Published February 2026 · Updated August 2026
QuoteIQ gives painting contractors a built-in Paint Calculator, four estimate types with Good/Better/Best tiers, satellite exterior measurement, AI before-and-after previews, multi-day scheduling, and per-job profit tracking — starting at $29.99 per month with a 14-day free trial on every plan.
QuoteIQ is the best CRM for painting contractors in 2026 because the estimating tools a painter actually uses — a Paint Calculator, room-by-room line-item estimates, Good/Better/Best Options pricing, and satellite exterior measurement — are included from the $29.99 Essentials plan rather than sold as add-ons. Plans run $29.99, $74.99, $149.99, $299 and $699 per month, every one of them carrying a 14-day free trial of that plan’s own features. Painting crews, materials, colors, and per-job margin all live in the same system that sends the estimate.
TL;DR: Painting is an estimating trade before it is a scheduling trade, so the CRM that wins is the one that quotes fastest and most accurately. QuoteIQ bundles the Paint Calculator, four estimate types, e-signatures, photo documentation, multi-day scheduling, job costing, and invoicing into one $29.99-to-$699 ladder with no per-user pricing on the top plan. Painters carry real regulatory weight — the EPA’s RRP Rule governs any paid work disturbing paint in pre-1978 housing — and the Bureau of Labor Statistics counted 342,200 painting jobs nationally in 2024, so documentation and margin discipline decide who survives the slow months.
Most field-service software was designed around a one-hour service call: a technician arrives, diagnoses, fixes, and invoices. Painting does not work that way. A single residential repaint can involve eleven rooms, three sheens, two brands, a week of labour, a colour consultation, and a change order on day four. The software either models that or it fights you every day.
There are four structural differences that generic tools consistently get wrong, and they are the reason so many painters end up running a CRM plus a spreadsheet plus a photo app plus a separate quoting tool. QuoteIQ’s painting contractor software was built around them instead of around them being edge cases.
For a painter, the quote is where the job is won or lost. Surface area, prep condition, coat count, trim linear footage, ceiling height, and material grade all move the number, and homeowners collect three bids before deciding. Speed and clarity beat everything. That is why QuoteIQ ships four distinct estimate formats rather than one, plus a Paint Calculator and a National Average Guide covering roughly six major home-service trades so you have a sanity check on your own numbers.
Paint, primer, caulk, tape, plastic, tips, and sundries can run a meaningful share of a residential job. If materials only exist as a lump line on the invoice, you never learn which job types actually make money. QuoteIQ’s Materials section on estimates carries name, description, quantity, unit type, unit cost, and an auto-total, and links to Inventory products so the price you quote is the price you are paying today. Expense tracking then attaches receipts to the job, and job costing closes the loop.
A three-day exterior with a two-person crew, a rain delay, and a Saturday touch-up is a scheduling problem that hourly-slot calendars cannot render. QuoteIQ draws multi-day jobs as continuous events, lets you drag a single occurrence out of a recurring series without disturbing the rest, and supports Schedule Later so a signed job can sit dateless until the weather cooperates. Filter the calendar by employee or crew to see exactly who is where.
Callbacks on painting are almost always disputes about condition: was that hairline crack there before, did the deck already have peeling, was the trim in that shape at walkthrough. Photographic documentation is the cheapest insurance in the trade. QuoteIQ Cam captures unlimited 4K photo and video, organises it by job and date, supports before-and-after comparison, annotation, and custom inspection forms, and keeps a documentation archive on the customer record permanently.
The EPA’s Renovation, Repair and Painting Rule applies to anyone paid to disturb painted surfaces in housing or child-occupied facilities built before 1978 — including sole proprietors. Requirements trigger at roughly 6 square feet of interior surface or 20 square feet of exterior surface, firms must be EPA-certified, and the Renovate Right pamphlet must be delivered before work starts. Storing the signed acknowledgement, the pre-work photos, and the scope in one customer record is not paperwork — it is your defence file.
These are the tools that make QuoteIQ a CRM for painting contractors rather than a generic scheduler with a paint-coloured logo. Plan availability is noted where it is confirmed; where a gate is currently being reconciled between the app and the plan pages, it is deliberately left unstated rather than guessed.
Part of Business Calculators, alongside mulch and downstream-injector calculators and the National Average Guide. Turn dimensions into gallons before you price the job.
