Published February 2026 · Updated August 2026
QuoteIQ is the lawn care CRM built by contractors: satellite lawn measurement, recurring mowing schedules that auto-bill, route optimization, Good/Better/Best seasonal upsells, per-property job costing, crew GPS, and an AI assistant that runs the whole platform — starting at $29.99/month.
The best CRM for lawn care businesses in 2026 is QuoteIQ. It is the only home-service platform that combines satellite lawn measurement, recurring service scheduling with automatic billing, route optimization and route density mapping, four estimate types including Good/Better/Best seasonal tiers, per-property job costing, and a full AI suite — on one subscription that starts at $29.99/month and tops out at $699/month for unlimited users. More than 40,000 contractors run on QuoteIQ, which holds a 4.7-star average across 4,103 reviews.
TL;DR: Lawn care runs on volume, repetition and drive time, so the CRM has to price fast, repeat itself, and shorten the route. QuoteIQ measures turf from satellite with MapMeasure Pro, prices it with Options Estimates, books it on the recurring calendar, bills it forever with Invoice Subscriptions, tightens the day with Route Optimization and Route Density, then proves the margin with Job Costing and documents the result in QuoteIQ Cam. With the IRS business mileage rate at 76 cents and grounds maintenance labor at a premium, every saved mile and every documented hour is margin. Plans run $29.99 to $699 per month.
A lawn care company is not a one-visit trade. A roofer sells a job once; a mowing company sells the same property 28 to 34 times a season and lives or dies on whether those visits stay organized, get billed, and stay profitable after fuel and labor. That is a completely different software problem. Most CRMs are built for the one-and-done service call — a lead, a quote, an invoice, done — and lawn care operators end up bolting a spreadsheet, a mapping app, a photo tool, and a separate billing product onto a system that was never designed for a repeating route.
QuoteIQ was built the other way around. It came out of real service businesses, and the workflow it assumes is the one a mowing crew actually lives: quote from the driveway or from the truck, put the customer on a repeating schedule, group them into a geographic zone, bill automatically, document with photos, and check the margin at the end of the month. That is why QuoteIQ’s lawn care software is the platform that lawn and landscape operators keep choosing over general-purpose tools, and why the same account also carries the adjacent trades most mowing companies grow into — landscaping, irrigation, tree care, holiday lighting, and snow removal in the off-season.
The labor math makes the case on its own. The U.S. Bureau of Labor Statistics reports that building and grounds cleaning occupations had a median annual wage of $36,790 in May 2024, and the same agency projects roughly hundreds of thousands of openings each year across grounds maintenance work. Crews are expensive and hard to replace, which means every hour they spend backtracking across town, re-measuring a lawn someone already measured, or waiting on a quote you have not written yet comes straight out of the only margin you have.
Route Optimization inside QuoteIQ cuts drive time by 15–30% on a typical day. On a 20-stop mowing route that is one to two hours of paid crew time returned to production every single day — before you count the fuel, which the IRS now values at 76 cents per business mile.
There is a compliance dimension too. Lawn care sits under OSHA’s landscape and horticultural services standards, most states license anyone applying fertilizer or pesticide, and water restrictions increasingly shape what you can sell in summer — the EPA reports that outdoor use accounts for more than 30% of household water, and as much as 50% of it is lost to wind, evaporation and runoff. A CRM that stores your photos, your inspection notes, your time records and your customer communication in one place is not just convenient; it is the paper trail that protects you when a homeowner disputes a treatment or a claim lands on your desk.
Every CRM claims to serve lawn care. The difference shows up in whether the tools match the trade’s real constraints: pricing turf you cannot walk, repeating the same visit for nine months, and keeping a truck moving. These are the QuoteIQ capabilities lawn care operators use most.
Measure mowable turf, beds, driveways and fence lines from satellite imagery inside the estimate itself. Drawing tools handle irregular shapes, and every measurement saves to the customer profile. See MapMeasure Pro
Weekly mow, bi-weekly maintenance, monthly treatment, seasonal cleanup — set the pattern once and the calendar fills itself while Invoice Subscriptions charge the card on the same rhythm.
