Published March 2026 · Updated September 2026
QuoteIQ gives home inspection companies tiered inspection pricing, satellite property pre-measurement, equipment and test-kit inventory, per-inspection job costing, ancillary service upsells, and realtor referral pipelines in one platform. Plans start at $29.99 per month.
QuoteIQ is the best CRM for home inspection companies in 2026 because it combines the four things inspection businesses actually run on: Options Estimates for Standard/Enhanced/Premium inspection tiers, MapMeasure Pro satellite pre-measurement so you scope a property before you drive to it, per-inspection job costing that shows real margin after lab fees and drive time, and Pipelines & Deals for tracking realtor and builder referral relationships. Pricing runs from $29.99/month to $699/month for unlimited users, and every plan includes a 14-day free trial with full access to the features of the plan you choose.
TL;DR: A home inspection company needs software that prices by scope, documents everything in photographs, tracks calibrated instruments, and proves margin per job. QuoteIQ does all four. Options Estimates put three inspection tiers side by side; Package Estimates bundle radon, water quality, and sewer scope into one signed document; MapMeasure Pro measures roof area and lot features from satellite and now scrolls back through years of historical aerial imagery; QuoteIQ Cam handles unlimited 4K deficiency documentation and inspection forms; Inventory Management tracks meters, monitors, and test canisters by expiration; and Virtual Call Team answers after-hours inspection calls. Inspection work is regulated work — the EPA action level of 4 pCi/L and CDC annual well testing guidance shape what you sell. Plans start at $29.99/month.
Most field service software was designed around a repair call: a technician drives to a property, fixes something, and invoices for parts and labour. A home inspection company does not sell repairs. It sells a documented professional opinion delivered inside a contractual deadline, and almost everything about the workflow is different as a result. The deliverable is a report, not a repaired system. The buyer is usually under contract with a contingency clock running. The referral source is frequently a real estate agent who never becomes the paying customer. And a meaningful share of revenue comes from ancillary testing — radon, water quality, sewer scope, wood-destroying insect, septic, mould screening — that has its own lab fees, its own turnaround times, and its own equipment.
That combination breaks generic software in predictable ways. Flat-rate pricing fields cannot express a Standard/Enhanced/Premium ladder. Photo tools built for before-and-after job shots cannot carry a 300-image system-by-system record. Inventory modules built for consumable parts cannot track a moisture meter by calibration date or a radon canister by lot expiration. And profitability reporting that ignores lab fees and drive time will tell a home inspection company that a $1,250 job earned $1,250.
QuoteIQ was built by home service operators, and the pieces an inspection company needs are all in the same platform rather than bolted together from separate subscriptions. That matters commercially as much as operationally: the Bureau of Labor Statistics puts the median annual wage for construction and building inspectors at $74,690 as of May 2025, with roughly 14,800 openings projected each year — this is a trade where labour is the dominant cost and every unbilled hour of scoping, re-typing, or chasing paperwork comes straight off the margin.
A single inspector performing 600 inspections a year at a $475 average produces $285,000 of gross revenue. Shifting 40% of those jobs one tier up — a change QuoteIQ’s Options Estimates make a presentation problem rather than a sales problem — adds roughly $66,000 without adding a single new lead. That is the entire cost of the Pro plan recovered in the first three days of the year.
The rest of this guide walks through the capabilities that actually apply to inspection work, the daily workflow of a three-inspector firm, how the platform compares to the other options on the market, what each plan costs, and the questions inspectors ask most often before switching. If you run adjacent trades — mould remediation, foundation repair, basement waterproofing, or home energy auditing — the same account runs those lines of business too.
Every plan tier below reflects QuoteIQ’s published plan matrix. Where a feature’s plan gate is currently under review internally, the capability is described without a tier claim rather than guessed at.
Present Standard, Enhanced, and Premium scopes as three side-by-side options on a single document. A Standard scope covers structural, electrical, plumbing, HVAC, roofing, and exterior on a smaller home. Enhanced adds thermal imaging, moisture assessment, appliance testing, and detailed attic and crawl space review. Premium layers in radon, water quality, sewer scope, and mould screening for larger or older properties. Buyers choose the tier that matches their anxiety about the purchase — but only when all three are visible at once.
Options Estimates →Measure roof area and pitch, confirm total living square footage against the listing, count outbuildings and detached garages, spot flat roof sections, read lot grading and drainage, and locate pool, septic field, and well positions before you leave the office. The August 2026 release added a historical aerial imagery timeline, so you can scroll back through years of photographs of the same property — useful when a roof or an addition needs a date.
MapMeasure Pro →Five modules — Products, Locations, Suppliers, Orders, and Transactions — let you track moisture meters, thermal cameras, GFCI and receptacle analysers, gas leak detectors, CO monitors, continuous radon monitors, canisters by lot and expiry, sewer scope cameras, and drone batteries across trucks, warehouse, and job sites. Reorder points flag low stock. Stock deducts when the invoice is paid, so a deposit alone does not move your counts.
Inventory Management →The Report tab on every job runs Total Price minus Labour minus Expenses equals Profit, with a margin bar. Labour pulls automatically from clocked hours at the employee’s hourly rate; expenses link to the job. Attach the lab fee for a water panel, the cost of a canister, the drive mileage, and the report-writing hours, and you finally see which of your service lines is subsidising the others.