Standard estimates support parent-child sub-items, so “Master Bedroom” can carry prep, primer, two coats, and trim as separate children under one heading.
Options estimates present Good/Better/Best side by side — standard coating, premium coating, premium plus trim and ceilings — and let the homeowner choose.
Package estimates bundle recurring service combinations — interior refresh, cabinet respray, deck strip and stain — as a single sellable unit.
Satellite measurement inside estimate creation: wall runs, roof segments, decks, fences, driveways. Screenshots attach to the estimate as visual proof of scope.
Unlimited 4K photo and video, before-and-after editor, annotations, inspection forms, and a customer documentation archive that survives the job.
Generates a realistic “after” preview from the homeowner’s actual property photo in roughly 15 to 20 seconds and attaches it to any estimate. Regeneration draws credits again.
Customers sign on their phone. Editing an estimate after sending automatically voids the outstanding signature request, so nobody signs a stale scope.
Drag-and-drop calendar across day, week, month and employee-timeline views, with multi-day jobs drawn as continuous events and a map view for geographic planning.
Total price minus labour minus expenses equals profit, with a margin bar. Labour pulls automatically from clocked hours at each painter’s hourly rate.
A dedicated business number with two-way calling and texting inside the app, every message saved to the customer profile, synced across phone, tablet and desktop.
55 integrated tools across 13 categories, driven by voice or text. “Move all of today’s jobs to Friday and text every customer” is a single instruction.
Painters quote three very different kinds of work in the same week — a two-hour ceiling patch, an eleven-room interior, a cabinet respray with a colour consult — and forcing all three through one template is why so many estimates take an hour to build. QuoteIQ separates them.
| Estimate type | Best painting use | What it does |
|---|---|---|
| Standard | Whole-home interiors, exteriors | Full line-item detail with sub-items, materials, markup and discount controls, and real-time totals. |
| Quick | Touch-ups, single rooms, drywall patch-and-paint | Minimal fields for simple jobs so a phone quote goes out from the driveway. |
| Options | Any job where coating grade is negotiable | Good/Better/Best tiers side by side; the homeowner picks the tier, which moves the conversation off price alone. |
| Package | Bundled services, seasonal offers | Pre-built service combinations sold as one unit rather than assembled line by line. |
All four draw from one Price Book, so raising your per-square-foot interior rate updates every future estimate at once. Every format supports photos, notes, terms and conditions, your licence number on the PDF, custom branding, deposit requirements, markup and discount controls including a one-action Mark Up All, and hiding individual or all line-item prices when you want to present a single number. Estimate Templates let you save the eleven-room interior you quote forty times a year and reload it in seconds, and expiration dates stop a spring price sitting live in October.
Draft mode with continuous autosave matters more than it sounds. Estimates get built on a phone, in a driveway, at 4:40pm, on a battery at nine percent. If the app closes, the work is still there. When the homeowner says yes, one tap converts the estimate to an invoice, or to a recurring invoice subscription for commercial maintenance repaint contracts.
If you are still building painting prices from memory, start from the arithmetic instead. The free painting cost calculator and the wider home-service business calculator library give you an independent baseline before you commit a number to a customer, and the drywall cost calculator covers the prep work that quietly eats interior margin. The BLS put the 2024 median wage for construction and maintenance painters at $48,660 a year, about $23.40 an hour — that is your labour floor before burden, and it is the number your hourly rate has to clear.
The AI Estimator analyses property photos, asks targeted follow-up questions, and produces market-accurate line-item pricing for your area — used once per new estimate as a starting point you then correct. Auto Complete suggests values as you type. AI CoPilot lives inside estimate and invoice creation as an in-document editor that can add services, change tax, set discounts, add deposits, and draft the client message, with quick-action cards plus free-form chat and a choice of Auto Accept or Review mode. All of it consumes IQ Credits, and every AI action shows its credit cost and asks for confirmation before it runs.
Exterior estimating is where painters lose their week. Two hours of round-trip driving to measure a colonial you may not win is the single most expensive unbilled activity in the trade. MapMeasure Pro puts satellite measurement directly inside estimate creation, so the measuring happens while the estimate is being written rather than in a separate tool.
Square footage, roof dimensions, lawn, driveway, deck and fence, with drawing tools for irregular shapes. Measurements save to the customer profile and export into the quote.
Roof segments are auto-detected from solar data with colour-coded pitch, and pitch is calculated, displayed and saved — useful for soffit, fascia and trim access planning.
