Published April 2026 · Updated September 2026
Recurring contract billing, tiered Standard / Enhanced / Premium bids, inspection forms, per-account job costing, night-crew GPS time tracking, and a built-in business phone — in one platform, with plans from $29.99/month. Built by contractors, for contractors.
Quick Answer: QuoteIQ is the top-rated CRM for office cleaning companies in 2026. It combines tiered Options Estimates for Standard, Enhanced, and Premium contracts, satellite building measurement, recurring Invoice Subscriptions with Net 15/30/60/90 terms, per-account job costing, B2B sales pipelines, night-crew GPS time tracking, and AI tools on every plan. Plans run from $29.99/month (1 user) to $699/month (unlimited users), and every plan includes a 14-day free trial.
TL;DR: Office cleaning runs on recurring B2B contracts, night shifts, and proof of work. QuoteIQ handles the full loop: bid with good-better-best Options Estimates, pre-measure buildings with MapMeasure Pro, bill every account automatically with Invoice Subscriptions, prove every visit with inspection forms, protect margin with job costing, and verify night-crew hours with Time Tracker Pro. Demand is steady — the U.S. Bureau of Labor Statistics projects about 321,800 janitor and building cleaner openings every year — and chemical paperwork is regulated under OSHA’s Hazard Communication Standard. Compare all five plans on the pricing page.
If you own an office cleaning or commercial janitorial business and you are still managing recurring B2B contracts through a spreadsheet, a shared Google Calendar, and a group text thread, you are quietly losing revenue every week to competitors that have already moved onto a real platform. Office cleaning is not house cleaning. The work is nightly or multi-night rotations, 5pm-to-midnight shifts, key-and-alarm protocols, property managers and facility directors instead of homeowners, insurance and bonding documentation on file for every account, monthly invoicing against net-30 terms, and the constant churn of adding new accounts while losing others to the lowest bidder. Generic field service tools were not built for any of that — which is why QuoteIQ also runs dedicated commercial cleaning business software built around recurring accounts.
QuoteIQ is the #1 CRM for office cleaning companies in 2026 because the platform was built by contractors who understand what the trade actually looks like on a Tuesday night at 9:47pm when a closer forgets to reset the alarm at a dental office and the panic call comes in to the owner’s cell. Co-Founders Mike Vidan and Justin Rogers designed every feature around the operational reality of recurring commercial cleaning — not around some generic workflow a product manager whiteboarded in a conference room. Browse the full feature library and you will see the pattern: every tool exists because a contractor needed it.
Options Estimates let you present Standard, Enhanced, and Premium cleaning packages on a single proposal — so a 12,000-square-foot medical office sees $3,200 per month for standard nightly cleaning, $4,450 per month for enhanced cleaning with hospital-grade disinfection protocols and daily touchpoint sanitization, and $6,100 per month for premium cleaning with a dedicated daytime porter, monthly deep cleaning, and a hard-floor maintenance program, all side by side. Facility directors pick their tier on the spot instead of haggling over a single take-it-or-leave-it number, and the spread between tiers shows them exactly what each extra dollar buys.
MapMeasure Pro uses satellite imagery to pre-measure the building footprint, parking lots for lot-sweeping upsells, and adjacent exterior glazing for window-cleaning add-ons before you ever walk the site. Arrive with the square footage already calculated, the exterior windows counted, and a preliminary price per productive-hour ratio worked out. That is how office cleaning business owners close first-meeting bids while the lowest-bid competitor is still mailing back a paper quote three days later. On Elite and Max, Inventory Management tracks disinfectant concentrate, neutral floor cleaner, glass cleaner, paper towels by case, center-pull and jumbo-roll tissue, trash liners by size and gauge, nitrile glove boxes, microfiber cloth counts by color, HEPA filters for backpack vacuums, and replacement mop heads across every van, storage locker, and active account so no crew ever arrives at a job without a case of liners at 6pm.
Pipelines & Deals manages your entire sales funnel on visual Kanban boards — new leads from cold outreach, qualified RFP responses, walk-through scheduled, bid submitted, awaiting decision, contract signed, and onboarding — with each stage carrying a close probability so your forecast reflects reality. Elite runs up to five pipelines (Max is unlimited), which is enough to separate medical office buildings, law firms and professional services, dental and specialty clinics, corporate office suites, and property management portfolios so every revenue channel stays visible. EmployeeHub manages your night crew with GPS clock-in and clock-out via Time Tracker Pro, GPS location tracking while cleaners are on the clock, role permissions so the supervisor sees the schedule and inventory while cleaners only see their own work, and team messaging so notes about the coffee spill in the conference room at 1401 Main actually reach the closer who works that building on Thursday.
