Published March 2026 · Updated September 2026
QuoteIQ is built for estate cleanup companies: tiered room-by-room cleanout pricing, satellite property measurement, disposal and donation inventory, per-job cost tracking, hoarding remediation upsells, probate attorney and realtor referral pipelines, and an AI suite on every plan. Starting at $29.99/month.
QuoteIQ is the best CRM for estate cleanup companies in 2026. It combines Good/Better/Best cleanout pricing, satellite property pre-measurement, disposal and PPE inventory, per-job profit tracking, and 24/7 AI phone answering in one platform starting at $29.99/month. The Pro plan at $149.99/month covers 4 users with a dedicated business number and job costing; Elite at $299/month covers 10 users and adds pipelines, inventory and crew tracking. Every plan includes a 14-day free trial with full access to the features of the plan you choose.
TL;DR: Estate cleanup is a tiered-pricing, heavy-disposal, referral-driven trade, and the CRM has to match all three. QuoteIQ handles the pricing with Options Estimates and Package Estimates, the disposal side with job costing and expense tracking, and the referral side with Pipelines & Deals. Scope every property before the walkthrough with MapMeasure Pro, document every room with QuoteIQ Cam, and never miss an executor’s after-hours call with the AI Virtual Call Team. Price the work against our free junk removal cost calculator. Plan hazardous-material handling against EPA household hazardous waste guidance, and crew PPE against the OSHA respiratory protection standard.
Estate cleanup sits at an awkward intersection of three different businesses. You are a junk removal operation, a deep-cleaning company, and a remediation contractor, often on the same property in the same week, working to a deadline set by a probate court or a listing agent rather than by you. Generic scheduling software handles none of that well. It assumes one visit, one price, one crew. An estate cleanout is four to ten visits, three price tiers, two crews, a dumpster schedule, a donation run, a hazardous-waste manifest, and an executor who is grieving and needs to be walked through every decision.
That is the gap QuoteIQ was built to close. It is a field service CRM for home service trades, built by contractors, and the feature set maps cleanly onto how cleanout work actually gets sold and delivered. The same platform that runs a hoarding cleanup operation runs an estate cleanup company, because the mechanics are the same: scope a property you have never seen, price it in tiers, document everything, and get paid against a fixed deadline.
The trade itself is not shrinking. The Bureau of Labor Statistics projects about 321,800 annual openings for janitors and building cleaners over the 2025–2035 decade, and the broader building and grounds cleaning group carried a $36,790 median annual wage as of May 2024. Labor is the single largest line on almost every cleanout, which is exactly why per-job costing matters more in this trade than in most.
A single flat number gives the executor one decision: yes or no. Three tiers give them a different decision: which one. On a 10-room property, a basic-removal quote at $4,200, a full-service quote at $7,200, and a market-ready quote at $9,600 are the same walkthrough and the same drive — but two of the three outcomes are worth more than the first. Options Estimates put all three on one document so the family compares your tiers instead of comparing you to another company.
Every estate cleanup company quotes some version of three service levels: basic item removal and disposal, full-service cleanout with sorting and donation coordination, and hoarding or biohazard remediation. QuoteIQ Options Estimates present all three side by side on one document, so the executor sees exactly what changes between tiers instead of guessing. When the work bundles — cleanout plus deep clean plus carpet removal — Package Estimates roll it into a single priced package. For fast one-room or single-item jobs, Quick Estimates get a number out in minutes, and Standard Estimates handle the detailed line-item builds. All four estimate types are on every plan, including Essentials.
MapMeasure Pro measures property square footage from satellite imagery inside estimate creation, with drawing tools for irregular lots and measurements saved to the customer profile. For estate work that means you know the building footprint, the driveway length for dumpster placement, and whether there is a detached garage or outbuilding before you leave the shop. Property Street View shows you the curb condition and Zillow Quick Access pulls listing history and room counts. Because MapMeasure Pro now carries a historical aerial imagery timeline, you can scroll back through years of photos of a property that has been sitting vacant — genuinely useful when an executor cannot tell you what is in the back yard.
Cleanout work burns consumables faster than almost any trade: contractor bags by the case, N95 respirators, nitrile gloves, protective suits, hospital-grade disinfectants, moving blankets, dollies. QuoteIQ Inventory Management runs five modules — Products, Locations, Suppliers, Orders and Transactions — so you can track stock across a warehouse, a box truck and an active job site, with reorder points and low-stock indicators. Worth knowing how it actually behaves: stock deducts when the invoice is paid, not when a job is marked complete, and a deposit does not count as paid. Inventory Management is included on Elite and above. Crew respirator selection should follow the OSHA respiratory protection standard, which requires a written program, medical evaluation and fit testing before any respirator use.