Job Costing →Package Estimates let you sell radon, water quality, sewer scope, mould screening, WDI, pool, septic, and well testing as one named bundle rather than a list of upcharges the buyer has to reason about. Bundle a pre-listing package for sellers, a three-phase package for builders, and an 11-month warranty package for recent buyers, and price each with a visible saving against à la carte.
Package Estimates →QuoteIQ Cam captures and organises photographs by job and date with unlimited 4K photo and video storage, annotations, custom inspection forms with templated PDF sections, and a customer documentation archive that stays on the contact record. Data plates for the HVAC unit, water heater, and panel; close-ups of every deficiency; overview shots per elevation — all of it lands in one place instead of a phone camera roll.
QuoteIQ Cam →Purchase contracts typically allow 10 to 15 days for inspections, and an inspection company that misses that window costs a buyer real money. Drag-and-drop day, week, month, and employee-timeline views handle the primary inspection, the 48-hour radon retrieval, the lab courier, the sewer scope, and the re-inspection. Multi-day work renders as continuous events, Schedule Later parks undated jobs, and automated reminders go out by SMS and email.
Scheduling →Before & After AI generates a realistic projected view from the actual photograph you took — the moss-covered slope, the stained soffit, the corroded panel — in roughly 15 to 20 seconds, attachable to any estimate type or invoice. It is a communication tool, not a repair estimate: it helps a buyer and their agent understand what a finding means without the inspector having to step outside the scope of an inspection report.
Before & After AI →Kanban and list views with close-probability percentages per stage and weighted forecasting (amount × probability). Run separate pipelines for buyer-agent referrals, listing-agent pre-sale work, builder phase inspections, and commercial jobs. Elite supports up to five pipelines; Max is unlimited. Six-metric analytics cover total, weighted, open, closed-won, new, and average deal age.
Pipelines & Deals →Conversational control of the CRM by voice or text across 55 integrated tools in 13 categories. From an attic or a crawl space you can move the afternoon’s jobs and notify every customer, or invoice everything completed today and send it. The in-app interface is labelled Ask AI; AI Autopilot is the same feature under its brand name. Every AI action shows its IQ Credit cost and asks for confirmation before it runs.
AI Autopilot →An AI phone team that answers inbound calls around the clock, qualifies leads, filters spam, works from a knowledge base you write, and records and transcribes every call with a summary notification. It captures the 9pm Friday call from a buyer whose offer just went firm. It does not book the appointment for you — it hands you a qualified, transcribed lead. Metered per minute in IQ Credits, so minutes are limited by your plan’s allocation.
Virtual Call Team →Pre-inspection agreements, standards of practice, limitation-of-liability language, radon disclosures, and scope addenda attach to the document the client is signing — not emailed separately and hoped for. Customers sign on their phone. Editing an estimate after it has gone out automatically voids the outstanding signature request, which is exactly the behaviour you want when scope changes at the door. Contract attachments are available from Beginner up.
E-Signatures →The single largest revenue lever available to most home inspection companies is not more leads. It is the structure of the price presentation itself. A buyer who receives one number has one decision to make: yes or no. A buyer who receives three scoped options makes a different decision: which one. That shift moves the conversation away from whether the inspection is worth paying for and towards how much protection the buyer wants before the largest purchase of their life.
Options Estimates are available on every QuoteIQ plan, including Essentials, and they render as a Good/Better/Best comparison the customer can approve directly. A workable ladder for a residential inspection company looks like this — adjust the numbers to your market, but keep the shape.
| Tier | Typical scope | Best fit | What the buyer is really buying |
|---|---|---|---|
| Standard | Structural, electrical, plumbing, HVAC, roofing, exterior, interior | Newer homes under roughly 2,000 sq ft | Contract compliance and obvious defects |
| Enhanced | Standard plus thermal imaging, moisture mapping, appliance testing, detailed attic and crawl space | Homes 2,000–3,500 sq ft, or any home over 20 years old | Hidden moisture and system age risk |
| Premium | Enhanced plus radon, water quality, sewer scope, mould screening, pool and spa | Larger, older, rural, or luxury properties | Complete environmental and systems picture |
Two structural details matter more than the numbers. First, the Enhanced tier should be built so that it is obviously the sensible default for the majority of your inventory — the middle option is where most buyers land when all three are visible. Second, Premium should contain at least one item the buyer cannot easily obtain elsewhere on the same day, which in most markets means the ancillary testing suite. QuoteIQ’s four estimate types cover the full range here: Standard estimates for line-item work, Quick estimates for simple re-inspections, Options for the tier ladder, and Package estimates for bundles.
Estimates carry photos, notes, terms and conditions, and your licence number on the PDF; you can require a deposit, apply markup and discount controls, hide individual line-item prices, and convert an accepted estimate straight to an invoice or a recurring subscription. Draft mode with continuous autosave means a half-built estimate survives a dead phone battery in a crawl space. Estimate templates, added in June 2026, let you save your tier ladder once and reuse it. Expiration dates, added in August 2026, stop a quote from being accepted at last spring’s price six months later.