Before & After AI takes your actual photo of a dingy restroom, a streaked lobby glazing, or a grime-caked break room and generates a realistic “after” preview in roughly 15–20 seconds, then attaches it to the estimate. Facility managers stop imagining abstract service levels and start seeing the outcome of the Enhanced tier. Contract attachments keep certificates of insurance, bonding documentation, W-9 forms, safety data sheets for every chemical on the truck, and the master service agreement bound to the account’s documents. When a property manager asks to see your COI at 4:23pm on a Friday, you send it from the job site without opening a laptop.
The result is a single platform that replaces the stack your office cleaning company is already paying for — scheduling software, a separate invoicing tool, a stand-alone photo documentation app, a group messaging tool, a time-tracking app, and whatever spreadsheet you use for job costing. Pricing starts at $29.99 per month for the Essentials plan and scales to $699 per month for the Max plan with unlimited users. Every plan includes a 14-day free trial of the plan you choose.
Every field service platform markets itself to janitorial operators. Very few actually handle recurring B2B contracts, night-shift crews, and the workflow specifics of commercial cleaning. Here are the 12 features that separate QuoteIQ from generic tools — with the plan each one starts on, so there are no surprises after signup.
Present Standard at $3,200/mo, Enhanced at $4,450/mo, and Premium at $6,100/mo on one proposal for a 12,000-square-foot office. Facility directors compare what each tier includes and choose on the spot.
Learn more →Measure office footprints, parking lots, and exterior glazing from satellite imagery inside estimate creation. Arrive at the walk-through with square footage and preliminary pricing already calculated.
Learn more →Auto-bill nightly, 3x-weekly, and weekly office accounts on the 1st of every month with Net 15/30/60/90 terms and automated payment reminders. Stop chasing property managers on the 23rd.
Learn more →Products, Locations, Suppliers, Orders, and Transactions for disinfectant, liners, gloves, microfiber, filters, and mop heads across every van and locker. Stock deducts when the linked invoice is paid.
See the Elite plan →Total Price − Labor − Expenses = Profit on every job, with labor pulled automatically from clocked hours. Catch the $3,400/month account that is quietly running under your margin floor before renewal.
Learn more →Bundle nightly cleaning + quarterly carpet extraction + semi-annual hard-floor maintenance + monthly exterior glazing into one annual package so the facility director buys everything from one vendor.
Learn more →Turn your real photo of streaked glazing, a grime-caked break room, or a dingy restroom into a realistic “after” preview in about 15–20 seconds, then attach it to the proposal.
Learn more →Block 5pm-to-midnight visits, drag-and-drop when a cleaner calls out, send automated appointment reminders, and use Schedule Later for accounts still waiting on a start date. Route Optimization joins on Elite.
Learn more →Unlimited 4K photo and video storage organized by job and date, custom inspection forms for supervisor spot-checks, and job reports — timestamped evidence for every dispute.
Learn more →“Move all of today’s jobs to Friday and text every customer.” Control the whole CRM by voice or text with 55 integrated tools across 13 categories — called “Ask AI” inside the app.
Learn more →When a property manager calls at 10:47pm, the AI phone team answers, qualifies, records, transcribes, and summarizes the call. Usage runs on IQ Credits (125 IQC = 1 minute), so minutes scale with your plan.
Learn more →Kanban and list views with close-probability stages and weighted forecasting. Elite runs up to 5 pipelines and Max is unlimited — one per channel, from medical buildings to property-management portfolios.
Learn more →The tier spread on one 12,000 sq ft office: Standard at $3,200/mo versus Premium at $6,100/mo is a $2,900 monthly gap — and even the first step up to Enhanced ($4,450) adds $1,250/month, or $15,000 a year, from a single account. A single-number bid never gives the facility director that choice.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder of QuoteIQ · Full insights →
Here’s how a typical day looks for a commercial cleaning operation running on QuoteIQ’s Elite plan — managing 14 nightly accounts, 6 three-times-weekly accounts, and a handful of one-time construction cleanups, with two night teams and an owner who still sells every new account personally.
7:30am. Pull up the analytics dashboard on your phone while the coffee brews. Last night’s 14 accounts all show GPS clock-ins close to scheduled start and clock-outs before midnight. Two accounts have inspection photos attached from the supervisor spot-check. It is the 1st of the month — Invoice Subscriptions fired for all 20 recurring accounts totaling $67,400 in monthly recurring revenue, and three have already paid by ACH through online payments. You text the night supervisor to confirm tonight’s staffing and head to your 9:30am walk-through at a new 18,000-square-foot law firm prospect.
