Published March 2026 · Updated September 2026
QuoteIQ is the #1 CRM for janitorial services — per-square-foot tiered cleaning pricing, satellite facility measurement, per-facility job costing, floor care and specialty upsell packages, property management pipelines, and AI tools every janitorial services company can actually use in the field. Plans start at $29.99 per month.
QuoteIQ is the best CRM for janitorial services in 2026. It is the only affordable field service platform that combines tiered per-square-foot cleaning estimates on every plan, satellite building measurement with MapMeasure Pro from the $74.99 Beginner plan, per-facility job costing from the $149.99 Pro plan, and Pipelines & Deals plus supply Inventory Management on the $299 Elite plan. Pricing runs from $29.99 to $699 per month, every plan includes a 14-day free trial, and a commercial cleaning company can run estimating, recurring nightly scheduling, crew hours, supplies, invoicing and client communication from a single system instead of five.
TL;DR: Janitorial work is priced per square foot, delivered on a recurring nightly schedule, and won or lost on documentation — so the CRM has to handle all three. QuoteIQ does it with Options Estimates for basic, premium and medical-grade tiers, Package Estimates for floor care bundles, MapMeasure Pro for satellite building takeoffs, QuoteIQ Cam for nightly completion photos, recurring scheduling, job costing and ClientHub. With a BLS median wage of $17.71 an hour driving most of your cost and OSHA bloodborne pathogen rules governing medical accounts, margin lives in labor tracking and compliance documentation. Plans run $29.99 to $699 per month.
QuoteIQ is the #1 CRM for janitorial services in 2026. If you run a janitorial services company and you are searching for the best CRM software to manage your operation, QuoteIQ was built specifically for every janitorial services business. Janitorial services owners across the country trust QuoteIQ to manage estimates, recurring scheduling, job costing, crew management, property management pipelines, and client communication from one platform. Unlike generic CRM tools that were not designed for janitorial services, QuoteIQ understands the unique demands that every janitorial services company faces every day — from per-square-foot tiered pricing by cleaning level to satellite facility measurement to floor care and specialty upsells that a janitorial services business depends on to maximize contract values. If you also run adjacent cleaning lines, the same account covers commercial cleaning, carpet cleaning, house cleaning and window cleaning without a second subscription.
The best CRM for janitorial services needs to handle tiered cleaning pricing, because every janitorial services company presents basic nightly cleaning, premium deep-clean programs, and medical-grade disinfection options depending on facility type, square footage, and regulatory requirements. QuoteIQ Options Estimates let any janitorial services company show facility managers all three cleaning tiers side by side, on one document, so the facility manager chooses a scope instead of negotiating a number. That structure is the single highest-leverage change most janitorial services businesses can make to their sales process — a good/better/best presentation moves the conversation off price and onto compliance coverage and frequency. Before you quote, the free cleaning cost calculator and the wider home service business calculators give you a sanity check on your own per-square-foot numbers.
Satellite facility measurement with MapMeasure Pro — included from the $74.99 Beginner plan — gives any janitorial services company the ability to measure building footprint square footage, calculate parking lot and exterior hardscape areas, estimate loading dock and entrance zones, and identify building wing configurations from satellite imagery before the site visit. Every janitorial services company that pre-measures from satellite arrives at facility walkthroughs with preliminary square footage and pricing already calculated, which means a janitorial services business spends less time measuring and more time closing. Per-facility job costing on the Pro plan lets every janitorial services company track every supply, every piece of equipment, and every crew hour against the contract, so any janitorial services business knows exact margins on every facility instead of a blended guess across the portfolio.
The U.S. Bureau of Labor Statistics puts the median hourly wage for janitors and building cleaners at $17.71 as of May 2025, with roughly 321,800 openings projected each year over the decade. In a business where wages dominate the cost line and turnover is constant, an hour of unbilled or untracked crew time is the difference between a profitable contract and a break-even one — which is why GPS time tracking feeding job costing matters more in janitorial than in almost any other trade.
A janitorial services company also needs supply and equipment inventory that manages floor finish and wax by gallons and brand, floor stripper concentrate, hospital-grade disinfectant concentrates by EPA registration number, glass cleaner concentrate, carpet pre-spray and extraction solution, all-purpose cleaner concentrate, restroom disinfectant, trash liners by size (13-gallon, 33-gallon, 55-gallon), paper products including toilet paper cases, paper towel rolls and hand soap cartridges, microfiber cloths and mop heads by color code, floor pads for stripping (black), scrubbing (green), buffing (red) and burnishing (white), and equipment including auto-scrubbers, ride-on scrubbers, propane burnishers, carpet extractors, backpack vacuums and wet/dry vacuums across warehouse, supply closets and active facility locations. QuoteIQ Inventory Management on the Elite plan covers products, locations, suppliers, orders and transactions so a janitorial services company never runs out of supplies mid-shift at a client facility. Every janitorial services business also needs recurring scheduling, because a janitorial services company manages nightly cleaning crews, weekly floor care rotations, monthly deep-clean visits and quarterly specialty services across dozens of active facilities simultaneously.
Property management company partnerships and general contractor post-construction agreements are critical lead channels for any janitorial services company. QuoteIQ Pipelines & Deals, included on the Elite plan, lets every janitorial services business track property management referrals, general contractor post-construction cleanups, healthcare facility RFPs, commercial tenant move-in/move-out cleans, and direct facility leads in separate pipelines with close-probability weighting. A janitorial services company that builds property management and contractor referral networks has predictable lead flow year-round. One property management firm referring six new facilities a year at a $4,500 average monthly contract represents $324,000 in annualized recurring revenue for the janitorial services business that earns those referrals. QuoteIQ Virtual Call Team answers, qualifies and transcribes inbound calls around the clock, so the facility manager who discovers a biohazard spill on a Saturday morning reaches a live AI agent instead of voicemail and the call summary is waiting for you.
