully overhauled in the August 2026 release with calendar permissions properly separated out.
Three pieces do the daily work. Time Tracker Pro handles GPS clock in and out, per-job hours, break counts and durations in reports and CSV export, with admin-only manual adjustments and a full edit history — the labor number that feeds Job Costing comes from here, so the margin figure is only as honest as the clock. GPS Location Tracking shows the live team map while technicians are clocked in, pauses on breaks and stops at clock-out; clocked-out employees are never shown on any map. Team Communication keeps one-on-one and group chats plus job assignment inside the same system as the work, instead of in a group text nobody can search.
A lead technician plus one assistant handle large multi-unit and office work needing 12-inch brushes, long hose runs and full-building sanitization. Two residential trucks run four to six homes a day each. The estimator gets a Manager role in EmployeeHub: he runs satellite measurements for commercial bids, performs vent counts, builds tiered estimates, works the pipeline and coordinates building access — but permissions keep per-job margins and price changes out of his hands. Crew creation and crew scheduling with crew-level analytics is a Max capability; below Max, assign jobs to individual technicians. Payroll runs in your existing payroll system — QuoteIQ has no native payroll, but hours export cleanly, and there is no automatic overtime calculation, so build that into your export process.
Residential duct cleaning pays the week. Commercial and multi-unit work pays the year. The operational difference is that commercial buyers — property managers, facility managers, building engineers — buy on documentation and schedule reliability, not on a before-and-after photo of a single register. They want a scope they can put in a file, a report after every visit, an invoice that matches the purchase order, and a vendor who shows up on the date agreed six months ago.
That maps to a specific stack. Bid the building from satellite measurement plus a walk-through, present the scope as a package with unit counts and per-unit pricing visible, attach the sanitizer safety data sheets and insurance certificates as contract attachments, and get the signature electronically. Turn the accepted quarterly agreement into a recurring invoice subscription so billing runs itself, and put the building’s visits on the calendar as a recurring series that can be individually rescheduled when a tenant turnover moves a date. After each visit the inspection form becomes the PDF the property manager files, and the Client Portal gives them a branded self-service view of estimates, invoices, appointments and inspections without an app download or an account to create.
The relationship itself lives in Pipelines & Deals. A 200-unit portfolio on a quarterly rotation is not a lead, it is a forecastable revenue line: amount times close probability, tracked with deal age so nothing sits untouched for five weeks. Adjacent trades feed the same pipeline — HVAC contractors who find contaminated systems during furnace inspections, mold remediation firms that need the system cleaned after containment, carpet cleaning and house cleaning companies with the same customer list, and commercial cleaning vendors already inside the buildings you want. Price adjacent bids with the HVAC cost calculator, the mold remediation calculator and the carpet cleaning calculator.
Duct cleaning companies that plateau usually have the same problem — every dollar of revenue starts with a stranger calling. The companies that compound build three channels that do not depend on today’s phone volume: add-ons attached to work already sold, recurring contracts, and referral partnerships with trades that see contaminated systems all day. Each one is a different object inside the CRM, and each one fails quietly without a system behind it.
The most expensive part of any residential job is getting the truck, the equipment and two technicians to the address. Once that cost is absorbed, the incremental cost of cleaning the dryer vent, cleaning the coil and blower, or installing a UV-C unit is mostly minutes. That is why the add-on line belongs on the original estimate rather than in a follow-up call three weeks later. Build the bundles once in Package Estimates, keep them in the price book, and present them at the kitchen table with the individual values visible so the bundle reads as a discount rather than a bigger number.
Run the arithmetic on your own numbers rather than an industry average. If you complete 300 residential jobs a year and attach an add-on package to 55 percent of them at a $600 average, that is 165 upgraded jobs and $99,000 of additional revenue from customers already on your calendar — and because the setup and travel are already paid for, the margin on that increment runs well above your base job margin. Whether your real attach rate is 20 percent or 70 percent is knowable inside business analytics, and it is the single number most worth improving. For larger sanitization and equipment jobs, consumer financing keeps the conversation about scope instead of budget — the customer applies at checkout, you are paid in full up front, and the provider carries collections and default risk.