Scroll back through years of aerial photographs of the same property. When a homeowner says the siding “was done recently,” the timeline says otherwise.
Street-level imagery shows siding type, trim complexity, window count and landscaping obstructions before you commit a crew size.
Property data in one tap — age of home, square footage, lot. Pre-1978 build year is your first RRP compliance signal.
Automated measurement with a saved Measurement Library, priced at 100 IQ Credits per run, with property and parcel lookups at 50 credits. The cost is shown before it runs.
The compounding effect is what matters. A painter running six exterior estimates a week who stops driving to half of them recovers most of a working day. That day goes into selling, or into a fourth crew day, or into going home. And because the measurement screenshots attach to the estimate as visual proof of scope, the homeowner sees exactly which elevations and which surfaces the number covers — which is where exterior change-order arguments usually start.
Remote measurement also reduces ladder time. Painters work at height constantly, and OSHA’s construction scaffold standard, 29 CFR 1926 Subpart L, sets specific requirements for scaffold access, platform construction, fall protection and training. Every measurement you can take from an aerial image is a ladder set-up you did not have to do to price a job you had not won yet.
Homeowners cannot picture a colour on a wall from a paragraph. That gap is the reason painters lose bids to whoever showed up with a sample board. QuoteIQ closes it in the estimate itself.
Before & After AI generates a realistic finished preview from the actual photo of the customer’s property — their siding, their trim, their landscaping — in roughly fifteen to twenty seconds, and attaches to any estimate type or invoice. It is not a stock image of a different house. For a homeowner deciding between three bids on identical scopes, the bid that shows their own house finished is the one that gets discussed at the kitchen table. Each regeneration draws credits again, so it is worth getting the source photo right before you run it.
Alongside that, QuoteIQ Cam handles the documentation side: in-app capture or camera-roll upload, organised by job and date, before-and-after comparisons, annotations, custom inspection forms with templates and customisable PDF sections, job reports, and unlimited 4K photo and video storage. The Before & After Photo Editor turns completed work into a portfolio you can attach to the next quote, and galleries can be shared straight to the customer.
Proposal+ takes the same material a step further when the job justifies it. An estimate can go out as a full branded proposal carrying your company story, service descriptions, a photo gallery, supporting documents and customer reviews. Preview before sending, save the layout as a template, reuse it. Proposals cost 100 IQ Credits per send and are free on the trial and on the Elite and Max plans. Signatures on proposals use a per-field flow — consent, adopt signature and initials, then sign each field — while the long-standing estimate signing flow is unchanged.
QuoteIQ has a Custom Document Label setting that renames your estimates company-wide to “Estimate,” “Proposal,” or “Quote” — that is cosmetic and free. Proposal+ is a separate, richer document type that consumes credits. If your team calls every estimate a proposal, set the label; if you want the branded multi-section document, use Proposal+.
Nobody loses money on the paint they quoted. They lose it on the third trip to the supplier, the gallon tinted to the wrong sheen, and the callback eight months later where nobody can remember the colour code.
Custom fields track colour, brand, sheen and product number per customer and per room, sitting on the customer profile in the client database rather than in a notebook in a van. When the same homeowner calls two years later about the guest room, the spec is there. Multiple contacts on a job means a landlord, a tenant and a property manager can all be attached to the same work, and notifications, texts and on-the-way messages fan out to all of them rather than to whoever happened to be entered first.
The Materials section on estimates carries name, description, quantity, unit type, unit cost and an auto-total, and links to Inventory products so quoted cost tracks real cost. Inventory Management on the Elite plan runs five modules — Products with SKU, category, unit, cost and reorder point plus In Stock, Low and Out indicators; Locations covering warehouse, truck and job site; Suppliers; Orders moving Draft to Confirmed to Received; and Transactions logging every movement as Receipt, Returned, Issued, Damaged, Loss or Adjustment.
One mechanic is worth stating precisely because it is commonly misdescribed: stock deducts when the invoice is paid. A deposit does not count as paid, and stock does not move on a deposit unless you use the deduct option on that screen. Deduction on job completion is not how the shipped app behaves.
Expense tracking logs categorised spend with receipts, links each expense to a job, and exports to CSV with search and filtering. Job Costing on Pro and above then produces the per-job Report tab: total price, minus labour pulled automatically from time tracking at each painter’s hourly rate, minus expenses, equals profit, with a margin bar. The Hourly Rate Calculator sits under Business Calculators for setting that rate honestly in the first place.
