Published February 2026 · Updated August 2026
Tiered project pricing, multi-phase scheduling, change orders, progress billing, material and subcontractor job costing, 4K project documentation, bid pipelines and a full AI suite — built for owner-operators running one to three jobs at a time. Plans start at $29.99/month.
QuoteIQ is the best CRM for small construction businesses in 2026. It combines tiered Options Estimates for finish-level pricing, multi-week phase scheduling with subcontractor coordination, on-site change orders through Standard Estimates, milestone progress billing with invoicing, true material-and-sub job costing, unlimited 4K documentation in QuoteIQ Cam, and a 55-tool AI Autopilot assistant. Five plans run from $29.99/month for a solo owner-operator to $699/month for unlimited users, and every plan includes a 14-day free trial.
TL;DR: Small construction businesses lose money in three places — bids that never get followed up, scope changes that never get billed, and margins nobody measures until the job is over. QuoteIQ closes all three on one platform. Pipelines & Deals weights every open bid by close probability so the $48,000 estimate does not go cold. E-signatures and ClientHub get a change order signed from the jobsite in minutes. Expense Tracking and Time Tracker Pro feed job costing so profit is visible while the job is still running. Add MapMeasure Pro satellite takeoffs, consumer financing up to $30,000 per job, and QuickBooks Online sync. Median pay in the trades now runs $58,360 a year per BLS, and total U.S. construction spending is tracked monthly by the Census Bureau — margin discipline is the whole game.
If you run a small construction operation, you already know the shape of the problem. You are the estimator, the project manager, the lead carpenter, the bookkeeper and the entire sales department. A bathroom remodel is at the tile phase with your installer starting tomorrow. A homeowner wants a deck number and you have not measured the yard. A kitchen bid has been sitting in an inbox for six days. Your electrician just moved rough-in to next Thursday, which pushes drywall, insulation and cabinets a full week. Cabinets have to be ordered by Friday or you lose the lead time. And a new lead called while you were under a house running supply lines.
Most field service platforms are designed for dispatch-heavy trades with an office manager and a call center — one truck, one ticket, one day. Construction does not work that way. A remodel is a multi-week sequence of dependent phases with five or six subcontractors, a material lead-time calendar, at least one mid-project scope change, and a payment schedule that has to stay ahead of your own outlay. QuoteIQ was built by contractors for exactly that shape of work, which is why it fits general contractors, remodelers, kitchen specialists, bathroom specialists and deck builders better than a ticket-based tool ever will.
The second problem is price. Enterprise construction platforms are sold on annual contracts with per-seat pricing that punishes you for hiring your second carpenter. A two-person shop should not be paying for a procurement module and a call-center dashboard. QuoteIQ runs flat-rate: Essentials at $29.99/month for one user, Pro at $149.99/month for four, Max at $699/month for unlimited seats. No annual commitment, month-to-month billing, and every plan carries the same core estimating, scheduling, invoicing and AI toolkit.
The U.S. Bureau of Labor Statistics puts the median annual wage for construction and extraction occupations at $58,360 as of May 2024, against $49,500 for all occupations, with roughly 649,300 openings projected each year through 2034. Labor is your largest and fastest-moving cost line. A shop that measures labor against contract value on every job — instead of adding receipts up in January — is the shop that still exists in three years.
Co-Founders Mike Vidan and Justin Rogers built the platform out of their own service businesses, not out of a product roadmap workshop. That shows up in small details that matter on a jobsite: draft estimates autosave so a dead phone does not cost you an hour of takeoff, line items nest into parent-child hierarchies so a bathroom scope reads like a scope instead of a flat list, and the mobile and web apps have full parity so nothing is locked behind a laptop you left at the shop.
Generic tools are either too thin for construction (a shared calendar with an invoice button) or too heavy for a crew of three. These twelve capabilities are the ones that change how a small construction business actually runs a week. Plan tiers are listed on each card so you can size the subscription honestly.
Present builder-grade, semi-custom and fully custom finish levels on a single document instead of writing three separate quotes. The homeowner compares scope side by side and picks a level. Good/Better/Best pricing turns a one-number bid into a conversation about finishes, which is where remodeling margin lives.
Options Estimates →Block Demo → Framing → Rough-In → Inspection → Insulation → Drywall → Finish across weeks on a drag-and-drop calendar with day, week, month and employee-timeline views. Multi-day work renders as one continuous event. Schedule Later lets you create a job with no date and assign it once the permit clears.