The Custom Document Label setting renames estimates company-wide to “Estimate,” “Proposal,” or “Quote” — useful if your agreements refer to an “Inspection Agreement.” That is a label, and it is different from Proposal+, the branded proposal document available on every plan that costs 100 IQ Credits per send and is free during the trial and on Elite and Max.
Inspection work is scheduled tightly — three to five appointments a day for a productive inspector — and the time lost to on-site scoping is time that cannot be recovered. Arriving at a property to discover a detached garage, an in-ground pool, a well head, and a second HVAC system that were not in the booking means either an uncomfortable price conversation in the driveway or an under-scoped job you eat.
MapMeasure Pro sits inside estimate creation rather than as a separate app. From satellite imagery you measure square footage, roof surfaces, driveways, decks, and fenced areas, with drawing tools for irregular shapes. Roof segments are auto-detected using solar data with colour-coded pitch, and measurements save to the customer profile and export into the quote. Screenshots attach to the estimate as visual proof of the scope you priced. The August 2026 release added historical imagery, letting you scroll back through years of aerial photographs of the same address — the fastest way to date an addition, a re-roof, or a pool that never appears in the listing history.
Two companions round out the desk work. Property Street View gives you the road-level view of elevation, grading, and visible roof condition. Zillow Quick Access pulls the listing record so square footage, year built, and system ages inform your tier recommendation before the first phone call ends. Both are available from Beginner up, alongside MapMeasure Pro.
Roof and pitch measurement from aerial imagery is housed inside MapMeasure Pro rather than as a standalone module. It gives you dimensions and calculated pitch without setting a ladder — which, given that ladder work is one of the more reliably injurious parts of the job, has a safety argument as well as a scheduling one.
Fifteen minutes of desk-based pre-scoping per property, across 600 inspections a year, is 150 hours — close to four full working weeks. For an inspection company running Route Optimization on top of that, drive time drops a further 15–30%. Those two changes together frequently free enough capacity for a second inspection slot per day without hiring.
An inspection company’s inventory is not consumable parts. It is a set of instruments whose readings have to be defensible and a set of test media that expire. A moisture meter out of calibration, a radon canister past its lot date, or a water sample that misses the lab’s submission window does not just cost you a re-visit — it can cost you the finding, and in a dispute the finding is the whole product.
Inventory Management on Elite and above models this with five modules. Products carry SKU, category, unit, cost, and reorder point with In Stock, Low, and Out indicators, and the list view shows cost, customer price, and margin together. Locations model the warehouse, each truck, and job sites separately, so you know which vehicle holds the second thermal camera. Suppliers and Orders run a Draft to Confirmed to Received workflow where receiving automatically creates receipt transactions. Transactions log every movement: receipt, returned, issued, damaged, loss, adjustment.
The rule that matters operationally: stock deducts when the invoice is paid, not when the job is marked complete, and a deposit does not count as paid. Materials on estimates and invoices link back to inventory products so pricing stays current when a supplier raises canister costs.
The regulatory backdrop shapes what belongs on the shelf. Radon testing works against the EPA action level of 4 pCi/L, with the agency also recommending that homeowners consider mitigation between 2 and 4 pCi/L — a range that makes continuous monitors more useful than a single passive test in marginal markets. Water quality work on rural properties follows CDC guidance that private wells be tested at least once a year, which is also the basis for the annual retest conversation that turns a one-off buyer into a recurring customer. Moisture and mould findings sit against EPA guidance to dry water-damaged materials within 24 to 48 hours and hold indoor humidity below 60%. And on any property built before 1978 the EPA Lead Renovation, Repair and Painting rule becomes relevant to whatever repairs your report triggers — roughly three-quarters of pre-1978 US housing still contains some lead-based paint.
Custom inspection forms inside QuoteIQ Cam let you build the checklist that matches your standards of practice, with templates and customisable PDF sections, so the same structure produces the same report every time regardless of which inspector ran the job.
Treat each instrument as its own product record with the calibration due date in the description and a reorder point of one. When the meter comes off the truck for service, issue it as a Transaction against the warehouse location. You then have a dated, exportable movement history for every instrument in the business — which is precisely the record you want if a finding is ever challenged.
Inspection companies are unusually prone to revenue illusion because so much of the cost is invisible at the point of sale. The lab fee on a water panel is invoiced weeks later. Drive time to a rural property does not appear on the estimate. Report writing happens at night and rarely gets logged. The result is a business that knows its top line precisely and its margin approximately.
Job Costing on Pro and above closes that gap. Every job gets a Report tab running Total Price − Labour − Expenses = Profit with a profit-margin bar. Labour is pulled automatically from Time Tracker Pro using the employee’s hourly rate multiplied by clocked hours, so it does not depend on anyone remembering to enter it. Expenses come from Expense Tracking, available from Beginner up, where categorised costs with receipt images link directly to the job and export to CSV.