Categorised, receipted, job-linked expenses are also how you stop overpaying tax. The IRS Tax Guide for Small Business (Publication 334) sets the ordinary-and-necessary test for deductible business expenses and covers supplies, vehicle expense methods, and the Section 179 deduction for equipment like sprayers and lifts. Exportable records beat a shoebox every April. Use the free painting invoice template if you are still building paperwork by hand, or the general contractor invoice template for subcontracted work.
Once you pass one truck, the constraint stops being sales and becomes coordination. QuoteIQ’s scheduling handles drag-and-drop across day, week, month and employee-timeline views, colour-coded by status, with multi-day jobs drawn as continuous events, completed jobs badged green on the calendar, time blocking, automated appointment reminders by SMS and email, and a GEO-Schedule map view showing jobs geographically so you can group a day by neighbourhood. Google Calendar two-way sync keeps personal calendars honest.
On Pro and above, on-the-way texts fire automatically so the homeowner is not waiting by the window, and the Client Portal gives each customer a branded self-service link — no app download, no account — where they can see estimates, pay invoices, view appointments and inspections, submit service requests, and leave a review. Every panel is toggleable globally and per customer, and an Activity tab shows you when they actually looked.
EmployeeHub covers the field-team layer. Time Tracker Pro handles GPS clock in and out, per-job hours, break counts and durations in reports and CSV, admin-only manual adjustments, and a full edit history. GPS location tracking shows a live map of the team while clocked in, pauses on breaks, stops at clock-out, and verifies clock-in location — and clocked-out employees never appear on any map, without exception. Team Communication runs one-to-one and group chats with job and event assignment, and roles and permissions control exactly what each person sees, with a full permissions overhaul shipped in August 2026 that separated calendar permissions properly.
Two honest limitations: there is no automatic overtime calculation, and there is no native payroll — hours export to whatever payroll system you already run. On the Max plan you additionally get crew creation, crew tracking and crew scheduling with crew-level analytics and routing, plus the Sales Team Tracker with commission percentage per rep, conversion and cycle metrics, leaderboards and year-to-date figures — which is how you pay commission-based estimators without a spreadsheet.
On Elite and above, Route Optimization sequences the day’s stops for minimum drive time, accounts for appointment windows and job duration, recalculates when a job is added late, and cuts drive time by 15–30%. Route Density answers the different question of where your work actually clusters, so you plan the zone first and the order second. For a two-truck painting outfit, that is real fuel and real billable hours.
Painting has an awkward cash shape: materials are bought up front, labour runs for days, and the balance lands at the end. Deposits and financing are not conveniences, they are working capital.
One tap turns an estimate or a completed job into an invoice. Customers can pay by credit or debit card, ACH bank transfer, Apple Pay or Google Pay online, and cash and cheque are recorded manually in the app. Checkout is embedded on the page rather than bouncing the customer to a third-party redirect. Deposits and partial payments are supported, tips can be taken at checkout, Net 15/30/60/90 terms cover commercial and property-management clients, automated payment reminders run on timing you set, and cards on file show on the customer profile. Invoice subscriptions handle recurring maintenance repaint agreements with full discount, tax, fee and deposit maths, and Mass Invoicing on Beginner and above bills a whole day of completed jobs from the calendar at once.
Consumer Financing is available on every plan, including the trial, and is independent of which payment processor your account uses. Affirm covers up to $30,000 per job over 3 to 36 months in the US and Canada, Klarna offers Pay-in-4, Pay-in-30 and longer terms, and Afterpay runs Pay-in-4 up to roughly $4,000. The customer applies at checkout in about thirty seconds and gets an instant decision; you are paid in full up front, and the provider owns collections and default risk. Refunds behave like card refunds, with the provider cancelling the remaining instalments. For a $14,000 full exterior with cedar repair, financing is frequently the difference between a signed contract and “we’ll think about it.”
On Pro and above, the QuickBooks Online integration syncs invoices, payments, customers and expense categories, with duplicate-sync locks and automatic syncing of missing customers before an estimate syncs. It is QuickBooks Online only.
Repaint demand tracks the wider construction cycle. The U.S. Census Bureau’s Value of Construction Put in Place survey estimated total construction spending at a seasonally adjusted annual rate of $2,166.5 billion in June 2026 — down 3.2% year over year. In a flat market, the painters who hold margin are the ones who know their per-job profit, not the ones who cut price fastest.
