FieldEdge Elite costs $825+/mo for a 7-person HVAC team before GPS tracking or review management. QuoteIQ Elite includes Virtual Call Team, Route Optimization, Review Multiplier, Job Costing, and 20+ more features for $249.99/mo flat.
When you ran a 2-person HVAC shop, FieldEdge Select handled dispatching and invoicing fine. But the moment you added technicians, the per-user pricing started compounding. Every new hire is another $125/month. Every new office coordinator is another $100/month. A 7-person operation on FieldEdge Elite now costs $825/month in subscription alone, and that is before you add the third-party tools you actually need to run an HVAC business at scale.
HVAC contractors run furnace installations, AC repairs, heat pump replacements, ductwork fabrication, boiler service, mini-split installs, refrigerant recharges, maintenance agreements, and emergency calls at 2 AM. Every one of those service types requires efficient dispatching, fast quoting, GPS tracking for technicians in the field, and a review system that keeps your Google profile strong. FieldEdge does not include GPS tracking or review management natively. Those are separate vendors at separate monthly costs.
This guide does not argue FieldEdge is bad. It shows what a real HVAC operation actually pays when those capabilities are added, and what QuoteIQ Elite includes for less money on a single plan.
FieldEdge charges per user with no published pricing. Here is what a 7-person HVAC team (2 office + 5 techs) pays when you add the third-party tools needed to match QuoteIQ Elite. All figures are research-sourced from third-party review sites as of March 2026.
+ $500–$2,000 one-time setup/onboarding fee
Features FieldEdge cannot add at any price: Customer self-quoting, customer self-scheduling, AI inbound + outbound calling, satellite property measurement, before/after AI photos, route optimization engine, and AI natural language CRM control. These are not available natively or via any integration in the FieldEdge marketplace.
A 7-person HVAC team on FieldEdge Elite with GPS and reviews pays $1,199+/mo before the one-time setup fee. QuoteIQ Elite covers the same team for $249.99/mo with 20+ features FieldEdge does not have at any price. That is a savings of over $11,000 per year.
Side-by-side comparison of every feature an HVAC contractor needs. FieldEdge pricing is research-sourced from third-party review sites.
| Feature | FieldEdge | QuoteIQ |
|---|---|---|
| Monthly Cost (7-person team) | $825/mo subscription only | $249.99/mo — all features |
| Free Trial | ✗ No free trial. Sales call required. | ✓ 14-day free trial |
| Setup/Onboarding Fee | $500–$2,000 + 5-week mandatory onboarding | ✓ $0 — self-serve onboarding |
| Scheduling & Dispatching | ✓ Drag-and-drop dispatch board | ✓ Smart scheduling (Elite and above) |
| Flat-Rate Pricebook | ✓ 30,000+ repairs, 16,000+ parts | ✓ Custom price book builder |
| Good/Better/Best Proposals | ✓ Proposal Pro (Premier and above) | ✓ Options Estimates + Package Estimates |
| QuickBooks Integration | ✓ Real-time sync (Online + Desktop) | ✓ QuickBooks Online |
| Sage Accounting Integration | ✓ Elite only | ✗ Not available |
| GPS Technician Tracking | ⚠ FleetSharp ~$25/vehicle/mo | ✓ Included — real-time live GPS |
| Route Optimization | ✗ Basic map view only. No optimization engine. | ✓ Algorithm-optimized routes + Density Zones |
| Review Management | ⚠ Podium $249+/mo required | ✓ Review Multiplier — automated |
| AI Receptionist (Inbound Calls) | ✗ Not available | ✓ Virtual Call Team — 24/7 |
| AI Outbound Calling | ✗ Not available | ✓ Virtual Call Team |
| Customer Self-Quoting | ✗ Not available | ✓ InstaQuote |
| Customer Self-Scheduling | ✗ Consumer Portal is limited | ✓ InstaSchedule — live calendar |
| Satellite Property Measurement | ✗ Not available | ✓ MapMeasure Pro |
| Job Costing (Per-Job Profit) | ✗ Not available | ✓ Real-time profit per job |
| Before/After AI Photos | ✗ Basic camera roll upload only | ✓ QuoteIQ Cam + AI editing |
| Inventory Management | ⚠ Elite only + QB Desktop Enterprise required | ✓ Included (Elite and above) |
| Pipelines & Deals CRM | ✗ Basic lead tracking only | ✓ Visual Kanban pipeline |
| AI Autopilot (Natural Language CRM) | ✗ Not available | ✓ 35-tool AI agent |
| Email & Text Automation | ⚠ MarketingEdge (Elite only) | ✓ Included (Pro and above) |
| Dedicated Business Phone | ✗ Not available | ✓ ClientHub — built-in |
| AI Website Builder | ✗ Not available | ✓ Included |
| FieldEdge pricing is research-sourced (~$100/office user, ~$125/tech per month). FieldEdge does offer QuickBooks Desktop and Sage integration, which QuoteIQ does not. AHRI equipment data in Proposal Pro is a genuine FieldEdge advantage for HVAC equipment replacement sales. | ||
FieldEdge has been serving the HVAC, plumbing, and electrical trades since 1980. That is 40+ years of industry-specific development. We acknowledge their genuine advantages honestly.