9:30am at the law firm. Before arrival you ran MapMeasure Pro on the building — 18,240 square feet across two floors, a 12-space parking lot, and 2,400 square feet of exterior glazing on the street-facing side. Property Street View shows the building’s exterior condition. At the walk-through, QuoteIQ Cam documents the current state — 6 partner offices, 14 associate offices, 2 conference rooms, reception and waiting area, kitchen/break room, 4 restrooms, file room, IT closet, and server room. Build the Options Estimate on-site with Standard Nightly at $2,950 per month, Enhanced Nightly with daily touchpoint disinfection and weekly deep bathroom sanitization at $4,200 per month, and Premium Nightly with a 20-hour-per-week daytime porter, monthly carpet extraction, and a quarterly hard-floor program at $7,850 per month. The managing partner approves Enhanced with an e-signature on their phone before you leave — $4,200 per month, 12-month agreement, onboarding next Monday.
1:15pm. Back at the truck, add a Quick Estimate for a one-time post-renovation construction cleanup at an existing property-management account — $2,880 for 3,200 square feet of drywall-dust extraction, window glazing, and fixture detail, scheduled Saturday. Send it by text through ClientHub, your dedicated business number. Approved within 20 minutes. Then open job costing on the 2400 Corporate Drive account you have been watching: monthly price $3,400, labor 102 clocked hours at $22/hour ($2,244, pulled automatically from time tracking), and $175 in linked supply expenses. Profit: $981, a 28.9% margin — below your 35% floor. Flag the account for a rate or frequency conversation at renewal. Without job costing you would have renewed another year at that margin.
3:00pm at the warehouse. Inventory shows the disinfectant concentrate is down to 6 gallons and the 40-gallon contractor bags are at 2 cases — both below their reorder points. Create a supplier order that moves from Draft to Confirmed, and when the cases arrive, receiving logs the stock automatically. Load the 9pm vans — Team A gets six accounts totaling 47,000 square feet on a north loop; Team B gets five accounts on a south loop. Route Optimization sequences both loops for minimum drive time, and Route Density shows where your accounts cluster so new bids fill the loops you already drive. Each cleaner sees their assigned visits with access codes, alarm notes, and special instructions in the mobile app.
9:14pm. Live GPS shows both teams on-site at their first stops, and Time Tracker Pro verified every clock-in location. (Tracking pauses on breaks and stops at clock-out — clocked-out employees never appear on the map.) At 10:03pm a property manager texts that a tenant complained the break-room microwave wasn’t cleaned last Thursday. You pull up QuoteIQ Cam for that account, find Thursday’s photo set showing the microwave clean at 11:47pm, and send the timestamped photo back through ClientHub. Dispute resolved in 90 seconds. At 11:38pm both teams clock out on schedule, and Review Multiplier sends a review request to the facility director whose quarterly deep-clean wrapped today.
Friday 6pm. Weekly analytics show $16,840 in revenue delivered across 98 service visits, zero missed shifts, 3 upsells closed totaling $740 in one-time work, and 2 new 5-star Google reviews. Your Deals board shows 4 prospects at “awaiting decision,” 6 at “walk-through scheduled,” and 2 new leads from the website contact form this week. Send a mass text campaign to the “awaiting decision” tag with a soft nudge through your connected Twilio number. Close the laptop. The business ran itself.
The job-costing math that saves a renewal: $3,400 price − $2,244 labor (102 hours × $22) − $175 expenses = $981 profit. Against a 35% target margin ($1,190), that account is leaving about $209 a month — roughly $2,500 a year — on the table.
No office cleaning spreadsheet. No separate photo app subscription. No second phone line. No separate invoicing tool. No Google Forms for inspections. Everything lives in one CRM for office cleaning companies that handles the recurring B2B workflow the way commercial operators actually run it.
When shopping for a CRM for office cleaning companies, commercial operators typically compare four platforms: QuoteIQ, Jobber, Housecall Pro, and ServiceTitan. Competitor plans, bundles, and add-on prices change often, so this table lists exactly where each capability lives inside QuoteIQ’s published plans — and the question to put to any other vendor before you sign. Check each competitor’s own pricing page on the day you decide; for QuoteIQ’s side, see the full comparison hub.