Painting is a repeat-and-referral trade with a long cycle. A homeowner who repaints the interior this year may repaint the exterior in three. The database you already own is the cheapest lead source you will ever have, and most painters never work it.
On Pro and above, Email and Text Automations run event-triggered multi-step sequences with personalisation tags, with send timing from immediately out to twenty-four months — which is exactly the horizon a repaint follow-up needs. The rebuilt engine runs a dedicated queue so messages fire on time without duplicates, with an Automations dashboard carrying Templates, Queue and History tabs, queue search, failed-item dismissal, template grouping and a variable picker. You can also describe an automation in plain language and have it built for you, and Mike’s pre-built follow-up sequence — first estimate through eleven-month follow-ups — imports in one click.
The Review Multiplier ships two mechanics: an instant post-payment redirect to your review page, and a full email and SMS review-request automation with four event triggers, pointing at Google Business Profile, Facebook, Yelp or Angi. Website contact forms on Pro and above capture leads straight into the CRM, and Google Reserve booking lets customers book from Search and Maps.
On Elite and above, InstaQuote lets homeowners self-quote from a service library you configure — interior, exterior, cabinet refinishing, deck staining, whatever you sell — see a real-time total, submit, and approve. InstaSchedule books them against your genuine live calendar availability, twenty-four hours a day, and is reachable from all four estimate types and from InstaQuote forms. Pipelines and Deals gives you a Kanban CRM with stage close-probability percentages and weighted forecasting — amount multiplied by probability — which for a painting company with a long commercial cycle is the difference between hoping and forecasting. Elite runs up to five pipelines; Max is unlimited. Mass text and email campaigns segment by tag, though they require you to connect your own Twilio and SendGrid gateways, including A2P 10DLC registration, and carrier fees are yours.
Every plan includes AI, and every plan includes IQ Credits: 500 on Essentials, 1,500 on Beginner, 3,000 on Pro, 5,000 on Elite and 8,000 on Max. Credits reset each billing cycle, there is no separate AI subscription, and every AI action displays its credit cost and asks for confirmation before it runs. Credits have no cash value, are non-transferable and non-refundable once purchased or consumed, and expire without value if the account is cancelled — they are a usage meter, not money.
| Action | Credit cost | Why a painter uses it |
|---|---|---|
| Proposal send | 100 IQC (free on trial, Elite, Max) | Branded multi-section document for high-value repaints and commercial bids. |
| AI AutoMeasure | 100 IQC | Automated exterior measurement with a saved Measurement Library. |
| Property / parcel lookup | 50 IQC | Build year and lot data — your first pre-1978 RRP signal. |
| Virtual Call Team | 125 IQC per minute | 24/7 inbound answering while you are on a ladder or spraying. |
| ClientHub messaging | 4 IQC per SMS · 5–10 per MMS · 5–7 per call minute | Two-way texting and calling from the business number. |
Three AI tools do genuinely different jobs and are worth keeping straight. AI Autopilot is the general manager — 55 integrated tools across 13 categories, driven conversationally by voice or text, handling instructions like “invoice all of today’s completed jobs and send them.” Inside the app its interface is labelled Ask AI; it is the same feature. The AI Estimator is the photo-to-quote specialist, used once per new estimate. AI CoPilot is the in-document editor inside estimate and invoice creation. Alongside them sit the AI Text Generator for one-tap professional customer messages, Auto Complete, and Ask AI Reports with the IQ Terminal for conversational reporting.
The Virtual Call Team deserves a specific note for painters, because you are physically unable to answer a phone while spraying. It answers inbound calls around the clock, qualifies leads, filters spam, works from a knowledge base and agent voice you configure, records and transcribes every call, sends summaries, and can run outbound and simultaneous call campaigns. It is metered per minute through IQ Credits, so it is minute-limited at lower credit allocations rather than unlimited. If you need more, credit top-up packs run 2,500 for $25, 5,000 for $50, 10,000 for $100 and 25,000 for $250.
If you would rather not build any of it yourself, Done-For-You setup is available in two tiers at $299.99 and $999.99, covering contact import, price book setup and a one-to-one onboarding session. AI Smart Import handles CSVs from any CRM with automatic column mapping, and data export is available on every plan — you own your data, and QuoteIQ never stores card numbers.