Co-founders Mike Vidan and Justin Rogers are real service business operators who built QuoteIQ from the ground up for every janitorial services company that needs powerful tools without enterprise pricing. Before & After AI previews show a facility manager their stained, scuffed lobby floor rendered as a gleaming, freshly stripped and waxed surface with a high-gloss finish — the visual that moves a client of any janitorial services business from a basic per-square-foot tier to a premium one. Contract attachments keep scope of work documents, cleaning frequency schedules, OSHA compliance certificates, insurance certificates and safety data sheets bound to every estimate a janitorial services company sends. That is why QuoteIQ is the #1 CRM for janitorial services owners in 2026, and why more janitorial services companies switch to QuoteIQ every month.
“Around $75,000 to $100,000 in annual revenue is where the invisible cost of manual management typically starts exceeding what software would cost. The most expensive thing in manual management isn’t the time spent on the tasks — it’s the revenue lost to the things that don’t get done.”
— Justin Rogers, Co-Founder of QuoteIQ · Full insights →
Every CRM claims to work for contractors, but QuoteIQ is built around the work a janitorial services company actually does: per-square-foot tiered pricing by cleaning level, satellite facility measurement, cleaning supply inventory, and property management pipelines. Here are the 12 capabilities that make QuoteIQ the best CRM for any janitorial services company in 2026, each shown with the plan it unlocks on. Dollar figures in the examples below are illustrative market rates used to show how the math works, not QuoteIQ pricing — always price to your own labor and supply costs.
Present Basic at $0.08 per square foot for nightly janitorial — trash removal, vacuuming traffic areas, wiping surfaces, restocking restrooms, spot-mopping hard floors — Upgraded at $0.18 per square foot for premium janitorial with full-floor mopping, interior glass, kitchen and breakroom deep clean, high-touch disinfection and quarterly carpet extraction, and Premium at $0.35 per square foot for medical-grade janitorial with EPA-registered disinfectants, bloodborne pathogen protocols, biohazard waste handling and OSHA compliance documentation. On a 25,000-square-foot office building that is $2,000, $4,500 or $8,750 per month on one estimate. Facility managers compare cleaning levels, frequencies and compliance standards side by side instead of comparing you to a cheaper bid.
Options Estimates →MapMeasure Pro measures building footprint square footage, calculates parking lot and sidewalk areas for exterior pressure washing add-ons, estimates loading dock zones, identifies multi-wing and multiple-entrance layouts, and measures distances between buildings on campuses — all from satellite imagery, with historical aerial timelines you can scroll back through. Measurements save to the customer profile and export straight into the estimate. Pre-measure a 40,000-square-foot medical office complex plus a 15,000-square-foot parking structure and you walk in with a defensible number instead of a tape measure. Companion tools Property Street View and Zillow Quick Access unlock on the same plan.
MapMeasure Pro →Inventory Management runs five modules — Products, Locations, Suppliers, Orders and Transactions — so you can track floor finish and wax by gallon and brand, floor stripper concentrate, hospital-grade disinfectant by EPA registration number, glass cleaner, carpet pre-spray and hot-water extraction solution, quaternary restroom disinfectant, trash liners by size, paper products, foam and liquid hand soap cartridges, microfiber cloths by color code, mop heads, and floor pads by type (black stripping, green scrubbing, red buffing, white burnishing). Stock lives across warehouse, supply van and facility closet locations with reorder points and low-stock indicators. Materials on estimates link to products so pricing stays current, and stock deducts when the invoice is paid.
See the Elite plan →Total Price minus Labor minus Expenses equals Profit, with a margin bar on every job’s Report tab. Labor pulls automatically from Time Tracker Pro at each employee’s hourly rate; expenses link to the facility. Track disinfectant concentrate at $28 per gallon making 64 gallons ready-to-use, trash liners at $0.08 each running 200 a week in a 50,000-square-foot office, paper restocking at $180 a month, and floor finish at $42 per gallon covering roughly 2,000 square feet per coat. A 30,000-square-foot nightly contract at $3,600 a month against $420 supplies, $1,800 allocated labor and $180 equipment wear leaves $1,200 — a 33% margin you can see instead of assume.
Job Costing →Build floor care packages during the walkthrough: VCT strip and wax at $0.45 per square foot, carpet hot-water extraction at $0.25, concrete polish at $1.50, tile and grout deep clean and seal at $0.75, hardwood screen and recoat at $1.25, interior and exterior window cleaning at $5 per window, exterior pressure washing at $0.15, post-construction final clean at $0.35. Package Estimates bundle nightly janitorial plus quarterly floor care plus annual carpet extraction into one Complete Facility Maintenance Package with a single monthly number. The crew is already on site nightly and the auto-scrubber is already in the building, so the mobilization cost that kills standalone floor care jobs is already absorbed.
Package Estimates →Generate a realistic “after” image from the actual photo you just took — a stained, scuffed VCT lobby rendered as a freshly stripped and multi-coat waxed surface, or dingy gray traffic-lane carpet restored to its original color after hot-water extraction — in roughly 15 to 20 seconds, attachable to any estimate type or invoice. Facility managers approve budgets against visible outcomes, and a rendered result does more to justify a premium tier than another paragraph of scope language. Each generation draws IQ Credits, and every regeneration draws again, so the cost preview shows before it runs. Pairs with the Before & After Photo Editor for finished side-by-sides.