Property managers need duct and dryer vent work for tenant turnover, annual maintenance and health-code documentation, and they emphatically do not want to source a different vendor per building. Standardizing a portfolio on one contractor turns unpredictable residential demand into scheduled work booked months ahead. A 200-unit portfolio on a quarterly rotation at a $285 average per unit is $57,000 a year of contracted revenue — the arithmetic is simple; the operational discipline is not. Track each relationship as a deal in Pipelines, bill it through invoice subscriptions, document every visit with inspection forms, and give the manager standing visibility through the Client Portal. Contracts renew on service quality and paperwork, in that order.
HVAC technicians open systems every day and most do not clean ducts. Restoration and mold remediation firms finish jobs that leave a system needing attention. Home inspectors and real estate agents see pre-sale properties. Each of those is a referral channel that arrives pre-qualified, because the homeowner already heard a professional recommend the work. What kills these relationships is response lag: a referral that sits until Monday is a referral the partner stops sending. The AI Virtual Call Team answers and qualifies the call when nobody is free, ClientHub keeps the whole thread — calls and texts — on the customer record so any team member can pick it up, and automations handle the partner-facing follow-up you would otherwise forget.
Give every referral source its own pipeline and its own tag. When one HVAC partner sends eight jobs a month at a $550 average, that is $52,800 a year attributable to a single relationship — which tells you exactly how much attention it deserves at renewal time, and how much a second partner is worth pursuing. Pipelines & Deals weights each open opportunity by close probability so the forecast reflects reality; Elite runs up to five pipelines and Max is unlimited. Tag-based segmentation also drives mass text and email campaigns — note that those campaigns run on your own Twilio and SendGrid accounts, so carrier fees are yours.
The trade-specific features are the reason to look at QuoteIQ. The reason to stay is that everything else is in the same place — no separate photo app, no separate phone line, no bolt-on invoicing tool, no per-user surcharge for adding your third technician. Here is the working set, all included in the plan tiers described below.
Alongside those, every plan carries the AI suite metered in IQ Credits — AI Autopilot for conversational control of the CRM, AI Estimator for photo-driven line-item pricing on a new estimate, and Before & After AI for finished-condition previews. Bookings can come in from Google Reserve and from website contact request forms. Migrating is handled by AI Smart Import, which maps CSV columns automatically from whichever CRM you are leaving, and your data stays yours — export is available on every plan. When you need to send a paper-clean document, the free contractor invoice template and HVAC invoice template are downloadable without an account.
Five plans, no per-user fees inside the seat count, and annual billing at ten months for twelve. Every plan includes estimates, invoicing, scheduling, payments, e-signatures and the AI suite; the differences are the tools a growing duct cleaning operation adds as it scales. Most single-truck companies start on Beginner for satellite measurement and QuoteIQ Cam. Most multi-truck companies land on Pro for job costing and ClientHub, then move to Elite when inventory, pipelines and routing start to matter. Full details live on the pricing page.
Annual billing runs $299.99, $749.99, $1,499.99, $2,990 and $6,990 — two months free at every tier. IQ Credits are the virtual currency behind the AI features, included monthly on every plan and reset each cycle; every AI action shows its credit cost before it runs and asks for confirmation, so nothing draws down without you seeing it. Upgrading mid-cycle charges the prorated difference and the new credit allocation applies immediately. Every plan includes a 14-day free trial with full access to the features of the plan you choose.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder, QuoteIQ · Full insights →
QuoteIQ is the best CRM for air duct cleaning companies in 2026 because it covers the full duct workflow in one system rather than in four subscriptions. Tiered per-vent estimating runs through Options Estimates on every plan from $29.99 per month, buildings are pre-measured from satellite imagery with MapMeasure Pro from the $74.99 Beginner plan, systems are documented in 4K through QuoteIQ Cam, true margin per job comes from Job Costing at Pro, and supply inventory plus referral pipelines turn on at Elite. More than 40,000 contractors use the platform, which holds a 4.7 rating across 4,103 reviews. Migration from another system runs through AI Smart Import with automatic column mapping, and the trade-specific overview lives on the air duct cleaning software page. Scope the work itself against EPA duct cleaning guidance, which names visible mold, vermin infestation and debris entering the living space as the conditions that justify a cleaning.