Five plans, flat monthly pricing, and two months free if you pay annually. Every plan carries a 14-day free trial of that plan’s own features — the trial gives you the plan you chose, not a temporary upgrade. Upgrading mid-cycle charges the prorated difference, credits jump immediately, and annual rates adjust proportionally.
| Plan | Monthly | Annual | Users | IQ Credits | What it unlocks for a painting business |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Paint Calculator, all four estimate types, e-signatures, scheduling, invoicing and payments, consumer financing, Proposal+, the AI suite. |
| Beginner | $74.99 | $749.99 | 2 | 1,500 | Adds MapMeasure Pro, Property Street View, Zillow Quick Access, QuoteIQ Cam, expense tracking, contract attachments, mass invoicing, advanced analytics, custom branding. |
| Pro | $149.99 | $1,499.99 | 4 | 3,000 | Recommended for most painting crews. Adds ClientHub, email and text automations, on-the-way texts, website contact forms, Client Portal, job costing, hourly rate calculator, QuickBooks Online. |
| Elite | $299 | $2,990 | 10 | 5,000 | Adds InstaQuote, InstaSchedule, Pipelines and Deals (up to 5), mass campaigns, inventory management, route optimization, route density, EmployeeHub with GPS and Time Tracker Pro. |
| Max | $699 | $6,990 | Unlimited | 8,000 | Adds unlimited seats at a flat price, Sales Team Tracker, crew creation, tracking and scheduling, the AI Website Builder included, four additional businesses, priority support. |
Which one fits depends on headcount and how you sell. A solo painter quoting interiors runs comfortably on Essentials. The moment exterior work becomes a meaningful share of revenue, Beginner pays for itself on saved measuring drives alone. A two-truck outfit that wants automated follow-up, a business phone line and real per-job profit belongs on Pro. Once you are dispatching crews, tracking paint stock across vehicles, and letting customers book themselves, Elite is the tier. Max is for multi-crew and multi-brand operations where per-seat pricing has become the problem. Add-ons are simple: the AI Website Builder is $34.99 a month and included on Max, and additional businesses are a paid add-on with four included on Max. Full details sit on the pricing page.
Painting companies scale in people, not in job volume, so per-user pricing hurts this trade more than most. QuoteIQ’s ladder is 1, 2, 4, 10 and unlimited users at $29.99, $74.99, $149.99, $299 and $699 — and unlimited users on Max means unlimited, at a flat price, whether you are running two crews or nine. Work through the ladder against your real headcount before you commit.
The honest advice is to check pricing and feature availability on each vendor’s own site on the day you are deciding, because plan structures and tier gates in this category change frequently and any figure quoted in an article ages badly. The main platforms painting contractors evaluate alongside QuoteIQ are Jobber, Housecall Pro and ServiceTitan. Each publishes its own current pricing and plan inclusions; read those pages directly rather than a third-party summary, this one included.
What is worth comparing carefully, in this order:
QuoteIQ publishes side-by-side breakdowns for each of these platforms on the comparison hub, and the full capability list lives on the features directory. If you want the painting-specific view, the painting software page and its painting FAQ go deeper on trade fit, and neighbouring trades many painters also run — drywall, pressure washing, deck building and remodeling — have their own pages.
One more source worth using before you buy any software: the Painting Contractors Association, founded in 1884, publishes trade standards, best-practice series and a contractor accreditation programme. Standards work is what turns a software decision into a repeatable process rather than a new place to store chaos.
Here is what a single residential exterior looks like moving through QuoteIQ, from the missed call to the follow-up two years later.
You are twenty feet up on a boom. The Virtual Call Team answers, qualifies the lead, captures the address and scope, filters out the solar cold-caller behind it, and sends you a transcribed summary. Metered at 125 credits a minute, so you know what it costs.
MapMeasure Pro gives you wall runs, roof segments with pitch, and deck square footage from satellite. Zillow Quick Access shows a 1962 build year, so lead-safe practices are in scope from the start. No drive.
An Options estimate presents standard coating, premium coating, and premium plus trim and soffits. The Paint Calculator sets gallons; the Materials section carries unit costs. Autosave means the 6pm interruption costs you nothing.
Before & After AI renders their house in the new colour in fifteen to twenty seconds and attaches to the estimate. Send by text or email; they sign on their phone with e-signature, pay the deposit, and if the number is heavy, take financing at checkout.