Sequences the day’s stops for minimum drive time, respects appointment windows, and recalculates when a job is added late. Cuts drive time 15–30%. See Route Optimization
Shows where your customers actually cluster so you know which subdivisions to door-knock and which to decline. Density decides where; optimization decides the order.
Present mow-only, mow-plus-detail, and full-program tiers side by side and let the homeowner trade up on their own. See Options Estimates or bundle a season with Package Estimates.
Before-and-after capture, annotations, unlimited 4K storage, and custom inspection forms for turf disease, weed pressure or irrigation faults. See QuoteIQ Cam
Price minus labor minus expenses equals profit, per property, with labor pulled straight from clocked hours. See Job Costing and pair it with expense tracking.
Run the CRM by voice or text across 55 integrated tools in 13 categories: move today’s stops to Friday and text every customer, or invoice everything you finished. See AI Autopilot
An AI phone team answers around the clock while you are behind a mower, qualifies the lead, filters spam and hands you a transcript. Minutes draw from your plan’s credits. See Virtual Call Team
Homeowners build their own quote from your service list and book against your real availability, day or night. See InstaQuote · See InstaSchedule
Generate a realistic “after” image from the actual photo of a thin, weedy lawn in roughly 15–20 seconds and attach it to the estimate. See the AI Image Generator
GPS location tracking while crews are clocked in, Time Tracker Pro for per-job hours, and team messaging. See EmployeeHub
The single biggest hidden cost in a small lawn care business is the unpaid estimate visit. Driving 20 minutes each way to walk a property, pace the turf, and promise a number “by tonight” burns an hour of a working day and often ends in silence. MapMeasure Pro removes the trip: open the address, trace the mowable area on satellite imagery, subtract the house pad, driveway and beds, and you have a defensible square footage in about ninety seconds. Because measurement lives inside estimate creation rather than a separate app, the number flows straight into the line item.
Two companion tools finish the picture without leaving the seat. Property Street View shows you the gate, the slope, the retaining wall and whether a 60-inch deck will physically fit through the side yard. Zillow Quick Access pulls the property record so you know lot size and home value before you price a full program. And because MapMeasure Pro now carries a historical aerial timeline, you can scroll back through years of imagery on a property to see what the turf looked like before the last company let it go — useful ammunition when you are quoting a renovation.
A satellite measurement takes roughly 90 seconds versus a 40-minute round trip for an in-person walk-through. Ten estimates a week is the difference between 15 minutes of measuring and nearly seven hours of unpaid driving.
Measurements attach to the customer profile, so the second and third quote for the same address — aeration in the fall, overseeding after that, a mulch refresh in spring — reuse the numbers you already captured. Screenshots of the measured area attach to the estimate as visual proof, which cuts the “that seems high for my yard” conversation off before it starts. If you want a public-facing pricing tool for your own site, the lawn care cost calculator gives homeowners a ballpark before they ever call, and the wider home service business calculators hub covers the adjacent work you sell — including a tree removal cost calculator and a fence cost calculator for the jobs that come off a mowing relationship.
From the measurement, the estimate itself is a choice of four formats. A Quick Estimate handles a simple weekly mow in seconds. A Standard Estimate itemizes a renovation line by line with photos and terms. An Options Estimate stacks tiers. A Package Estimate bundles a season. All four accept e-signatures on the customer’s phone, take deposits, carry your logo and license number, and convert to a job or an invoice with one tap.
Recurring revenue is the whole point of lawn care, and it is where most software quietly fails. In QuoteIQ the recurring pattern is set once on the scheduling calendar — every Tuesday, every other Thursday, first Monday of the month — and the visits populate forward. Drag-and-drop works across day, week, month and employee-timeline views, multi-day work renders as one continuous event, and you can move a single occurrence of a series without disturbing the rest of it, which is exactly what you need the morning after a storm.
