Published June 2026 · Updated October 2026
QuoteIQ is the best all-in-one software for plumbing companies. It combines flat-rate Good/Better/Best Options Estimates, per-job costing, parts inventory, a dedicated business phone, an AI Virtual Call Team for after-hours calls, review requests, and maintenance-plan billing in one contractor-built platform starting at $29.99 per month.
QuoteIQ is the best all-in-one software for plumbing companies in 2026. Every plan from $29.99/month includes flat-rate Options Estimates, scheduling, e-signatures, and online payments. The $149.99/month Pro plan adds a business phone and job costing for 4 users, and the $299/month Elite plan adds parts inventory and Pipelines for up to 10 users.
TL;DR: QuoteIQ gives a plumbing shop one platform instead of five apps. Every plan includes flat-rate Options Estimates, scheduling, and online payments from $29.99/month. Pro at $149.99/month adds ClientHub, Job Costing, and QuickBooks Online; Elite at $299/month adds Inventory Management for up to 10 users. One subscription covers estimates, invoices, scheduling, phones, and reviews for 1 to unlimited users. The Virtual Call Team answers after-hours calls and MapMeasure Pro scopes jobs from your desk. Demand is steady: the Bureau of Labor Statistics projects 7% plumber employment growth through 2035, and the PHCC supports the trade.
Running a plumbing company in 2026 means juggling emergency calls at 2 a.m., flat-rate estimates that have to land before the homeowner calls the next plumber, parts that need to be on the truck before the tech rolls, permits and backflow paperwork the inspector expects, and a steady stream of service, repair, and replacement work across residential and commercial accounts. The right software collapses all of that into a single platform so you can focus on the pipe, not the paperwork. QuoteIQ is a field service CRM built by contractors, for contractors, co-founded by Mike Vidan and Justin Rogers, two home service business owners who built the product around the problems their own audience kept describing.
Plumbing is a high-volume, high-trust trade. According to the U.S. Bureau of Labor Statistics, employment of plumbers, pipefitters, and steamfitters is projected to grow 7% from 2025 to 2035, with about 42,000 openings projected each year. That is a steady stream of demand for shops that can quote fast, document the work, and collect the review. QuoteIQ was designed around exactly those pressures. Instead of paying for a quoting tool, a scheduling app, a photo-documentation subscription, a separate business line, and a review platform, plumbing contractors run the whole operation from one mobile-first app. If you want the short, trade-specific overview, start with our plumbing software page and its plumbing FAQ.
The platform holds a 4.7-star rating across 4,100+ reviews on the App Store and Google Play. At the core is Options Estimates, the feature that lets a plumber present Good, Better, and Best flat-rate pricing on a single proposal so the homeowner chooses the tier instead of haggling the price. A water heater call becomes a choice between a standard 40-gallon swap, a power-vent unit, and a tankless upgrade, all visible side by side with an e-signature at the bottom.
MapMeasure Pro (Beginner plan and up) lets you measure a property from satellite imagery before rolling a truck, and Inventory Management (Elite plan and up) keeps fittings, valves, PEX, copper, and water heaters counted across every van with low-stock indicators. Pipelines and Deals (Elite plan and up) tracks water-heater replacements, repipe bids, and property-management contracts on separate visual boards so no follow-up falls through a crack.
For the work most plumbers leave on the table, QuoteIQ adds Before & After AI, which turns a phone photo of a rusted, leaking water heater into a clean finished-install preview for proposals and marketing, plus contract attachments that bind the scope of work, warranty, and signed proposal to every job. The co-founders walk through the pricing, hiring, and operations strategies behind the platform on the QuoteIQ YouTube channel.
QuoteIQ also handles the parts of the business that decide whether a plumbing company is profitable or just busy: per-job costing (Pro plan and up) that shows the real margin on a water-heater install, Invoice Subscriptions that turn annual maintenance plans into recurring revenue, and a 24/7 AI Virtual Call Team that answers the after-hours burst-pipe call while you sleep. The rest of this guide breaks down feature by feature why it earns the title of best all-in-one software for plumbing companies in 2026.
Before comparing software, it helps to know the market you are building a system for. These figures come from federal sources and QuoteIQ’s own worked examples.