A cleanout can look profitable and lose money on the third dumpster swap. Job Costing runs Total Price minus Labor minus Expenses equals Profit on a per-job Report tab with a margin bar, and labor pulls automatically from time tracking at the employee’s hourly rate. Expense Tracking handles the categorized spend and receipts, linked to the job. Job Costing is included from Pro up; Expense Tracking starts at Beginner. The same records do double duty at tax time — the IRS Small Business and Self-Employed Tax Center is clear that the burden of proof sits with the business owner to substantiate every deducted expense.
Probate attorneys settle estates but do not do cleanouts. Realtors need properties emptied before the photographer arrives. Property managers turn units over on a schedule. Each of those is a repeatable referral channel, and each needs its own pipeline because the sales cycles are completely different. Pipelines & Deals gives you Kanban and list views, stages with close-probability percentages, weighted forecasting (amount multiplied by probability), six-metric analytics and multi-assignee deals. Elite runs up to 5 pipelines; Max is unlimited. Pipelines & Deals starts at Elite.
Executors call when they get the news, not during business hours. The AI Virtual Call Team answers 24/7, qualifies the lead, filters spam, records and transcribes every call, and can run outbound campaigns. It uses a knowledge base you write and an agent voice you choose. It is available on every plan and is metered through IQ Credits at 125 credits per minute, so the practical call volume scales with your plan’s credit allowance rather than being unlimited at the entry tier. When you do pick up, ClientHub gives you a dedicated business number for two-way calling and texting from Pro up, so the executor’s texts land on the customer record instead of your personal phone.
Families cannot picture an empty house when they are standing in a full one. Before & After AI generates a realistic “after” preview from an actual walkthrough photo in roughly 15 to 20 seconds and attaches it to any estimate type or invoice. The Before/After Photo Editor builds the side-by-side once the work is done, and the resulting images are the best marketing asset a cleanout company owns. Pair that with contract attachments for liability waivers, disposal manifests and scope-of-work documents, and e-signatures so the executor can sign from their phone.
QuoteIQ was co-founded by Mike Vidan and Justin Rogers, both Co-Founders and both home service operators. Their training content is on YouTube @MyQuoteIQ.
Every capability below is mapped to the plan that actually includes it. Where a feature’s plan gate is currently under review internally, it is described without a tier claim rather than guessed at.
Build three service levels on one estimate: basic item removal and disposal, full-service cleanout with sorting, valuables identification and donation coordination, and hoarding remediation with biohazard cleaning and deep sanitization. Example structures land around $300–$500 per room basic, $600–$900 full-service, and $1,200–$2,500 for remediation — set your own against local disposal costs. Options Estimates are on every plan.
Options Estimates →Measure square footage, lot area and driveway length from satellite inside estimate creation, with drawing tools for irregular shapes and a historical imagery timeline for long-vacant properties. Screenshots attach to the estimate as visual proof of measured scope, and every measurement saves to the customer profile. Included from Beginner up.
MapMeasure Pro →Five modules — Products, Locations, Suppliers, Orders, Transactions — covering contractor bags, PPE, chemicals, moving equipment and consumables across warehouse, truck and job site. Reorder points, low-stock indicators, supplier orders that auto-create receipt transactions, and cost plus customer price plus margin visible in the product list. Stock deducts on invoice paid. Elite and above.
See Elite plan →Price minus labor minus expenses equals profit, with a live margin bar on every job’s Report tab. Labor pulls from clocked hours at each employee’s rate; dumpster rentals, hauling fees, PPE and chemicals log as linked expenses. You see the margin on a 12-room cleanout while the crew is still on site, not three weeks later. Pro and above.
Job Costing →Bundle biohazard cleaning, pest treatment coordination, odor treatment, carpet removal and structural debris removal into a single priced add-on package built during the walkthrough. Because the crew, dumpster and PPE are already deployed, the incremental mobilization cost is near zero. Package Estimates are on every plan.
Package Estimates →Generate a realistic “after” image from a real walkthrough photo in about 15 to 20 seconds and attach it to any estimate type or invoice. For a family staring at a full house, seeing the empty version is the thing that moves them off the cheapest tier. Runs on IQ Credits and is available on every plan; each regeneration costs credits again.
Before & After AI →Drag-and-drop across day, week, month and employee-timeline views, with multi-day jobs rendered as continuous events and colour-coded status. Schedule Later lets you create a job with no date when the executor has not confirmed access yet. Filter the calendar by employee or crew, and mass-invoice completed jobs straight from it. Every plan.
Scheduling →Capture or upload photos and video organised by job and date, with annotations, before/after comparisons, custom inspection forms, job reports and unlimited 4K cloud storage. Room-by-room condition photos are your scope-completion proof for the executor, the attorney and the realtor — and your defence if someone later claims an item was wrongly disposed of. Beginner and above.
QuoteIQ Cam →Build custom walkthrough checklists with templates and customisable PDF sections, so every property gets scoped the same way whether you or a coordinator runs it. Attach the completed report to the estimate. Consistent intake is what lets you price a property you have never seen without guessing.
Inspection Forms →Conversational control of the whole CRM by voice or text — 55 integrated tools across 13 categories. Real commands: move all of today’s jobs to Friday and text every customer; invoice all of today’s completed jobs and send them. “Ask AI” is the in-app name for the same feature. Available on every plan through IQ Credits.