Before & After AI →Schedule nightly crews across 15 facilities with staggered start times, weekly floor care rotations on a six-week cycle, monthly deep cleans targeting restrooms and breakrooms, quarterly carpet extraction on a rolling schedule, and annual specialty work like concrete polishing. Drag individual occurrences of a recurring series without disturbing the rest, use Schedule Later for jobs with no date yet, filter the calendar by employee or crew, and see multi-day work as continuous events. Color-coded statuses show nightly, weekly, monthly and quarterly services at a glance. A missed Tuesday night on a $4,000-a-month contract is how accounts get lost, and the calendar is the control that prevents it.
Scheduling →Capture every phase — the initial walkthrough documenting floor conditions, stain locations, restroom fixture counts and special-care areas; nightly completion verification showing emptied trash, cleaned restrooms and mopped floors; and floor care transformation across the strip, scrub, seal and finish sequence on VCT, tile and concrete. Photos and video organize by job and date with unlimited 4K cloud storage, annotations, custom inspection forms with customizable PDF sections, and a customer documentation archive on the contact record. Timestamped completion photos are the accountability tool that keeps a facility manager from renegotiating scope from memory.
QuoteIQ Cam →Bundle nightly janitorial at $0.12 per square foot plus quarterly VCT strip and wax at $0.45 plus annual carpet extraction at $0.25 plus monthly window cleaning at $5 a window across 120 windows into one Complete Facility Maintenance Package, priced under the sum of the individual services. Bundle medical-grade nightly janitorial with a biohazard response retainer, quarterly terminal cleans and annual duct register cleaning for healthcare accounts. Bundle post-construction final clean plus ongoing nightly service plus a 90-day punch-list touch-up for general contractor work. Consolidated scheduling improves your margin and the facility manager gets one invoice and one point of contact.
Package Estimates →Run the CRM by voice or text from the supply closet or the driver’s seat. Ask it to build an estimate for nightly janitorial at a new 35,000-square-foot medical office, basic cleaning Monday through Friday plus medical-grade restroom disinfection, paper and soap restocking, quarterly carpet extraction on 8,000 square feet at $0.25 per square foot, monthly cleaning of 85 interior windows at $5 each, with the OSHA compliance documentation and insurance certificate attached. Or “move all of tonight’s jobs to Friday and text every customer.” Ask AI is the in-app name for the same feature. Every AI action shows its IQ Credit cost and asks for confirmation before it runs.
AI Autopilot →A property manager who needs emergency flood cleanup on a Sunday evening, or a general contractor who needs a post-construction final clean starting Monday morning, reaches an AI phone team instead of voicemail. It answers around the clock, qualifies the lead against a knowledge base you write, filters spam, records and transcribes every call, sends you a summary, and can run outbound and simultaneous call campaigns. It gathers the facility size, scope and timeline so you can call back with context — it does not book the appointment for you. Minutes are metered at 125 IQ Credits per minute against your plan’s monthly allotment, so higher-volume phone operations should size the plan accordingly.
Virtual Call Team →A Kanban board and list view track every opportunity from Lead through Walkthrough, Estimate Sent, Contract Negotiation, Signed, Onboarding and Active Service, with close-probability percentages on each stage and weighted value calculated as amount times probability for realistic forecasting. Keep property management referrals, general contractor post-construction cleanups, healthcare RFPs, tenant move-in/move-out cleans and direct facility leads in separate pipelines, with six-metric analytics covering total, weighted, open, closed-won, new and average deal age. Elite runs up to five pipelines; Max is unlimited. Attach PDFs and site photos to deals and keep internal notes separate from anything customer-visible.
Pipelines & Deals →Here is how the #1 CRM for janitorial services works on a real day. Meet Marcus Delgado, owner of CleanEdge Commercial Services — a composite example built from how janitorial services companies actually run the platform. This is the daily rhythm: dispatching nightly crews across 12 facilities, closing a $5,400-per-month medical office contract, adding a $2,850 quarterly floor care package, tracking property management pipelines, and landing a six-building portfolio. Every step shows why a janitorial services company trusts QuoteIQ to run operations end to end.
Marcus opens the QuoteIQ calendar and tonight’s schedule shows 12 active facilities for nightly janitorial across the metro area. Night Crew A of four cleaners handles the east side — six facilities totaling 95,000 square feet, including a 40,000-square-foot Class A office tower at $4,800 a month, two 15,000-square-foot medical offices at $5,250 each, and three 8,000-square-foot retail spaces at $960 each. Night Crew B of three cleaners covers the west side with six facilities totaling 72,000 square feet. The Elite-plan inventory check confirms eight cases of trash liners, four gallons of floor finish concentrate, six gallons of quaternary disinfectant concentrate, 12 cases of toilet paper, eight cases of paper towels, three cases of hand soap cartridges and 24 color-coded microfiber cloths loaded across both supply vans. Route optimization sequences tonight’s stops to cut drive time, and route density shows where the work actually clusters so next month’s bids target the same zone. Everyone clocks in on Time Tracker Pro with GPS location tracking that stops the moment they clock out. A separate Floor Care Crew of two specialists is scheduled for a VCT strip and wax at a 12,000-square-foot office lobby starting at 6:00 PM. Three crews, one calendar.