Every CRM claims to work for contractors, but most were built for generic jobs and have no idea what a flat-rate price book, a backflow test report, or a tankless conversion actually involves. QuoteIQ was built around the way plumbing shops really operate. Here are the 12 features that make it the strongest platform for plumbing contractors in 2026, each marked with the plan that includes it.
Included on every plan. Present three flat-rate tiers on one proposal: a 40-gallon atmospheric gas water heater at $1,850, a 50-gallon power-vent unit with expansion tank at $2,650, and a tankless conversion with gas-line upsizing at $4,800, side by side with warranty terms and an e-signature. The homeowner picks a tier instead of negotiating line items, and standard and quick estimates cover the simple calls.
Learn more →Beginner plan and up. MapMeasure Pro lets you measure a property from satellite imagery inside the estimate: use the drawing tools to size a lot for a repipe, check the run from the house to the street for a sewer-line quote, or confirm access on a commercial site. Property Street View and Zillow Quick Access add context, so the visit is about closing, not measuring.
Learn more →Elite plan and up. Track PEX and copper, fittings and valves, wax rings, supply lines, water heaters, faucets, toilets, and tankless units across the warehouse and every truck, with In Stock, Low, and Out indicators. Materials on estimates link to products so pricing stays current, and stock deducts when the invoice is paid. A plumbing company with real inventory control stops burning billable hours on parts-house runs.
Learn more →Pro plan and up. Job Costing calculates Total Price minus Labor minus Expenses equals Profit, with labor pulled from time tracking. In this illustrative $2,650 power-vent install: unit $620, expansion tank $45, fittings and vent kit $110, permit $95, haul-away $40, and 3.5 tech hours at $38/hr for $133. Total cost is $1,043, a 60.6% gross margin you can see before the truck leaves the driveway.
Learn more →Included on every plan. Turn a $295 drain clog into a complete job. Add a camera inspection at $185, hydro-jetting at $450, or a main-line cleanout install at $675, all built on-site as a Package Estimate with a tap. The tech is already there, the water is already off, and the incremental margin is high.
Learn more →Included on every plan. Generate a realistic after preview from the actual photo of a rusted, leaking 15-year-old water heater, showing a clean new install, in roughly 15 to 20 seconds. Each generation uses IQ Credits, and the app shows the credit cost before it runs. Attach the preview to any estimate type, and use the before/after photo editor for side-by-side marketing shots.
Learn more →Scheduling is on every plan. Drag service calls onto the calendar, color-code emergency, service, and replacement work, and use Schedule Later for jobs without a date yet. Pro adds on-the-way texts to the customer, and Elite adds Route Optimization, which cuts drive time 15 to 30%. Assign the right licensed tech and keep the day tight.
Learn more →Beginner plan and up. Document every job with organized before/after photos plus custom inspection forms, including templates you build for backflow tests and pre-install checks. That documentation protects you in a callback dispute, supports what the inspector and property manager expect, and feeds your marketing. Photos and reports attach to the customer’s record automatically.
Learn more →Included on every plan. Bundle recurring work into a membership: an annual water-heater flush, drain treatment, and whole-home plumbing inspection as a Priority Plumbing Plan. Build it with Package Estimates, convert the accepted estimate to a recurring subscription, and bill it on autopilot with Invoice Subscriptions. Recurring maintenance smooths out seasonal swings.
Learn more →Included on every plan. Run the CRM by voice or text from under the sink. Ask it to move all of today’s jobs to Friday and text every customer, or to invoice all of today’s completed jobs and send them. AI Autopilot works alongside the AI Estimator, which turns property photos into line-item pricing for your area.
Learn more →Available on every plan, metered by IQ Credits. Plumbing is an emergency trade, and burst pipes do not wait for business hours. The Virtual Call Team answers calls around the clock, qualifies the caller, captures the address and the nature of the emergency, records and transcribes the call, and sends you a summary. Calls are billed at 125 IQ Credits per minute, so minutes depend on your plan’s credits.
Learn more →Elite plan and up (up to 5 pipelines). A visual board tracks every opportunity from lead through estimate sent, approved, scheduled, and completed. Separate pipelines for residential service, water-heater and repipe replacements, commercial and property-management contracts, and new-construction bids let the owner see revenue by channel, with probability-weighted forecasting for the big bids.