AI Autopilot →Inbound answering around the clock with lead qualification and spam filtering, a knowledge base you write, a voice you pick, call recording and transcription, summaries and notifications, plus outbound and simultaneous call campaigns. Metered at 125 IQ Credits per minute, so usable volume scales with your plan’s credit allowance. Every plan.
Virtual Call Team →Separate Kanban pipelines for probate attorney referrals, realtor pre-listing cleanouts, property management turnovers and residential leads. Stages carry close probabilities, deals carry weighted value, and six-metric analytics show total, weighted, open, closed-won, new and average deal age. Elite runs up to 5 pipelines; Max is unlimited.
Pipelines & Deals →Estates are often cash-poor until the property sells, and a $14,000 remediation package can stall on that alone. Consumer Financing is on every plan including the trial: Affirm up to $30,000 per job over 3 to 36 months, Klarna Pay-in-4 and Pay-in-30, and Afterpay Pay-in-4. The customer applies at checkout in about 30 seconds with an instant decision, you are paid in full upfront, and the provider owns collections and default risk.
The walkthrough below is an illustrative composite — a realistic week for a two-crew estate cleanup company, with worked numbers so you can substitute your own. Carlos Medina runs ClearPath Estate Services: one full-service crew, one hauling crew, and a coordinator handling intake.
Carlos opens the QuoteIQ calendar. Site 1 is a 14-room full-service estate cleanout at $9,800 on a 3,200 sq ft colonial; the family needs it market-ready in 10 days. Yesterday the crew tagged personal items the family is keeping and sorted the first floor into keep, donate and dispose. Today Crew A finishes the second floor and basement and coordinates the first dumpster swap. The inventory check confirms four cases of 55-gallon contractor bags, two furniture dollies, an appliance hand truck, moving blankets and a PPE kit for the basement, where there is visible mold on drywall. Everyone clocks in on Time Tracker Pro with GPS location tracking, both on Elite and above. Crew B is at Site 2, a 6-room apartment cleanout at $2,400, finishing haul-out and broom-clean. Mold work follows OSHA’s guide to mold in the workplace, which recommends N-95 respiratory protection, gloves and eye protection with the work area unoccupied.
By 9:30 the second floor is sorted: 18 contractor bags of clothing for donation, four bags of trash, two dressers and a bed frame staged at the curb. The guest bedroom yields 12 donation bags and a vintage writing desk the family did not tag — Carlos photographs it and texts the executor through ClientHub for confirmation before anything moves. The basement is the heavy lift: 30 years of furniture, holiday decorations, a dead chest freezer and 14 boxes of records. QuoteIQ Cam captures every room before and after, because that documentation is what proves scope completion and protects you if a family member later claims something was wrongly disposed of. At 11 the first 20-yard dumpster is full and swapped. Material usage logs through expense tracking: two dumpster swaps at $425, six cases of bags consumed, donation truck loaded with 42 bags and eight pieces of furniture. The Client Portal lets the executor watch progress without calling four times a day.
Carlos leaves Crew A on the basement haul and heads to a consultation at a 1978 split-level where a probate attorney referred the executor. Before arriving he ran MapMeasure Pro: roughly 2,800 sq ft, detached two-car garage, storage shed visible on satellite. Property Street View shows a cluttered porch and overgrown landscaping. On site he documents contents and condition with QuoteIQ Cam, notes the garage is floor-to-ceiling, the shed holds paint and solvents needing special disposal, and the kitchen has a dead refrigerator. He builds an Options Estimate: Basic Cleanout $4,200 for removal and disposal across 10 rooms plus garage and shed; Full-Service $7,200 adding sorting, valuables identification, donation coordination and broom-clean; Premium Estate Preparation $9,600 adding deep cleaning, carpet removal in three bedrooms, odor treatment and a final walkthrough. He shows the Before & After AI preview of the cleared, market-ready house. He attaches the liability waiver, disposal manifest and scope of work, sends it for e-signature, and they take Premium at $9,600. A 50% deposit of $4,800 comes in through online payments. The deal moves to Sorting in Pipelines.
During the walkthrough Carlos finds rodent droppings in the garage, 14 cans of old paint and solvents in the shed, and water damage with visible mold on about 120 sq ft of basement drywall. The crew and dumpsters are already scheduled, so this is the moment to price it. He builds an on-site Package Estimate add-on: garage biohazard cleaning and rodent remediation $1,800, hazardous waste disposal coordination $950, basement mold remediation $1,500, odor treatment with a commercial ozone generator $600 — $4,850 total. The paint and solvents route through a local household hazardous waste program per EPA guidance, which warns that improper disposal can injure sanitation workers and contaminate septic and wastewater systems. Signed. The project goes from $9,600 to $14,450. Job costing recalculates: $420 chemicals and supplies, $650 hazardous waste hauler, $380 mold materials, $150 ozone rental and 16 crew hours at $960 — $2,560 cost on $4,850, a 47.2% margin. Price your own remediation line against the free mold remediation cost calculator.