Night Crew A arrives at the 40,000-square-foot Class A office tower and starts the nightly routine: 180 trash cans emptied and relined, 14 restrooms cleaned and restocked, all kitchen and breakroom surfaces sanitized, 22,000 square feet of carpet vacuumed in traffic lanes, 18,000 square feet of hard floor dust-mopped and spot-mopped, and all entrance glass wiped inside. QuoteIQ Cam captures completion photos floor by floor showing clean restrooms, empty trash and mopped lobbies, because this janitorial services company sends nightly photo verification to every facility manager. Meanwhile the Floor Care Crew starts the VCT strip and wax at the 12,000-square-foot lobby — first pass with black stripping pads on the auto-scrubber to remove six coats of old wax, a neutralize rinse with clean water, then four fresh coats of high-solids finish at $42 per gallon covering roughly 2,000 square feet per coat, or about 24 gallons total. Material usage logs through expense tracking: five gallons of stripper at $18, 24 gallons of finish at $42, six black stripping pads at $4.50 and four white burnishing pads at $6. Real-time material tracking is what separates a professional janitorial services company from one that discovers three months later it has been losing money on floor care. All chemicals on the truck carry OSHA Hazard Communication safety data sheets, filed as contract attachments on the account.
Before crew dispatch, Marcus had a 2:00 PM walkthrough at a new 18,000-square-foot multi-specialty medical office with 12 exam rooms, two procedure rooms, a lab, a waiting area, six restrooms and a staff breakroom. He ran MapMeasure Pro beforehand — the building footprint measures roughly 18,200 square feet with a 4,500-square-foot parking area — and Property Street View showed the entrance configuration, exterior window count and dumpster enclosure. On site he walks every room documenting floor types with QuoteIQ Cam (VCT in hallways and exam rooms, carpet in the waiting area and offices, tile in restrooms and procedure rooms), counts fixtures, and notes sharps container areas and biohazard waste locations. Then the Options Estimate: Basic at $2,340 a month for nightly standard janitorial at $0.13 per square foot, Premium at $5,400 for nightly medical-grade service at $0.30 per square foot with EPA-registered disinfection of patient-contact surfaces, exam room turnover protocols, biohazard handling and OSHA documentation, and Elite at $7,200 for premium plus terminal cleaning of procedure rooms and monthly documentation. Before & After AI renders the scuffed hallway VCT as freshly waxed medical-grade flooring. Scope of work, cleaning frequency matrix, OSHA compliance certificate, liability and workers comp certificates and the SDS binder all ride along as attachments. Sent for e-signature, signed on the practice manager’s phone. They take Premium at $5,400 a month. First month collects by ACH through online payments, and the deal moves to Onboarding in Pipelines.
Before the practice manager signs, Marcus walks the hallways noting 10,500 square feet of VCT that will need quarterly strip and wax to hold the appearance infection control expects. The crew is already on site nightly, the auto-scrubber is already in the building, and the incremental labor for quarterly floor care is small compared with a separate mobilization. He builds an on-site Package Estimate add-on: quarterly VCT strip and wax on 10,500 square feet at $0.45 per square foot, which is $4,725 per strip spread across four visits at $1,181 each; annual carpet extraction on 5,500 square feet of waiting room and office carpet at $0.25 per square foot, $1,375 a year split into two visits at $687; and quarterly restroom tile deep-clean and grout seal on 1,500 square feet at $0.75 per square foot, $1,125 per clean. Total $2,850 per quarter for the Complete Floor Care Package. Signed on the spot. Job costing recalculates: $285 in floor finish and stripper, $95 in carpet extraction solution, $65 in pads and supplies, and 16 crew hours at $480 — $925 of cost against $2,850 of quarterly revenue. Floor care is where the highest margins live for any janitorial services business, and the pitch belongs on every new contract. A carpet cleaning cost calculator and the epoxy flooring calculator help you sanity-check specialty floor pricing before it goes on the estimate.
Job costing runs on the Class A office tower at $4,800 a month. Supplies come in at $160 for trash liners, $340 for paper and soap restocking, $120 for chemical concentrates, $45 for microfiber replacement and $85 in equipment wear allocation — $750 total. Labor is Night Crew A at four hours a night, five nights a week, four cleaners, allocated proportionally across the six east-side facilities; this building absorbs 28% of Crew A hours, or $1,260 a month. Total cost $2,010 against $4,800 revenue. The two medical offices at $5,250 each carry higher supply costs offset by premium pricing. Pipeline review shows 18 active opportunities: four property management referrals in walkthrough, two general contractor post-construction bids pending, three healthcare RFPs in proposal review, five in contract negotiation and four in onboarding, each weighted by close probability. Expense tracking and Time Tracker Pro log everything across all 12 facilities, and hours export cleanly to whatever payroll system you already run — QuoteIQ tracks time and cost, it does not process payroll.
Friday, the 12,000-square-foot VCT strip and wax is done: old finish removed, floor neutralized, four coats of high-solids finish applied, final burnish to a mirror gloss. The before and after is dramatic enough that the building owner photographs it for their own marketing. Final photos and the nightly completion documentation are the content that sells the next contract, and the Before & After Photo Editor builds the side-by-side. The final invoice for the floor care project goes out at $5,400 and the client pays by ACH. Review Multiplier handles the follow-up two ways — an instant post-payment redirect to your review page and an email or SMS review-request automation on event triggers — and earns a five-star Google review mentioning the transformed lobby. Then the big one: a regional property management firm with six Class B office buildings totaling 180,000 square feet wants a single janitorial services company for all six at $2,000 per building per month. That is $12,000 a month recurring, $144,000 annualized, with room to add floor care across the portfolio. The deal gets created and weighted. Business analytics show 12 active nightly contracts, one new medical contract at $5,400, floor care revenue for the week, pipeline value by stage, conversion rate and average ticket — the numbers a janitorial services company needs to decide whether to hire a third night crew.