| Capability office cleaners need | Where it lives in QuoteIQ | What to confirm with any other vendor |
|---|---|---|
| Tiered Standard / Enhanced / Premium bids | Options Estimates — every plan, from $29.99/mo | Is good-better-best quoting native, and on which plan? |
| Satellite building measurement | MapMeasure Pro — Beginner ($74.99/mo) and up | Is measurement built in, or a paid third-party integration? |
| Recurring contract billing | Invoice Subscriptions + Net 15/30/60/90 terms — every plan | Can one agreement auto-invoice monthly with net terms? |
| Photo documentation & inspection forms | QuoteIQ Cam, unlimited 4K storage — Beginner and up | Is photo documentation native or a separate per-user app? |
| Per-account job costing | Job Costing — Pro ($149.99/mo) and up | Does labor pull automatically from clocked hours? |
| Business phone, two-way texting & calling | ClientHub — Pro and up | Is a dedicated business number included or extra? |
| B2B pipelines with weighted forecasting | Pipelines & Deals — Elite (up to 5), Max (unlimited) | How many pipelines, and is forecasting probability-weighted? |
| Janitorial inventory | Inventory Management — Elite ($299/mo) and up | Is inventory native or a per-user integration? |
| Night-crew GPS & time tracking | EmployeeHub + Time Tracker Pro — Elite and up | Is GPS tracking priced per vehicle or per user? |
| AI CRM control, AI estimating & AI answering | AI Autopilot, AI Estimator, Virtual Call Team — every plan via IQ Credits | Which AI tools ship natively, and how is usage priced? |
| Published pricing & free trial | $29.99–$699/mo published; 14-day free trial on every plan | Is pricing published, is there a trial, and is a contract term required? |
Two patterns show up again and again when office cleaning owners run that checklist. First, the photo-documentation gap: many operators on other platforms pair their CRM with a separate app such as CompanyCam, which adds another login and another subscription. QuoteIQ Cam is built in from the Beginner plan. Second, the quoting gap: some operators bolt on a standalone sales tool for instant quoting. ResponsiBid, for example, publishes a free Startup plan, a Scaling plan at $179/month, and a Pro plan at $229/month, plus a one-time setup fee on its pricing page (checked September 11, 2026) — and it is designed to run alongside a separate CRM. QuoteIQ’s InstaQuote and InstaSchedule put customer self-quoting and 24/7 self-booking inside the same platform on Elite.
Housecall Pro and CompanyCam have both shipped AI features in recent years, so don’t choose on a “who has AI” headline. Choose on what an office cleaning operation actually needs every night: recurring billing, proof of work, crew hours you can trust, and margin on every account — at a price you can see before a sales call. At $149.99 per month for 4 users on Pro, or $299 per month for 10 users on Elite, QuoteIQ puts all of that in one app. See more head-to-head breakdowns on the QuoteIQ comparison hub.
Most office cleaning margin problems start at the bid, not in the building. The fix is a repeatable formula: estimate the cleanable square footage, divide by your crew’s realistic production rate to get labor hours per visit, multiply by visits per month, apply your fully loaded labor cost, add supplies and overhead, and then price to a target margin. MapMeasure Pro handles the first step before you ever drive to the site, and your Standard Estimates and Options Estimates turn the result into a proposal the same day.
Labor is the biggest line. The BLS Occupational Outlook Handbook puts the median hourly wage for janitors and building cleaners at $17.71 as of May 2025 — before payroll taxes, workers’ compensation, and paid time off push your loaded cost higher. Plug your own loaded rate into QuoteIQ’s business calculators, including the Hourly Rate Calculator on Pro, and cross-check residential-style jobs with the free cleaning cost calculator. For carpet extraction add-ons, the carpet cleaning cost calculator gives you a fast sanity check, and the full home service calculator library covers adjacent services such as air duct cleaning.
BLS median hourly wage for janitors and building cleaners (May 2025). Your loaded cost per hour will be higher once taxes, insurance, and supervision are added — bid from the loaded number, never the base wage.
Once an account is live, the bid becomes a hypothesis you test every month. Time Tracker Pro records actual hours per visit, expense tracking links supply purchases to the job, and job costing shows whether the building is producing the margin you priced. When actual hours drift 15% above the bid, you know before the renewal conversation instead of after. For invoicing one-time extras outside the recurring agreement, the free cleaning invoice template and contractor invoice template show what a clean line-item invoice should include — and QuoteIQ’s invoicing generates it from the job in one tap.
Commercial cleaning lives and dies on crew execution. An office cleaning operation with 14 nightly accounts and 6 three-times-weekly accounts needs a two-team structure with clearly defined permissions. Here is how a typical operation doing $850,000 per year in recurring revenue configures EmployeeHub — five cleaners, a supervisor, an office coordinator, and the owner is eight seats, which fits inside the Elite plan’s 10 users.