Billing follows the same rhythm. Invoice Subscriptions charge the customer’s saved payment method on your schedule with full control over discounts, tax, deposits and terms, so a hundred weekly accounts do not become a hundred manual invoices on Friday night. When you would rather bill after the work, mass invoicing from the calendar closes out a completed day in one action, and automated payment reminders chase the stragglers for you.
A 120-account weekly route generates roughly 480 invoices a month. At two minutes each, manual billing is 16 hours of office time — an entire working week reclaimed by putting those accounts on subscriptions.
On the payment side, homeowners can pay by credit or debit card, ACH bank transfer, Apple Pay or Google Pay online, and cash and checks are recorded in the app so your books stay complete. Online payments use an embedded checkout on the invoice rather than a redirect, cards on file show on the customer profile, and tips are available at checkout — which matters more in this trade than people expect. For big-ticket work like a full renovation, irrigation repair or a sod install, consumer financing through Affirm, Klarna and Afterpay lets the customer apply at checkout in about thirty seconds and pay over time while you are paid in full up front. Financing is available on every plan, and the provider carries the collections and default risk.
Everything is anchored to a real customer record. The client database holds properties, gate codes, dog notes, historical measurements and every document you have ever sent, and jobs, estimates and invoices can now carry multiple contacts — the husband, the wife and the property manager all get the on-the-way text and the invoice. Adding reminders and tasks to the same record keeps the fall aeration call from disappearing into a notes app.
Drive time is the only cost in lawn care that produces nothing. A crew in a truck is being paid, is burning fuel, and is not cutting grass. QuoteIQ attacks that cost from two directions, and it is worth being precise about the difference because they solve different problems. Route Density answers where — it maps where your customers cluster so you can see that you have eleven accounts in one subdivision and two stranded ones fifteen minutes past it. Route Optimization answers in what order — it sequences the day’s stops for the shortest total drive, honors appointment windows and job durations, recalculates when you add a stop mid-morning, and hands the crew turn-by-turn navigation.
Used together they change how you sell, not just how you drive. Density tells you which neighborhoods deserve door hangers and which quote you should price high enough to be worth the detour. Optimization then compounds the win every week for the rest of the season. Both live on the Elite plan and above, alongside the GEO-Schedule map view that shows the day’s jobs geographically instead of as a list.
A two-person crew driving 120 miles a day at the IRS rate of 76 cents per mile carries roughly $91 of vehicle cost daily, or about $1,820 a month on a 20-day schedule. Trimming that route by 20% returns roughly $364 a month in vehicle cost alone, before the recovered labor hours.
On-the-way texts fire automatically as the crew leaves the previous stop, which cuts the “are you coming today” calls that eat an office manager’s morning. Those notifications, along with email and text automations and website contact request forms, unlock on the Pro plan. Calendar sync with Google is available so an owner who lives in their personal calendar is not flying blind, and Google Reserve booking lets homeowners book directly from Google Search and Maps on any plan.
Almost every lawn care owner has a property they have been servicing for three years that loses money on every visit. It has a steep bank, a gate that eats ten minutes, and a price that was set before the crew’s wage went up twice. Without job costing you never find it, because the deposit still clears every month.
Job Costing makes the arithmetic visible on a Report tab attached to the job: total price, minus labor, minus expenses, equals profit, with a margin bar. Labor is not typed in — it pulls automatically from Time Tracker Pro by multiplying each employee’s hourly rate against actual clocked hours on that job. Expenses come from expense tracking, where fertilizer, seed, herbicide, blades, string and fuel receipts get categorized and linked back to the work that consumed them. The business analytics dashboard then rolls those numbers up: revenue by service, by customer and by employee or crew, conversion rate on quotes sent, average ticket, completion rate and repeat rate.
One under-priced weekly account losing $12 a visit across a 32-week season costs $384 a year. Ten of them — a normal number for a route built over five years without costing data — is $3,840, which is more than a full year of the Pro plan.
The Hourly Rate Calculator, available on Pro and above under Business Calculators, works the problem from the other side: what you actually need to charge per hour to hit your target margin once overhead, equipment and non-billable time are counted. The same calculator set includes mulch, paint and downstream injector calculators plus a National Average Guide covering roughly six major home-service industries, and QuickBooks Online sync on Pro and above pushes invoices, payments, customers and expense categories to your bookkeeper without a re-key.