Route Optimization sequences the night’s stops for minimum drive time, accounts for appointment windows and job duration, and recalculates when a stop gets added late — cutting drive time by 15 to 30%. On a 12-facility night route across a metro area, that is crew hours moved from windshield to work, which is the only place they generate revenue. Route Optimization and Route Density are both included on the Elite plan.
That entire workflow — dispatching nightly crews across 12 facilities, closing a $5,400-per-month medical-grade contract, adding a $2,850 quarterly floor care package, costing every facility, tracking 18 pipeline opportunities and landing a portfolio deal — runs on one platform. QuoteIQ. No cleaning spreadsheet, no separate photo-documentation app, no second phone line. One CRM built for a janitorial services business, by operators who ran service companies first.
A janitorial services company needs a specific short list of capabilities that most general-purpose CRMs treat as afterthoughts: tiered per-square-foot pricing, satellite measurement, supply inventory, per-facility costing and recurring frequency scheduling. The table below shows exactly which QuoteIQ plan unlocks each one so you can size your subscription honestly instead of buying the top tier by default. Take this same list to any platform you are evaluating — Jobber, Housecall Pro or ServiceTitan — and check it against their current published pricing and feature pages, since vendor plans and add-on structures change often enough that any figure quoted in an article goes stale within a quarter.
| Capability a janitorial services company needs | QuoteIQ plan | What it does for a commercial cleaning contract |
|---|---|---|
| Tiered per-SF cleaning options | All plans | Options Estimates put basic, premium and medical-grade scopes on one document |
| Floor care and specialty bundles | All plans | Package Estimates combine nightly service with quarterly floor care in one price |
| Recurring frequency scheduling | All plans | Scheduling handles nightly, weekly, monthly and quarterly cycles on one calendar |
| E-signature on estimates | All plans | E-Signatures — the facility manager signs on their phone |
| Before & After AI previews | All plans | Before & After AI renders the restored floor from the photo you took |
| AI phone answering | All plans, metered | Virtual Call Team answers, qualifies and transcribes at 125 IQ Credits per minute |
| Satellite facility measurement | Beginner and above | MapMeasure Pro takes the building footprint off aerial imagery |
| 4K job and inspection documentation | Beginner and above | QuoteIQ Cam plus inspection forms for nightly proof of service |
| Compliance and contract attachments | Beginner and above | Attach Contracts binds SDS, OSHA and insurance documents to the estimate |
| Supply expense tracking | Beginner and above | Expense Tracking with receipts, categories and job linking |
| Per-facility job costing | Pro and above | Job Costing — price minus labor minus expenses, per building |
| Dedicated business phone and texting | Pro and above | ClientHub keeps every call and text on the customer record |
| Client self-service portal | Pro and above | Client Portal lets facility managers view estimates, invoices and requests |
| QuickBooks Online sync | Pro and above | QuickBooks Online integration for invoices, payments, customers and expenses |
| Property management pipelines | Elite and above | Pipelines & Deals, up to five pipelines on Elite, unlimited on Max |
| Cleaning supply inventory | Elite and above | Inventory Management across products, locations, suppliers, orders and transactions |
| Route optimization and density | Elite and above | Route Optimization and Route Density for night routes |
| Crew GPS time tracking | Elite and above | EmployeeHub with Time Tracker Pro and location tracking |
| Customer self-quoting and self-booking | Elite and above | InstaQuote and InstaSchedule |
| Crew creation, scheduling and sales commissions | Max | Crew tools plus the Sales Team Tracker for commission reporting |
On competitor pricing: we deliberately do not publish other vendors’ rate cards here. Plan names, seat counts, add-on fees and feature gates change frequently, and a stale number helps nobody make a buying decision. Pull the current numbers from each vendor’s own pricing page on the day you evaluate, then compare them against the QuoteIQ plan that actually covers the capabilities in the table above — for most janitorial services companies that is Pro at $149.99 per month for four users, or Elite at $299 for ten once supply inventory and crew GPS enter the picture. QuoteIQ charges no per-user fees inside a plan’s seat count and requires no third-party integrations to reach the feature set above. You can also model a large-platform quote against your own numbers with the enterprise pricing calculator, and browse the full comparison hub for side-by-side breakdowns.
Running a growing janitorial services operation means coordinating nightly cleaning crews, day porter teams, floor care specialists and estimators across dozens of active facilities, with staggered schedules, supply logistics and client communication layered on top. QuoteIQ EmployeeHub, included on the Elite plan, gives a janitorial services business crew management built for multi-facility commercial cleaning: an employee database with hourly rates and availability, roles and permissions that control exactly what each person can see, Time Tracker Pro for GPS clock in and out with break durations and full edit history, live location tracking that shows the team map only while they are clocked in, and Team Communication for one-on-one and group chats tied to jobs. Hours export to the payroll system you already use.
The BLS reports a $36,790 median annual wage across building and grounds cleaning occupations as of May 2024, against $49,500 for all occupations. Thin per-hour margins mean the operators who win are the ones who know their true cost per facility — which is precisely what job costing against tracked hours produces, instead of a portfolio-wide average that hides the two contracts quietly losing money.