Learn more →Here is how a typical day can look for a plumbing company on the Elite plan, from a 7 a.m. schedule review through a drain call, a water-heater close, a high-margin upsell, real-time job costing, and an end-of-week commercial win. All dollar figures are illustrative. Each step names the plan that unlocks it.
Your QuoteIQ calendar shows today’s calls color-coded: a kitchen drain clog at 8:30, a no-hot-water call that came in overnight through the AI Virtual Call Team and was scheduled by your office manager at 10:00, and a water-heater consultation at 1:00. Two techs clock in with Time Tracker Pro and GPS location tracking (Elite plan). A quick inventory check confirms a 50-gallon power-vent heater, expansion tank, and vent kit are staged on the truck, and the 8:30 customer gets an on-the-way text from ClientHub.
The kitchen line is clogged. You snake it, then document a camera inspection with QuoteIQ Cam that shows grease buildup and a hairline root intrusion 40 feet down. You show the homeowner the footage and build an Options Estimate: clear the clog at $295, clear plus hydro-jetting at $745, or clear, jet, and install a main-line cleanout at $1,420. They take the jetting. The before/after photos attach to the job automatically and the invoice goes out before you leave the curb. For drain-focused shops, see our drain cleaning software page.
Before arriving you ran MapMeasure Pro and checked Property Street View to confirm the home and access. The 14-year-old tank is rusting at the base. You build a flat-rate Options Estimate: 40-gallon atmospheric at $1,850, 50-gallon power-vent with expansion tank at $2,650, tankless conversion at $4,800. A Before & After AI preview shows a clean power-vent install with labeled shutoffs. You attach the warranty and permit info and send for e-signature. They choose the power-vent at $2,650 and pay a deposit through online payments.
While the water is off, you walk the house. The main shutoff is seized and there is no pressure-reducing valve on an 85-psi supply. You build an on-site Package Estimate: replace the main shutoff at $285, install a pressure-reducing valve at $475, and offer a Priority Plumbing Plan membership at $195/year. The homeowner takes the shutoff and PRV. The ticket jumps from $2,650 to $3,410. Job costing recalculates: the $760 add-on costs roughly $242 in parts and extra labor (about $185 in parts plus 1.5 hours at $38), a 68% margin on work the tech is already standing in front of.
Per-job costing on the $3,410 ticket shows the heater at $620, expansion tank $45, PRV and shutoff parts $185, vent kit and fittings $110, permit $95, haul-away $40, and 5.0 tech hours at $38/hr for $190. Total cost is $1,285, a 62.3% gross margin. Expense tracking (Beginner plan and up) logs receipts against the job, and inventory deducts the stock once the invoice is paid, so the next restock order is accurate. The owner sees the margin in real time instead of discovering it at month-end.
Friday, the water-heater customer’s invoice is paid by card or ACH through online payments, and Review Multiplier sends the customer straight to your Google review page, so the clean install and fast response show up in your reputation. Invoice Subscriptions queue the new membership for annual billing. Then the big one: a property-management company with 22 rental units wants a single plumbing vendor on a service agreement. You track the bid in Pipelines, and business analytics show the week’s revenue, average ticket, and close rate in one dashboard.
That entire day, covering a documented drain upsell, a flat-rate water-heater close, a high-margin whole-home add-on, real-time job costing, review requests, recurring membership billing, and a 22-unit commercial bid, runs on one platform: QuoteIQ. No separate plumbing price-book app, no standalone photo subscription, no second phone line. Collecting the money matters as much as winning the job, so pair this workflow with a clean invoice. Our free contractor invoice template and construction invoice template are good starting points if you are still invoicing from a spreadsheet.
“When you price hourly, your income is directly capped by your hours. Flat-rate pricing breaks that ceiling because you’re pricing the outcome, not the clock.”
— Mike Vidan, Co-Founder of QuoteIQ · Full insights →That flat-rate philosophy is exactly why QuoteIQ leads with Options Estimates instead of an hourly timer. It is also why so many plumbing contractors describe the platform less as software and more as the system that finally got the back office off their kitchen table, with quoting, scheduling, invoicing, and customer management handled between jobs instead of after dinner.