The moment you add a second truck, the questions change from “what do I charge” to “where are they, how long did that take, and who is allowed to see what.” EmployeeHub on the Elite plan answers all three. GPS location tracking puts clocked-in crews on a live map with a traffic overlay and verifies clock-in location, and it stops the moment an employee clocks out — clocked-out staff never appear on any map, with no exceptions. Time Tracker Pro records GPS clock in and out, per-job hours, and break counts and durations, exports to CSV for whatever payroll system you already use, and keeps a full edit history on any admin adjustment.
The office manager gets a role that can schedule visits, assign crews and review time records without seeing revenue or margin. Each crew lead sees the day’s stops with gate codes and property notes. Seasonal helpers clock in and see only their assigned work. The owner keeps job costing, analytics and billing behind an admin role. Roles and permissions were fully overhauled in the August 2026 release, with calendar permissions now separated cleanly from everything else.
Two capabilities sit one tier higher, on Max: crew creation, crew tracking and crew scheduling with crew-level analytics and routing, and the Sales Team Tracker, which handles commission percentage per rep, conversion metrics and year-to-date leaderboards for companies running dedicated estimators. Max also lifts the user cap entirely — unlimited seats at a flat price, which is the point at which a growing lawn care company stops being punished for hiring. Day-to-day coordination runs through Team Communication, with one-on-one and group chats plus job assignment, so the crew is not managing the route in a personal group text.
AI is included on every QuoteIQ plan and runs on IQ Credits, the monthly allowance that comes with your subscription — 500 on Essentials, 1,500 on Beginner, 3,000 on Pro, 5,000 on Elite and 8,000 on Max. There is no separate AI add-on, credits reset each billing cycle, and every AI action shows its credit cost and asks for confirmation before it runs, so nothing draws down your balance by surprise.
The three main tools do genuinely different jobs and are worth keeping straight. AI Autopilot is the general manager — conversational control of the whole CRM by voice or text across 55 integrated tools in 13 categories, so “move all of today’s jobs to Friday and text every customer” is a single instruction on a rain day. AI Estimator is the photo-to-quote specialist: it reads property photos, asks targeted follow-up questions and produces market-accurate line-item pricing for your area, once per new estimate. AI CoPilot is the in-document editor that lives inside estimate and invoice creation, adding services, setting discounts, adjusting tax and drafting client messages without leaving the document.
Around those sit the smaller tools that quietly save time: the AI Text Generator writes a professional reply in one tap anywhere you type; Before & After AI renders a realistic finished lawn from the photo in your hand in roughly 15–20 seconds; AI AutoMeasure and the Measurement Library speed up repeat properties; Ask AI Reports and the IQ Terminal answer analytics questions conversationally; and AI Smart Import maps a CSV out of whatever system you are leaving so your customer list arrives intact.
Sending a branded proposal costs 100 IQ Credits and is free during your trial and on Elite and Max. Virtual Call Team time runs at 125 credits per minute, which is why AI phone answering is minute-limited by your plan’s allowance rather than unlimited.
A mowing route is a leaky bucket — people move, sell, or decide their teenager can handle it — so growth is a permanent job. The Review Multiplier handles the highest-leverage part: it can redirect a customer to your review page the instant they pay, and it runs full email and SMS review-request automations off four event triggers, pointing at Google Business Profile, Facebook, Yelp or Angi. Reviews compound, and in a trade where homeowners choose between six local names on a map, they are the cheapest lead source you will ever build.
For direct outreach, mass text and email campaigns on Elite segment your list by tag — spring cleanup buyers, fall aeration buyers, everyone in a single subdivision — and go out as one send. Campaigns run through gateways you connect yourself, Twilio for SMS with A2P 10DLC registration and SendGrid for email with a verified sender, so carrier costs stay yours and your deliverability is your own. Day-to-day conversation lives in ClientHub on Pro and above, which gives the business a dedicated phone number with two-way calling and texting inside QuoteIQ from phone, tablet or desktop, with every call and message saved to the customer record and call routing that can hand overflow to the Virtual Call Team.