Lead cleaner Maria and assistant Rosa run the premium-tier medical office building, the law firm, and the corporate headquarters — 6 accounts totaling roughly 58,000 square feet nightly. Maria handles restroom disinfection, kitchen and break-room detail, reception touchpoint sanitization, and inspection photo documentation via inspection forms. Rosa runs the backpack vacuum on carpet, damp-mops hard floors, empties 42 waste bins per night, and restocks consumables. Both see QuoteIQ Cam and their own schedule; permissions keep financials and pricing hidden. Average team revenue produced: $32,400/month.
Lead Miguel plus Carlos and Jenny run the standard-tier corporate suites, the property-management portfolio, and the 3x-weekly dental and professional-services accounts — 14 accounts totaling roughly 104,000 square feet rotating across the week. Miguel runs vacuuming and floor care while Carlos and Jenny split restroom sanitization, trash pickup, kitchen cleaning, and glass detail. Route Optimization sequences their 5-account loop each night, and Time Tracker Pro confirms GPS clock-ins with break counts and full edit history. Average team revenue produced: $35,000/month.
You handle all sales — cold outreach to property managers, RFP responses, walk-throughs, Options Estimates, onboarding, and the monthly facility-director relationship calls. Night supervisor David runs on-site spot-checks twice per week per team, handles coverage when a cleaner calls out, and reviews inspection photos before the client ever sees a complaint. His permissions show the full schedule, inventory, and team GPS map — but not pricing or analytics. The office coordinator handles billing questions through invoicing, reschedule requests, and ClientHub conversations without being able to change prices. Hours export to your existing payroll provider — QuoteIQ does not run payroll itself. If you grow past 10 seats or want formal crew creation, crew tracking, and crew-level scheduling, Max adds unlimited users and crews.
Seats used by a two-team, $850K office cleaning operation on Elite. Elite includes 10 users for $299/month — leaving two open seats for a third team lead or a part-time porter before Max is ever needed.
One property manager with 6 buildings in their portfolio is worth more than 20 one-off single-building accounts. Close one property management company that hands you their commercial office portfolio at an average of $3,400 per building per month and that is $244,800 per year in recurring revenue from a single relationship. Track property-manager prospects in their own pipeline with stages for initial outreach, portfolio walk-through, trial building, and portfolio contract signed. Demand for the work is durable: the U.S. Bureau of Labor Statistics projects about 321,800 openings for janitors and building cleaners every year through 2035, mostly to replace workers who leave the field. Multiply one portfolio relationship across three property managers and you have built a $700,000+ recurring-revenue business before adding a single one-off account.
Every existing account is a growth opportunity, and Options Estimates make the upsell a natural part of renewal. A Standard account at $2,800 per month that moves to Enhanced at $4,000 per month adds $14,400 in annual revenue from a single conversation. If you have 14 Standard accounts and half of them move up one tier at renewal, that is $100,800 in added annual revenue from existing relationships — without adding a single prospect, truck, or hour of cold outreach. Pair it with Pro’s email and text automations, which run multi-step follow-up sequences so no upgrade proposal goes cold. Mike Vidan makes the pricing point bluntly: “If you are closing more than 70% of your estimates, your prices are too low. The market is telling you there is more room and you are not taking it.”
Added annual revenue when 7 of 14 Standard accounts move up one tier ($1,200/month more each × 12 months × 7 accounts) — with zero new prospects.
Every nightly cleaning account is a customer for quarterly carpet extraction, monthly exterior glazing, semi-annual hard-floor maintenance (strip-and-wax or burnishing), annual upholstery cleaning, post-construction cleanups, and move-out turnovers. Bundle them into annual Package Estimates. An 18,000-square-foot law firm paying $4,200 per month for Enhanced nightly adds $1,850 quarterly for carpet extraction ($7,400/year), $285 monthly for exterior window cleaning ($3,420/year), and $2,400 twice-yearly for hard-floor maintenance ($4,800/year) — an additional $15,620 per year from one relationship. Facility directors want one vendor for everything. Green cleaning is a genuine premium lever too: the EPA’s Safer Choice program certifies cleaning products made with safer ingredients, and positioning a Safer Choice product line as part of your Premium tier resonates with sustainability-minded corporate buyers. If you add these services, QuoteIQ’s carpet cleaning software and window cleaning software pages show how those trades run on the same platform.
Commercial buyers vet vendors harder than homeowners do. Before a property manager signs, expect requests for a certificate of insurance, proof of bonding, a W-9, and safety data sheets for the chemicals your crews bring on site. Under OSHA’s Hazard Communication Standard (29 CFR 1910.1200), employers with hazardous chemicals in the workplace must keep labels and safety data sheets for exposed workers and train them to handle those chemicals. Keeping every SDS attached to the account through contract attachments means you can answer that request in minutes.