A repipe or a tankless conversion is a five-figure decision for many homeowners, and the plumber who makes it easy to say yes wins the job. Consumer Financing is available on every plan: customers can apply at checkout through Affirm (up to $30,000 per job, 3 to 36 months), Klarna, or Afterpay, usually in about 30 seconds, and you are paid in full up front while the provider carries the collections risk. The financing option sits right next to your Good/Better/Best tiers, so a $4,800 tankless upgrade starts to look like a monthly payment instead of a lump sum.
On the Pro plan and up, the Client Portal gives each customer a secure link to approve estimates, pay invoices, view appointments and inspection reports, and request service without downloading an app. You can also send an estimate as a branded Proposal with your company story, photo gallery, and customer reviews, which pairs well with e-signatures and the contract attachments that hold your warranty terms. Accounting stays clean too: the QuickBooks Online integration (Pro plan and up) syncs invoices, payments, and customers.
Plumbing companies typically evaluate QuoteIQ against Jobber, Housecall Pro, and ServiceTitan. Those are established platforms, and their plans, add-ons, user limits, and trial terms change often, so this guide does not quote their prices. Check each vendor’s own pricing page the day you decide, and price out the full stack you would really need: photo documentation, a business phone, routing, self-booking, and extra users. QuoteIQ’s own plan prices are listed below, and our ServiceTitan pricing calculator and comparison hub help with the side-by-side.
| What a Plumbing Shop Needs | How QuoteIQ Covers It | Plan |
|---|---|---|
| Flat-rate Good/Better/Best options | Options Estimates with e-signature and deposits | All plans |
| Satellite property measurement | MapMeasure Pro, Street View, Zillow Quick Access | Beginner and up |
| Photo documentation and inspection forms | QuoteIQ Cam with job reports | Beginner and up |
| AI before/after previews | Before & After AI | All plans |
| Dedicated business phone | ClientHub with two-way calling, texting, and call routing | Pro and up |
| 24/7 AI call answering | Virtual Call Team, metered by IQ Credits | All plans |
| Per-job profit tracking | Job Costing tied to time tracking | Pro and up |
| Customer self-quoting and self-booking | InstaQuote and InstaSchedule | Elite and up |
| Parts and fixture inventory | Inventory Management | Elite and up |
| Route planning | Route Density and Route Optimization | Elite and up |
| Crew time and GPS | EmployeeHub with Time Tracker Pro | Elite and up |
| Natural-language control | AI Autopilot, 55 tools across 13 categories | All plans |
| Price for the full plumbing core | Pro, $149.99/month for 4 users | Pro |
ResponsiBid is a quoting and sales-automation tool rather than a full CRM, and it is designed to sit on top of the CRM you already use. According to its own pricing page, checked October 2, 2026, the Startup plan is free, Scaling is $179 per month, and Pro is $229 per month, with a one-time setup fee on the paid plans (the page explains the fee but does not list the amount, so confirm it before you budget). QuoteIQ’s InstaQuote covers customer self-quoting inside the CRM on the Elite plan, with no second subscription to connect.
The practical difference for most plumbing companies between one and ten people is stack cost. A shop that pieces together a CRM, a photo app, a phone line, a routing tool, and a quoting add-on pays several bills and maintains several logins. QuoteIQ bundles those tools natively, so the plan price is the real price. ServiceTitan is built for large operations and sells through a sales process, so it fits best at a scale most small shops have not reached. If you also run heating and cooling calls, our HVAC software page shows the same platform from that side.
Running a growing plumbing operation means coordinating licensed plumbers, apprentices, and an office manager across emergency calls, scheduled service, and replacement jobs, with permits, backflow reports, and inspection windows adding complexity. EmployeeHub (Elite plan and up) gives plumbing companies GPS location tracking while techs are clocked in, Time Tracker Pro with per-job hours and break records, and team communication for job-by-job chat. Trade standards and apprenticeship pathways are set by groups like the Plumbing-Heating-Cooling Contractors Association (PHCC), and roles and permissions keep each person’s access aligned with their job. Note that hours export to your payroll provider; QuoteIQ does not run payroll natively.
You run two licensed service plumbers handling drain calls, leak repairs, and fixture installs, plus a replacement team of one plumber and one apprentice handling water heaters, repipes, and sewer-line work. Your office manager schedules the calendar, builds flat-rate estimates, tracks bids in Pipelines, and reads the Virtual Call Team summaries, while admin-only settings stay with you. That is six people, which fits comfortably inside the Elite plan’s 10 users. Every tech clocks in with GPS time tracking and documents the work with QuoteIQ Cam, and you keep full admin over per-job profitability, business analytics, and billing.