The Client Portal, also on Pro and above, gives each customer a branded self-service link with no app to download: approve estimates, pay invoices, view appointments and inspections, request service, and leave a review. For a lawn care company that is a quiet retention machine, because the customer who can see their schedule and pay in two taps does not churn over a billing question. Add customer-facing photo galleries of your best turf work and the portal doubles as a sales asset. If you are still building the front end of all this, the AI Website Builder is a $34.99/month add-on that comes included on Max.
Homeowners shop lawn care at night. InstaQuote and InstaSchedule capture and book that demand 24/7 against your real calendar availability, so the 9:40 p.m. visitor becomes a booked Tuesday stop instead of a voicemail you return two days late.
Every QuoteIQ plan includes all four estimate types, recurring scheduling, invoicing and recurring billing, e-signatures, consumer financing, the customer database, business calculators, the AI suite on IQ Credits, and full parity between the iOS, Android and web apps. Plans differ by user seats, credit allowance and which advanced modules unlock. Annual billing is priced at ten months for twelve.
| Where you are | Plan that fits | Monthly | What unlocks the growth |
|---|---|---|---|
| Solo operator, one mower, 20–40 accounts | Essentials | $29.99 | Estimates, recurring schedule, auto-billing, e-signatures, AI on 500 credits |
| Owner plus one helper, quoting daily | Beginner | $74.99 | Satellite measurement, photo documentation, expense tracking, advanced analytics |
| One or two crews, 100+ recurring accounts | Pro | $149.99 | Business phone line, automations, client portal, per-property job costing, QuickBooks Online |
| Three-plus crews, route efficiency is the constraint | Elite | $299 | Route optimization and density, customer self-quoting and self-booking, GPS crew tracking, inventory |
| Multi-crew, sales reps, second location | Max | $699 | Unlimited seats, crew scheduling and analytics, commission tracking, website builder included |
Every plan includes a 14-day free trial with full access to the features of the plan you choose, and subscriptions bill month to month unless you take the annual rate. Optional extras are exactly that: the AI Website Builder at $34.99/month, additional businesses as an add-on with four included on Max, Done-For-You setup at $299.99 or $999.99 depending on scope, and IQ Credit top-up packs if a heavy AI month runs your balance down. Nothing on the core CRM requires a credit purchase.
Lawn care operators shopping in 2026 are usually weighing QuoteIQ against Jobber, Housecall Pro or ServiceTitan. Pricing, seat counts and feature packaging change constantly across all of them, so rather than repeating numbers that go stale, check each vendor’s own pricing page the day you decide. Our own side-by-side breakdowns live on the comparison hub, and the ServiceTitan pricing calculator helps you model an enterprise quote before you sit through a sales call.
What is worth comparing is fit, not just price. Use this checklist when you demo anything, including QuoteIQ:
Can you measure turf from satellite inside the estimate, or does that require a separate subscription? Can you present tiered pricing without rebuilding the quote three times? Can the customer sign on their phone?
Does the calendar handle a nine-month weekly series, and can you move one occurrence without breaking it? Does billing repeat automatically, and can you mass-invoice a completed day?
Is route sequencing included at the tier you are actually buying? Can you see where customers cluster? Does GPS tracking stop when an employee clocks out?
Price the plan with the seats you need, plus every add-on you would have to buy to match the demo, plus per-user charges. Compare that total — not the advertised starting price — against QuoteIQ’s plans.
Switching is less painful than most owners expect. AI Smart Import takes a CSV export from your current system and maps the columns automatically, phone contacts import directly, and your data stays yours — export is available on every plan, and QuoteIQ never stores raw card numbers, which stay with the processor.
Lawn care revenue is not flat, and the software has to carry the whole curve — the spring rush that decides your season, the summer grind that decides your margin, the fall upsell window that decides your profit, and the winter months that decide whether you keep your crew. Here is how the same account handles each phase.