Marcus runs Night Crew A of four cleaners and Night Crew B of three, handling nightly janitorial across 12 facilities — trash removal, restroom cleaning, surface disinfection, vacuuming and mopping — plus a Floor Care Crew of two specialists covering VCT strip and wax, carpet extraction, tile and grout deep cleaning, concrete polishing and specialty floor maintenance. His facility sales estimator holds a Manager role in EmployeeHub, where she runs satellite facility measurements and walkthroughs, builds per-square-foot tier estimates with Before & After AI previews, manages the property management, healthcare and commercial pipelines, coordinates scope-of-work documents and compliance submissions, and follows up on Virtual Call Team lead summaries — but cannot view per-facility margins or change pricing, because permissions gate both. Night Crew A works the high-value east-side portfolio, Night Crew B covers the west side, and the Floor Care Crew rotates all 12 facilities on a six-week cycle. Everyone clocks in with GPS time tracking and captures completion photos at every stop. Marcus keeps full admin across per-facility profitability, business analytics and billing.
The most profitable janitorial services owners build several revenue channels that compound. Floor care upsells on every contract, property management portfolio partnerships and healthcare facility contracts are the three pillars, and each one is a workflow inside the CRM rather than a marketing idea.
Every nightly janitorial contract without floor care leaves margin on the table. The crew is already on site, the auto-scrubber is already in the building, and the incremental labor to add quarterly strip and wax, semi-annual carpet extraction and monthly tile deep cleaning is small next to mobilizing separately for standalone floor care projects. Package Estimates present the Complete Floor Care Package as a natural add-on at signing, when the facility manager is already approving budget. Run the numbers on your own book: nine of fifteen new nightly contracts a year taking an $8,400 average annual floor care package is $75,600 of additional revenue from buildings you already service, at margins the absorbed mobilization protects. Build the pricing against real inputs with the flooring cost calculator and keep the paperwork consistent with a contractor invoice template.
“A healthy close rate in home service is between 40% and 60%. If you are closing more than 70% of your estimates, your prices are too low. The market is telling you there is more room and you are not taking it.”
— Mike Vidan, Co-Founder of QuoteIQ · Full insights →
Property managers want one janitorial services company they can deploy across an entire portfolio. They do not want to manage six cleaning vendors for six buildings, six invoices and six points of contact. Pipelines & Deals tracks each property management relationship and every building inside it as its own weighted opportunity, so you can see the portfolio value and the probability-adjusted forecast at the same time. A regional firm managing eight buildings at a $3,500 average monthly contract is $336,000 of annualized recurring revenue; two such partnerships put a janitorial services business past $600,000 in contracted revenue before a single one-off job. These are typically multi-year agreements with renewal cycles, which makes them the most predictable revenue in the cleaning industry — and the reason automated follow-up sequences aimed at property managers pay for themselves.
Medical offices, dental practices, veterinary clinics, urgent care centers and outpatient surgery centers require medical-grade janitorial at premium pricing — commonly $0.28 to $0.40 per square foot against $0.08 to $0.18 for standard commercial work — because of EPA-registered disinfection requirements, OSHA bloodborne pathogen protocols and documentation obligations that a standard office account never carries. Pipelines keeps healthcare RFPs in a dedicated board with their own stages, since the sales cycle is longer and the approval chain is deeper. A healthcare system referring three new facilities a year at a $6,000 average monthly contract is $216,000 annualized. These are the highest-margin contracts in janitorial services because premium pricing more than covers the compliance overhead — provided you actually document the work, which is what inspection forms and timestamped photos are for. Adjacent specialty work like mold remediation, air duct cleaning and restoration runs on the same account.
The reason QuoteIQ is the #1 CRM for a janitorial services company is not only the trade-specific features. It is that QuoteIQ replaces the stack of separate apps a janitorial services business juggles — the estimating spreadsheet, the photo app, the second phone line, the scheduling tool — inside one subscription with no required integrations.
Every janitorial services company also gets AI Autopilot with its 55 tools across 13 categories, Virtual Call Team, AI Estimator, AI Text Generator, AI CoPilot inside estimate and invoice creation, e-signatures, contract attachments, online payments by card, ACH, Apple Pay and Google Pay with cash and check recorded in-app, consumer financing for large facility projects, mass SMS and email campaigns, Google Calendar sync, Google Reserve booking, website contact forms, business calculators, job galleries, reminders and tasks, a full client database, full iOS, Android and web parity and data export on every plan — your data stays yours.
Every QuoteIQ plan includes all four estimate types, Options pricing, scheduling, invoicing, online payments and the AI suite with a monthly allotment of IQ Credits. For most growing janitorial services companies the Pro plan is the right entry point, because it unlocks ClientHub, per-facility job costing, the Client Portal, automations and QuickBooks Online at $149.99 a month for four users. Companies running crews and supply inventory move up to Elite for Pipelines, Inventory Management, route optimization and EmployeeHub. Annual billing bills at ten months, so two months are free.
Seats are included in the plan price rather than billed per user, so a four-person janitorial services company on Pro pays $149.99 total, not $149.99 plus seats. Elite covers ten users at $299 and Max is unlimited at $699. IQ Credits — 500 on Essentials up to 8,000 on Max — power the AI features, reset each billing cycle, and can be topped up if a month runs heavy on Virtual Call Team minutes at 125 credits per minute.
Every plan includes a 14-day free trial with access to the features of the plan you choose. QuoteIQ pricing for a janitorial services company starts at $29.99 a month, and the Pro plan at $149.99 is the most common choice because it covers per-facility job costing, a dedicated business phone number, the client portal, QuickBooks Online sync and four users in one number. Upgrades mid-cycle are prorated and credits jump immediately, so a janitorial services business that lands a portfolio account in week two of a billing cycle can move to Elite the same day. Start your 14-day free trial and see why QuoteIQ is the #1 CRM for janitorial services in 2026.