The most profitable plumbing companies do not just run more calls; they build revenue channels that compound. Recurring maintenance memberships, a fast replacement pipeline, and commercial or property-management contracts are the three pillars that turn a busy shop into a durable business. If you are building the business side from scratch, the U.S. Small Business Administration publishes a free guide to managing finances, taxes, and compliance, and QuoteIQ’s home service business calculators cover the pricing math.
Recurring maintenance memberships. A Priority Plumbing Plan that bundles an annual water-heater flush, a drain treatment, and a whole-home inspection at $195 a year creates predictable revenue and a reason to be back in the home. Invoice Subscriptions bill it automatically. Two hundred members at $195 equals $39,000 in recurring revenue before a single repair, and members are far easier to convert to replacement work because you are already their plumber. The hidden multiplier is follow-up that actually happens, which is where email and text automations (Pro plan and up) earn their keep.
“The feature with the clearest revenue impact is follow-up automation. These are conversations that never happen because the contractor doesn’t have time to initiate them manually. Every one of those touchpoints is a revenue opportunity.”
— Justin Rogers, Co-Founder of QuoteIQ · Full insights →The replacement pipeline. Water heaters, repipes, and fixture upgrades are the high-ticket work. Speed wins them: whoever sends a clear flat-rate quote first becomes the price the homeowner compares everyone else against. Pipelines tracks every replacement opportunity, and automated follow-up keeps quiet quotes from going cold. Efficiency is also a natural selling point. The EPA WaterSense label covers high-efficiency toilets, showerheads, and bathroom faucets (water heaters are not eligible), and the U.S. Department of Energy reports tankless units can be 24% to 34% more efficient than storage tanks for homes using 41 gallons a day or less. Both give a plumbing company a value-led reason to revisit older homes and quote the upgrade.
Commercial and property-management contracts. A single property manager with 22 rental units on a service agreement is worth more than dozens of one-off calls, with predictable monthly work that smooths out seasonal swings. Track commercial bids in their own pipeline, where longer sales cycles are easy to see, and keep service agreements and certificates of insurance with contract attachments. A handful of recurring agreements can carry the slow weeks, fund a second truck, and give the owner the cash flow to hire ahead of demand. The same board that tracks a $295 service call tracks a five-figure annual contract, so the operator sees the whole book of business in one place. Mileage matters at scale too: at the IRS’s current 76 cents per business mile, routing discipline with Route Optimization and Route Density pays for itself.
The reason QuoteIQ is the best all-in-one software for plumbing companies is not just the trade-specific features. It is that QuoteIQ replaces the separate apps a plumbing shop juggles. No price-book app, no standalone photo subscription, no second phone line, no add-on review platform. Just one mobile-first platform that runs on iOS, Android, and the web with full parity.
Depending on the plan, a plumbing company also gets AI Autopilot (55 tools), the AI Virtual Call Team, the AI Estimator, the AI Text Generator, InstaQuote and InstaSchedule (Elite and up), standard, quick, and package estimates, e-signatures, contract attachments, expense tracking, online payments (card, ACH, Apple Pay, Google Pay), mass text and email campaigns (Elite and up), invoice subscriptions, Google Calendar sync, Google Reserve booking, website contact forms (Pro and up), business analytics, Zillow Quick Access, business calculators, the before/after photo editor, a client database, reminders and tasks, and data export. The full features directory lists the plan for each.
Every QuoteIQ plan includes all four estimate types, Options pricing, scheduling, online payments, and AI features. For most growing plumbing companies the Pro plan is the sweet spot, because it unlocks ClientHub, per-job costing, automations, the Client Portal, and QuickBooks Online at $149.99/month for 4 users. Shops step up to Elite when they need parts inventory, Pipelines, EmployeeHub, route tools, and customer self-scheduling for a larger team.
| Plan | Monthly | Annual | Users | Best For |
|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | Solo plumber quoting and invoicing |
| Beginner | $74.99 | $749.99 | 2 | Owner plus helper who needs measuring and photo reports |
| Pro | $149.99 | $1,499.99 | 4 | Small shops that want a business phone and job costing |
| Elite | $299 | $2,990 | 10 | Growing crews needing inventory, Pipelines, and GPS time tracking |
| Max | $699 | $6,990 | Unlimited | Larger operations with crews and multiple businesses |
Every plan starts with a 14-day free trial with full access to the features of the plan you choose, and you can cancel any time during the trial. Annual billing works out to ten times the monthly price. Pick the plan that matches your team size today, run a few real jobs through it, and upgrade only when a gated feature earns its keep. To model the numbers for your own shop, use the home service business calculators, and compare plans side by side on the pricing page.