Job costing on Site 1 at $9,800: three dumpster rentals at $425 for $1,275, eight cases of 55-gallon bags at $38 for $304, PPE consumables $185, cleaning chemicals $210, donation truck fuel $95 and an appliance disposal fee $75 — $2,144 in materials and disposal. Labor runs 96 crew hours across sorting, two hauling days, cleaning day and final walkthrough. Equipment adds $280 for box truck rental. Total cost $5,184, tracking to a 47.1% margin. Site 2 at $2,400 runs 54%. The pipeline review shows seven active projects: two awaiting family sorting, one in hauling, two in deep cleaning, one awaiting final walkthrough and one pending attorney referral scheduling. Business analytics breaks revenue by service, customer and crew, with conversion rate, average ticket and pipeline value on the sales tab. Sanity-check your disposal pricing against the junk removal cost calculator and the demolition cost calculator.
Friday, Site 1 is done: 14 rooms emptied and hauled, deep cleaning finished, carpets removed in four bedrooms, odor treatment complete. The executor walks a property that looks nothing like the house they were dreading. Final photos alongside the original walkthrough documentation become the marketing asset, and the Before/After Photo Editor builds the side-by-side. The final invoice goes out and the executor pays the remaining $5,000 by ACH through online payments. Review Multiplier fires — it ships both an instant post-payment redirect to your review page and a full email/SMS review-request automation with four event triggers — and earns a five-star review mentioning the crew’s handling of a hard situation. Then the real win: a realtor who lists roughly 30 homes a year wants one cleanout company for every pre-listing turnover. A pipeline deal is created with a probability weighting so the forecast stays honest until it is signed.
That whole week — a 14-room cleanout, a $9,600 consultation, a $4,850 remediation upsell, live per-job margins across seven active projects and a new referral partnership — runs on one platform. No separate dumpster spreadsheet, no second phone line, no third-party photo app. QuoteIQ, built by operators who ran service businesses first.
“Same day. Not tomorrow morning — same day. Whoever sends a clear, specific estimate first is the one the customer starts comparing everyone else to. That’s a psychological anchor, and it’s real.”
— Mike Vidan, Co-Founder, QuoteIQ · Full insights →
All competitor figures below were read from each vendor’s own published pricing page on September 18, 2026, and all are no-commitment monthly rates unless stated. Plans and pricing change often — check Jobber, Housecall Pro and ServiceTitan directly before making a decision. Feature sets are not identical between platforms at any row, so compare capability alongside price.
| For an estate cleanup company | QuoteIQ | Jobber | Housecall Pro | ServiceTitan |
|---|---|---|---|---|
| Entry price (1 user) | $29.99/mo | $49/mo Core | $79/mo Basic ($59 annual) | Quote only |
| 10-user price | $299/mo Elite | $399/mo Grow (10 users) | $329/mo Max (8 users, +$35/user) | Quote only |
| Unlimited users | $699/mo Max | Not offered — $29/mo per extra seat | Not offered — $35/mo per extra seat | Priced per technician |
| Published pricing at all | Yes, all five plans | Yes | Yes (Basic/Essentials/Max) | No — request a quote |
| Tiered Good/Better/Best estimates | Every plan | Optional line items on Grow+ | Sales Proposal tool on Max | Not published |
| Bundled package estimates | Every plan | Not listed on pricing page | Not listed on pricing page | Not published |
| Satellite property measurement | Beginner+ | Not listed on pricing page | Not listed on pricing page | Not published |
| AI before/after image previews | Every plan | Not listed on pricing page | Not listed on pricing page | Not published |
| Photo documentation | QuoteIQ Cam, Beginner+ | Job photos all plans; files & media library on Plus | Photo reports & annotations on Essentials+ | Not published |
| Job costing | Pro+ | Grow+; automated job costing on Plus | All plans incl. Basic | Not published |
| Sales pipeline | Elite+ (5) / Max unlimited | $49/mo add-on; included on Plus | Pipeline feature | Not published |
| 24/7 AI phone answering | Every plan, credit-metered | Receptionist $29/mo add-on; included on Plus | AI team members on every plan | Not published |
| Dedicated business phone number | ClientHub, Pro+ | Two-way SMS on Grow+ | Voice Solution | Not published |
| Customer self-quoting | InstaQuote, Elite+ | Online booking / requests | Online booking | Not published |
| Inventory management | 5 modules, Elite+ | Not listed on pricing page | Price Book | Not published |
| Marketing suite cost | Campaigns included Elite+ | $99/mo add-on; included on Plus | Campaigns feature | Marketing Pro add-on |
| Realistic 4-user cleanout stack | $149.99/mo (Pro) | $199/mo Grow + $49 Pipeline = $248/mo | $189/mo Essentials (5 users) | Quote only |
Jobber and Housecall Pro are capable platforms and both now ship real AI features — Jobber’s AI Voice, AI Chat and Receptionist, and Housecall Pro’s AI team members on every plan. Housecall Pro actually includes job costing on its entry Basic plan, which QuoteIQ gates at Pro. Where QuoteIQ separates for cleanout work specifically is the combination neither publishes: satellite pre-measurement, AI before/after previews, four estimate types including bundled packages, and unlimited users at a flat $699 instead of per-seat fees. ServiceTitan publishes no rates at all and is priced per technician on an annual contract, which makes it a poor fit for a two-crew cleanout company regardless of capability.