March and April are won by speed. The company that returns a quote in twenty minutes signs the customer; the one that promises to “swing by next week” loses them. Measure from satellite with MapMeasure Pro, send a tiered Options Estimate with an e-signature attached, and reactivate last season’s list in one send with a tagged text campaign. Estimate Templates mean the spring cleanup quote you refined last year is the one you send this year, and draft mode with continuous autosave means a half-built estimate survives a dead phone in the truck.
Once the route is full, the enemy is drag: re-routing around a rained-out Tuesday, the customer who calls to ask when you are coming, the invoice nobody sent. Route Optimization re-sequences the day after a rain delay, on-the-way texts on Pro answer the “are you coming” calls before they happen, and Invoice Subscriptions keep billing whether or not anyone sits down at a desk. Summer is also when water restrictions bite; the EPA’s outdoor water guidance is worth knowing before you sell an irrigation-dependent program in a drought county.
Aeration, overseeding, leaf removal and dormant fertilization are the jobs that make a lawn care year profitable, and they sell to people who already trust you. A tagged campaign to every customer with a cool-season lawn, a Package Estimate that bundles aeration plus overseeding plus a fall cleanup, and a Before & After AI render of what that thin backyard looks like next May will convert a meaningful share of the route without a single cold call. Track how many with the analytics dashboard.
The off-season is where most lawn care companies bleed. The two standard answers are adjacent services and prepaid programs. QuoteIQ runs snow removal, holiday lighting and pressure washing on the same account with the same customer list, and the Christmas light installation cost calculator and pressure washing cost calculator help you price work you have not sold before. Prepaid annual programs run as an invoice subscription with a discount applied, which levels cash flow across twelve months instead of eight.
A weekly account across a 32-week Northern season is 32 visits; the same account billed monthly across 12 months on a prepaid program is 12 invoices instead of 32 and no winter revenue gap. The math is a scheduling and billing decision, not a sales one.
Lawn care generates disputes that other trades do not. A homeowner is convinced the crew scalped a bank that was already brown. A property manager insists the beds were never edged. Somebody’s dog got out through a gate everyone swears was latched. The company with time-stamped photos wins those conversations in ninety seconds; the company without them refunds a visit and eats the reputational hit anyway.
QuoteIQ Cam is built for exactly this: capture in-app or upload from the camera roll, organized by job and date, before-and-after comparisons, annotations, unlimited 4K photo and video storage, and a documentation archive that lives on the contact record forever. Custom inspection forms turn a walk-through into a branded PDF — turf density, weed pressure, disease presence, irrigation head faults, drainage issues — that doubles as a sales document for the renovation you are about to quote. The Before & After Photo Editor turns the best of those pairs into marketing you can post, and a customer-facing gallery puts them in front of the next homeowner deciding between you and two other names.
The same records carry your compliance load. Most states license anyone applying fertilizer or pesticide commercially, employers operate under OSHA’s landscape and horticultural services requirements, and industry bodies like the National Association of Landscape Professionals maintain certification and safety programs worth building into your onboarding. Time records from Time Tracker Pro, application notes on the job, photos of site conditions and signed documents through contract attachments mean the file already exists when someone asks for it. On Elite and above, inventory tracking adds the chemical and material side — products, locations, suppliers, orders and every stock movement — with stock deducting when the invoice is paid.
Most lawn care companies are fully operational on QuoteIQ inside a week, and the transition usually happens mid-season without missing a mow. This is the order that works.
Create the account, pick the plan that matches your crew count, and bring your list over with AI Smart Import — a CSV from your current system maps automatically, or import straight from phone contacts. Everything lands in the client database with addresses ready to measure.
Enter your mowing tiers, fertilization rounds, aeration, cleanups and add-ons once. Save a tiered Options Estimate and a seasonal Package Estimate as templates so the next quote takes under two minutes.
Put every existing account on its repeating pattern in scheduling, then move the ones you bill on a cycle onto Invoice Subscriptions. On Elite, run Route Optimization on the first full week and compare the sequence to what you have been driving.