Four days block out on the calendar as one continuous event with the crew assigned. Rain pushes day three; you drag it. On-the-way texts fire each morning, and the customer watches progress in the Client Portal.
Painters clock in with Time Tracker Pro. QuoteIQ Cam captures the rotted fascia on day one — which is how the change order gets approved without an argument — and the finished elevations on day four. Supplier receipts go straight to expenses.
One tap converts to an invoice; they pay by card or ACH from the embedded checkout. Job costing shows the actual margin once labour and materials land, and inventory deducts when the invoice is paid.
Post-payment, Review Multiplier redirects them to your review page. An automation queues an interior offer at eleven months and a repaint check-in later. The colour spec stays on the customer record forever.
QuoteIQ is the strongest all-round CRM for painting contractors in 2026 because the estimating stack a painter needs is included from the $29.99 Essentials plan rather than gated behind upgrades or paid integrations. That stack is a built-in Paint Calculator, four estimate formats including Good/Better/Best Options pricing, room-by-room line items with parent-child sub-items, e-signatures, and multi-day scheduling that draws a four-day exterior as one continuous event. Above that, MapMeasure Pro handles satellite exterior measurement from the Beginner plan, and job costing arrives on Pro. QuoteIQ is used by more than 40,000 contractors and holds a 4.7 average across 4,103 reviews. Whichever platform you shortlist, price it against your headcount in eighteen months rather than today, and check each vendor’s own current pricing page — and read the EPA RRP requirements before you buy anything, because compliance documentation has to live somewhere.
QuoteIQ runs five flat monthly tiers: Essentials at $29.99 for one user with 500 IQ Credits, Beginner at $74.99 for two users with 1,500 credits, Pro at $149.99 for four users with 3,000 credits, Elite at $299 for ten users with 5,000 credits, and Max at $699 for unlimited users with 8,000 credits. Paying annually gives two months free, so the same tiers cost $299.99, $749.99, $1,499.99, $2,990 and $6,990 a year. Optional extras are the AI Website Builder at $34.99 a month, included on Max, and Done-For-You setup in two tiers at $299.99 and $999.99. Credit top-up packs run from 2,500 credits for $25 up to 25,000 for $250. Compare that against your labour cost — the BLS median for painters was $48,660 in 2024 — and the software is a fraction of one painter’s week. Full detail sits on the pricing page.
Yes. The Paint Calculator is part of QuoteIQ’s Business Calculators and is included on every plan from $29.99 a month, alongside mulch and downstream-injector calculators and a National Average Guide covering roughly six major home-service trades. It converts dimensions and surface area into material quantities so you stop guessing gallons. In practice you use it with two other things: the Materials section on standard estimates, which carries quantity, unit type, unit cost and an auto-total and links to inventory products, and MapMeasure Pro for exterior surface areas. For a second opinion outside the app, the free painting cost calculator and the calculator library give you an independent baseline. Standards guidance from the Painting Contractors Association is worth reading alongside any spread rate you rely on, since coverage varies enormously by substrate and prep condition.
Use satellite and street-level imagery to measure before you drive. MapMeasure Pro, included from the Beginner plan at $74.99 a month, sits inside estimate creation and measures wall runs, roof dimensions, decks, fences and driveways, with drawing tools for irregular shapes. Roof segments are auto-detected with colour-coded pitch, and a historical imagery timeline lets you scroll back through years of aerial photos of the same property. Property Street View shows siding type, trim complexity and window count, while Zillow Quick Access returns build year — critical, because EPA lead-safe work practices apply to pre-1978 properties. Measurement screenshots attach to the estimate as visual proof of scope, which prevents most change-order disputes, and AI AutoMeasure automates the run for 100 IQ Credits when you would rather not draw it yourself.
Yes, and this is where painting-specific handling matters most. QuoteIQ’s scheduling and calendar renders multi-day jobs as single continuous events rather than a chain of disconnected appointments, across day, week, month and employee-timeline views, colour-coded by status. You can drag one occurrence out of a recurring series without disturbing the rest, use Schedule Later to create a signed job with no date and assign it when weather allows, filter the calendar by employee or crew, and view work geographically on the GEO-Schedule map. Automated SMS and email reminders go out ahead of each day, on-the-way texts fire on Pro and above, and Time Tracker Pro records per-job hours with GPS clock-in for the crew. On Elite and above, Route Optimization cuts drive time 15–30% and EmployeeHub manages assignments. Fall-hazard planning matters on multi-day exteriors, so build the schedule with OSHA scaffold requirements in mind.