Scheduling & Calendar →The per-job Report tab runs Total Price − Labor − Expenses = Profit with a live margin bar. Labor pulls automatically from time tracking at each employee’s hourly rate. Every sub invoice, material receipt, dumpster and permit fee links to the job, so the margin you see is the margin you have.
Job Costing →Homeowners always want to add something once the walls are open. Build the change order on-site as a Standard Estimate with sub-items and markup controls, send it for signature, collect the deposit, and let job costing recalculate the margin before a single new material order goes out.
Standard Estimates →Capture existing conditions, demo, framing, rough-in plumbing and electrical before the walls close, insulation, drywall, tile and final walkthrough. Unlimited 4K photo and video cloud storage, before/after comparisons, annotations, custom inspection forms and a documentation archive on the customer record.
QuoteIQ Cam →Generate a realistic finished-space preview from the actual photo of the room in roughly 15 to 20 seconds and attach it to any estimate type or invoice. A homeowner who can see the walk-in shower instead of reading a line item labeled “porcelain tile surround” makes a faster decision on the upgraded tier.
Before & After AI →Bill in draws instead of floating the project. Set deposits, partial payments and Net 15/30/60/90 terms; customers pay by card, ACH bank transfer, Apple Pay or Google Pay, and cash or check gets recorded in-app. Automated reminders chase the draw so you are not the one sending awkward texts.
Online Payments →Bundle bathroom plus hallway flooring plus bedroom paint into one second-floor renovation package. One mobilization, one dumpster, one set of protection and one relationship instead of three separate projects spread across three years — better sequencing for you, one decision for the homeowner.
Package Estimates →A Kanban board and list view track every bid from first contact through signed contract. Each stage carries a close-probability percentage, and weighted value is calculated as amount × probability so your forecast is realistic. Six-metric analytics cover total, weighted, open, closed-won, new and average deal age. Elite runs up to five pipelines; Max is unlimited.
Pipelines & Deals →Run the CRM by voice or text from the cab of the truck. Fifty-five integrated tools across thirteen categories handle real commands like moving all of today’s jobs to Friday and texting every customer, or invoicing all of today’s completed work and sending it. In the app the interface is labeled Ask AI; it is the same feature.
AI Autopilot →An AI phone team answers inbound calls around the clock, qualifies leads, filters spam, and delivers call summaries plus notifications — every call recorded and transcribed, with a knowledge base and agent voice you configure. Minutes are metered through IQ Credits at 125 credits per minute, so lower tiers are minute-limited by their credit allocation.
Virtual Call Team →Attach architectural plans, permit documents, finish schedules, material selections, subcontractor agreements, insurance certificates and scope addendums directly to the estimate. When the homeowner approves the quartz color and the tile pattern, that selection travels with the signed contract instead of living in a text thread.
Contract Attachments →Most platforms give a contractor one estimate template and expect a kitchen gut and a door replacement to share it. QuoteIQ ships four distinct document types, and the difference matters most in construction, where a single business runs everything from a two-hour repair to a fourteen-week renovation.
Standard Estimates carry the full detail set: photos, notes, terms and conditions, license number printed on the PDF, custom branding, deposit requirements, markup and discount controls including a one-action Mark Up All, and real-time totals as you build. Sub-items give you parent-child line hierarchy, so “Master Bathroom — Demo” can hold its own child lines for tear-out, disposal and protection without cluttering the top-level scope. Draft mode with continuous autosave means a phone that dies at 4:50 PM does not cost you the takeoff. This is also the right document for change orders, because it stays linked to the project.
Options Estimates present Good/Better/Best tiers on one document. In remodeling this is the highest-leverage tool on the platform, because the gap between a builder-grade bathroom and a semi-custom bathroom is almost entirely finish selection — and finish selection is a homeowner decision, not a contractor decision. Showing all three tiers with a generated preview image on the upgraded tier lets the customer trade up without a second appointment or a second site visit from you.
Package Estimates group multiple services into one priced bundle. For a small construction business this is how you convert “we’ll do the bathroom now and think about the hallway later” into a single mobilization. The economics favor both sides: your setup, protection, disposal and travel are amortized across more scope, and the homeowner lives through one disruption instead of three.
Quick Estimates exist for the door hang, the railing repair, the punch-list callback and the small handyman work that keeps cash moving between big projects. Fast to build, fast to send, and they convert to an invoice in one tap.
Every type supports e-signature approval starting on the Essentials plan, expiration dates so a January price does not get accepted in June, and estimate templates so your standard bathroom scope is a starting point rather than a blank page. A materials section captures name, description, quantity, unit type and unit cost with auto-totals. Accepted estimates convert to invoices in one tap, or to a recurring subscription if the work is a maintenance agreement. And contract attachments keep plans, permits and insurance certificates fastened to the document rather than scattered across email.