Watch how HVAC contractors use QuoteIQ to manage scheduling, dispatching, estimates, invoicing, and every feature above from a single platform.
Most HVAC contractors are fully operational on QuoteIQ within a single day. No 5-week onboarding. No implementation fee.
Visit admin-quoteiq.web.app/register and create your account. Pick the plan that fits your HVAC team size. You can upgrade or downgrade anytime.
Export your customer database from FieldEdge as a CSV and upload it into QuoteIQ. Customer names, addresses, phone numbers, equipment history, and service agreement dates transfer in minutes.
Invite each tech by email. They download the QuoteIQ app (4.7 stars, 4,100+ reviews) and are dispatching, invoicing, and tracking time within the hour. No per-user fee surprises.
Set up services for furnace installation, AC repair, heat pump replacement, ductwork fabrication, boiler service, mini-split installation, refrigerant recharge, maintenance agreements, and emergency service calls. Add Options Estimates for good/better/best proposals on equipment replacements.
Assign a tech from the scheduling board, let Route Optimization calculate the most efficient sequence for the day, and send a professional estimate from the field. Most HVAC contractors complete their first dispatched job on QuoteIQ the same day they sign up.
Verified reviews from Trustpilot, Capterra, and Software Advice — about the limitations that push HVAC contractors to look for alternatives.
“Customer service is also bad, and every time we contact them with a problem we are made to feel like it is user error, not a software problem. We are now in the process of moving over to another company and we have been told that we are stuck in our Agreement.”
Verified Trustpilot Reviewer · Field Service Business Pain point: Support quality + contract lock-in“Deception from the beginning. We were promised at signing a rate of 2.7% for each credit card transaction. The merchant service provider, Clearent, their owner, charged us 3.4% right off the bat.”
Verified Capterra Reviewer · Field Service Business Pain point: Deceptive payment processing rates“A lot of our issues honestly probably came from the initial setup. Things were not done properly then we could never seem to get it set up correctly afterward due to poor customer support.”
Leon · Verified Capterra Review Pain point: Onboarding + ongoing support4.7 stars across 4,100+ verified reviews on the App Store and Google Play.
“This app is intuitive, stable, and perfect for small business owners managing multiple service appointments.”
— Bancroft Bryson · App Store · Verified Review
“It’s easy to use, highly reliable, and keeps client records, scheduling, payments, and reporting in perfect order.”
— haagnicholleg · App Store · Verified Review
“Review Multiplier automates five-star review requests post-payment; Clients leave reviews without being asked, boosting reputation and trust effortlessly.”
— elwandalipscomby · App Store · Verified Review
Mike built QuoteIQ because he watched HVAC and home service contractors hemorrhage money on software stacks that required 4-5 separate subscriptions to do what one platform should. The per-user pricing model used by FieldEdge and ServiceTitan punishes growth. QuoteIQ was designed so that adding your sixth technician does not increase your software bill.
Justin focuses on making QuoteIQ the platform that HVAC contractors do not outgrow. From a solo technician running service calls to a 15-person operation managing maintenance agreements across a metro area, the same QuoteIQ account scales without per-user fees or forced plan upgrades.
The reasons to stay are AHRI equipment data, QuickBooks Desktop/Sage integration, and the pre-built pricebook. Those are real product advantages. Everything else FieldEdge charges $1,199+/mo for, QuoteIQ includes at $249.99/mo with 20+ features FieldEdge does not have at any price.