Mileage is the cost most often left out. The IRS standard mileage rate rose to 76 cents per business mile effective 1 July 2026, up from 72.5 cents for the first half of the year. A 38-mile round trip to a rural premium inspection is therefore about $28.88 of vehicle cost before anyone opens a toolbag — small on one job, roughly $17,000 a year across 600 inspections at that distance.
| Cost line | Where it comes from in QuoteIQ | Why inspectors miss it |
|---|---|---|
| On-site labour | Time Tracker Pro clocked hours × hourly rate | Owner-operators do not pay themselves an hourly rate |
| Report writing | Time Tracker Pro, clocked against the same job | Happens after hours and off the clock |
| Lab fees | Expense Tracking, linked to the job | Invoiced weeks after the inspection |
| Test media | Inventory Transactions on invoice payment | Bought in bulk, never allocated per job |
| Vehicle | Expense Tracking at the current IRS rate | Treated as a fixed overhead rather than a job cost |
| Equipment amortisation | Expense Tracking, per-use allocation | Sewer scopes and drones are treated as sunk cost |
Once those six lines are captured, the reporting stops being decorative. Business Analytics shows revenue by service, customer, and employee, outstanding versus collected, quotes sent and conversion rate, average ticket, pipeline value, completion rate, and repeat-customer rate on a customisable widget dashboard. The business calculators, including the Hourly Rate Calculator on Pro and above, let you work backwards from the margin you need to the price you must charge. If you also want general contractor cost benchmarks, the home service business calculators hub collects the whole set, and trade-specific tools such as the mould remediation cost calculator, the foundation repair cost calculator, and the basement waterproofing cost calculator are useful when a client asks what a finding is likely to cost to fix.
The inspector is already at the property. Travel is already sunk. The client already trusts the recommendation. Every ancillary test sold at that moment carries a materially better margin than the base inspection because the expensive part — getting a qualified person to the address — has already been paid for. This is why the difference between a $300,000 inspection company and a $500,000 one is usually attach rate rather than lead volume.
Package Estimates exist to make that sale a single decision rather than eight. Instead of listing radon, water panel, sewer scope, WDI, mould screening, pool, well flow, and septic as separate upcharges, you present one named bundle with a visible saving. Common bundles that work:
The last one deserves emphasis. Every new-construction final walkthrough you perform is a warranty inspection lead eleven months later, and the customer already knows you. Reminders and tasks plus event-triggered email and text automations on Pro and above let you set that sequence once and let it run, with send timing configurable from immediate out to 24 months. From June 2026 you can describe the automation you want in plain language and have it built for you.
Where a client needs financing for a large ancillary suite or subsequent repairs, Consumer Financing is available on every plan — Affirm to $30,000 per job over 3 to 36 months, plus Klarna and Afterpay pay-in-four options. The customer applies at checkout, gets an instant decision, and you are paid in full upfront.
Six hundred inspections a year at a 55% ancillary attach rate is 330 upgraded jobs. At a $375 average bundle, that is $123,750 of additional revenue from inspections you were already performing — and because the travel cost is already absorbed, the incremental margin on that line is far higher than on the base inspection.
The following walkthrough follows a composite three-inspector residential firm through a single working day and out to the end of the week. The numbers are an illustrative model built from typical residential pricing rather than a specific customer’s books, and they are here to show where each piece of the platform does work — not to promise a result.
Seven inspections are booked across three inspectors. The calendar is filtered by employee, colour-coded by status, and shows the day’s geography on the GEO-Schedule map view. The owner runs MapMeasure Pro on the day’s largest job — a 4,200 sq ft home with a detached garage, in-ground pool, and well water — confirming main structure and garage footprints, pool dimensions, and visible staining on the north roof slope, then scrolls the historical imagery back six years to see when the roof was last replaced. An inventory check by truck location confirms two calibrated moisture meters, a charged thermal camera, GFCI tester, gas leak detector, three in-date radon canisters, sewer scope, and drone. Jobs are assigned to individual inspectors on Pro; a firm running crews assigns at crew level on Max.
A 1996 split-level with a reported basement moisture concern. The exterior walk finds 18-year-old shingles curling on the south exposure, debris-blocked gutters, and negative grade on the east wall. QuoteIQ Cam captures each finding with annotations. Inside, efflorescence on the east block wall and a 12-degree differential on the thermal camera indicate active moisture migration. A Federal Pacific panel, a 14-year-old water heater, and a fouled evaporator coil all go into the record. Findings log through custom inspection forms; the radon canister placed for the 48-hour test is recorded through expense tracking against the job.
The buyer and buyer’s agent are waiting. Because the property was pre-scoped that morning, the inspector already knows the roof area, the pool footprint, and the road-level condition from Property Street View. The agent had booked a Standard scope. An Options Estimate is built on the spot showing all three tiers side by side, with a Before & After AI preview of the stained roof slope to show the buyer what the finding does and does not mean. The pre-inspection agreement, standards of practice, limitation of liability, and radon disclosure attach to the document, which is signed on the buyer’s phone via e-signature. Payment is collected through online payments — card, ACH, Apple Pay, or Google Pay — and the deal moves stage in Pipelines.
The exterior walk reveals a well rather than municipal water, and the buyer mentions a wood-burning fireplace they intend to use. A Package Estimate for water quality panel, well flow and pressure test, and a Level 2 chimney inspection is built in front of them as one bundled line with a visible saving. Because job costing updates as the estimate changes, the owner can see the margin on the add-on before agreeing to it — the lab fee, the test supplies, the scope amortisation, and the additional field hours are all modelled, not guessed.