Every plan includes Business Calculators plus a National Average Guide covering roughly six major home-service industries — a sanity check when you are pricing a trade you do not run every week. For quick public-facing math, QuoteIQ also publishes free tools including a deck cost calculator, a drywall cost calculator, a concrete cost calculator, a flooring cost calculator and a painting cost calculator. The full calculator hub covers dozens more trades.
The figures below are an illustrative worked example — a two-person shop with a roster of subs — not a performance claim. What matters is the sequence: how one platform carries a live project, a new consultation, a stale bid, a mid-project change and a milestone draw through a single Tuesday.
Your calendar shows the kitchen remodel at week four with the drywall sub finishing the last coat of mud. Cabinets land tomorrow at 7 AM; you confirmed delivery through Team Communication yesterday. Your carpenter clocks in on Time Tracker Pro with GPS clock-in verification, and location tracking shows the live team map while he is on the clock. You stop at the supply house for trim, hardware and under-cabinet LED strip, and log the $420 receipt through Expense Tracking at the counter — categorized, photographed and linked to the job before you are back in the truck.
Before driving over you pulled the property in MapMeasure Pro — footprint, roof dimensions and setbacks from satellite imagery, with a historical aerial timeline so you can scroll back through years of photos of the property. Property Street View shows siding type and dumpster access; Zillow Quick Access gives you the build year, which matters for the lead-paint question below. On site, QuoteIQ Cam documents existing conditions, and you build an Options Estimate at the kitchen table with three finish tiers, a generated after-preview on the middle tier, and scope, selections and insurance certificate attached. Signed by e-signature, deposit collected through online payments, moved to Contract Signed in Deals.
Over lunch the pipeline surfaces a basement finishing estimate sitting untouched for five days. One ClientHub text from your dedicated business number — sent and logged against the customer profile, not from your personal cell — and the homeowner replies asking to swap vinyl plank for engineered hardwood. You recalculate, send a revised estimate, and it comes back signed. Without a pipeline that surfaces stale bids, that job quietly becomes somebody else’s. This is the single highest-return habit in a small construction business, and it is the one that gets dropped first when you are on a ladder all day. Automations can also handle it for you: an estimate-created trigger with a multi-step follow-up sequence and personalization tags, built by describing it in plain language.
Back at the kitchen, the homeowner asks about a tile backsplash that was not in scope. Build it as a Standard Estimate — tile, setting materials, labor, and the under-cabinet lighting run that is cheap to add while the wall is open — photograph the primed wall in QuoteIQ Cam, send through ClientHub with e-signature, collect the deposit. Signed before you leave the driveway. The change order stays linked to the parent project and job costing recalculates the blended margin immediately — which is how you find out whether that “quick add” is actually profitable before you buy the tile.
Job costing runs continuously on the kitchen. Materials: cabinets, counter template and install, tile, flooring, trim, hardware. Subs: plumber, electrician, drywall, painter, tile installer — each invoice logged through Expense Tracking against that specific job. Your own crew hours flow in from Time Tracker Pro at each person’s hourly rate. Dumpster and permit fees land as expenses. The Report tab shows running cost against contract value with a profit-margin bar, so at 70% complete you know whether you are on plan or eating the difference. Business analytics roll that up across every open job — revenue by service, employee and crew, outstanding versus collected, conversion rate, average ticket and pipeline value.
Rough-in passes inspection. Send the milestone invoice for the scheduled draw; the customer pays by ACH and that money covers the cabinet balance and the next round of sub payments instead of riding on a credit card. Review Multiplier handles the review request — either as an instant post-payment redirect to your review page or as an email and SMS review-request automation with event triggers. The homeowner mentions a master bathroom for early summer and a sister who just bought a house; both become pipeline deals with probability weighting, so next quarter’s forecast is built from real conversations rather than optimism.
That whole sequence — live project, new consultation, revived bid, mid-project change order, per-job costing, milestone draw and two future deals — runs on one platform. No separate photo app subscription, no second phone line, no project spreadsheet, no enterprise contract.
Construction carries regulatory exposure that most home-service trades never touch, and almost all of it comes down to whether you can produce records. Two federal programs matter to nearly every small remodeler.