Feature lists look similar from a distance, so the fastest way to compare plumbing software is to test it against the way your own shop runs. Walk through these eight questions during any trial and write down what each system actually does on a real job rather than what the sales page promises.
Score each system out of eight, then weigh the gaps against your biggest pain point. A two-person shop that loses jobs to slow quotes needs a different tool than a ten-truck company that loses money to missing parts. If you want a second opinion, book a live demo and bring a recent job so the walkthrough uses your own numbers instead of a generic example.
QuoteIQ is the best all-in-one software for plumbing companies in 2026 because one subscription from $29.99 per month replaces separate apps for estimating, scheduling, invoicing, payments, phones, and reviews. Flat-rate Good/Better/Best Options Estimates, scheduling, e-signatures, and online payments come on every plan, along with AI tools like the Virtual Call Team for after-hours calls. Plumbing shops that need job profitability step up to Pro at $149.99 per month for Job Costing and ClientHub, and shops that stock trucks move to Elite at $299 per month for Inventory Management. QuoteIQ is rated 4.7 stars across 4,103 App Store and Google Play reviews and is used by more than 40,000 contractors. With the Bureau of Labor Statistics projecting 7% plumber employment growth through 2035, the shops that quote fast and document every job will take the share. See the full plumbing software overview for more.
Plumbing business software on QuoteIQ costs $29.99 per month for Essentials (1 user), $74.99 for Beginner (2 users), $149.99 for Pro (4 users), $299 for Elite (10 users), and $699 for Max (unlimited users), with annual billing that gives two months free. Most plumbing shops with one to four people land on Pro because it adds a business phone, job costing, and QuickBooks Online syncing. Growing crews that stock parts and want visual sales tracking choose Elite, which adds Pipelines, Route Optimization, and GPS time tracking through EmployeeHub. Every plan includes AI tools paid for with monthly IQ Credits, so there is no separate AI add-on. Compare every tier on the pricing page, and model your own margins with the home service business calculators. For tax planning, the IRS standard mileage rates help you price truck costs into each job.
Yes. QuoteIQ builds flat-rate Good/Better/Best pricing with Options Estimates on every plan, so a customer sees three priced choices, such as a standard tank, a high-efficiency tank, and a tankless unit, and approves one with an e-signature on their phone. You can also send a Package Estimate for bundled work like a repipe plus fixtures, a Quick Estimate for a simple service call, or a Standard Estimate with line items. Your AI Estimator can start a quote from property photos, and the Contract Attachments tool lets you add warranty terms to the document. Customers can also finance the larger tiers, with Affirm covering up to $30,000 per job over 3 to 36 months. For water heater upsells, the U.S. Department of Energy publishes efficiency guidance you can cite when you present the Better and Best options.
Plumbing companies handle after-hours calls by routing them to an AI phone team that answers 24/7, qualifies the caller, and sends a summary, so no burst pipe call goes to voicemail. QuoteIQ’s Virtual Call Team records and transcribes every call, filters spam, and uses a knowledge base you customize with your service area and rates. It is priced by the minute through IQ Credits, at 125 credits per minute, and the minutes available depend on your plan’s credit allocation. Pro and above also include ClientHub, a dedicated business number with two-way calling and texting that routes calls by time of day or availability. Add scheduling, QuoteIQ Cam photo documentation, and AI Autopilot to rebook visits by voice, and your office can turn a 2 a.m. call into a scheduled job by 7 a.m. Pro and above can also send On-The-Way texts so customers know when the tech is arriving. With about 42,000 plumber openings projected each year by the Bureau of Labor Statistics, a system that lets one on-call tech work from a clean summary keeps your best people rested.