Worker safety matters to buyers as well. The CDC’s NIOSH guidance for cleaning and custodial services covers the chemical, ergonomic, and slip hazards janitorial workers face — useful material for your own crew training and for the safety section of an RFP response. Document the training itself with custom inspection forms, store completed forms against each account in QuoteIQ Cam, and give buyers a branded Client Portal on Pro where they can see estimates, invoices, appointments, and inspections without calling you.
The same documents also speed up collections. When the invoice, the signed agreement, and the inspection report all live on one account, an accounts-payable clerk has no reason to hold payment “pending verification.” Customers can pay invoices by card, ACH bank transfer, Apple Pay, or Google Pay online, and larger one-time projects such as post-construction cleanups can offer consumer financing through Affirm, Klarna, or Afterpay on every plan.
Every office cleaning company needs a quoting system built on standard estimates, scheduling, invoicing, online payments, e-signatures, contract attachments, expense tracking, inspection forms, contact forms, a dedicated business phone via ClientHub, business analytics, email and text automation, InstaQuote, InstaSchedule, route optimization, route density zones, the AI Estimator, an AI text generator, Before & After AI, business calculators, Google Calendar sync, QuickBooks Online integration, data export, a before-and-after photo editor, Property Street View, Zillow Quick Access, reminders and tasks, and mass SMS and email campaigns. QuoteIQ delivers all of it in one app, tiered across five plans — and on Max, the Sales Team Tracker, the AI Website Builder (a $34.99/month add-on on other plans), and four additional businesses are included. The core CRM needs no third-party integrations; mass campaigns connect your own Twilio (SMS) and SendGrid (email) accounts, and switching from another CRM is a CSV import with AI Smart Import.
Many janitorial companies also sell adjacent services. QuoteIQ has trade-specific setups for commercial cleaning, house cleaning and maid services, air duct cleaning, and trash bin cleaning — and on Max, multiple businesses run under one account with a shared IQ Credit pool. Browse every supported trade in the industries directory.
1 user · 500 IQC
Solo operator starting out. All four estimate types including Options, recurring Invoice Subscriptions, scheduling, e-signatures, payments, and AI on every plan.
2 users · 1,500 IQC
Owner + one cleaner. Adds MapMeasure Pro, QuoteIQ Cam with inspection reports, expense tracking, contract attachments, mass invoicing, and advanced analytics.
4 users · 3,000 IQC
Owner plus a small night team. Adds ClientHub business phone, email and text automations, Client Portal, per-account job costing, and QuickBooks Online.
10 users · 5,000 IQC
Two night teams plus supervisor and office coordinator. Adds inventory, Pipelines & Deals, InstaQuote, InstaSchedule, route optimization, and EmployeeHub GPS.
Unlimited users · 8,000 IQC
Regional operators with many teams. Unlimited users, crews, Sales Team Tracker, priority support, AI Website Builder, and 4 additional businesses included.
| Plan | Monthly | Annual (2 months free) | Users | IQ Credits / month |
|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 |
| Beginner | $74.99 | $749.99 | 2 | 1,500 |
| Pro | $149.99 | $1,499.99 | 4 | 3,000 |
| Elite | $299 | $2,990 | 10 | 5,000 |
| Max | $699 | $6,990 | Unlimited | 8,000 |
Every plan includes a 14-day free trial of the plan you choose.
Which plan fits an office cleaning company? A solo operator with a handful of small accounts can start on Essentials. Once you want satellite measurement and photo-documented inspections, Beginner adds both. Pro is the recommended tier for most growing janitorial companies because job costing, ClientHub, automations, and QuickBooks Online sync arrive there. Multi-team operations that need GPS time tracking, inventory, routing, and B2B pipelines belong on Elite, and regional operators past 10 seats move to Max. IQ Credits reset every billing cycle and power AI features such as AI Autopilot, the Virtual Call Team, and Before & After AI — every AI action shows its credit cost before it runs.
Elite billed annually — 10 users, inventory, pipelines, routing, and GPS time tracking for the price of 10 months. That works out to about $249 per month, or roughly $25 per seat when all 10 seats are in use.