Every trade needs job photos. Estate cleanup needs something closer to a chain of custody, and this is the part most cleanout owners learn the expensive way. You are disposing of a dead person’s belongings on the instruction of one family member, in a family that may have four other members with opinions, sometimes before probate has fully settled who owns what. Months later, someone asks where their mother’s ring went, or an attorney asks why a box of documents was shredded. If your answer is a memory and a handful of phone photos, you have a problem.
The defensible version is boring and systematic. Photograph every room before anything moves, with QuoteIQ Cam organising captures by job and date rather than dumping them into a camera roll. Run the same inspection form on every property so nobody skips the attic or the crawlspace. Any item that is not obviously trash and not on the keep list gets photographed and sent to the executor through ClientHub for a written yes or no, which lands on the customer record automatically because it was sent from inside the system. Put the scope of work, the disposal manifest and the liability waiver on the estimate as contract attachments and get it e-signed before day one, not verbally agreed in a driveway.
Then give the family visibility so they stop calling. The Client Portal gives each executor a branded, secure link with no app download and no account to create, where they can see estimates, invoices, appointments and photo galleries as the work progresses. An executor who can watch the second floor empty out on their own schedule asks far fewer anxious questions than one who is waiting for a phone call, and shareable job links let them forward progress to siblings in another state without you becoming the middleman in a family negotiation.
A full house produces at least four distinct waste streams and they cannot all go in the same dumpster. General debris goes to the roll-off. Usable furniture, clothing and housewares go to donation, and the receipt matters because it may have tax value to the estate. Electronics, appliances with refrigerants, and mattresses usually carry per-item fees at the transfer station. And then there is the shed: paints, solvents, pesticides, pool chemicals, automotive fluids, old batteries. EPA guidance on household hazardous waste is explicit that improper disposal can injure sanitation workers and contaminate septic tanks and wastewater systems, and advises keeping products in their original labelled containers on the way to a collection facility. Most counties run permanent sites or periodic collection days, and routing to them is a billable coordination line, not a favour.
Price each stream separately in your line-item estimates so the executor sees why the shed costs more than the spare bedroom, and log the actual tipping fees, per-item charges and hauler invoices against the job in expense tracking the same day. Disposal is the line that quietly destroys margin on cleanout work, because it is variable, it is invisible until the scale ticket prints, and it is almost never re-quoted. Watching it land in job costing while the job is still open is the only way to catch a scope that has drifted. Build your baseline numbers with the junk removal cost calculator, the land clearing calculator for overgrown lots, and the drywall calculator when remediation means removing material rather than cleaning it.
Hoarding-adjacent and long-vacant properties are not ordinary cleanouts. Expect rodent droppings, spoiled food, standing water, mold on drywall and occasionally sharps. NIOSH research on cleaning and custodial work documents the occupational hazards this workforce faces, and OSHA’s guide to mold in the workplace recommends N-95 respiratory protection, gloves and eye protection with the work area unoccupied, plus training under the Hazard Communication Standard for anyone applying chemicals. Respirator use itself triggers the OSHA respiratory protection standard, which requires a written, worksite-specific program with medical evaluation and fit testing before the first use.
None of that is free, which is exactly why it belongs in the estimate rather than in your overhead. A property that needs suits, fit-tested respirators, containment and a second dumpster is a different product from a two-bedroom apartment clear-out, and pricing it as the same product is how cleanout companies end up working hard for nothing. Keep PPE stocked as tracked inventory so a crew never starts a contaminated job under-equipped, and record consumption per job so the true cost of the remediation tier shows up in the margin rather than disappearing into supplies. Adjacent trades price this way already — see how mold remediation and fire and water restoration companies structure containment work, because on a bad estate property you are effectively doing both.
Disposal cost as a percentage of contract value, actual crew hours against quoted hours, and remediation attach rate. The first tells you whether you scoped the volume correctly, the second whether you scoped the labour correctly, and the third whether you are selling the work that is already in front of you. All three live on the job’s Report tab in job costing, and all three roll up in business analytics by service, customer and crew.
A growing cleanout operation runs at least two speeds: a careful full-service crew doing sorting, valuables identification and final walkthroughs, and a high-throughput hauling crew moving volume to the dumpster and the donation centre. EmployeeHub handles the people side — employee database with hourly rates and availability, roles and permissions that control what each person can see, team communication with one-on-one and group chats and job assignment, plus Time Tracker Pro and GPS location tracking. EmployeeHub and its tracking tools are included from Elite up. Crew creation, crew tracking and crew scheduling with crew-level analytics are Max-only.