The EPA’s Renovation, Repair and Painting Rule requires that anyone paid to perform work disturbing painted surfaces in homes, childcare facilities and preschools built before 1978 be certified, with employees trained in lead-safe work practices. Firm certification is required for all firms, including sole proprietorships, and the rule carries pre-renovation education and recordkeeping obligations. If you remodel older housing stock — which in most of the country is simply “remodeling” — this is not optional. QuoteIQ Cam inspection forms give you a repeatable place to record containment setup, and contract attachments keep the pamphlet acknowledgment and certification documents fastened to the job rather than sitting in a truck console. Zillow Quick Access surfaces the build year during the consultation, before you have quoted a scope that assumes no containment.
Construction has its own standards universe under 29 CFR 1926, separate from general industry, and OSHA publishes them along with agency compliance policy for the industry. For a small shop the practical burden is training records, competent-person designations and job hazard documentation. Custom inspection forms in QuoteIQ Cam can carry a pre-work safety checklist with photo evidence and a customizable PDF output, and roles and permissions control who can see and change what.
Every experienced remodeler has taken this call: a homeowner two years later reporting a leak, a crack or a failure, and an implied question about whether your crew caused it. Timestamped rough-in photography — pipe runs, wire routes, blocking, flashing, vapor barrier — is the difference between a warranty conversation and a claim. Unlimited 4K storage means there is no reason to delete anything, and the customer documentation archive keeps it attached to the contact record rather than buried in a phone gallery you have since replaced twice.
Sole proprietors and single-member LLCs report business profit on Schedule C, and the IRS Tax Guide for Small Business (Publication 334) is explicit about the substantiation expected for business income, cost of goods sold and deductible expenses. Categorized expenses with attached receipts, exportable to CSV and syncable to QuickBooks Online, turn a January scramble into a report you run in a minute. Data export is available on every plan — your records stay yours.
Scaling from solo to a crew of two to four plus a stable roster of subs is the hardest transition a construction business makes. You are still swinging a hammer, but now other people’s days depend on decisions you make at 6 AM. EmployeeHub on Elite and above covers the field side: GPS location tracking that shows the live team map while employees are clocked in and stops at clock-out, Time Tracker Pro with GPS clock in and out, per-job hours, break counts and durations in reports and CSV, admin-only manual adjustments with full edit history, and Team Communication for one-on-one and group chats with job assignment. On Max you also get Crew Creation, Crew Tracking and Crew Scheduling with crew-level analytics and routing, plus the Sales Team Tracker if you eventually hire a salesperson on commission.
Two honest limitations worth knowing before you subscribe. QuoteIQ does not calculate overtime automatically, and it has no native payroll — hours export to whatever payroll system you already run. That matters because the Fair Labor Standards Act requires covered nonexempt employees to receive overtime at not less than one and one-half times the regular rate for hours over 40 in a workweek, and in construction the 45-hour week is normal, not exceptional. Clean, exportable hour records are exactly what your payroll provider or bookkeeper needs; the overtime math happens on their side.
Permissions got a full overhaul in the August 2026 release, with clearer gates and calendar permissions properly separated. That matters for a small shop with a part-time office helper: she can answer overflow calls, follow up on pending estimates, schedule consultations and process material receipts, without being able to see per-project margins or change pricing. Permission-restricted users see shortcut cards instead of the main dashboard, so the interface matches the role.
Subcontractors are a different problem. They are not employees and they do not need seats. What they need is a reliable arrival window and a clear scope, which is what scheduling notifications and phase blocking deliver. On the customer side, the Client Portal on Pro and above gives the homeowner a branded self-service link — no app download, no account — where they can view and approve estimates, pay invoices, see appointments and inspections, submit requests and browse a photo gallery of their own project. Fewer status-update phone calls at 7 PM.
A three-person operation on Pro at $149.99/month covers four users, which works out to about $37.50 per person per month for a full construction CRM including ClientHub, job costing, Client Portal, automations and QuickBooks Online sync. There is no per-user surcharge inside the plan’s seat count.
Construction fails on cash flow more often than it fails on craftsmanship. Cabinets, windows and specialty materials want money up front. Subs want to be paid on their own terms. Meanwhile the homeowner’s instinct is to pay at the end. A small construction business without a payment schedule is a lending institution with a nail gun.
QuoteIQ invoicing covers the mechanics: deposits and partial payments, milestone draws, Net 15/30/60/90 terms, automated payment reminders with customizable timing, invoice templates, expiration dates, an audit trail, and refreshed PDFs with material summaries. Mass Invoicing from the jobs dashboard or calendar is available from Beginner up, and Invoice Subscriptions handle recurring agreements with full discount, tax, fee and deposit math if you carry maintenance contracts. Customers pay by credit or debit card, ACH bank transfer, Apple Pay or Google Pay online, and cash or check gets recorded manually in the app. Checkout is embedded on the page rather than a redirect, and tips are supported at checkout.