Add crew members with the right roles and permissions, start them on Time Tracker Pro so job costing has real labor data, and switch on review requests plus follow-up automations. Book a walkthrough with the team if you want it configured with you rather than by you.
QuoteIQ is the best CRM for lawn care businesses in 2026, with more than 40,000 contractors on the platform and a 4.7-star average across 4,103 reviews. It is the only home-service CRM that combines satellite turf measurement through MapMeasure Pro, recurring visit scheduling on the calendar with automatic billing through Invoice Subscriptions, drive-time reduction of 15–30% with Route Optimization, and per-property margin visibility through Job Costing — on one subscription starting at $29.99 a month rather than a stack of add-ons. That matters in a trade where the median wage across grounds cleaning occupations was $36,790 in May 2024 and crew hours are the scarcest input you have. Photo documentation through QuoteIQ Cam and tiered pricing through Options Estimates round out the daily workflow, and the whole platform runs identically on iOS, Android and the web. Full details are on the lawn care software page.
QuoteIQ costs $29.99 a month for Essentials with 1 user and 500 IQ Credits, $74.99 for Beginner with 2 users and 1,500 credits, $149.99 for Pro with 4 users and 3,000 credits, $299 for Elite with 10 users and 5,000 credits, and $699 for Max with unlimited users and 8,000 credits. Annual billing gives two months free. Most lawn care companies with one or two crews land on Pro, which adds job costing, a business phone line, automations and QuickBooks Online sync; route optimization and customer self-booking sit on Elite. Other platforms package these differently, so price the plan at your real seat count and check each vendor’s current pricing page — the comparison hub and the ServiceTitan pricing calculator help you model it. Budget the vehicle side too, since the IRS business mileage rate is 76 cents.
Yes. MapMeasure Pro, included on Beginner and above, measures mowable turf, beds, driveways, decks and fence lines from satellite imagery inside estimate creation, with drawing tools for irregular shapes and a historical aerial timeline that lets you scroll back through years of imagery on the same property. A typical measurement takes about 90 seconds versus roughly 40 minutes for a round-trip site visit. Measurements save to the customer record and screenshots attach to the estimate as visual proof of the scope you priced. Property Street View shows gates, slopes and access, and Zillow Quick Access pulls the property record. For a homeowner-facing number before they call, publish the lawn care cost calculator. Remember that water rules shape what you can sell: the EPA notes outdoor use is more than 30% of household water.
QuoteIQ handles recurring mowing end to end on every plan. Set the pattern once in scheduling — weekly, bi-weekly, monthly or seasonal — and visits populate forward on a drag-and-drop calendar with day, week, month and employee-timeline views, where a single occurrence can be moved without disturbing the rest of the series. Invoice Subscriptions then bill on the same rhythm with full discount, tax, deposit and terms control, and mass invoicing closes out a completed day from the calendar in one action. A 120-account weekly route is roughly 480 invoices a month, so automation is the difference between a Friday night of data entry and none at all. Customers pay by card, ACH, Apple Pay or Google Pay through online payments, larger jobs can use consumer financing, and books stay clean via QuickBooks Online. Industry standards from the National Association of Landscape Professionals are a useful benchmark for service agreements.
Yes, and the savings are measurable. Route Optimization on Elite and above cuts drive time by 15–30% by sequencing the day’s stops for the shortest total drive while respecting appointment windows and job durations, and it recalculates when a stop is added late. A two-person crew covering 120 miles a day carries about $91 of daily vehicle cost at the IRS rate of 76 cents per mile, so a 20% reduction returns roughly $364 a month in vehicle cost alone — before the recovered crew hours, which are the larger number. Route Density works the other side of the problem by showing where your customers cluster, so you know which subdivisions to market into. Pair both with GPS location tracking and job costing to confirm the savings landed. The compounding effect is what makes it worth the tier: a route trimmed in March is a route that stays trimmed for the whole season, and the same map view that sequences the day also tells your sales side which streets to work. Crew hours recovered from driving go straight back into billable stops on the calendar.