QuoteIQ does not calculate overtime automatically, and it has no native payroll. Hours export from Time Tracker Pro to whatever payroll system you already run. If either is a hard requirement for your operation, price that workaround honestly before you move — the same way we are asking you to price the gaps in every other platform on this page. Location tracking also only shows clocked-in employees; clocked-out staff never appear on any map, with no exceptions.
Your full-service crew — you plus three labourers — handles sorting, packing, valuables identification, deep cleaning and final walkthroughs on premium projects. Your hauling crew of two with a box truck handles volume removal, dumpster loading, donation deliveries and appliance disposal. Your coordinator gets a manager-level permission set: she runs satellite pre-measurements and initial walkthroughs, builds tiered estimates with AI before/after previews, manages the attorney, realtor and residential pipelines, and routes AI Virtual Call Team leads — but cannot see per-project margins or change pricing. Permission-restricted users see shortcut cards rather than the main dashboard, so she gets a clean workspace instead of a locked-down version of yours. Everything is logged against the customer record, and the whole thing runs on iOS, Android and web with full parity.
The most profitable cleanout companies do not just do more cleanouts. They build channels that keep producing: remediation attach on every full-service job, probate attorney referral networks, realtor pre-listing partnerships, and property management turnover contracts.
Every cleanout estimate without a remediation line is money left in the driveway. The crew is on site, the PPE is deployed, the dumpster is already rented. Adding biohazard cleaning, odor treatment, carpet removal or mold remediation costs a fraction of what those jobs cost as separate mobilisations later. Run the math on your own numbers: 60 projects a year, a 55% attach rate and a $4,200 average add-on is 33 upgraded projects worth roughly $138,600 in incremental revenue — from jobs you were already doing. Package Estimates make the add-on a one-tap document instead of a renegotiation. Price the pieces against the mold remediation calculator, carpet cleaning calculator, flooring calculator and pest control calculator.
Estate properties skew old, and once your scope includes carpet removal, fixture removal, wall patching or window work, you may have crossed out of “cleanout” and into renovation. Under the EPA Lead Renovation, Repair and Painting Rule, firms paid to disturb paint in housing built before 1978 must be certified — including sole proprietorships — and cannot even advertise covered work without firm certification. The thresholds are low: more than 6 sq ft of interior surface or 20 sq ft of exterior. Check the build year before you quote the renovation-prep tier, and store the certification and Renovate Right acknowledgement as contract attachments on the estimate.
Probate attorneys manage estate settlements and never touch cleanouts, which makes every probate case that needs property preparation a qualified lead for whichever company has the relationship. These are the highest-intent leads in the trade, because a legal professional has already told the executor to proceed. Track each attorney relationship in its own pipeline with realistic close probabilities rather than counting unsigned work as revenue. One attorney sending three projects a month at a $4,500 average models to roughly $162,000 a year; three active partnerships model past $400,000. Keep the relationship warm with email and text automations and reminders and tasks so quarterly check-ins actually happen.
Every inherited property that gets listed needs clearing first, and many need deep cleaning and light preparation before the photographer arrives. Realtors want one company they can refer every time. These deals are timeline-driven with motivated sellers, which means faster close rates — and it also means the listing date is already set, so whoever answers first usually wins. That is the practical argument for 24/7 AI answering and for InstaSchedule, which lets a realtor book against your real calendar availability at 9pm without waiting for you. One realtor sending four projects a month at a $3,800 average models to roughly $182,400 annually. Website contact forms and Google Reserve booking catch the ones who find you through search instead.
Turnover work is the least glamorous and the most predictable: eviction cleanouts, abandoned-unit clearing, and unit resets on a repeating schedule. It smooths the seasonality that referral work cannot. Recurring turnover agreements convert cleanly into invoice subscriptions with full discount, tax and deposit math, and route work clusters make route density zones and route optimization genuinely valuable — optimization cuts drive time 15–30% by sequencing the day’s stops. Density tells you where the work clusters; optimization tells you what order to do it in. Both are on Elite and above. For multi-property accounts, targeted campaigns keep the pipeline warm.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder, QuoteIQ · Full insights →
Five plans, published rates, no per-user fees inside a plan’s seat count. Every plan includes all four estimate types, invoicing and online payments, scheduling, e-signatures, consumer financing, business calculators, data export, and the AI suite running on IQ Credits. Annual billing gives you two months free. For most cleanout companies, Pro is the practical starting point — it unlocks the dedicated business number, job costing and QuickBooks Online. Companies running two crews and referral pipelines generally need Elite, because that is where pipelines, inventory, campaigns, routing and EmployeeHub live.