Consumer Financing is included on every plan, including the trial, and it is independent of which payment processor your account runs on. Affirm covers up to $30,000 per job over 3 to 36 months in the US and Canada. Klarna offers Pay-in-4, Pay-in-30 and longer terms. Afterpay runs Pay-in-4 up to roughly a $4,000 typical cap. The customer applies at checkout in around 30 seconds and gets an instant decision; you are paid in full up front, and the provider owns collections and default risk. Refunds behave like card refunds — the provider cancels remaining installments.
For a remodeler this is the difference between a homeowner choosing the builder-grade tier because that is what is in the checking account and choosing the tier they actually want. It also removes the most common reason a signed job stalls: the customer waiting on a HELOC that takes six weeks to close.
Processing fees vary by payment method, account configuration, risk profile, industry and volume, and can be deducted from payouts. QuoteIQ does not publish a flat rate, and you should not budget against one you read on a comparison blog. Payout and bank details are configured in Settings, recurring auto-pay is supported, and QuoteIQ never stores card numbers — those stay with the processor.
The hard part is not finding work. It is generating leads while you are already buried in the work you have. Three channels compound for small construction businesses, and each one is a systems problem rather than a marketing budget problem.
One satisfied homeowner is worth far more than one project. The kitchen customer comes back for the primary bathroom. Then refers the neighbor. Then the sister. ClientHub keeps every call, text, photo, selection and contract organized on the customer profile, so a call fourteen months later starts with you already knowing the house, the taste and the budget. The customer database supports mass contact import, and as of the August 2026 release, jobs, estimates and invoices can carry multiple contacts — so emails, texts, automations and on-the-way notifications reach both spouses instead of one. Mass Campaigns on Elite and above let you segment past clients by tag for a seasonal push; note that campaigns run on gateways you connect yourself — Twilio for SMS with A2P 10DLC registration, SendGrid for email with a verified sender — so carrier fees are yours and blasts are not free or unlimited.
Realtors need reliable small construction businesses for pre-listing updates and post-purchase renovations, and a single productive agent can be a standing referral source for years. Pipelines & Deals tracks each relationship as its own funnel with owner filters and internal notes kept separate from customer-visible content. Email and text automations can run a quarterly project-showcase sequence to that network without you remembering to send it. The SBA’s guidance on growing a business is worth reading on partnership and referral strategy before you spend a dollar on ads.
When there is no marketing budget, reviews do the selling. Review Multiplier ships two mechanics: an instant post-payment redirect to your review page, and a full email and SMS review-request automation with four event triggers. Destinations include Google Business Profile, Facebook, Yelp and Angi. Pair it with the before-and-after photo editor so the review request arrives alongside images the customer actually wants to share. Website contact forms and Google Reserve booking capture the traffic that reviews generate, and on Elite InstaQuote lets a homeowner self-quote from your site while InstaSchedule books against your real calendar availability, 24 hours a day.
If your work clusters geographically, Route Density on Elite and above shows where the work concentrates so you can plan a zone day, and Route Optimization sequences the stops within it — accounting for appointment times and duration, recalculating on late additions, and cutting drive time by 15 to 30%. Density answers where; optimization answers in what order.
The reason to consolidate is not tidiness. It is that data stranded in a separate app never reaches your margin report. Photos in one tool, hours in another and receipts in a shoebox mean job costing is a guess. Here is what is in the box.
Also included depending on plan: AI Estimator for photo-to-quote line-item pricing, AI Text Generator for one-tap professional messages, AI Smart Import for bringing a customer list over from another CRM with automatic column mapping, reminders and tasks, galleries, multi-business support, Google Calendar two-way sync, crews, unlimited users on Max, and full mobile and web parity across iOS, Android and the browser. Inventory Management on Elite and above covers Products, Locations, Suppliers, Orders and Transactions — worth knowing that stock deducts when the invoice is paid, not when a job is marked complete, and a deposit does not count as paid. Proposals are available on every plan: an estimate can go out as a full branded proposal with company story, services, photo gallery, documents and customer reviews, previewed before sending and saved as a template.
Adjacent trades that overlap with construction work have their own pages worth a look: drywall, painting, flooring installation, concrete, masonry, siding, insulation, foundation repair, excavation, countertop installation, tile and grout, electrical, plumbing and roofing.