QuoteIQ is the best CRM for janitorial services in 2026, with plans from $29.99 to $699 per month and more than 40,000 contractors on the platform at a 4.7 average rating across 4,103 reviews. It is built around the way commercial cleaning is actually sold and delivered: Options Estimates put basic, premium and medical-grade per-square-foot tiers on one document, MapMeasure Pro measures the building footprint from satellite imagery before the walkthrough, recurring scheduling handles nightly, weekly, monthly and quarterly frequencies on one calendar, job costing shows margin per facility, and QuoteIQ Cam produces the timestamped completion photos facility managers expect. With a BLS median wage of $17.71 an hour dominating the cost side of a cleaning contract, the platform that tracks labor against each building is the one that protects your margin.
QuoteIQ runs $29.99 per month for Essentials with one user and 500 IQ Credits, $74.99 for Beginner with two users and 1,500 credits, $149.99 for Pro with four users and 3,000 credits, $299 for Elite with ten users and 5,000 credits, and $699 for Max with unlimited users and 8,000 credits. Annual billing charges ten months, so two are free. Seats are included inside each plan rather than billed per user. Most janitorial services companies start on Pro for per-facility job costing and ClientHub, then move to Elite when supply inventory, pipelines and crew GPS become necessary. There are no per-user fees inside a plan’s seat count and no required third-party integrations to reach the feature set, so the monthly number on the plan page is the number you pay. When you compare vendors, pull each one’s current rate card from their own pricing page the day you evaluate, and price your own labor first using the BLS wage data for cleaning occupations.
Commercial cleaning is priced by square footage, cleaning frequency and required scope, then validated against your true labor cost per visit. Common market ranges run roughly $0.08 to $0.18 per square foot per month for standard nightly office janitorial and $0.28 to $0.40 for medical-grade work carrying disinfection and documentation requirements. On a 25,000-square-foot building that is about $2,000 a month at the basic tier versus $8,750 at the medical tier — a spread that only closes properly when the client sees both scopes side by side, which is what Options Estimates are for. Build the square footage from a satellite measurement, add specialty work through Package Estimates, sanity-check your numbers with the cleaning cost calculator, and confirm the margin afterward in job costing. Ground your labor assumption in published BLS wage data rather than last year’s guess.
Yes. MapMeasure Pro, included from the $74.99 Beginner plan, measures building footprint square footage, parking lots, sidewalks and loading dock zones, identifies multi-wing and multiple-entrance layouts, and measures distances across multi-building campuses using drawing tools for irregular shapes. Measurements save to the customer profile and export directly into the estimate, and a historical aerial imagery timeline lets you scroll back through years of photos of the property. Screenshots attach to the estimate as visual proof of the measured scope. Companion tools Property Street View and Zillow Quick Access unlock on the same plan, and the measurement flows straight into an Options Estimate. Pre-measuring means the walkthrough is spent confirming scope and compliance requirements — including any hazard communication obligations for the chemicals you will store on site — instead of pulling a tape through corridors.
QuoteIQ Inventory Management, included on the Elite plan at $299 a month, runs five modules: Products with SKU, category, unit, cost and reorder point; Locations for warehouse, supply van and facility closet; Suppliers; Orders moving from draft to confirmed to received; and Transactions logging every receipt, issue, return, loss and adjustment. That covers floor finish and stripper by the gallon, disinfectant concentrate by EPA registration number, trash liners by size, paper products, hand soap cartridges, color-coded microfiber, mop heads, floor pads by type and equipment from auto-scrubbers to backpack vacuums. Materials on an estimate link to products so pricing stays current, and stock deducts when the invoice is paid — a deposit does not move stock. Materials sections on standard estimates pull the current product cost automatically. Pair it with expense tracking for receipts, job costing for per-building consumption and analytics for usage trends, and keep an EPA-registered disinfectant list on file for medical accounts.
Take the contract price, subtract allocated labor, then subtract supplies and equipment wear. QuoteIQ job costing, included from the $149.99 Pro plan, does this per facility on the job’s Report tab with a margin bar, pulling labor automatically from Time Tracker Pro at each cleaner’s hourly rate and linking expenses to the building. A 30,000-square-foot nightly contract at $3,600 a month against roughly $420 in supplies, $1,800 in allocated crew labor and $180 in equipment wear leaves about $1,200, or a 33% margin. Run that across every facility and the two accounts quietly losing money stop hiding inside a portfolio average. Add expense tracking for receipts and business analytics for revenue by customer and crew. Because wages dominate the cost line — the BLS puts the median annual wage for cleaning occupations at $36,790 — untracked hours are the most common cause of a contract that looks profitable and is not.
Healthcare janitorial contracts are won on documentation as much as on price, so the software has to produce proof, not just schedules. QuoteIQ handles it with custom inspection forms and templated PDF reports for exam room turnover and terminal cleaning, QuoteIQ Cam for timestamped completion photos on every visit, and contract attachments that bind the scope of work, cleaning frequency matrix, insurance certificates and safety data sheets to every estimate you send. Price the premium tier through Options Estimates and track the longer approval cycle in Pipelines on the Elite plan. The underlying obligations come from OSHA’s bloodborne pathogens standard, 29 CFR 1910.1030, which requires a written exposure control plan, training and recordkeeping for workers with reasonably anticipated exposure — the reason medical-grade cleaning commands $0.28 to $0.40 per square foot instead of standard commercial rates.