Colour, brand, sheen and product number go into custom fields on the customer and job records, so the spec is still there when the same homeowner calls about the guest room two years later — it lives in the client database, not a notebook. Materials attach to estimates with quantity, unit type and unit cost, and link to Inventory products so quoted cost tracks real cost. Inventory Management on the Elite plan runs five modules covering Products, Locations such as warehouse and truck, Suppliers, Orders and Transactions; stock deducts when the invoice is paid, and a deposit does not count as paid. Expense tracking from the Beginner plan logs receipted, job-linked spend with CSV export, and Job Costing on Pro and above computes price minus labour minus expenses with a margin bar, pulling labour from clocked hours. Keep those records clean and they double as your IRS Publication 334 substantiation at tax time. Analytics then aggregates it.
Painting cash flow is front-loaded on materials and back-loaded on collection, so the fix is deposits, embedded checkout and financing rather than chasing. QuoteIQ converts an estimate or completed job to an invoice in one tap. Customers pay by credit or debit card, ACH bank transfer, Apple Pay or Google Pay online, with cash and cheque recorded manually, and checkout is embedded on the page rather than redirecting away. Deposits and partial payments, tips at checkout, Net 15/30/60/90 terms, automated payment reminders on your timing, and cards on file are all supported, and invoice subscriptions handle recurring maintenance repaint contracts. Consumer financing is on every plan including the trial: Affirm up to $30,000 per job over 3 to 36 months, plus Klarna and Afterpay instalments, with you paid in full up front. On Pro and above, QuickBooks Online syncs it to your books. Demand context sits in the Census construction spending data.
Every plan includes a 14-day free trial, and the trial gives you the features of the plan you selected rather than a temporary upgrade. A credit or debit card is required to start, one trial is available per person, per business and per payment method, it converts to paid at your selected plan’s rate unless you cancel before it expires, and you can cancel at any point during the trial. Switching itself is four steps: import customers with AI Smart Import, which maps CSV columns automatically from any CRM or from phone contacts; build your Price Book with real per-square-foot and per-room rates; send live estimates using the Quick and Package formats first; then turn on automations and review requests. If you would rather not, Done-For-You setup covers import, price book and a one-to-one session at $299.99 or $999.99. Bring your RRP certification records across too.
A walkthrough of the platform painting contractors use to quote, schedule, document and get paid — estimates through invoicing in one system.
Most painting companies are fully live inside a week. The order matters more than the speed — get customers and pricing in first, and everything downstream works on real data.
Export a CSV from your current CRM or spreadsheet and run it through AI Smart Import, which maps columns automatically. Phone contacts import directly. Mass contact import is available on every plan, so start on the trial. Expect fifteen to thirty minutes for a few thousand records.
Enter your real interior per-square-foot rates, exterior rates by substrate, trim and door pricing, prep tiers, and material unit costs. Use the Hourly Rate Calculator to set labour honestly. Every future estimate inherits this, so an hour here saves a hundred later.
Start with Quick estimates for small jobs and Options estimates for anything where coating grade is negotiable. Save your most repeated scopes as templates. Turn on e-signatures and take deposits from day one.
Import Mike’s pre-built follow-up sequence, enable Review Multiplier so review requests fire after payment, and standardise on QuoteIQ Cam for before-and-after capture. Add job costing once real jobs have run through.
QuoteIQ LLC was founded on 21 September 2022 and is based in Savannah, Georgia. It was built by home-service operators rather than by a software company entering the trades, which is why the estimating tools are unusually deep and the scheduling assumes multi-day work.
QuoteIQ holds a 4.7 average across 4,103 reviews.
“Great app made is super easy to give quotes. Will def be referring this to my friend who has a painting business.”
Jeru Williams · Google Play“Since using QuoteIQ, I’ve closed more jobs. The quick quotes, digital signatures, and clear records make my home services professional and extremely client-friendly.”
Sharilyn_Valliep · App Store“QuoteIQ’s fast quote system impressed clients. I send estimates quickly, track conversations, and win more jobs. It’s my favorite tool in the business toolkit.”
Rolland_Womacks · App StorePaint Calculator, four estimate types, satellite exterior measurement, before-and-after documentation, crew scheduling and per-job profit — starting at $29.99 a month with a 14-day free trial on every plan.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
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