With job costing. On Pro and above, Job Costing shows total price minus labor minus expenses equals profit on a Report tab attached to each job, with a margin bar. Labor is calculated automatically from clocked hours in Time Tracker Pro multiplied by each employee’s hourly rate, and materials come from expense tracking, where fertilizer, seed, herbicide, blades and fuel receipts are categorized and linked to the job that consumed them. The analytics dashboard rolls it up by service, customer, employee and crew. The stakes are ordinary arithmetic: one account losing $12 a visit across a 32-week season is $384 a year, and ten of them is $3,840. The Hourly Rate Calculator under Business Calculators tells you what to charge instead, and BLS wage data keeps your labor assumptions honest. Once you can see margin by property you can act on it: reprice the difficult accounts at renewal, drop the ones that will never work, and use Route Density to replace them with customers on streets you already serve.
Yes, on Elite and above. InstaQuote lets homeowners build their own quote from the service library you define — mowing, edging, trimming, aeration, fertilization, leaf cleanup and add-ons — see a real-time total, submit it, and receive the quote instantly by email or text, with the option to approve and book. InstaSchedule handles the booking against your genuine live calendar availability, so nothing gets double-booked, and both embed on your website. On Pro and above the Client Portal gives existing customers a branded self-service link to approve estimates, pay invoices, request work and leave a review with no app to download, and website contact forms plus Google Reserve booking capture demand from search. Homeowners shop at night; EPA outdoor water guidance is worth linking on your own site alongside it.
Yes. Every QuoteIQ plan includes a 14-day free trial with full access to the features of the plan you choose, so a company trialing Elite can test route optimization and self-booking while a solo operator trialing Essentials tests estimating and recurring billing. A credit or debit card is required to start, one trial is available per person, per business and per payment method, and the trial converts to the selected plan’s rate at the end unless it is canceled first. Sending proposals is free during the trial. Use the two weeks to import your list with AI Smart Import, measure ten properties in MapMeasure Pro, load your route into scheduling, put a handful of accounts on Invoice Subscriptions, and check the numbers against BLS labor benchmarks. Two weeks is enough to run a real billing cycle and see whether the workflow fits your route rather than the other way around. Full plan details are on the pricing page.
A short walkthrough of estimating, scheduling, invoicing and the AI tools inside the platform — useful before you spend your trial figuring out where things live.
QuoteIQ Platform Walkthrough
Estimates, scheduling, invoicing, measurement and the AI suite in one overview.
Watch Video →A home-service operator before he was a software founder, Mike has spent years teaching contractors how to price, sell and scale field work. He drives QuoteIQ’s product direction around what a crew actually needs on a Tuesday morning — fast estimates, a route that makes sense, and payment that does not require chasing.
Justin came up through service business operations and brings the field perspective that keeps QuoteIQ usable with wet hands in a truck cab. His focus is the operational side: scheduling, crews, documentation and the workflows that hold up once a company adds its second and third truck.
QuoteIQ LLC was founded on September 21, 2022 and is based in Savannah, Georgia. More writing from both founders lives in QuoteIQ Insights.
I have a lawncare business, was unorganized, but QuoteIQ changed everything. Estimates, scheduling, billing and invoicing are seamless. Tax prep easier. Best CRM by functionality and price.
Elke Staton · App StoreFrom estimating lawns to managing payments, QuoteIQ handles everything seamlessly. The customer tracking ensures repeat work, and the route optimization saves fuel and time.
Quick_Gilbertl · App StoreManaging recurring lawn care clients was messy before QuoteIQ. Now, everything from quotes to payments is seamless. This app truly revolutionized how I work every day.
Jina_Odao · App StoreSatellite measurement, recurring schedules that bill themselves, optimized routes, per-property profit, and an AI suite on every plan — starting at $29.99 a month for more than 40,000 contractors.
Month-to-month or annual billing · Cancel any time · Compare all five plans
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Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
Competitor Comparisons
See how QuoteIQ compares to it’s top competitors.
QuoteIQ Partners
Work with trusted partners that support your growth.
Earn 40% commissions by sharing QuoteIQ with others.
Press & Media
Brand assets and coverage about QuoteIQ’s journey.