Five flat-rate plans, month to month, no annual commitment. Annual billing runs at ten times the monthly rate, which is effectively two months free. Every plan includes a 14-day free trial with full access to the features of the plan you choose, plus a monthly allocation of IQ Credits — the virtual currency that powers AI features. Credits reset each billing cycle and there is no separate AI add-on. Before any AI action runs, the app shows its credit cost and asks for confirmation, so there are no surprise draws.
| Plan | Monthly | Annual | Users | IQ Credits / mo | Best fit in construction |
|---|---|---|---|---|---|
| Essentials | $29.99 | $299.99 | 1 | 500 | Solo owner-operator; estimating, invoicing, scheduling, e-signatures, AI tools |
| Beginner | $74.99 | $749.99 | 2 | 1,500 | You plus one; adds MapMeasure Pro, QuoteIQ Cam, expense tracking, contract attachments, advanced analytics |
| Pro — recommended | $149.99 | $1,499.99 | 4 | 3,000 | Small crew; adds ClientHub, Client Portal, job costing, automations, QuickBooks Online |
| Elite | $299 | $2,990 | 10 | 5,000 | Multi-crew; adds Pipelines & Deals, inventory, EmployeeHub, routing, InstaQuote, InstaSchedule, mass campaigns |
| Max | $699 | $6,990 | Unlimited | 8,000 | Scaling GC; adds crews, Sales Team Tracker, AI Website Builder, 4 additional businesses, priority support |
For most small construction businesses running two to four people, Pro at $149.99/month is the honest recommendation, because job costing and ClientHub are the two capabilities that change how the business is run rather than just how it is documented. Move to Elite when you need a real bid pipeline, material inventory or GPS crew management. Upgrades mid-cycle are prorated, credits jump immediately, and annual rates adjust proportionally. Add-ons include the AI Website Builder at $34.99/month — included on Max — and a Done-For-You setup service at $299.99 or $999.99 that covers contact import, price book setup and a one-on-one onboarding session.
Count seats first, then check the two or three gated features you would actually use weekly. Paying for Elite to get one feature you touch monthly is worse value than Pro plus a manual workaround. Start where you are, run the 14-day trial on the plan you are considering, and upgrade when a gate genuinely blocks you. The SBA’s guidance on managing day-to-day operations makes the same point about tooling generally: buy for the business you have, not the one on the whiteboard.
If you are shopping this category you are probably also looking at Jobber, Housecall Pro and ServiceTitan. Each of those platforms sets its own pricing, packaging and feature gates, and all three change them regularly. This page deliberately does not publish their numbers or claim what they do and do not include, because a figure copied from a comparison blog is stale the week it is written and unfair to everyone involved. Pull current pricing from each vendor’s own site, ask each one directly which tier includes the two or three things you actually need, and get it in writing before you sign. Then compare like for like against the QuoteIQ table above. QuoteIQ maintains its own side-by-side comparison hub if you want a structured starting point.
QuoteIQ is the strongest fit for small construction businesses in 2026 because it covers the full remodel lifecycle rather than a single-visit service ticket. Tiered Options Estimates let a homeowner choose a finish level on one document, multi-week phase scheduling sequences dependent trades, job costing on Pro and above runs Total Price minus Labor minus Expenses with a live margin bar, QuoteIQ Cam stores unlimited 4K phase documentation, and Pipelines & Deals on Elite weights each open bid by close probability. Plans run $29.99 to $699 per month across five tiers, month to month, and 40,000+ contractors rate the platform 4.7 stars across 4,103 reviews. Employment across construction and extraction occupations is projected to grow faster than average through 2034 according to the Bureau of Labor Statistics, so tooling that scales without per-seat penalties matters.
QuoteIQ costs between $29.99 and $699 per month depending on plan, with annual billing at ten times the monthly rate. Essentials is $29.99/month for one user and 500 IQ Credits. Beginner is $74.99/month for two users and 1,500 credits, adding MapMeasure Pro, QuoteIQ Cam and expense tracking. Pro is $149.99/month for four users and 3,000 credits, adding ClientHub, job costing and QuickBooks Online. Elite is $299/month for ten users and 5,000 credits. Max is $699/month for unlimited users and 8,000 credits. Optional extras include the AI Website Builder at $34.99/month and a Done-For-You setup at $299.99 or $999.99. Budget the subscription against labor cost, where the BLS median wage for construction occupations was $58,360 in May 2024 — the software is a rounding error against one crew member.