QuoteIQ runs five plans: Essentials at $29.99 for one user, Beginner at $74.99 for two, Pro at $149.99 for four, Elite at $299 for ten and Max at $699 for unlimited users, with annual billing charging ten months for twelve. Most duct cleaning companies with a truck and a helper start on Beginner for satellite measurement and photo documentation; multi-truck operations land on Pro for job costing and a dedicated business number. Competing platforms restructure their pricing regularly, so check each vendor’s own pricing page the day you compare rather than trusting any third-party figure. For sizing the revenue side of the equation, the home service business calculators are free, and labor cost benchmarks are published by the U.S. Bureau of Labor Statistics, which put the May 2025 median wage for HVAC mechanics and installers at $61,010.
Most residential duct cleaners price per vent with a minimum, then tier by method: brush and vacuum as the base level, compressed air whip agitation with an antimicrobial treatment above it, and a full sanitization package that adds coil, blower and dryer vent work. If your rates are $25, $45 and $65 per vent, a 15-vent home presents at $375, $675 and $975 on a single document through Options Estimates — the customer compares your three methods instead of comparing you to a $99 coupon. Simple single-system calls can go out as a Quick Estimate and detailed commercial scopes as a Standard Estimate. Set the rates in your price book once, use the air duct cleaning cost calculator to sanity-check them, and verify the margin afterwards with Job Costing and Expense Tracking. For context on what the market has historically paid, the EPA notes whole-system cleaning has typically ranged from about $450 to $1,000 per heating and cooling system.
Yes. MapMeasure Pro measures square footage, roof and lot dimensions from satellite imagery inside estimate creation, with drawing tools for irregular footprints, measurements saved to the customer profile, and screenshots that attach to the estimate as proof of scope. For duct work that means sizing a building, estimating system count and planning hose runs before anyone drives out — particularly useful on multi-unit and commercial bids where a walk-through takes half a day. Property Street View shows the exterior and likely equipment placement, and Zillow Quick Access pulls build year and square footage. Historical aerial imagery lets you scroll back through years of photos of the same property. Attach the measurement screenshots to the estimate and add the on-site inspection photos from QuoteIQ Cam so the scope is documented end to end. All three are available from the Beginner plan at $74.99 per month. Pair the measurement with Department of Energy guidance on duct losses when the system runs through unconditioned space.
Yes, from the Elite plan at $299 per month. Inventory Management runs five modules — Products, Locations, Suppliers, Orders and Transactions — so rotary brush heads by diameter and bristle type, air whips, HEPA and pre-filter media, antimicrobial concentrate, deodorizer canisters, dryer vent rods, access panels, mastic and foil tape can each carry a SKU, unit cost, customer price, margin and reorder point. Locations cover the warehouse, each truck and active job sites, and materials on an estimate link to products so pricing stays current. One rule matters operationally: stock deducts when the invoice is paid, and a deposit does not count as paid — set reorder points with that lag in mind. Consumables also flow into Expense Tracking and Job Costing. Truck stock also has a tax dimension: equipment and mileage are deductible, and the IRS standard mileage rate for business use is 76 cents per mile as of July 1, 2026 — log it against jobs in the same system you already run the schedule in.
By putting the add-on on the original estimate instead of in a follow-up call. Package Estimates bundle duct cleaning with dryer vent cleaning, coil and blower motor cleaning, UV-C installation, filter upgrades and return pathway sealing as one priced offer with the individual lines visible, so the bundle reads as value rather than as a bigger invoice. The dryer vent line has the strongest independent justification: the U.S. Fire Administration reports roughly 2,900 clothes dryer fires in residential buildings each year causing an annual average of 5 deaths, 100 injuries and $35 million in property loss, with failure to clean the leading contributing factor. Price the line with the dryer vent cleaning cost calculator, show the finished result with Before & After AI, capture the signature through e-signatures, and offer consumer financing on the larger equipment packages.