The other two inspectors clocked in through Time Tracker Pro with GPS clock-in verification, and location tracking shows the live team map for the duration of their shifts — it stops at clock-out, and clocked-out employees never appear on any map. Team communication handles the mid-day reassignment when a listing agent moves an appointment. Pipeline review shows every active job by stage: scheduled, inspected and awaiting report, awaiting radon retrieval, re-inspection, and new bookings in queue.
Reports go out within 24 hours of each inspection, built from the photographic record and the inspection forms. The before and after photo editor produces the visual condition comparisons for the summary section. Outstanding balances go out through invoicing, with automated payment reminders on a schedule you set. Review Multiplier runs the post-payment review request — both the instant redirect to your review page and the email and SMS review-request automation with four event triggers. And the regional builder who was quoted for phase inspections two weeks ago moves to closed-won in the builder pipeline, with analytics updating weighted pipeline value automatically.
“Same day. Not tomorrow morning — same day. Whoever sends a clear, specific estimate first is the one the customer starts comparing everyone else to. That’s a psychological anchor, and it’s real.”
— Mike Vidan, Co-Founder, QuoteIQ · Full insights →The first hire changes an inspection company more than any subsequent one, because it introduces two problems that did not exist before: someone else’s work has to meet your standard, and someone else has to see part of your business without seeing all of it.
EmployeeHub on Elite and above handles both. GPS location tracking gives a live team map while inspectors are clocked in, pausing on breaks and stopping at clock-out, with clock-in location verification against the job address. Time Tracker Pro records per-job hours, break counts and durations, admin-only manual adjustments, and a full edit history, and exports to CSV. There is no automatic overtime calculation and no native payroll — hours export to whatever payroll system you already run.
Roles and permissions received a full overhaul in the August 2026 release, with clearer gates and calendar permissions properly separated from the rest. In practice, a coordinator role can manage bookings, build tier-priced estimates from pre-scopes, run the referral pipelines, and coordinate radon retrieval and lab submissions without being able to see per-inspection margin or change pricing. Permission-restricted users see shortcut cards rather than the main dashboard.
Territory and sequencing are separate problems and QuoteIQ treats them separately. Route Density shows you where your work clusters, so you can plan which zone a given day belongs to. Route Optimization then sequences the stops within that day for minimum drive time, accounting for appointment windows and duration, recalculating when a job is added late, and handing off to GPS navigation. Firms large enough to run crews and track commissions through the Sales Team Tracker will need Max, which also includes four additional businesses — relevant if your inspection company and your radon mitigation company are separate legal entities under multi-business.
Client-facing communication runs through ClientHub on Pro and above: a dedicated business number with two-way calling and texting inside QuoteIQ from phone, tablet, or computer, every call and text saved to the customer profile, synced across devices, with call routing and forwarding by time of day, caller, or availability. The Client Portal, also Pro and above, gives each customer a branded secure link with no app download — they see estimates, invoices they can pay, appointments, inspections, and a request form, and you see in the Activity tab when they viewed each one. For a buyer chasing a contingency deadline, that transparency removes most of the “did you get my report” traffic.
Inspection demand is transactional and its timing is dictated by other people. That makes channel development — owning relationships with the parties who decide when an inspection happens — the most durable growth strategy available.
Agents recommend inspectors on nearly every transaction and never perform the work themselves, which makes each relationship a repeating referral stream rather than a single sale. The discipline is treating agents as accounts, not contacts. Pipelines & Deals gives each agent or team its own stream with close-probability weighting, multi-assignee ownership, internal notes kept separate from anything the customer sees, and average-deal-age tracking so a cooling relationship is visible before it stops producing. Your client database holds the contact record; from August 2026, jobs, estimates, and invoices can carry multiple contacts, so the buyer, the buyer’s agent, and the listing agent all receive the on-the-way notification and the report link without anyone being CC’d by hand.
New construction produces three inspection events per home — pre-pour, pre-drywall, and final — and builders overwhelmingly prefer one firm across every build for consistency. The volume is real: the US Census Bureau and HUD reported single-family housing completions running at a seasonally adjusted annual rate of 878,000 in July 2026. A builder relationship is also the most schedulable work an inspection company can hold, because construction milestones are known weeks in advance and slot cleanly into the calendar around transaction-driven jobs with hard contingency dates.
Two recurring lines hide inside work you have already done. The 11-month warranty inspection follows every new-construction final by a known interval. Annual well water testing follows CDC guidance and applies to every rural property you have ever inspected. Both are calendar-triggered, both are sold to a customer who already trusts you, and both can be automated end to end with email and text automations and segmented mass campaigns on Elite and above. Mass campaigns require you to connect your own SMS and email gateways — Twilio with A2P 10DLC registration for SMS, SendGrid for email — so budget for carrier fees separately.
Many inspection companies eventually add a service line: radon mitigation, thermal imaging for home energy audits, air duct or chimney work, or septic services. Because QuoteIQ is trade-agnostic, those lines run in the same account with their own price book entries and pipelines rather than a second subscription. Related industry pages cover general contracting, roofing, HVAC, plumbing, electrical, pest control, and remodeling, and the full list sits on the industries hub.