With Job Costing on the Pro plan and above, which produces a per-job Report tab calculating Total Price minus Labor minus Expenses equals Profit, displayed with a profit-margin bar. Labor pulls automatically from Time Tracker Pro at each employee’s hourly rate multiplied by clocked hours, so you are not retyping timesheets. Every subcontractor invoice, material receipt, dumpster charge and permit fee is logged through Expense Tracking and linked to the specific project, with receipts attached and CSV export available. A Hourly Rate Calculator is included on Pro to establish what your labor actually costs, and business analytics roll margins up across every open job. Records at this level of detail also satisfy the substantiation the IRS Tax Guide for Small Business expects for cost of goods sold and deductible business expenses on Schedule C.
Yes, and both happen inside the same job record. Change orders are built on-site as a Standard Estimate with sub-item hierarchy and markup controls, documented with QuoteIQ Cam photos of the current condition, sent through ClientHub and signed by e-signature before any new material is ordered. Editing an estimate after sending automatically voids the outstanding signature request, so a stale version cannot be approved by mistake. Progress billing runs through invoicing, which supports deposits, partial payments, milestone draws, Net 15/30/60/90 terms, invoice templates, expiration dates and automated payment reminders. Customers pay by card, ACH bank transfer, Apple Pay or Google Pay, with cash and check recorded in-app. The SBA’s operations guidance is blunt about the same point: bookkeeping discipline is what keeps a business running smoothly.
Start on Essentials at $29.99/month if you are solo, or Beginner at $74.99/month once you have a second person. Essentials already includes all four estimate types, e-signatures, scheduling, invoicing with online payments, consumer financing, the customer database and the AI toolkit with 500 IQ Credits a month. Beginner adds the two tools that change field work most for a small construction business: MapMeasure Pro satellite takeoffs inside estimate creation, and QuoteIQ Cam with unlimited 4K storage, inspection forms and contract attachments. Neither tier has a per-user surcharge inside its seat count, there is no annual contract, and upgrades mid-cycle are prorated with credits jumping immediately — so you can move up the moment a gate genuinely blocks you rather than pre-buying capacity. Most solo contractors outgrow Essentials at the point they want satellite takeoffs and photo documentation, which is exactly the Beginner line. The SBA’s growth guide is a useful companion when you are planning that first hire.
By photographing every phase before it is covered, and keeping those images attached to the customer record rather than on a phone. QuoteIQ Cam on Beginner and above provides unlimited 4K photo and video cloud storage organized by job and date, before-and-after comparisons, annotations, custom inspection forms with customizable PDF sections, and a documentation archive on the contact. Contract attachments keep permits, plans, insurance certificates and signed selections fastened to the document, and galleries can be shared with the customer. This matters most on pre-1978 housing, where the EPA Renovation, Repair and Painting Rule requires certification for firms disturbing painted surfaces and imposes recordkeeping obligations. Data export is available on every plan, so your evidence is portable.
Yes. QuoteIQ scheduling is drag-and-drop across day, week, month and employee-timeline views, colour-coded by status, with multi-day work rendered as one continuous event rather than a row of disconnected blocks. Schedule Later creates a job with no date so you can hold scope until the permit clears, individual occurrences of a recurring series can be dragged without touching the rest, and automated appointment reminders go out by SMS and email. On-the-way texts are available from Pro. On Elite, Route Density and Route Optimization handle geographic clustering and stop sequencing, cutting drive time 15 to 30%, while EmployeeHub and crews cover team assignment. Subcontractors do not need seats — they need arrival windows and clear scope. Note that hours export to your payroll system, and FLSA overtime rules are calculated there, not in QuoteIQ.
Yes. Every plan includes a 14-day free trial with full access to the features of the plan you choose — not a stripped demo and not a different tier’s feature set. A credit or debit card is required to start. The trial is limited to one per person, per business, per payment method, and it converts to paid at your selected plan’s rate unless you cancel before it expires; you can cancel at any point during the trial. Proposal sends are free during the trial, and consumer financing is active on trial accounts too. Use the two weeks on real work: build one Options Estimate, run one MapMeasure Pro takeoff, document one job in QuoteIQ Cam, and send one invoice. Import your existing customer list first with AI Smart Import. Before starting, it is worth reviewing the SBA’s checklist on managing business operations.
Options Estimates put builder-grade, semi-custom and premium finish levels on one document, so the homeowner trades up during the consultation instead of asking three contractors for three quotes.
Job costing on Pro and above runs Total Price − Labor − Expenses = Profit with a live margin bar, pulling labor straight from Time Tracker Pro and every sub invoice from Expense Tracking.
Pipelines & Deals on Elite weights each open bid by close probability — amount × probability — so your forecast reflects reality. Elite runs up to five pipelines; Max is unlimited.