FieldEdge does not publish pricing publicly. Based on third-party review sites, office users cost approximately $100/month each and field technicians cost approximately $125/month each. A 7-person team (2 office + 5 techs) on the Elite plan costs roughly $825/month in subscription alone, before GPS tracking ($125/mo via FleetSharp) or review management ($249+/mo via Podium). There is also a $500-$2,000 one-time setup fee with mandatory 5-week onboarding. QuoteIQ Elite covers the same team size for $249.99/mo flat.
No. FieldEdge does not have native GPS tracking. You need FleetSharp at approximately $25 per vehicle per month. For a 5-truck HVAC operation, that adds $125/month. QuoteIQ Elite includes real-time live GPS tracking for all employees with no per-vehicle fee.
No. FieldEdge has no native review management tools. HVAC contractors who need automated Google review requests must subscribe to a third-party service like Podium at $249+/month ($2,988+/year). QuoteIQ includes Review Multiplier, which sends automated review requests to Google, Facebook, Yelp, and Angi after every payment.
No. FieldEdge does not offer a free trial. You must schedule a sales call, agree to a setup fee ($500-$2,000), and go through a mandatory 5-week onboarding process before you can use the software. QuoteIQ offers a 14-day free trial with immediate access to all features.
FieldEdge offers basic map-based scheduling where you can see job locations on a map. However, it does not have an algorithm-based route optimization engine that calculates the fastest sequence of stops. QuoteIQ includes both Route Optimization (algorithm-calculated efficient routes) and Route Density Zones (visual clustering of jobs by geography) to save 20-30% on fuel costs.
FieldEdge has three genuine advantages for HVAC contractors. First, AHRI equipment data in Proposal Pro lets technicians build manufacturer-specific replacement proposals with model numbers and specifications. Second, QuickBooks Desktop and Sage accounting integration that QuoteIQ does not offer. Third, a pre-built flat-rate pricebook with 30,000+ repairs and 16,000+ parts that saves setup time for companies that rely on flat-rate pricing.
Yes. QuoteIQ handles recurring service scheduling, automated reminders, and Invoice Subscriptions for maintenance agreement billing. You can set up seasonal maintenance visits (spring AC tune-ups, fall furnace inspections) and the system schedules, dispatches, and invoices them automatically.
FieldEdge is owned by Xplor Technologies, which also owns Clearent (now Xplor Pay). Multiple Capterra reviewers report being locked into Clearent for payment processing with no alternative, and some report being promised 2.7% processing rates at signing but charged 3.4% by Clearent. QuoteIQ integrates with Stripe for payment processing at standard published rates.
Most HVAC contractors are fully operational on QuoteIQ within a single day. Export your customer list from FieldEdge as a CSV, upload it into QuoteIQ, invite your technicians, and build your price book. There is no mandatory 5-week onboarding and no setup fee. Note that FieldEdge annual contracts include automatic renewal clauses, so check your agreement end date before switching.
QuoteIQ includes a custom price book builder where you can set up flat-rate pricing for every HVAC service type. You build Options Estimates (good/better/best) and Package Estimates for equipment replacements. While QuoteIQ does not ship with a pre-built database of 30,000+ repairs like FieldEdge’s Coolfront, you can import your existing price list or build one that matches your specific market and margins.
Yes. QuoteIQ’s Virtual Call Team answers inbound calls 24/7 with an AI receptionist that qualifies leads, captures customer information, and books jobs even at 2 AM when a furnace fails in January. FieldEdge has no AI calling feature at any price tier. Without Virtual Call Team, those after-hours calls go to voicemail and become lost revenue.
For a 7-person HVAC team with GPS and review management, FieldEdge’s first-year cost is approximately $15,888-$16,388+ ($1,199/mo x 12 + $500-$2,000 setup). QuoteIQ Elite’s first-year cost is $2,999.88 ($249.99/mo x 12, no setup fee) with more features included. That is a difference of approximately $12,888-$13,388 in year one.
QuoteIQ Elite gives your HVAC team Virtual Call Team, Route Optimization, Review Multiplier, Job Costing, MapMeasure Pro, InstaQuote, InstaSchedule, AI Autopilot, and 15+ more features for $249.99/mo. No per-user fees. No setup fee. No 5-week onboarding.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
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ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
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