If more than roughly 30% of your bookings trace to a single agent or team, you have a client-concentration problem rather than a referral network. The weighted-value view in Pipelines makes this visible at a glance, because one account’s share of forecast revenue is a number rather than an impression.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder, QuoteIQ · Full insights →The honest comparison for a home inspection company is not a feature checklist — it is which capabilities exist without a second subscription, and at which plan tier. Below is what QuoteIQ includes and where each capability starts. Use it as the checklist when you evaluate any alternative.
| Capability an inspection company needs | In QuoteIQ | Starts at |
|---|---|---|
| Tiered Good/Better/Best inspection pricing | Options Estimates | Essentials |
| Bundled ancillary service packages | Package Estimates | Essentials |
| Agreements and e-signature on the estimate | E-Signatures | Essentials |
| Satellite property measurement and roof pitch | MapMeasure Pro | Beginner |
| Unlimited 4K photo documentation and inspection forms | QuoteIQ Cam | Beginner |
| Contract and disclosure attachments | Attach Contracts | Beginner |
| Per-inspection job costing with real margin | Job Costing | Pro |
| Dedicated business number, two-way call and text | ClientHub | Pro |
| Branded customer self-service portal | Client Portal | Pro |
| QuickBooks Online sync | QuickBooks integration | Pro |
| Referral pipelines with weighted forecasting | Pipelines & Deals | Elite |
| Instrument and test-kit inventory | Inventory Management | Elite |
| Customer self-quoting and self-booking | InstaQuote · InstaSchedule | Elite |
| GPS team map and time tracking | EmployeeHub | Elite |
| Route density and route optimization | Route Optimization | Elite |
| Unlimited user seats and crew scheduling | Unlimited Users · Crews | Max |
| Conversational CRM control (55 tools, 13 categories) | AI Autopilot | Essentials |
| 24/7 AI inbound call answering and transcription | Virtual Call Team | Essentials (metered) |
On competitor pricing and features: vendors change plan names, seat limits, trial terms, and add-on structures frequently, and a figure that was accurate when this page was written may not be accurate when you read it. We therefore do not publish competitor prices or feature-absence claims here. Check the current rate card and feature list on each vendor’s own site before you compare: Jobber, Housecall Pro, and ServiceTitan. QuoteIQ’s own pricing is published in full on the pricing page, and side-by-side breakdowns live on the comparison hub.
When you do run the comparison yourself, the questions worth asking are narrow. Does tiered option pricing exist at the entry plan or only at an upper tier? Is property measurement native or a separate subscription? Is photo storage unlimited or capped? Is inventory a real module with locations and transactions, or a list of parts? Is per-job costing available without upgrading twice? And critically for inspection work: what does the platform charge per additional user, because inspection firms grow by adding inspectors and per-seat pricing compounds fast.
Every plan includes the four estimate types, invoicing and recurring invoice subscriptions, scheduling, the customer database, e-signatures, online payments, consumer financing, data export, full iOS, Android and web parity, and the AI suite drawn from that plan’s monthly IQ Credit allocation. Annual billing is ten times the monthly rate, which makes two months free.
For most inspection companies the practical starting point is Pro at $149.99 per month for four users, because job costing, ClientHub, the Client Portal, and QuickBooks Online sync all unlock there and those are the four things a two-to-four person firm outgrows Beginner for. Firms that need referral pipelines, instrument inventory, customer self-booking, or GPS time tracking move to Elite at $299 per month for ten users. A solo inspector who mainly needs tiered pricing, agreements, and scheduling runs comfortably on Essentials or Beginner.
IQ Credits are the platform’s AI currency, included monthly on every plan and reset each billing cycle, with no separate AI add-on. They are consumed by things like a proposal send at 100 credits, ClientHub messaging, AI AutoMeasure, property and parcel lookups, and Virtual Call Team minutes at 125 credits per minute. Every AI action displays its credit cost and asks for confirmation before it runs, so there are no surprise draws, and top-up packs are available if a month runs heavy. Credits have no cash value and are non-transferable. The core CRM never requires them.
The AI Website Builder is a $34.99 per month add-on on every plan except Max, where it is included. Done-For-You onboarding — contact import, price book setup, and a one-to-one session — is available in two tiers at $299.99 and $999.99.
Beyond the inspection-specific capabilities, the platform covers the general business software an inspection company would otherwise buy separately.
Switching in is handled by AI Smart Import, which takes a CSV export from most CRMs and maps the columns automatically, or imports straight from your phone contacts. If you already invoice through QuickBooks Online, the integration syncs invoices, payments, customers, and expense categories with duplicate-sync locks, and auto-syncs missing customers before an estimate sync. Templates you will want on day one include the contractor invoice template and the handyman invoice template, and if you quote adjacent remediation work the air duct cleaning, dryer vent cleaning, gutter cleaning, and HVAC cost calculators are useful reference points for clients.
A short walkthrough of the platform — estimates, scheduling, documentation, and the AI suite — from the team that built it.
Most inspection firms are running live jobs within a working day. The order below is the one that causes the least rework.