QuoteIQ is the best CRM for office cleaning companies in 2026 because it handles the three things commercial janitorial work depends on — recurring B2B billing, proof of work, and margin per account — in one app starting at $29.99/month. Options Estimates present Standard, Enhanced, and Premium contracts on one proposal, Invoice Subscriptions bill every account automatically, inspection forms document each visit, and job costing on Pro shows profit per building. It is trusted by 40,000+ contractors and rated 4.7 stars across 4,100+ reviews. The work itself is steady: the BLS projects roughly 321,800 janitor and building cleaner openings each year. Compare plans on the QuoteIQ pricing page. Unlike tools built for one-off residential jobs, it keeps each account’s contract, photos, invoices, and conversations on a single customer record, so anyone on the team can answer a property manager in seconds.
QuoteIQ costs $29.99/month on Essentials (1 user), $74.99 on Beginner (2 users), $149.99 on Pro (4 users), $299 on Elite (10 users), and $699 on Max (unlimited users); annual billing gives two months free. Most growing janitorial companies choose Pro for job costing, ClientHub, and QuickBooks Online sync, while two-team operations step up to Elite for GPS time tracking and inventory. Every plan includes monthly IQ Credits for AI tools like AI Autopilot, and pricing is published on the pricing page with no sales call required. When budgeting, remember labor dominates your costs — the BLS lists a $17.71 median hourly wage for janitors, so software that saves even two admin hours a week pays for itself. See the BLS janitor wage data. There is no separate AI add-on to buy: IQ Credits are included on every plan and reset each billing cycle.
Office cleaning companies automate recurring billing by converting each signed contract into an invoice subscription that generates and sends on a fixed date, such as the 1st of every month, with net terms attached. In QuoteIQ, Invoice Subscriptions handle discounts, tax, fees, and deposits, support Net 15/30/60/90 terms, and send automated payment reminders on the schedule you set. Customers pay through online payments by card, ACH bank transfer, Apple Pay, or Google Pay. One-time extras go out through standard invoicing, and Beginner adds mass invoicing for completed work. An accepted estimate can convert straight into a recurring subscription, and the free contractor invoice template shows the line items a clean invoice needs. For business record-keeping rules, the SBA’s manage-your-business guide is a solid primer, and data export keeps your books portable.
You schedule night-shift crews by assigning each building a recurring visit window, grouping nearby accounts into loops, and verifying arrival with GPS clock-ins. QuoteIQ’s scheduling offers drag-and-drop day, week, month, and employee-timeline views, automated reminders, and recurring series where one occurrence can move without touching the rest. On Elite, Route Optimization sequences stops to cut drive time 15–30%, Route Density shows where accounts cluster, and Time Tracker Pro records GPS clock-in and clock-out with break counts. Location tracking runs only while cleaners are clocked in. Shorter loops also cut mileage costs — the IRS standard business mileage rate is 76 cents per mile from July 1, 2026, so trimming 20 miles a night saves about $15 per van per night. Each cleaner sees the visits assigned to them, with access notes, in the mobile app.
You track profitability per contract by subtracting actual labor and linked expenses from the account’s price every month, then comparing the result to your target margin. QuoteIQ’s Job Costing on Pro and above shows Total Price − Labor − Expenses = Profit with a margin bar, pulling labor automatically from clocked hours in Time Tracker Pro and costs from expense tracking. Example: a $3,400/month account with 102 labor hours at $22 ($2,244) and $175 in supplies earns $981, a 28.9% margin. Advanced analytics break revenue down by customer and employee, and QuickBooks Online sync keeps invoices, payments, and customers in your books. For a benchmark on labor costs, check the BLS Occupational Outlook Handbook. Review the numbers monthly and adjust the rate or frequency on any building that drifts below your target margin before the renewal date.
Janitorial companies need three quality-control tools: a checklist-based inspection form, timestamped photo documentation, and a fast way to share proof with the client. QuoteIQ’s Inspection Forms let supervisors build pass/fail checklists for restrooms, lobbies, break rooms, conference rooms, and floors, while QuoteIQ Cam on Beginner and up stores unlimited 4K photos by job and date. Send reports through ClientHub on Pro, or let clients view inspections anytime in the Client Portal. The before-and-after photo editor turns routine visits into visual proof. Quality programs should also cover chemical safety: OSHA requires safety data sheets and training for hazardous chemicals under its Hazard Communication Standard, so keep SDS files attached to every account. Supervisors can run the same form on every visit, so scores stay comparable month to month.
Price good-better-best office cleaning contracts by building one base scope from square footage and labor hours, then layering added services into each higher tier. For a 12,000 sq ft medical office, that might be Standard at $3,200/month, Enhanced with daily touchpoint disinfection at $4,450, and Premium with a daytime porter and floor program at $6,100. QuoteIQ’s Options Estimates show all three side by side, MapMeasure Pro measures the building from satellite, Package Estimates bundle carpet and glass services, and e-signatures capture approval on the client’s phone. Check add-on pricing with the free carpet cleaning cost calculator. A premium green tier built on EPA Safer Choice certified products gives sustainability-minded buyers a clear reason to trade up. Save the three-tier layout as an estimate template so every future bid starts from the same structure.