Most platforms in this category charge per extra seat once you pass a plan’s cap — Jobber publishes $29/month per additional user and Housecall Pro $35/month, both read from their pricing pages on September 18, 2026. A cleanout company with two crews and an office coordinator is typically 8 to 12 people. At 12 users, QuoteIQ Elite at $299 covers 10 with two seats to price, while Max at $699 covers unlimited seats flat. Run your own headcount against our business calculators before you commit.
Optional extras, so there are no surprises: the AI Website Builder is $34.99/month and is included on Max, additional businesses are a paid add-on with four included on Max, and Done-For-You setup is available in two tiers at $299.99 and $999.99 covering contact import, price book setup and a one-on-one onboarding session. IQ Credit top-up packs exist if you run heavy AI months, but the core CRM never requires them. Credits reset each billing cycle, have no cash value, and are non-refundable once purchased or consumed.
Every plan includes a 14-day free trial with full access to the features of the plan you choose, and the trial converts to that plan’s rate unless you cancel before it expires. You can cancel any time during the trial, and one trial is available per person, per business, per payment method. Coming from another platform? AI Smart Import takes a CSV from Jobber, Housecall Pro, ServiceTitan or any other CRM with automatic column mapping, and can pull from phone contacts too.
QuoteIQ is the best CRM for estate cleanup companies in 2026, starting at $29.99 per month on Essentials. It fits the trade because it handles all three things a cleanout business needs at once: tiered pricing through Options Estimates, heavy disposal economics through per-job cost tracking, and referral-driven sales through Pipelines & Deals. Add satellite pre-measurement so you scope a property before you drive out, and 24/7 AI call answering so an executor calling at 9pm reaches a qualified intake instead of voicemail. Most cleanout companies land on the $149.99 Pro plan for four users, or the $299 Elite plan at ten users when they need pipelines and inventory. It is worth sizing the opportunity honestly first: the Bureau of Labor Statistics projects about 321,800 annual openings for janitors and building cleaners from 2025 to 2035, so labour availability, not demand, is usually the constraint on growth in this trade.
QuoteIQ runs from $29.99 to $699 per month across five published plans: Essentials $29.99 for one user, Beginner $74.99 for two, Pro $149.99 for four, Elite $299 for ten, and Max $699 for unlimited users. Annual billing gives two months free. For comparison, read from each vendor’s own pricing page on September 18, 2026: Jobber Core is $49 per month for one user with Grow at $199, Housecall Pro Basic is $79 monthly or $59 billed annually with Essentials at $189 monthly, and ServiceTitan publishes no rates at all and quotes per technician. The number that usually decides it is seat cost past the cap — Jobber lists $29 per extra user and Housecall Pro $35, while QuoteIQ Max is flat at unlimited seats. Model your own headcount with the business calculators, and remember the IRS treats software as a deductible business expense you must be able to substantiate.
Yes. Options Estimates put basic removal, full-service cleanout and hoarding remediation on one document as Good/Better/Best tiers, and they are included on every QuoteIQ plan including the $29.99 Essentials tier. Example structures land around $300–$500 per room for basic removal and disposal, $600–$900 for full-service with sorting and donation coordination, and $1,200–$2,500 for remediation-grade work, but set your own against local dumpster and labour costs. When you need to bundle rather than tier — cleanout plus deep clean plus carpet removal as one price — Package Estimates handle it. Quick Estimates cover single-item pickups and Standard Estimates cover detailed line-item builds. Sanity-check your per-room numbers against the free junk removal cost calculator, and remember that anything touching painted surfaces in a pre-1978 property may pull you under the EPA Lead RRP Rule, which requires firm certification.
Yes. MapMeasure Pro measures square footage, lot area, driveway length and irregular shapes from satellite imagery directly inside estimate creation, and it is included from the $74.99 Beginner plan up. For estate work the practical value is knowing the building footprint, whether a dumpster will fit on the driveway, and whether there is a detached garage or outbuilding you have not been told about. A historical aerial imagery timeline lets you scroll back through years of photos of a property that has sat vacant. Measurement screenshots attach to the estimate as visual proof of measured scope, and every measurement saves to the customer record. Pair it with Property Street View for curb condition and Zillow Quick Access for listing history and room counts. Note the build year while you are there — EPA lead-safe rules apply to paid work disturbing paint in pre-1978 housing.
QuoteIQ Inventory Management runs five modules — Products, Locations, Suppliers, Orders and Transactions — and is included on Elite and Max. Products carry SKU, category, unit, cost and reorder point with In Stock, Low and Out indicators, and cost plus customer price plus margin are visible in the list. Locations let you hold stock separately in a warehouse, a box truck and an active job site, which is exactly how a cleanout operation actually stores contractor bags, respirators, nitrile gloves, protective suits and disinfectants. Orders move Draft to Confirmed to Received, with receiving auto-creating receipt transactions, and Transactions log every movement including Issued, Damaged, Loss and Adjustment. One mechanic to get right: stock deducts when the invoice is paid, not when a job is marked complete, and a deposit does not count as paid. Materials on estimates link to products so pricing stays current, consumable usage photographs into the job record through QuoteIQ Cam, and spend flows into expense tracking and job costing. Respirator stocking should follow the OSHA respiratory protection standard.