QuoteIQ Cam stores unlimited 4K phase documentation with inspection forms — the record that answers the leak-behind-the-wall phone call two years later.
Consumer financing on every plan covers up to $30,000 per job through Affirm over 3 to 36 months, plus Klarna and Afterpay — you are paid in full up front and the provider carries collections risk.
AI Autopilot gives you 55 integrated tools across 13 categories by voice or text, so the CRM is usable from the truck instead of from a laptop you left at the shop.
MapMeasure Pro on Beginner and above measures footprints, roof dimensions and site areas from satellite imagery inside estimate creation, with a historical aerial timeline and screenshots that attach to the estimate as visual proof of scope.
Five flat-rate plans from $29.99 to $699 a month, month to month, each with a 14-day free trial giving full access to the features of the plan you choose. Rated 4.7 stars across 4,103 reviews by a community of 40,000+ contractors.
A full walkthrough of estimating, scheduling, documenting and invoicing a job inside QuoteIQ.
Watch Video →Most small construction businesses are running some combination of a spreadsheet, a photo app, a separate invoicing tool and a paper folder. Moving takes an afternoon, not a quarter.
Pick the tier whose gated features you would use weekly — for most small construction businesses that is Pro or Beginner — and start the 14-day trial there. The trial gives full access to that plan’s features, so testing on the wrong tier tells you nothing useful. Estimated time: five minutes.
AI Smart Import maps a CSV from your current CRM automatically, or pulls straight from phone contacts. Then load your standard scopes into the price book so a bathroom gut is a starting template rather than a blank page. If you would rather not do it yourself, the Done-For-You setup service at $299.99 or $999.99 covers contact import, price book setup and a one-on-one onboarding session. Estimated time: one to two hours.
Take your next consultation through the whole loop: MapMeasure Pro takeoff, Options Estimate with three tiers, e-signature, deposit through online payments, phase blocks on the calendar, and photos in QuoteIQ Cam. One complete job teaches you more than a week of clicking around. Estimated time: one job cycle.
Link QuickBooks Online on Pro and above so invoices, payments, customers and expense categories sync, then switch on email and text automations for estimate follow-up and Review Multiplier for post-payment review requests. These are the two things that keep working while you are on a ladder. Estimated time: 30 minutes.
Mike came out of the home-service trades and built QuoteIQ around the estimating and follow-up problems he lived with as an operator. He publishes ongoing operational guidance for contractors, including the pre-built follow-up sequence that ships inside the platform and can be imported in one click.
Justin’s focus is the field-operations side of the platform — scheduling, crew workflow and the documentation standards that hold up when a job is disputed. His work shapes how QuoteIQ handles multi-phase projects and subcontractor coordination.
Both founders write regularly at QuoteIQ Insights, and the platform’s development is driven by contractor feature requests through in-app voting rather than by an enterprise roadmap.
I’ve been in the construction industry for 9 years and I’ve never seen an instant estimate tool like the one in this app. I can create estimates in just minutes to then give to my customers. I’m a premium member
This app has everything you need from simple quoting to mapping out concrete for flatwork and fences. It’s easy to use and set up and comes at a great price! It syncs to quick books and Google calender so you can not only keep track of clients appointments but also expenses. 10/10 recommend to anyone!
This app has revolutionized my business. I can finally keep all my records in one place, communicate with customers, and send/receive invoices. With this new advancement I plan to outsource some of my “computer work” and really focus on scaling my business. Thanks to the QuoteIQ team!
Tiered project pricing, phase scheduling, change orders, progress billing, real job costing, 4K documentation and a full AI suite — starting at $29.99/month, month to month.
Tell Google that QuoteIQ is a source you trust. One tap unlocks up to 40% off your annual plan. No free trial — billed in full at checkout.
Estimates
Create and send professional estimates.
Invoicing
Send, track and collect invoices.
QuoteIQ Cam
Capture and document every job with ease.
Scheduling
Schedule jobs to your calendar in seconds.
Inspection Forms
Create and complete inspection reports.
MapMeasure Pro
Measure and price properties instantly.
Business Analytics
Real-time insight into your performance.
EmployeeHub
Assign, schedule & pay employees.
Virtual Call Team
Never miss a call with 24/7 AJ, assistant.
ClientHub
Send and keep messages inside QuoteIQ.
InstaQuote
Allow customers to create estimates themselves.
InstaSchedule
Let clients schedule appointments themselves.
Facebook User Group
Connect with and get advice from other QuoteIQ users.
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QuoteIQ Partners
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Press & Media
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