Yes. Every QuoteIQ plan includes a 14-day free trial, and the trial gives you full access to the features of the plan you choose — so pick Pro to test job costing and ClientHub, or Elite to test GPS time tracking, inventory, and pipelines. A credit or debit card is required to start. The trial converts to the paid plan at its regular rate unless you cancel before it ends, and you can cancel any time during the trial. Use the 14 days to import accounts with AI Smart Import, build an Options Estimate for a real prospect, set up Invoice Subscriptions, and test the Virtual Call Team on after-hours calls. Compare every tier on the pricing page. For general guidance on choosing business software, the U.S. Small Business Administration offers free management resources. The trial is limited to one per person, business, and payment method.
1.Tiered Options Estimates put Standard, Enhanced, and Premium on one proposal. On a 12,000 sq ft office, the first step up is worth $15,000 a year. Learn more →
2.MapMeasure Pro pre-sizes buildings from satellite. Walk into the bid meeting with square footage and preliminary pricing already calculated. Learn more →
3.Invoice Subscriptions automate monthly recurring billing. 20 accounts invoiced on the 1st with Net 15/30/60/90 terms and card, ACH, Apple Pay, or Google Pay. Learn more →
4.Per-account job costing catches thin contracts. Price − Labor − Expenses = Profit on every building, so you renegotiate before renewal. Learn more →
5.QuoteIQ Cam and inspection forms end disputes in seconds. Timestamped photos per account per night — the dispute dies when you send the photo. Learn more →
6.Pipelines & Deals make B2B sales forecastable. Probability-weighted stages, up to 5 pipelines on Elite and unlimited on Max. Learn more →
7.Virtual Call Team answers after-hours calls 24/7. Every call is recorded, transcribed, and summarized, with minutes drawn from your plan’s IQ Credits. Learn more →
8.Published pricing from $29.99 to $699 per month. Pro at $149.99 for 4 users is recommended; Elite at $299 covers 10 users and two night teams. Learn more →
See how estimates, scheduling, invoicing, and the AI tools fit together in one app — the same workflow an office cleaning company runs from the first walk-through to the monthly invoice.
Watch Video →Choose the plan that matches your team size — Pro for up to 4 users or Elite for up to 10 — and start the 14-day free trial of that plan. A credit or debit card is required to start.
Export your customer list from your old CRM or spreadsheet as a CSV and bring it in with AI Smart Import, which maps the columns automatically, or import contacts straight from your phone.
Set up your price book, save Standard, Enhanced, and Premium as an Options Estimate template, and convert each signed contract into an Invoice Subscription with the net terms the client expects.
Invite your cleaners and supervisor, set their permissions, schedule each building’s recurring visits, and send a test inspection form so the night team is ready on day one.
QuoteIQ was founded in Savannah, Georgia, by two operators who built the software they wished they had while running home service businesses. Their guidance shapes every page and every release.
Mike built QuoteIQ around the pricing and follow-up discipline that separates growing service companies from stuck ones — tiered options, fast estimates, and relentless follow-up. Read Mike’s insights →
Justin focuses on the operating systems behind growth — the point where manual management starts costing more than software, and how owners reclaim that lost revenue. Read Justin’s insights →
“I have tried several apps and software throughout the pass decade. This is a simple FULL FEATURE app. Everything you need for quoting and collecting payments!! We use the app for Power Washing and our cleaning company.”
— Jayce Ares · App Store · 5★
“First of all this app saves me so much time,the new updates they do are impactful. I’ve used it for pressure washing, I’ve used it for even doing concrete estimating. The ability to send invoices directly and charge from the app is a win win! I like how it incorporates the ability to keep your customers like a CRM program and it helps me check up on those customers that called, I can call back pretty fast make a note on their file. I also like how everyone can access it from my Crew. App is #1”
— Shawn Contreras · Google Play · 5★
“I have a lawncare business, was unorganized, but QuoteIQ changed everything. Estimates, scheduling, billing and invoicing are seamless. Tax prep easier. Best CRM by functionality and price.”
— Elke Staton · App Store · 5★
Join 40,000+ contractors running their operations on the #1 rated CRM for office cleaning companies in 2026. Every plan includes a 14-day free trial of the plan you choose.
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
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QuoteIQ Partners
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Press & Media
Brand assets and coverage about QuoteIQ’s journey.