It depends on what you need, and the honest comparison helps more than a sales answer. Read from Jobber’s own pricing page on September 18, 2026: Core is $49 per month for one user, Connect $139, Grow $199, and Grow at ten users is $399, with extra seats at $29 per month and Pipeline, Receptionist and Marketing Suite sold as $49, $29 and $99 monthly add-ons on those tiers. Jobber ships real AI — AI Voice, AI Chat and a Receptionist — plus job costing on Grow, routing, GPS and a files and media library, so the old “Jobber has no AI” claim is out of date. Where QuoteIQ fits cleanout work better is the specific stack: satellite pre-measurement, AI before/after previews, four estimate types including bundled packages, weighted-forecast pipelines without an add-on fee at Elite, and unlimited seats flat at Max. Compare both against your actual headcount, and remember that in a trade where the BLS put the building and grounds cleaning median wage at $36,790 in May 2024, the software line is rarely the number that decides whether a cleanout is profitable — crew hours are.
You price it during the walkthrough, while the crew, dumpster and PPE are already committed to the property — that is what makes the margin work. Build the add-on as a Package Estimate covering biohazard cleaning, rodent or pest remediation, hazardous waste disposal coordination, mold remediation, odor treatment and carpet removal, then send it for e-signature before you leave. Attach the disposal manifest, hazardous materials disclosure and liability waiver as contract attachments so the scope is documented. Price each line honestly against real costs using the mold remediation calculator, then watch the real margin land in job costing rather than assuming it. Two compliance points matter here: paints, solvents and pesticides must route through proper channels per EPA household hazardous waste guidance, and mold work requires respiratory protection, gloves and eye protection with the area unoccupied.
Yes. Every QuoteIQ plan includes a 14-day free trial that grants full access to the features of the plan you choose, so trialling Elite gets you pipelines, inventory, campaigns, routing and EmployeeHub, while trialling Pro gets you ClientHub, job costing and QuickBooks Online. A credit or debit card is required to start. The trial converts to your selected plan’s rate unless you cancel before it expires, and you can cancel any time during the trial; one trial is available per person, per business, per payment method. Use the fortnight on real work rather than demo data: run one live tiered estimate, one satellite pre-measurement and one completed job through job costing, because those three tell you more than a week of clicking around. If you are migrating, AI Smart Import maps a CSV from any other CRM. Keep the exported records either way — IRS Publication 583 requires business records that clearly show income and expenses.
A full walkthrough of estimates, scheduling, invoicing and the AI tools that run an estate cleanup operation day to day.
Watch Video →Switching CRMs mid-season is the thing every cleanout owner puts off. Done in this order it takes an afternoon of setup and one live job to prove out.
Pick the tier that matches your headcount and the features you will genuinely use, because the trial grants access to that plan’s features rather than everything. Two crews plus a coordinator usually means Elite; a solo operator with a helper means Beginner or Pro. A credit or debit card is required to start, and you can cancel any time during the 14 days.
Run your existing customer list through AI Smart Import, which maps CSV columns from Jobber, Housecall Pro, ServiceTitan or a spreadsheet automatically. Then build the price book around how you actually sell: per-room basic, per-room full-service, remediation lines, dumpster tiers and donation runs. This is the step that makes every later estimate fast, so do it properly once.
Take the next consultation on the new system. Pre-measure with MapMeasure Pro, document with QuoteIQ Cam, build a three-tier Options Estimate, attach the waiver and manifest, and send it for e-signature. One live job tells you more than a week of test data.
Convert the accepted estimate to an invoice, collect through online payments, then open the Report tab and check the real margin in job costing against what you quoted. Let Review Multiplier handle the review request, and log the referral source so the pipeline reflects where the work came from.
“QuoteIQ is the best Customer Relationship Management app for anyone with a service business. They have everything you need from storing contacts, writing and sending quotes, allowing your customers to schedule their own appointments, receiving payments, documenting everything, and so much more. They have great analytics to know where you’re getting your money!”
Avis7373“I’ve used Jobber and Markate before, but this CRM has been the best by far. It’s super easy to use, has all the features I actually need, and the support team is quick to help. Everything just runs smoother now.”
Veronica Dz“QuoteIQ has helped me tremendously in my business. I am relieved that something like this exists. Thanks to the team over at QuoteIQ for helping me close x3 the sales with this app and with great healthy profit margins!”
Briant Alvarez EscorzaQuoteIQ holds a 4.7 rating across 4,103 reviews and is used by more than 40,000 contractors. Adjacent trades run the same platform for overlapping work — hoarding cleanup, house cleaning, mold remediation, fire and water restoration, carpet cleaning, commercial cleaning, general contracting, remodeling and handyman services.
Tiered cleanout pricing, satellite property measurement, disposal inventory, per-job cost tracking, remediation packages, and attorney and realtor pipelines — from $29.99 per month.
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Estimates
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MapMeasure Pro
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