Start the 14-day free trial, then bring your history across with AI Smart Import. Export a CSV from your existing system or import directly from phone contacts; column mapping is automatic. Tag real estate agents and builders distinctly at import — those tags become the segments your campaigns and pipelines use later, and retro-tagging 2,000 records is a bad afternoon.
Enter your base inspection tiers and every ancillary test as price book items, then save the three-tier ladder as an Options Estimate template and each bundle as a Package Estimate template. Upload your pre-inspection agreement, standards of practice, and disclosure forms as contract attachments so they ride along on every document, and turn on e-signatures.
Build your inspection forms to match your standards of practice, so every inspector produces the same report structure. Configure the calendar with your appointment durations and buffer, connect Google Calendar, and switch on automated appointment reminders. If you are on Elite or above, load your instruments and test media into Inventory with reorder points before the first job.
Set each employee’s hourly rate so job costing can pull labour automatically from Time Tracker Pro. Enable Review Multiplier so review requests fire after payment. Then build two automations: an 11-month warranty reminder off every new-construction final, and an annual well-testing reminder off every rural property. Those two sequences pay for the plan.
Mike Vidan is a Co-Founder of QuoteIQ and a home service business owner with more than two decades in the field. His work centres on the operational mechanics that decide whether a service business is profitable: speed to estimate, price presentation, and the difference between revenue and margin. He publishes his operating notes on the QuoteIQ insights channel.
Justin Rogers is a Co-Founder of QuoteIQ and a serial entrepreneur whose focus is the transition point where a service business outgrows manual management. He writes about the hidden cost of unfinished administrative work and the revenue that quietly leaks out of a growing operation. His notes are published on the insights channel.
QuoteIQ LLC was founded on 21 September 2022 and is based in Savannah, Georgia. The platform is used by more than 40,000 contractors and holds a 4.7-star rating across 4,103 reviews.
I recently started up a roof and gutter cleaning business and this app has everything in one place. I can send estimates over the phone without even going to the house. It saves me time, and time is money.
Hayden Hoppe · Google PlayGreat app! Very user friendly. Perfect for saving customers information, photos, and addresses. Also has useful tools to help you create invoices on the fly. And you can even measure the square footage of the house/roof and concrete. I definitely recommend giving it a try.
Davey Owen · Google PlayWas recommended here by @foreverselfemployed and it’s perfect for what I need. I can create customer profiles, make and send estimates and invoices to potential customers using the apps interface and layout to help organize myself and keep it all in one place. I’ve worked for roofing company in SE Louisiana for 15 years and I use this prim for my side jobs. Give it a shot, there’s only possibilities to learn and improve yourself from!
Jacob Landry · Google PlayQuoteIQ is the strongest all-in-one fit for home inspection companies in 2026 because the four capabilities inspection work depends on are native rather than bolted on. Options Estimates present Standard, Enhanced, and Premium scopes side by side on one document from the $29.99 Essentials plan up. MapMeasure Pro measures roof area, square footage, and lot features from satellite imagery, including a historical aerial timeline added in August 2026. Job costing reports real margin after lab fees, mileage, and report-writing hours. And Pipelines and Deals tracks realtor and builder referral relationships with probability-weighted forecasting. Everything runs from iOS, Android, and web with full parity. Inspection is a licensed, standards-driven trade — the Bureau of Labor Statistics reports a median wage of $74,690 for construction and building inspectors as of May 2025 — so software that removes unbilled hours has an immediate and measurable return.
QuoteIQ runs from $29.99 to $699 per month depending on how many inspectors and which capabilities you need. Essentials is $29.99 per month for one user with 500 IQ Credits and includes tiered option pricing, package estimates, e-signatures, and scheduling. Beginner is $74.99 for two users and adds MapMeasure Pro and QuoteIQ Cam. Pro is $149.99 for four users and adds job costing, ClientHub, the Client Portal, and QuickBooks Online. Elite is $299 for ten users and adds pipelines, inventory, InstaSchedule, EmployeeHub, and route optimization. Max is $699 for unlimited users. Annual billing is ten times the monthly rate, so two months are free. Budget separately for lab and carrier costs, and remember vehicle cost: the IRS standard mileage rate reached 76 cents per business mile on 1 July 2026, which on a 600-inspection year is a five-figure line item most inspectors never allocate per job.
Tiered pricing works by presenting three scoped inspection packages on a single document so the buyer chooses a level of coverage rather than deciding yes or no on one price. In QuoteIQ this is an Options Estimate, available on every plan including Essentials. A typical ladder puts a core systems inspection at Standard; adds thermal imaging, moisture mapping, and detailed attic and crawl space work at Enhanced; and layers radon, water quality, sewer scope, and mould screening into Premium. Save the ladder once as an estimate template, then adjust per property. Bundle the ancillary suite with a Package Estimate so the add-ons are one decision instead of eight, attach your agreements and disclosures, and collect approval by e-signature on the buyer’s phone. Premium tiers usually lean on environmental testing, which is why the EPA radon action level of 4 pCi/L is worth explaining on the estimate itself.