Yes. Every plan includes a 14-day free trial with full access to the features of the plan you choose — one trial per person, per business and per payment method, and a credit or debit card is required to start. The trial converts to the selected plan’s rate at the end of the period unless it is canceled beforehand, and it can be canceled at any point during the trial. Choose the tier you would actually run: Beginner if you want to test satellite measurement and 4K documentation, Pro if job costing and a dedicated business number are the point, Elite if inventory and pipelines are what you are evaluating. Migrating from another CRM is handled by AI Smart Import with automatic column mapping, and your data remains exportable on every plan. Business-planning resources for new owners are available from the U.S. Small Business Administration.
With documentation and response speed, tracked as relationships rather than as one-off leads. Property managers buy repeatable paperwork: a scoped estimate with unit counts, a report after every visit from custom inspection forms, recurring billing through invoice subscriptions, and standing visibility through the Client Portal. HVAC contractors and restoration firms refer on responsiveness — a referral that waits until Monday stops arriving — so the AI Virtual Call Team answers and qualifies after hours while ClientHub keeps every call and text on the customer record. Track each partner as its own weighted deal in Pipelines & Deals. Energy-efficiency conversations open doors with facility managers too — ENERGY STAR notes 20 to 30 percent of conditioned air is lost to duct leaks in a typical building.
A walkthrough of the platform duct cleaning companies use to estimate, schedule, document, invoice and get paid — estimates built in the field, photos attached to the job, and the money side handled in the same place.
Watch Video →Migrating a live service business is mostly a sequencing problem. Do it in this order and you can be quoting from the new system inside a day without losing history or dropping a scheduled job.
Pick the tier that matches how you operate rather than the cheapest one — the 14-day trial gives full access to the features of the plan you choose, so testing Essentials tells you nothing about job costing or inventory. A single-truck duct cleaner testing satellite measurement wants Beginner; a two-to-four-person shop wants Pro. Create the account, set your company profile, upload your logo for custom branding, and add your license number so it appears on estimate PDFs.
AI Smart Import maps CSV columns automatically from whichever CRM you are leaving, and phone contacts import directly. Then build the price book that makes everything downstream fast: per-vent rates for each service level, minimums, dryer vent runs by length, coil and blower cleaning, UV-C, filter upgrades, return sealing, commercial per-unit rates. Save the three-tier structure as a reusable Options Estimate template and your bundles as Package Estimates. Check your numbers against the duct cleaning cost calculator before you lock them in.
Do not run parallel systems for a month — it doubles the work and halves the adoption. Take the next five estimates start to finish in QuoteIQ: measure with MapMeasure Pro, photograph the system with QuoteIQ Cam, present three tiers, capture the signature with e-signatures, collect the deposit through online payments, and put the job on the calendar. Five real jobs will surface every setting you still need to change.
Once the core loop works, add the parts that run without you: appointment reminders, on-the-way texts, and multi-step email and text automations for estimate follow-up and annual re-cleaning reminders, which you can build by describing them in plain language. Connect QuickBooks Online so the books stop being a Sunday job, switch on Review Multiplier for the post-payment review ask, and — if you are on Elite — enable Route Optimization and set up your referral pipelines.
QuoteIQ LLC was founded on September 21, 2022 and is based in Savannah, Georgia. The platform is built by people who ran home service businesses before they wrote software for them, which is why the duct cleaning workflow reads like a job walk instead of an enterprise implementation.
“I just started a pressure Washing/HVAC business and I use quoteiq.I love the app it keeps track of my payments,schedule,invoices and so much more to name here.I highly recommend this app if you’re running a business”
Brent Brignac · Google Play
“I’ve been using the app for a little over a month and in my opinion, is an essential part of my business. The app is easy to use and I love how professional the estimates and invoices look, especially when you attach photos. You can upload receipts, along with pictures which will be a huge benefit come tax time. It also integrates with quick books! I am so happy with how the app works, I’d give it more than five stars if I could! In a nutshell, the app is AWESOME! Highly recommended!”
Nick Bosick · Google Play
“I recently started up a roof and gutter cleaning business and this app has everything in one place. I can send estimates over the phone without even going to the house. It saves me time, and time is money.”
Hayden Hoppe · Google Play
Per-vent tiered estimating, satellite measurement, 4K documentation, supply inventory, per-job costing and referral pipelines — starting at $29.99 per month, with a 14-day free trial of the plan you choose.
Questions first? See plan pricing, the full feature list, or the industries QuoteIQ serves.
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
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