Yes. Every QuoteIQ plan includes a 14-day free trial with full access to the features of the plan you choose, one trial per person, business and payment method, and a credit or debit card is required to start. That means a janitorial services company trialing Pro can test per-facility job costing, ClientHub and MapMeasure Pro on live accounts, while a company trialing Elite can test Inventory Management, Pipelines and EmployeeHub with a real night crew. The trial converts to the selected plan at that plan’s rate unless you cancel before it expires, and upgrades mid-cycle are prorated. Import your existing customer list on day one, then start with one building — measure it, quote three tiers, schedule the first week and see the margin. Set your own labor baseline from BLS wage data before you price it.
Options Estimates present basic, premium and medical-grade cleaning tiers on one document, on every plan, so the facility manager chooses a scope instead of negotiating a number.
MapMeasure Pro on the Beginner plan pre-measures building footprint, parking areas and multi-wing layouts from satellite imagery, so you arrive at the walkthrough with per-square-foot pricing already built.
Per-facility job costing on Pro subtracts tracked labor and linked expenses from contract price per building, turning a portfolio average into 12 individual margin numbers.
Package Estimates bundle nightly janitorial with quarterly floor care and annual carpet extraction, capturing the specialty work whose mobilization cost your nightly contract already absorbs.
Before & After AI renders the restored floor from the photo you just took, giving a facility manager a visible outcome to approve budget against.
Pipelines & Deals on Elite keeps property management referrals, healthcare RFPs and post-construction cleanups in separate probability-weighted boards — up to five pipelines on Elite, unlimited on Max.
Virtual Call Team answers, qualifies and transcribes emergency and post-construction calls around the clock at 125 IQ Credits a minute, so a Saturday biohazard call reaches a live agent instead of voicemail.
Plans run $29.99 to $699 a month with seats included, no per-user fees inside the plan and no required third-party integrations — and every plan carries a 14-day free trial of the plan you choose. Compare it against the current rate card on any vendor’s own pricing page before you decide.
A short walkthrough of how contractors build estimates, schedule recurring work and get paid inside QuoteIQ — the same workflow a janitorial services company runs every night.
Watch Video →Switching a live cleaning operation mid-month sounds risky, and it is not — as long as you move in order and keep the first week narrow. Here is the sequence that works for a janitorial services business running active nightly contracts.
Start the 14-day free trial on the plan that matches the capabilities you need, then bring your customer list across. AI Smart Import maps a CSV exported from almost any CRM or spreadsheet, and you can import straight from phone contacts. Then build the price book once: nightly janitorial by square-foot band, VCT strip and wax, carpet extraction, tile and grout, window cleaning, post-construction final clean. Everything you quote afterward pulls from it, so this hour is the highest-leverage hour of the whole migration.
Pick the next building you are bidding. Run MapMeasure Pro to take the footprint off satellite imagery before you drive out, walk the site with QuoteIQ Cam documenting floor types and fixture counts, then build one Options Estimate with basic, premium and medical-grade scopes. Attach the scope of work and insurance certificates, add a Before & After AI render of the lobby floor, and send it for e-signature.
Load your recurring services onto the calendar — nightly routes, weekly floor care rotations, monthly deep cleans, quarterly extraction — and assign crews. On Elite, switch on Time Tracker Pro so cleaners clock in and out with GPS at each building, and use route optimization to sequence the night. Run it parallel to your old system for one week; after that, nobody wants the spreadsheet back.
Set nightly completion photos as standing practice so every facility manager gets proof of service. Link supply purchases through expense tracking so job costing returns a real margin per building. Connect QuickBooks Online on Pro, switch on Review Multiplier for post-payment review requests, and put your property management and healthcare opportunities into Pipelines on Elite. Within a month you will know which of your contracts actually make money.
QuoteIQ was founded in Savannah, Georgia in September 2022 by two home service operators who ran contracting businesses before they built software, which is why the estimating and costing model reflects how field work is actually sold rather than how enterprise sales teams imagine it.
“First of all this app saves me so much time,the new updates they do are impactful. I’ve used it for pressure washing, I’ve used it for even doing concrete estimating. The ability to send invoices directly and charge from the app is a win win! I like how it incorporates the ability to keep your customers like a CRM program and it helps me check up on those customers that called, I can call back pretty fast make a note on their file. I also like how everyone can access it from my Crew. App is #1”
Shawn Contreras Google Play review“This app really makes life easy. 1. It makes sending estimates really easy, as well as invoices so you can be paid quicker, and make it easy on the costumer. 2. Being able to schedule work times really drives up effeciency, making you more money. 3. Being able to price your services by square foot in the app saves time wasting calculations 4. Having all your finances in one place makes life so much easier. I’d reccomend this app to any new and upstarting businesses, as well as old ones. 5/5”
Kyler Clay Google Play review“I’ve been using the app for a little over a month and in my opinion, is an essential part of my business. The app is easy to use and I love how professional the estimates and invoices look, especially when you attach photos. You can upload receipts, along with pictures which will be a huge benefit come tax time. It also integrates with quick books! I am so happy with how the app works, I’d give it more than five stars if I could! In a nutshell, the app is AWESOME! Highly recommended!”
Nick Bosick Google Play reviewJoin the 40,000+ contractors running estimates, recurring schedules, crews and invoicing on QuoteIQ. Tiered cleaning pricing, satellite facility measurement, supply inventory, per-facility job costing, floor care packages and property management pipelines — starting at $29.99 per month.
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