Yes. MapMeasure Pro, included from the Beginner plan up, measures square footage, roof surfaces, driveways, decks, and fenced areas from satellite imagery inside estimate creation, with drawing tools for irregular shapes and auto-detected roof segments with colour-coded pitch. Measurements save to the customer profile and export into the quote, and screenshots attach to the estimate as visual proof of the scope you priced. The August 2026 release added a historical imagery timeline so you can scroll back through years of aerial photographs of the same address. Property Street View adds the road-level view of grading and visible roof condition, and Zillow Quick Access pulls listing data so year built and square footage inform your tier recommendation. Pre-scoping matters most on rural properties where a well, septic field, or outbuilding changes the scope — and where CDC well testing guidance makes water quality an expected add-on rather than an upsell.
Yes, on Elite and above. Inventory Management runs five modules: Products carry SKU, category, unit cost, and reorder point with In Stock, Low, and Out indicators; Locations model the warehouse, each vehicle, and job sites; Suppliers and Orders run a Draft to Confirmed to Received workflow; and Transactions log every movement as a receipt, return, issue, damage, loss, or adjustment. That structure suits inspection equipment well — each moisture meter, thermal camera, CO monitor, continuous radon monitor, and sewer scope becomes its own product record, and consumables such as radon canisters and water sample kits carry lot and expiry information. Stock deducts when the invoice is paid rather than when the job is marked complete, and a deposit does not count as paid. Materials on estimates link back to inventory products so pricing stays current, and custom inspection forms keep the test protocol identical across inspectors. Because EPA guidance on mould sampling stresses that results are only as good as the protocol and the analysis, a dated, exportable movement history for every instrument is genuinely useful if a finding is ever challenged. Pair it with expense tracking and job costing to see the true cost of each test.
Profit per inspection is total price minus labour minus expenses, and the reason most inspection companies get it wrong is that three of those costs arrive late or never get recorded: report-writing hours, lab fees invoiced weeks afterwards, and vehicle cost treated as overhead. Job Costing on Pro and above gives every job a Report tab that runs the calculation with a margin bar, pulling labour automatically from Time Tracker Pro at the employee’s hourly rate and expenses from Expense Tracking, where categorised costs with receipts link to the job and export to CSV. Add mileage at the current IRS standard rate of 76 cents per business mile, allocate test media from inventory, and amortise specialist equipment per use. The Hourly Rate Calculator inside business calculators then works backwards from a target margin to the price you need, and business analytics shows revenue and margin by service, customer, and inspector.
Yes. Pipelines and Deals on Elite and above runs separate Kanban or list pipelines for buyer-agent referrals, listing-agent pre-sale work, builder phase inspections, commercial jobs, and warranty callbacks. Each stage carries a close-probability percentage and the board calculates weighted value as amount multiplied by probability, giving a realistic forecast rather than a wish list. Six metrics track total, weighted, open, closed-won, new, and average deal age, so a cooling relationship shows up before it stops producing. Elite supports up to five pipelines and Max is unlimited. Tag agents and builders in your client database so automations and segmented campaigns can reach them, and use multiple contacts on a job so the buyer and both agents receive the report link. Builder work is worth pursuing at scale: Census Bureau and HUD figures put single-family housing completions at a seasonally adjusted annual rate of 878,000 in July 2026.
Yes. Every QuoteIQ plan includes a 14-day free trial with full access to the features of the plan you choose — so a firm evaluating Elite can test pipelines, inventory, and EmployeeHub, while a solo inspector trialling Essentials gets the estimate types, scheduling, and AI suite at that tier. A credit or debit card is required to start. One free trial is available per person, per business, and per payment method, and the trial converts to the selected plan’s rate at expiry unless you cancel first; you can cancel at any point during the trial. The practical way to use fourteen days is to import your customers with AI Smart Import, build your tier ladder as an Options Estimate template, and run every real inspection through it for two weeks. Inspection is regulated work — rules like the EPA Lead Renovation, Repair and Painting programme for pre-1978 housing shape what you disclose — so test your agreements and disclosure attachments during the trial too.
Options Estimates turn a yes-or-no price into a which-tier decision, and they are available from the $29.99 Essentials plan rather than gated behind an upgrade.
MapMeasure Pro pre-scopes roof area, square footage, outbuildings, and lot features from satellite, with historical aerial imagery added in August 2026 for dating roofs and additions.
Job costing on Pro and above captures the three costs inspection companies routinely miss: report-writing hours, lab fees, and mileage at the current IRS rate.
Package Estimates sell the ancillary suite as one bundle. Because travel is already sunk, attach rate is usually the highest-margin growth lever available.
Inventory Management on Elite tracks instruments by location and consumables by expiry, with stock deducting when the invoice is paid rather than at job completion.
Pipelines and Deals treats agents and builders as accounts with weighted forecasting, which is also how you spot dangerous referral concentration early.
Virtual Call Team answers, qualifies, records, and transcribes after-hours inspection calls. It hands you a qualified lead rather than booking the appointment itself, and minutes draw from your plan’s IQ Credits.
The two easiest recurring revenue lines — 11-month warranty inspections and annual well testing — are already sitting in your customer database as calendar triggers waiting for an automation.
Tiered inspection pricing, satellite pre-measurement, 4K documentation, instrument inventory, per-inspection job costing, and referral pipelines — starting at $29.99 per month.
14-day free trial · full access to the features of the plan you choose · cancel any time during the trial
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
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