Plumbers track parts in Inventory Management, available on Elite and Max, which holds products, locations such as trucks and warehouses, suppliers, orders, and every stock transaction. Stock deducts when the linked invoice is paid, not when the job is marked complete, and a deposit does not count as paid. Profit is tracked in Job Costing, available on Pro and above, which calculates price minus labor minus expenses for each job and pulls labor from Time Tracker Pro clock-ins. Beginner and above add Expense Tracking with receipts linked to jobs, and Beginner and above also get Advanced business analytics for margin trends. Pro and above sync invoices, payments, and expense categories to QuickBooks Online. QuoteIQ does not run payroll, so hours export to your payroll provider. To keep trench work safe and billable, review the OSHA trenching and excavation guidance before pricing sewer jobs.
Yes. QuoteIQ works for drain cleaning, water heater installs, repipes, sewer work, and commercial service because estimates, scheduling, and invoicing are built around line items, photos, and recurring work. Drain crews can use the drain cleaning software workflow with tiered drain pricing, while shops that also run HVAC can see the HVAC software page. Commercial accounts benefit from Invoice Subscriptions for recurring maintenance billing, Inspection Forms for backflow and camera-inspection reports, and the Client Portal on Pro and above, where property managers approve estimates and pay invoices. Residential repipes and replacements can use Consumer Financing from Affirm, Klarna, and Afterpay on every plan. For code and plumbing standards, the Plumbing-Heating-Cooling Contractors Association is the trade’s main industry resource.
QuoteIQ is a full all-in-one CRM, while ResponsiBid is a quoting and sales tool designed to sit on top of the CRM you already use. According to ResponsiBid’s own pricing page, checked October 2, 2026, its Startup plan is free, Scaling is $179 per month, and Pro is $229 per month, with a one-time setup fee on the paid plans. QuoteIQ starts at $29.99 per month and builds Options Estimates into the same platform that handles scheduling, invoicing, payments, and phone and texting, so there is no second subscription to connect. Elite adds InstaQuote for customer self-quoting. Check ResponsiBid’s own site for current terms before you decide, and see the full list of QuoteIQ comparisons to weigh other options. The U.S. Small Business Administration also offers free counseling on managing software and operating costs.
Start your 14-day free trial, which gives full access to the features of the plan you choose, then import your customers from a CSV export so you do not retype anything. A credit or debit card is required to start. The trial converts to a paid plan at the rate you selected unless you cancel before it ends, and you can cancel any time during the trial. Use AI Smart Import to map columns, rebuild your flat-rate Options Estimates, connect your calendar, and send your first invoice within the first week. If you would rather have help, Done-For-You setup comes in two tiers, $299.99 and $999.99, and includes contact import, price book setup, and a one-on-one onboarding session. You can also book a live demo first, review plan pricing, and read how mobile and web access keep every tech on the same data. The Export Data tool means your records stay yours. For rollout planning, the U.S. Small Business Administration lists free counseling resources.
Create your account and choose the plan that matches your team size. The trial gives full access to the features of that plan, and you can cancel any time during it. A credit or debit card is required to start.
Upload a CSV of your customers, then add your flat-rate services and parts to the Price Book so every estimate starts from your real numbers.
Turn on the Virtual Call Team, add your techs to the calendar, and connect online payments so customers can pay the moment the job is done.
Send a Good/Better/Best estimate, document the work with QuoteIQ Cam, invoice with one tap, and request the review. Upgrade only when a gated feature earns its keep.
Co-Founder, QuoteIQ. Mike co-founded QuoteIQ with Justin Rogers to give home service contractors one affordable platform for quoting, scheduling, and getting paid. Read his insights on running a contractor business.
Co-Founder, QuoteIQ. Justin co-founded QuoteIQ alongside Mike Vidan and shares what he has learned building and growing home service businesses. Read his insights on growing a service company.
“So I started a drain cleaning business earlier this year and have tried a couple apps that cost a lot more money and were not designed for my business.”
Mike McGregor · Google Play“I was nervous switching systems, but QuoteIQ made the move seamless. Everything from customer details to quote follow-ups is now automated and stress-free.”
Emilio Deonna · App Store“QuoteIQ helps manage my entire business workflow. No more spreadsheets or missed calls. It’s truly a game changer for service professionals like myself.”
Maggie Suk · App StoreStart a 14-day free trial with full access to the features of the plan you choose, or book a live demo and see QuoteIQ work on a real plumbing job.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
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Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
